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HomeMy WebLinkAbout2023-10-05 CPSC Final MinutesComprehensive Plan Steering Committee Meeting Minutes Page 1 of 3
October 5, 2023
Comprehensive Plan Steering Committee
Zoom Hybrid Meeting
Meeting Minutes
October 5, 2023
Approved: November 2, 2023
Committee Members Present: Chair Ann DiPetta, Elizabeth Weatherby, Tai Basilius, Diane Cohen, Rose
Hanson, Mo Klein, Roxanne Marino, Rebecca Schneider, Alison Weaver
Committee Members Present on Zoom: Katelin Olson
Town Staff Present: Niels Tygesen, Mollie Duell
Members of the Public Present: Brian Richardson
Proceedings
Chair DiPetta called the meeting to order at 5:31 pm at Town Hall.
Approval of Agenda
Motion: Cohen made a motion to approve the agenda; Schneider seconded.
Vote: Basilius, aye; Cohen, aye; Hanson, aye; Klein, aye; Marino, aye; Olson, aye Schneider, aye;
Weatherby, aye; Weaver, aye; Chair DiPetta, aye.
Motion Carried.
Approval of Past Minutes
Marino added a clarifying detail about the RFQ deadline to the September 13 meeting minutes.
Motion: Klein made a motion to approve the amended meeting minutes from September 13; Schneider
seconded.
Vote: Basilius, aye; Cohen, aye; Hanson, aye; Klein, aye; Marino, aye; Olson, aye Schneider, abstain;
Weatherby, aye; Weaver, aye; Chair DiPetta, aye.
Motion Carried.
Privilege of the Floor
No members of the public addressed the Committee.
Old Business Items
Community Visioning
Tygesen asked committee members to continue to send suggestions to the Town Planning staff between
meeting dates.
The committee discussed strategies for surveying the community.
Hanson suggested distributing multiple surveys to residents, beginning with a broad questionnaire
about general concerns in Ulysses.
Schneider suggested mailing surveys would be the best first step, but questions will need to be
developed. Additionally, following up will increase participation.
Klein noted collecting surveys needs to be considered and suggested providing drop-off boxes in busy
locations around town, as well as possibly collecting surveys through school.
Comprehensive Plan Steering Committee Meeting Minutes Page 2 of 3
October 5, 2023
Weaver asked if emailed surveys would be permitted; Klein noted email addresses would need to be
obtained.
The committee discussed utilizing a QR code to conduct a survey digitally.
Schneider noted that many residents would not be familiar with using a QR code.
Marino noted that many communal places are in the north side of Ulysses.
The committee discussed strategies to distribute the survey, acknowledging postage would be
expensive.
Discussion ensued over survey timelines and deadlines for completing the survey.
Schneider spoke about the Dillman method for surveys, suggesting surveys need to be sent repeatedly
to ensure a higher response rate.
The committee discussed the audience for the survey, which could include residents, business owners
who reside outside of the town, and Ulysses residents who are located in the Ithaca school district.
Olson spoke about the town’s developing Youth Program and suggested recruiting young adults in the
program to involve in committee operations.
The committee discussed strategies to develop and communicate ideas between meeting dates.
Chair DiPetta asked committee members to send 2-3 possible survey questions to the planning staff by
next Thursday, October 12.
Schneider asked about legal requirements for sharing documents between meetings.
Olson explained that information would be available to the public upon request, but will not need to be
automatically distributed.
2023 CPSC Member Training
The committee discussed the required trainings for committee members that must be completed by
November 15, 2023
New Business Items
2009 Comp Plan Action Items Status
Tygesen distributed a document describing the status of Comp Plan action items to be reviewed by the
committee.
The committee briefly discussed changes to action items since the 2009 plan was adopted. Some items
are partially complete, while some are ongoing. Other items have been affected by broader changes,
such as the zoning update.
Klein noted it would be difficult to determine precise timelines of what has happened; committee
members discussed who could be contacted to provide more details on certain issues.
Tygesen asked committee members to email comments about the action items.
Chair DiPetta suggested maintaining a similarly formatted living document to track action items in the
future, as well as providing an accessible version on the Town’s website to inform residents.
Next Steps
The next Comprehensive Plan Steering Committee meetings are scheduled for Thursday, November 5, at
5:30 PM and Wednesday, December 13, at 5:30 PM.