HomeMy WebLinkAbout2024-02-07 CPSC Final MinutesComprehensive Plan Steering Committee Meeting Minutes Page 1 of 3
February 7, 2024
Comprehensive Plan Steering Committee
Zoom Hybrid Meeting
Meeting Minutes
February 7, 2024
Approved: March 14, 2024
Committee Members Present: Chair Ann DiPetta, Rose Hanson, Roxanne Marino, Elizabeth Weatherby,
Mo Klein, Alison Weaver, Karl Klankowski
Committee Members Present on Zoom: Katelin Olson, Diane Cohen
Committee Members Absent: Rebecca Schneider, Tai Basilius
Quorum Present
Town Board Members Present: Michael Boggs
Town Staff Present: Niels Tygesen, Mollie Duell
Proceedings
Chair DiPetta called the meeting to order at 5:34 pm at Town Hall.
Klankowski introduced himself as the newest CPSC member, who will be representing lakeshore
residents.
Approval of Agenda
Motion: Klein made a motion to approve the agenda; Marino seconded.
Vote: Hanson, aye; Marino, aye; Olson, aye; Weatherby, aye; Chair DiPetta, aye; Cohen, aye; Klein, aye;
Klankowski, aye; Weaver, aye.
Motion Carried.
Approval of Past Minutes
Motion: Weatherby made a motion to approve the meeting minutes from November as amended;
Hanson seconded.
Vote: Hanson, aye; Marino, aye; Olson, aye; Weatherby, aye; Chair DiPetta, aye; Cohen, abstain; Klein,
abstain; Klankowski, abstain; Weaver, abstain.
Motion Carried.
Privilege of the Floor
No members of the public addressed the committee.
Old Business Items
A. RFQ Update
Tygesen noted that the deadline for applications from prospective consultants is this Friday, February 9,
with only one firm that stated they will submit a proposal at this point.
Klein recommended that there should be a minimum of 3 applicants to choose from.
Tygesen confirmed that the RFQ has been distributed both locally and nationally.
The committee discussed possibilities for direct outreach.
Marino stated that it would be ideal to choose someone from a local firm who could attend the
Comprehensive Plan Steering Committee Meeting Minutes Page 2 of 3
February 7, 2024
meetings in person and is familiar with Ulysses, and referenced the firm used in Dryden’s comp plan
update.
The committee discussed extending the deadline until March 8, 2024 for accepting applications and
agreed that more time is necessary.
Weatherby noted that additional time would be beneficial for discussion with interested firms.
Olson mentioned that there is a surplus of work available for many firms, which may be a cause for a
low response rate and agreed that the committee needs to extend the deadline to have options for
choosing the best possible candidate.
Motion: Klein motioned to extend the application deadline to March 8; Hanson seconded.
Vote: Chair DiPetta, aye; Klein, aye; Hanson, aye; Marino, aye; Weaver, aye; Weatherby, aye;
Klankowski, aye; Cohen, aye; Olson, aye.
Motion Carried.
The committee discussed directly reaching out to firms that have worked with other municipalities in
Tompkins County. Marino suggested asking those firms who have seen the RFQ for any advice on why
they are not interested, suggesting that the RFQ may be need to be reworked.
Hanson agreed to reach out directly to possible firms and take notes about their feedback.
Klein searched for the online listing and verified that it is easy to find; committee members agreed that
online outreach is a better strategy than using printed notices.
New Business Items
A. 2024 Operational Items
Meeting Schedule
The committee scheduled the next CPSC meetings for March 14, April 11, and May 9 at 5:30 PM.
Committee Rules
Tygesen reminded the committee that no one has yet been appointed as a spokesperson. Weatherby
and Marino agreed to coordinate responsibilities and develop a protocol with Tygesen.
Motion: Weaver motioned to appoint Weatherby and Marino as tentative spokespersons for the
Comprehensive Plan Steering Committee; Hanson seconded.
Vote: Chair DiPetta, aye; Klein, aye; Hanson, aye; Marino, aye; Weaver, aye; Weatherby, aye;
Klankowski, aye; Cohen, aye; Olson, aye.
Motion Carried.
Tracking of Hours
Tygesen notified members to check their email for a link to the hour tracking submission form.
Committee members will need to use this form to track time used for meetings, along with any time
spent on committee duties outside of Town Hall. The committee reviewed the form and discussed
strategies to track hours.
B. Next Steps
Tygesen mentioned that some residents have already signed up for the CPSC newsletter listserv that will
be developed, and also noted that some of the brief questionnaires that were distributed at Winterfest
have been returned.
The committee discussed possibly using the regular Town newsletter to generate further awareness
about the comp plan update.
Klein asked if Facebook could be used for feedback; Weatherby responded that the Town’s Facebook