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HomeMy WebLinkAbout2023-10-10-TB-FINAL-minutesTOWN BOARD MEETING Town of Ulysses Oct. 10, 2023 The meeting was held in person at the Town Hall at 10 Elm St., Trumansburg NY as well as via Zoom videoconference. Notice of Town Board meetings are posted on the Town's website and Clerk's board. Video recordings of meetings are available on Youtube at https://www. voutube.com/channel/UCWV/s--cl9Cj)Hlxdk9YxZvPw. CALL TO ORDER: Ms. Olson called the meeting to order at 7pm. ATTENDANCE: TOWN OFFICIALS: Supervisor- Katelin Olson Board members- Mary Bouchard, Liz Weatherby, Rich Goldman, Michael Boggs Town Clerk- Carissa Parlato Second Deputy Supervisor/Budget Officer- Michelle E. Wright Town Committee members: Linda Liddle (Planning Board & Water Source Protection Plan Committee (WSPPC)) Via Zoom: Rebecca Schneider (Planning Board & Water Source Protection Plan Committee (WSPPC)) 1► 1�► :Z►�i]�1:I�IIL:i�[yl In -person: Deb Austic, Nancy Cusumano, Karl Klankowski, Cynthia Mannino Via Zoom: Carol Bobertz, Rebecca Schneider, David Durrett, Michael Cohen, S. Yates APPROVAL OF AGENDA: Ms. Bouchard requested the addition of a discussion on the closure of Seneca Meadows landfill. Motion: Mr. Goldman moved to approve the agenda as amended. This was seconded by Mr. Boggs and passed unanimously. PRIVILEGE OF THE FLOOR: Cynthia Mannino thanked the board for its willingness to purchase land for recreation to help support healthy kids. She further expressed gratitude for the board's support of Winterfest as it is an important event that is accessible to all and makes our community strong. 1 Deb Austic, Trumansburg Community Nursery School (TCNS) Director, echoed Ms. Mannino's support of a rec land purchase. She said that she had applied for community funding from the town and wanted to share additional information: The school has been around for 60 years. Scholarship requests were double this year compared to previous years and no one is turned away if they meet the income guidelines. The school is a parent cooperative and many go on to serve within the school community. Nursery school students are introduced to the community with field trips around town. Carol Bobertz, Director of the Trumansburg Afterschool Program, has also applied for community funding. She said that that program has been around for 30 years and there are currently 18 kids on waitlist. The program provides a safe place while parents work but also provides enrichment activities like STEAM, social/emotional skills, and a relaxing space for kids to decompress after school. MUNICIPAL BOARD & STAFF REPORTS & ANNOUNCEMENTS: (written reports shared on website and attached in Appendix) OLD BUSINESS: Linda Liddle said that the WSPPC's online survey will be out soon. A subsequent mailing will target those who don't respond online. The survey will help provide information on water needs for the town to plan for future. Ms. Weatherby shared that an agriculture meeting was held and there were 4 attendees. OLD BUSINESS: UPDATE ON GRASSROOTS PENDING WATER PETITION Ms. Olson said that MRB will provide a quote for a map, plan and report for this project. The town will set up an escrow account for Grassroots to reimburse us. RESPONSE FROM PLANNING BOARD ON REQUEST FOR REZONING In late 2022, the Inn at Taughannock appeared before the Town Board to request a zoning amendment/creation of a development district. The Planning Board has studied the project and recommends that the Town Board reject this request. The Inn has made some changes to its original request and wants to present to the Town Board again. NEW BUSINESS: SCHEDULING OF THE SPECIAL ELECTION Ms. Olson said that the Trumansburg fire hall is not available on Dec. 6. If the town can only offer absentee ballots if it requires personal registration for those who are not already registered with Tompkins County. RESOLUTION# 2023-157: SCHEDULING A SPECIAL ELECTION WHEREAS, on September 7, 2023, a petition (the "Petition") was filed with the Town Clerk of the Town of Ulysses (the "Town Clerk") to require a referendum on the adoption of Resolution No. 125 of 2023, which authorized the purchase of up to 30 acres of property located at 2141 Kraft Road in the Town of Ulysses, on commercially reasonable terms and conditions at a price of $7,000/acre, and at a maximum expense to the Town of $210,000, not including appraisal, title search, abstract, survey, and other regular closing costs and fees, to be paid for through the Town of Ulysses' American Recovery Plan Act allocation and use of up to $8,500 of a dedicated reserve fund for the purchase of recreational property; and WHEREAS, at the Town Board meeting on September 26, 2023, the Town Clerk informed the Board that the Petition met the standards required by law, and no objections thereto were filed; and WHEREAS, pursuant to Town Law Section 91, a referendum shall be held within ninety and one hundred and five days after the filing of a petition; and WHEREAS, such ninety- to one hundred and five-day period falls within December 6, 2023 and December 21, 2023; and WHEREAS, after discussing with the Tompkins County Board of Elections as to the availability of ballot scanners and other equipment, and the owners of property where suitable polling stations could be located, December 6, 2023 is the date that works best for the holding of a referendum; and WHEREAS, the Town Board wishes to establish the date, time and location for a special election to consider the question of authorizing the purchase of up to 30 acres of property located at 2141 Kraft Road in the Town of Ulysses, on commercially reasonable terms and conditions at a price of $7,000/acre, and at a maximum expense to the Town of $210,000, not including appraisal, title search, abstract, survey, and other regular closing costs and fees, to be paid for through the Town of Ulysses' American Recovery Plan Act allocation, and use of up to $8,500 of a dedicated reserve fund for the purchase of recreational property (the "Special Election"), and to set forth the parameters of the Special Election; NOW THEREFORE, BE IT RESOLVED, that: The Special Election shall be held on December 6, 2023. The Proposition before the voters shall be: "Shall Resolution No. 125 of 2023, authorizing the purchase of up to 30 acres of property located at 2141 Kraft Road in the Town of Ulysses, on commercially reasonable terms and conditions at a price of $7,000/acre, and at a maximum expense to the Town of $210,000, not including appraisal, title search, abstract, survey, and other regular closing costs and fees, to be paid for through the Town of Ulysses' American Recovery Plan Act allocation, and use of up to $8,500 of a dedicated reserve fund for the purchase of recreational property, be approved?" The polling places for the Proposition shall be: • Village Hall, 56 E. Main Street, Trumansburg, NY 14886 • Racker, 3226 Wilkins Road, Ithaca, NY 14850 The time the polling places shall be open shall be from 11:00 am to 8:00 pm. The Special Election shall be noticed by the Town Clerk in accordance with the provisions of New York State Town Law Section 82, by causing to be published in the Ithaca Voice a notice specifying the time when and place where the Special Election will be held, the hours during which the polls will remain open for the purpose of receiving ballots, and setting forth in full the proposition to be voted on (the "Special Election Notice"). The Special Election Notice shall be published no later than November 26, 2023, and no earlier than November 16, 2023, and shall be posted on the sign -board of the Town at Town Hall no later than November 26, 2023. The Town Board shall appoint election inspectors and ballot clerks in accordance with the provisions of New York State Town Law. Personal registration shall be required for this Special Election, and all other special elections going forward. The Town Board shall by later resolution appoint a Board of Registration and determine the day(s), place(s), and hours during which the Board of Registration shall meet for the purpose of preparing a register of voters of the Town qualified to vote in such special election(s), who shall present themselves personally for registration for such Special Election. Upon the closing of the polls on December 6, 2023, the election inspectors shall proceed to canvass the votes there at and shall complete such canvass without adjournment. As soon as possible after completion, the inspectors shall file with the Town Clerk a certificate setting forth the holding of the election, the total number of votes cast upon the proposition and the number of votes cast for or against the proposition, together with the name and address of every person voting at such Special Election upon such proposition. Aside from the notice requirements of New York State Town Law, the Town Supervisor is hereby authorized to expend the necessary funds to undertake a community outreach effort to inform the Town's electors about the Special Election. This Resolution shall take immediate effect. Moved: Mr. Goldman Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 10/10/23 RE -LEVY OF WATER DISTRICT 3 DELINQUENT WATER FEES RESOLUTION #2023-158: RE -LEVY OF WATER DISTRICT 3 DELINQUENT WATER FEES WHEREAS, Town Code Chapter 200-10(C)(2) provides for delinquent water bills, taxes, assessments, fees, rents, or other service charges of Water District 3 to be placed on the ensuing year's tax roll as a re -levy; and WHEREAS, Town Code Chapter 200-10(C)(2) defines delinquent as "a period of at least 60 calendar days as of October 1 of any year"; and WHEREAS, customers were notified that they could make payments on delinquent amounts through Sept. 30, 2023, NOW THEREFORE BE IT RESOLVED, that the Ulysses Town Board approves the re -levy of unpaid delinquent water charges in the amount of $5962.14 to the 2024 Town and County Tax 4 Roll; and be it FURTHER RESOLVED, that a certified copy of this resolution along with a listing of the properties with re -levied water charges will be sent to the Tompkins County Assessment Department for the purpose of adding these delinquent charges to the 2024 Town and County Tax Roll. Moved: Mr. Goldman Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 10/10/23 Seconded: Mr. Boggs APPOINTMENT OF A MEMBER TO THE PLANNING BOARD RESOLUTION #159 OF 2023: APPOINTMENT OF A MEMBER TO THE PLANNING BOARD RESOLVED that the Ulysses Town Board appoints Bart Gragg to serve as a member to the Planning Board through December 31, 2025. Moved: Ms. Olson Seconded: Ms. Weatherby Ms. Olson noted that he had been an alternate member and resigned but is now available to be a permanent member. Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 10/10/23 2023 AMENDMENT TO THE MUNICIPAL COOPERATION AGREEMENT Ms. Olson noted that the town had previously approved amendments to the agreement. The consortium has many new members and is finding it unwieldy to make approvals. These amendments would streamline this. RESOLUTION #2023- 160: APPROVAL OF THE 2023 AMENDMENT TO THE MUNICIPAL COOPERATIVE AGREEMENT FOR THE GREATER TOMPKINS COUNTY MUNICIPAL HEALTH INSURANCE CONSORTIUM WHEREAS, the Town of Ulysses is a Participant in the Greater Tompkins County Municipal Health Insurance Consortium (the "Consortium"), a municipal cooperative organized under Article 47 of the New York Insurance Law, and 5 WHEREAS, the municipal participants in the Consortium, including this body, have approved and executed a certain Municipal Cooperation Agreement (the "Agreement"; effective date of October 1, 2010), and WHEREAS, Article 47 of the New York Insurance Law (the "Insurance Law") and the rules and regulations of the New York State Department of Financial Services set forth certain requirements for governance of municipal cooperatives that offer self -insured municipal cooperative health insurance plans that requires any amendments or restatements thereto, shall be subject to Board review and upon acceptance of any new Participant hereafter, and WHEREAS, the Municipal Cooperative Agreement requires that amendments to the agreement be presented to each participant for review and adopted by a majority vote by its municipal board, and WHEREAS, the Town of Ulysses is in receipt of the proposed amended Agreement and has determined that it is in the best interest of its constituents who are served by the Consortium to amend the Agreement as set forth in the Amended Municipal Cooperative Agreement, now therefore be it RESOLVED, that upon receipt and review of the amended Agreement, the Town of Ulysses approves at a meeting of the governing body held on Oct. 10, 2023 and authorizes the Chief Elected Official (Town Supervisor) to sign the 2023 Amendment to the Municipal Cooperative Agreement of the Greater Tompkins County Municipal Health Insurance Consortium as recommended by the Board of Directors. Moved: Mr. Goldman Seconded: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 10/10/23 RESOLUTION SUPPORTING THE CLOSURE OF SENECA MEADOWS, INC. Ms. Bouchard presented a resolution prepared by CSAC RESOLUTION #2023-161: RESOLUTION SUPPORTING THE CLOSURE OF SENECA MEADOWS, INC. WHEREAS, Seneca Meadows, Inc. (SMI) is seeking to increase the life of its existing landfill ("Landfill") located at 1786 Salcman Road in the Towns of Seneca Falls and Waterloo, Seneca County, New York; and WHEREAS, the project would add approximately 47 million cubic yards of air space used for the disposal of non -hazardous residential, commercial, institutional, and industrial wastes in the proposed SMI Valley Infill Area ("Valley Infill"); and WHEREAS, The Valley Infill will involve the construction of approximately 47 acres of newly lined landfill area, as well as overfilling above approximately 191 acres of currently permitted landfill area and increasing the existing maximum permitted Landfill height by about 70 feet; and WHEREAS, the type of waste being received at the facility (Municipal Solid Waste) and the approved design capacity of the Landfill, which is 6,000 tons per day (TPD), would not change, however, Landfill operation would be extended approximately 15 years, depending on the waste volume received in a given year; and WHEREAS, the impacts of the Landfill expansion reach beyond the immediate location, and are incompatible with the health and community character of the Finger Lakes region for numerous reasons including: regular, heavy truck traffic to and from the existing Landfill site which impacts regional roadways in Finger Lakes and including the Town of Ulysses, emissions of unmitigated noxious odors and hazardous air pollutants, and production of PFAS and other toxin -laden leachate shipped to wastewater treatment plants; and WHEREAS, U.S. Senator Kirsten Gillibrand seeks to designate the Finger Lakes region as a national heritage area (link), which will benefit tourism, agriculture, and the economy of the entire Finger Lakes area including the Town of Ulysses, and the expansion and continued operation of New York State's largest landfill located at the northern gateway to the Finger Lakes Region may hamper that designation, especially with the area and height increases proposed; and WHEREAS, the NYS Climate Leadership and Community Protection Act (CLCPA) was adopted in 2019 and the Climate Action Council Scoping Plan was approved in Dec, 2022, and these documents mandate that greenhouse gas emissions be reduced in NYS by 30% from 1990 levels in 2030, and 85% by 2050, and a permitted expansion of the Landfill is inconsistent with the requirements of those documents by creating demand for more fossil natural gas use and increasing production of landfill gas and "emissions leakage" outside the state; and WHEREAS, the project sponsor must obtain the following project approvals from the New York State Department of Environmental Conservation ("NYSDEC"): modification of its existing Solid SMI Facility permit under NYCRR Parts 360 and 363 ("the Part 360/363 permit"); a Change -of -use approval for the Tantalo Landfill Class 4 Superfund Site; and coverage under the SPDES MultiSector General Permit for Stormwater Discharges from Industrial Activities (GP-0-17-004). SMI must also obtain approval from the Town Boards of Seneca Falls and Waterloo ("Town Boards") for the Site Plan for the Valley Infill project Landfill. In addition, the Site will require Site Plan Approval from each Town's Planning Board, and the Project will also require Special Use Permit approvals from Seneca Falls Zoning Board of Appeals and the Town of Waterloo. In addition, the project sponsor must also undergo an obstruction review by the Federal Aviation Authority ("FAA"); and WHEREAS, The Town of Ulysses is not currently named as an interested party, however the residents of the Town of Ulysses and Tompkins County will be affected by the award of approval or by failure for SMI to receive approval; and WHEREAS, the closure of the SMI on the planned 2024 date is in line with both the draft NYS Solid Waste Management Plan 2023 — 2032 and Tompkins County Solid Waste Plan (link), NOW, THEREFORE BE IT RESOLVED, The Town of Ulysses does hereby support the closure of SMI in 2025 as is currently planned and permitted, without further modifications to the facility; and BE IT FURTHER RESOLVED, That the Town of Ulysses seeks to be named an interested party due to the potential impacts on our community and therefore requests an enhanced public participation process for any proposed expansion; and BE IT FURTHER RESOLVED that the Town of Ulysses directs the clerk to forward a copy of this resolution to the NYSDEC, U.S. Senator Kirsten Gillibrand, NYS Assembly member Anna Kelles, NYS Senator Lea Webb, the Town Boards of Seneca Falls and Waterloo and the Seneca Falls Zoning Board of Appeals, and the Seneca County Board of Supervisors. Moved: Mr. Goldman Seconded: Ms. Weatherby Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 10/10/23 TENTATIVE BUDGET REVIEW: The board discussed the following: • Finalizing the community funding awards • B fund: o New attorney line to track expenses for larger projects- plans to bill costs back to applicants when appropriate o Decrease in 2024 attorney budget due to Camp Barton having become an LDC and now has its own attorney o Increase fees to scale to project size o Increased use of sales tax revenue in B fund in coming years • DA fund: o Capital plan includes payment #3 of 3 for new equipment • DB fund: o CHIPS funding- funds can be rolled over into other years • SF & SM Funds: o Will increase fees and hardship policy • Water districts: 0 2024 is final year of WD3 debt payment o Adding more to reserves • HA fund- active for Curry Rd. Culvert Replacement CHANGES TO THE 2024 TENTATIVE BUDGET, ADOPTION OF THE 2024 PRELIMINARY BUDGET, AND SETTING OF PUBLIC HEARING RESOLUTION # 2023-162: CHANGES TO THE 2024 TENTATIVE BUDGET, ADOPTION OF 2024 PRELIMINARY BUDGET, AND SETTING OF PUBLIC HEARING WHEREAS the Town Budget Officer presented the 2024 Tentative Budget to the Town Clerk and the Town Board at the September 26t" Regular Town Board meeting, and WHEREAS prior to the presentation of the Tentative Budget, there were two public sessions to conduct line -by-line budget review on 9/12, 9/14; and WHEREAS the Town Board discussed and considered the 2024 Tentative Budget 10/10 in a special meeting and 10/10 in a regular meeting; and WHEREAS the following changes were made to the Tentative Budget at the 10/10 Special and 10/10 Regular Town Board meetings: o Decrease in A fund Contingency A1990.4 o increase in community organization funding in the following lines: A6772.4 Programs for the Aging CE, A7989.4 Culture CE, and A8030.4 Stream Research CE o Decrease in 9060.8 in A, B, DA, and DB due to updated information on 2024 rates and staff insurance updates. o Water District 3 water units updated Now, therefore be it RESOLVED that the Town Board accepts the Preliminary Budget for 2023 as presented at the 10/10/2023 regular meeting for the Ulysses Town Board, with a 4.55% increase in the tax levy and a -6.51% tax rate decrease for Town residents outside the Village of Trumansburg, and an 7.38% levy increase and -3.35% tax rate decrease for Village of Trumansburg residents, and further RESOLVED that the Town Board hold a public hearing at 10 Elm Street, Trumansburg, NY, on Tuesday, October 24, 2023 at 7p.m. for the purpose of hearing public comments on the Town of Ulysses 2024 Preliminary Budget. Moved: Ms. Olson Seconded: Mr. Goldman Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 10/10/23 UPCOMING EVENTS October 24 — Special Town Board Meeting, 6pm @ Town Hall October 24 — Regular Town Board Meeting, 7pm @ Town Hall October 25 - Three Falls LDC/New York State Parks Informational Meeting on Camp Barton @ Trumansburg Village Hall, 7pm E November 9 - Public Information Session on Recreation Land Acquisition @ Trumansburg Fire Hall, 6:30-8pm November 10 —Town Hall Closed for Veterans Day I11]0:TSB - we]2►viII►Lejl*1f RESOLUTION # 2023-163: APPROVAL OF MINUTES RESOLVED, that the Ulysses Town Board approve the meeting minutes from September 12, 2023 (special meeting), September 12, 2023 (regular meeting), September 14, 2023 (special meeting), and September 26, 2023 (regular meeting) as presented or amended. Moved: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 10/10/23 BOARD NOTIFICATIONS: (none) Seconded: Mr. Boggs BUDGET MODIFICATIONS: RESOLUTION # 2023-164: APPROVAL OF BUDGET MODIFICATIONS: RESOLVED, that the Ulysses Town Board approve the following budget modifications as presented or amended. I_11III E Current Increase / Budget Mod Post Budget Account # Account Name Budget Decrease Request Mod. A1440.4 Engineer CE I Increase $ 2,850.00 $ 2,850.00 Overage due to the first invoice for the Black Diamond Trail (BDT) Scoping phase; project authorized via resolution 49-2023 and 89-2023. Budget modifications will be done as project is billed. Account # Account Name Current Increase / Budget Mod Post Budget Budget Decrease Request Mod. A2706 Grants from Local $ 18,190.00 Increase $ 114.00 $ 18,304.00 Government Total grant from 2.5% set aside from Ithaca -Tompkins County Transportation Council (ITCTC) _ $18,304, received in early October. Account # Account Name Current Increase / Budget Mod Post Budget Budget Decrease Request Mod. 10 Assigned Fund A915 $ Increase $ 2,736.00 $ 2,736.00 Appropriation Per Board resolution referenced above, appropriating assigned fund dedicated to recreational purposes, internally known as A962-236.21 Asgnd: Rec (parks). Account # Account Name Current Increase / Budget Decrease Budget Mod Post Budget Request Mod. A1670.4 I Printing & Mailing I $ 10,961.00 I Increase $ 883.29 Overage due to unbudgeted order of envelopes at beginning of year. Account # Account Name Current Increase / Budget Mod Budget Decrease Request A1650.4 Central $ 16,509.00 Decrease Communications CE Projected underspending in this line. Current Increase / Account # Account Name Budget Decrease $ 11,844.29 Post Budget Mod. $ 883.29 1 $ 15,625.71 Budget Mod Post Budget Request Mod. Rec PS -Summer A7020.121 Camp Staff $ 47,800.00 Increase $ 7,268.07 $ 55,068.07 Increased staffing costs due to increased camp enrollment. Account # Account Name Current Increase / Budget Mod Post Budget Budget Decrease Reauest Mod. A2706 Grants from Local $ 18,304.00 Increase $ 7,268.07 $ 25,572.07 Governments Increased staffing costs due to increased camp enrollment; offset by Tompkins County recovery local grant. Account # Account Name CurrentBudget Increase / Decrease Budget Mod Post Budget Request Mod. A7310.1 I YEP PS 1 $ 20,015.00 I Increase 1 $ 11,413.18 I $ 31,428.18 2023 increased investment in Youth first -time -employment program to catch up from smaller budgets during the pandemic years. Current Increase / Budget Mod Post Budget Account # Account Name Budget Decrease Request Mod. A7310.11 I YEP Admin PS $ 5,000.00 Increase $ 1,501.00 $ 6,501.00 YEP program administration moved in-house to ensure adherence to requirements --increase due to landmark year for youth and economic development program. Account # Account Name Current Increase / Budget Mod Post Budget Budget Decrease Request Mod. A7310.4 Youth Programs CE $ 66,759.00 Increase $ 12,914.18 $ 53,844.82 This line will be used differently this year due to changes in contracted Youth Development Services. Balance in this line after this modification = $26,730.26 B FUND BUDGET MODIFICATIONS 11 Account # Account Name CurrentBudget Increase / Decrease Budget Mod Post Budget Request Mod. B1420.4 Attorney CE I Increase 1 $ 3,474.35 $ 3,474.35 Increased expenditures due to Planning Board and BZA applications and processes. Current Increase / Budget Mod Balance Post Account # Account Name Budget Decrease Request Budget Mod. B1990.4 Contingency Account 1 $ 20,000.00 Increase $ 3,474.35 $ 23,474.35 First use of contingency in the B fund. SW4 FUND BUDGET MODIFICATIONS Current Increase / Budget Mod Post Budget Account # Account Name Budget Decrease Request Mod. SW4-320.4 Water Purchases $ 500.00 Increase $ 82.31 $ 582.31 Water purchase expense offset by water sales. Current Increase / Budget Mod Post Budget Account # Account Name Budget Decrease Request Mod. SW4-2140 Metered Water Sales 1 $ 500.00 Increase $ 82.31 $ 582.31 Water purchase expense offset by water sales. Moved: Ms. Olson Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 10/10/23 Seconded: Ms. Bouchard PAYMENT OF AUDITED CLAIMS RESOLUTION # 2023-165: PAYMENT OF CLAIMS RESOLVED that the Ulysses Town Board has reviewed and approves payment of claims for: vouchers numbered 404 through 437 in the amount of $45,640.45. Moved: Ms. Olson Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Seconded: Mr. Goldman 12 Date Adopted: 10/10/23 PRIVILEGE OF THE FLOOR (3 min limit per person; 10 minutes maximum): Ms. Liddle asked what is meant by personal registration. Ms. Olson clarified that if you are already a registered voter with the county then you won't need to do the personal registration. The personal reg. will enable people to vote only in the town's election. Ms. Liddle added that the PB learned a lot about Dev. Districts in the process of reviewing the Inn at Taughannock request. Michael Cohen asked under what authority the town is requiring personal registration as it means that people must show up with ID. Ms. Olson responded that if the town does not allow this then anyone over 18 with 30 days residency can vote but the town won't be able to allow absentee ballots. Personal registration means that the town can accept county registrations but ALSO those not currently registered as then they can come to get registered for just this election. Mr. Cohen asked how the town will know whether someone is registered in another place. Ms. Olson responded that voter fraud is statistically very low but town and election law have processes in place for these types of situations. ADJOURN Mr. Goldman made a motion to adjourn at 9:10pm. This was seconded by Ms. Bouchard and passed unanimously. Respectfully submitted by Carissa Parlato, Town Clerk 10116123 13 APPENDIX: (See attached) 14 2023 September Highway Report Roadside Mowing Mowed backside of Ditch on Rice Rd, Boyd Hill Ditch work on Cayuga View and Colegrove Road Cold Patched pot holes and added material to shoulders on Curry Road Annual Inspection of Fire Extinguishers performed by Fulton Enterprise Hearing Tests for Employees were taken at the town of Newfield Oil and Filter Changes : T21, T22, T10 and F550 New Air Tanks and Hydraulic lines on T21 Under coated T22, T21, F550 Cleaned Shop, Power washed equipment Greased all equipment Installed meters for WD3 Helped Town of Enfield with oil and stone projects Attended Budget Meetings for Highway and Water Finalized Budget for Highway and Water Town of Ulysses Clerk's Office MONTHLY REPORT for SEPTEMBER 2023 Submitted by Carissa Parlato LICENSES/PERMITS issued: # Sporting licenses 66 Disabled parking permits 10 Dog licenses and renewals 45 Marriage licenses 2 FINANCIAL REPORT: Plumbing permits 0 $5598.50 TOTAL fees collected Address assignments 4 $2942.52 stays in the town Notarizations 6 $2655.98 goes to the state FOIL requests -received 1 FOIL requests -completed 4 CLERK's OFFICE TASKS: • Routine tasks: o mail, answered inquiries on various topics, attended town board meetings and took minutes, kept website current, provided notary services, issued licenses (marriage, dog, sporting) and disabled parking permits, collected building & zoning fees, assigned new addresses as requested, participated in weekly Supervisor/Clerks office meetings, sent weekly e-newsletter messages to residents, contract management, coordinated building use/equipment sign out, FOIL requests, ordered supplies, posted board meetings & videos to Youtube, monthly Community Leaders meeting • Water: o Continue transition to new billing and meter reading software 0 2024 work plan & budget development • Sporting Licenses: o Hunting license sales through Oct. 1 • Dog Census- continue to license new dogs & collect responses • Social Media • IT: o Set up Facebook page and post something most days o Continue weekly meetings with A2K o Coordinate new copier and connection to server • Records Mgmt o development of 2024 work plan o FOIL requests- coordination with other departments to fulfill Town of Ulysses September 2023 Bookkeeper Board Report October 10, 2023, 2023 Town Board Meeting Prepared by Blixy Taetzsch, 10/5/2023 Greetings Board Members: I have completed the September 2023 financial statements and will share some financial highlights. Balance Sheet As detailed in the Supervisor's Report, total cash balances as of 9/30/2023 were $1,144,453.07 an increase of $25,805.13 from the prior month. A few notable items this month: • Sales tax payments — We received August sales tax — payments are now being received on a timely basis. • Youth Programs — We received payment from the Village for their share of 2023 youth programs. • AIM — We received our annual payment from NYS in the amount of $33,545. • Normal cash outlays for planned operating expenses. In addition to cash balances, the Town had investments valued at a total of $2,412,682.46 as of September 30, 2023. Second quarter earnings (realized and unrealized) amounted to a total of $27,806.45, net of fees. Other than cash and investments there are no significant assets or liabilities in the Town's operational financial statements, other than the liability account where the ARPA funds reside until earned and recorded as revenue — this amounted to $313,997.89 at September 30tn Income Statement Revenues through September 2023 are mostly as expected, with amounts unearned at or below the remaining 25% of the year. Some items to note: • Sales tax revenue is recorded through August, with 30% of the budget unearned — this is slightly ahead of the annual budget. • EMS revenue is ahead of budget, with 86% earned as of August. • Mortgage tax is well below budget with the first of two payments being only 25% of the annual budget. • CHIPS revenue in the highway department is not expected until later in the year. • Building permit revenue has already exceeded the annual budget with revenue recorded through August. • Justice Court fines and fees are running behind budget, with revenue recorded through July. Expenditures through September 2023 are also as expected, with some spending being front loaded (such as payments for Fire and Ambulance services, and some insurance costs). Generally, expenditures for payroll and benefits are as expected or slightly lower than budget. Contractual spending also tends to be less than budget at this time. Overall, spending by fund is lower than the 75% of the year we have completed, with the exception of Water District 3, where a significant portion of spending is debt service which has been paid in full for the year. Town of Ulysses September 2023 Bookkeeper Board Report October 10, 2023, 2023 Town Board Meeting Prepared by Blixy Taetzsch, 10/5/2023 I have prepared an analytical review of revenues and expenditures as of September 30 for your review, which accompanies this report. The analytical review includes a summary of all major revenue accounts that represent 96% - 100% of total revenues for each fund, and a summary for each major fund by function of expense showing the budgeted amount and spending thus far. Brief descriptions are provided next to relevant line items. Bookkeeper Activities Personnel: I continue to support employees and retirees with payroll related questions and benefit administration. As observed at your last board meeting, I have successfully made the transition to enhanced reporting for the NYS Retirement System. Soon I will be gearing up for 2024 benefit enrollment. Staff Training: I continue to assist with the development and delivery of staff training materials and a system for tracking mandatory training for public officials and employees, including youth employees. • Budget: I continue to work on budget documents to support Michelle in 2024 budget planning and development. 2 TOWN OF ULYSSES 10 Elm Street, Trumansburg, NY 14886 townofulyssesny.gov Town Supervisor (607) 387-5767, Ext 232 • supervisor@townofulyssesny=.gov Town Clerk (607) 387-5767, Ext 221 . clerk@townofulyssesny.gov Planning & Zoning September 2023 Report to Town Board Town Board Meeting Date, 10.10.2023 Submitted by Niels Tygesen, 10.04.2023 Planning Board The Planning Board held a meeting on September 5th to discuss the following items: • The Board reviewed and approved a Declaration of Restriction required as part of an approved minor subdivision. • The Board scheduled a public hearing for the 'Jacksonville Park Special Permit and Site Plan' project, a proposal to construct accessibility improvements to Jacksonville Community Park, located at 3037 Swamp College Road, parcel 25-.6-7, for September 19, 2023. • The Board continued their hearing for the 'New Women's Residential Addiction Recovery Center' project, a proposal to construct a new two story detached building, approximately 13,617 gross square feet, for use as a 25 bed facility associated with the existing Cayuga Addiction Recovery Services on -site, and approved the special permit and site plan. • The Board conducted a hearing for the 'Inn at Taughannock Falls Hotel Development District' project, a project that would create a new development district, and which was referred by the Town Board. The Board tabled their discussion to the next meeting. • The Board discussed training requirements. The Planning Board held a meeting on September 191h to discuss the following items: • The Board opened a hearing for the 'Jacksonville Park Special Permit and Site Plan' project noted above, and left the public comment period open and continued the hearing to October 3rd • The Board continued their review of the'Angelhearts Market Special Permit and Sketch Plan' project, requested additional information from the applicant, and scheduled a public hearing for October 3, 2023. • The Board discussed the'Gaulke Tram Site Plan' project. Determined a public hearing was not required, and would continue their review of the proposal once the BZA has issued their decision on related variances. • The Board continued their discussion of the 'Inn at Taughannock Falls Hotel Development District' project noted above, arrived at a consensus to recommend denial to the Town Board, and directed staff to draft a final resolution for review at the October 3rd meeting. TOWN OF ULYSSES I 10 >;lm Street, Trumansburg, NY 14886 townofulyssesnygov • The Board conducted a sketch plat review of the 'Filley 2 Lot Land Division' project, a proposal to subdivide the subject 49.02 acre lot into two lots; 'Parcel 1', approximately 49.02 acres, and 'Parcel 2', approximately 3.4 acres, and scheduled a public hearing for October 3, 2023. • The Board discussed training requirements and the Town 2024 budget process. Board of Zoning Appeals The BZA held a meeting on September 6t" to discuss the following items: • The Board continued their review of two area variances associated with the 'Gaulke Tram Site Plan', a proposal to construct a 100' tram in the CZ zone located at 5 Maplewood Rd, parcel 29.-1-41, requested additional information and materials from the applicant, and continued their review to October 18, 2023. • The Board discussed training requirements. Comp Plan Steering Committee The Committee held a meeting on September 131" to discuss the following items: • The Committee continued their review and gave input on the draft RFQ for the Comp Plan consultant. • The Committee started discussion of the Community Visioning process for the periodic update. • The Committee scheduled their next two meetings for October 5t" and November 2nd Planning Proiects • Long term multi -year town -wide planning cycle. • 2024 Building, Code, Planning, and Zoning budget planning and line -by-line with Town Board. Zoning Enforcement Ongoing research on existing code cases. Miscellaneous • Continued outreach and interviews for members for the Comp Plan Steering Committee, Planning Board, and Board of Zoning Appeals. • IT Town -wide training with A2000. • Continued training with Office Project Assistant. • Building, Planning, and Zoning permit application updates. • Updates to webpages. • Customer support pertaining zoning information and permitting process. Recreation Department Report October 5th, 2023 Created by: Will Glennon, Recreation Director Adult Recreation Programming for fall • All adult programs are underway at the TCSD facilities. Currently we have eight adult recreation programs running each week on every day except for Friday. Each program is facilitated by a volunteer coordinator. There are 158 current participants in the adult programs. • The new yoga program, led by Leslie Rosemann, registered 20 participants for its 8 week pilot program. • Pickleball programs; indoor-20 participants; outdoor-18 participants • Soccer program has 14 current participants. This number will increase once the weather turns. • Three volleyball programs have 80 participants. • Basketball program has 26 participants. Fall youth programming and administration • The fall program has three youth programs currently running (Cross-country, soccer, and tennis) with a total of 62 participants. The fall is our lightest youth programming time of the year. • Tennis program will finish up on October 10th. The program has 14 participants. • The Cross Country program is underway and we have received positive feedback on the new coach. The program has 16 runners and will be participating in cross-country meets throughout Tompkins County as well as hosting a meet on October 21st. • The soccer clinic and team play program supervised by the Cornell women's club soccer team will end on October 24th. The program has 32 participants and two teams that play games on Sundays. • The youth recreation basketball local travel program will take part in an official league beginning this winter. The league will consist of teams regionally. • The winter program facility reservations have been submitted. I have met with the TCSD business office, the Athletic Director, and contacted the school principals about the facility reservations and all schedules should not be interrupted after January 1st. General administration • The Recreation budget and EOY estimates have been submitted.. Report to Town Board Meeting date: 10/10/2023 Work between: 9/9—10/4/2023 Submitted by Michelle E. Wright Work Activities Insurance Related • No significant work this period Financially Related • Multiyear planning communications o Long term town -wide planning cycle Finance Committee • Finance committee meeting: 10/25 • Continued Fund Balance Policy related work Multi -year Planning • Budget related multiyear planning Budget Related (vast majority of work this period) • Voucher review • Various analysis of historic expenses as requested • Youth Commission related budget support work • 2024 Tentative Budget development: o Tentative budget data management and balancing o Fire & EMS meeting attendance 9/14 o Line by line meetings with department heads o Development of account lines overseen by Supervisor's office o Development of account lines in coordination with Clerk's office o Continued work with Department Heads regarding budget development, capital planning and multi -year planning o Community Organization funding application and other material content development, outward communications and subsequent communications from community organizations with questions 0 2024 contract number process o Committee request communications Asset Management • Facilities management o Exterior painting project close out • Continued development of: o Town Facilities capital plan o Highway equipment, paving and culvert capital plan Page 1 of 3 Stormwater Long Term Planning • No significant work this period Water District 3 Related • Working group coordination and communications • Budget monitoring • 2024 work plan and budget development process • Participation in communication with NYSDOT re: Perry City and 96 culvert replacement General Water • No significant work this period Recreation Department Administration • County grant related admin: camp scholarship Transportation • Notes from 9/12/23 ITCTC meeting o Car share insurance on Governor's desk for signature o Bike share in Ithaca area is at a high use rate; use rate has mean that they need more bikes due to wear and tear--100 bikes; this program needs funding; Fernando asked that we all keep an eye out for funding programs for more bikes o Car and bike share in Ithaca will serve as a great model for small cities around the state o TCAT need drivers, admin with CDLs have been driving • Communication with ITCTC Director on a variety of transportation related activities Emergency Planning & Hazard Mitigation • No significant work activity for this period —place holder for future reports Compliance Related • No significant work activity for this period —place holder for future reports Procurement Related Updates • No significant work activity for this period —place holder for future reports Safety Committee • No significant work activity for this period —place holder for future reports Bookkeeper Supervision • Review of monthly financial statements • Budget development related work • HR related matters Miscellaneous/General Town Work • Standing weekly meetings: Clerk, Supervisor, Bookkeeper, Project Assistant • Resolution drafting, agenda packet related work Page 2 of 3 • Youth Development related support • Standard Operating Procedure template development and delivery to department head • Organization of once -a -month staff walk Active Proiects Update • IT Related: General, Strategic Plan/Update/Modernization, IT Committee o Microsoft 365 migration related work o Onsite hardware related work o Bi-weekly meetings ramping up to full IT support • Black Diamond Trail Scoping Project o ITCTC 2.5% set aside local funding received • DEC NPS Planning Grant o Contract making and related paperwork in coordination with MRB re: initial paperwork due to the DEC • DEC Climate Smart Communities Comp Plan Update o RFP draft review o Awaiting contract from DEC • BRIDGE NY Curry Road o Follow up communications to NYSDOT • Cemetery Road Bridge over Trumansburg Creek (NYSDOT 95% funded with FHWA money, Barton & Loguidice Engineers) Process update as of 5/24 from Doug Mills @ DOT: "We will get the State Local Agreement submitted to Main Office for further processing and execution, one that is done we'll make that final payment and close the project out." • USDOT Technical Assistance for Rural and Tribal Pilot Program o Application and budget development submitted Upcoming • Budget season • Grant Administration: Contract Making o CSC DEC o NPS DEC o BRIDGE NY • IT Consultant: strategic plan execution • Fall work plan development • 2024 work plan development • 2024 org meeting preparation Page 3 of 3