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HomeMy WebLinkAbout2023-10-10-TB-FINAL-minutesTOWN BOARD MEETING
Town of Ulysses
Oct. 10, 2023
The meeting was held in person at the Town Hall at 10 Elm St., Trumansburg NY as well as via Zoom
videoconference. Notice of Town Board meetings are posted on the Town's website and Clerk's board.
Video recordings of meetings are available on Youtube at
https://www. voutube.com/channel/UCWV/s--cl9Cj)Hlxdk9YxZvPw.
CALL TO ORDER:
Ms. Olson called the meeting to order at 7pm.
ATTENDANCE:
TOWN OFFICIALS:
Supervisor- Katelin Olson
Board members- Mary Bouchard, Liz Weatherby, Rich Goldman, Michael Boggs
Town Clerk- Carissa Parlato
Second Deputy Supervisor/Budget Officer- Michelle E. Wright
Town Committee members:
Linda Liddle (Planning Board & Water Source Protection Plan Committee (WSPPC))
Via Zoom:
Rebecca Schneider (Planning Board & Water Source Protection Plan Committee (WSPPC))
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In -person:
Deb Austic, Nancy Cusumano, Karl Klankowski, Cynthia Mannino
Via Zoom:
Carol Bobertz, Rebecca Schneider, David Durrett, Michael Cohen, S. Yates
APPROVAL OF AGENDA:
Ms. Bouchard requested the addition of a discussion on the closure of Seneca Meadows landfill.
Motion:
Mr. Goldman moved to approve the agenda as amended. This was seconded by Mr. Boggs and
passed unanimously.
PRIVILEGE OF THE FLOOR:
Cynthia Mannino thanked the board for its willingness to purchase land for recreation to help support
healthy kids. She further expressed gratitude for the board's support of Winterfest as it is an
important event that is accessible to all and makes our community strong.
1
Deb Austic, Trumansburg Community Nursery School (TCNS) Director, echoed Ms. Mannino's
support of a rec land purchase. She said that she had applied for community funding from the town
and wanted to share additional information: The school has been around for 60 years. Scholarship
requests were double this year compared to previous years and no one is turned away if they meet
the income guidelines. The school is a parent cooperative and many go on to serve within the school
community. Nursery school students are introduced to the community with field trips around town.
Carol Bobertz, Director of the Trumansburg Afterschool Program, has also applied for community
funding. She said that that program has been around for 30 years and there are currently 18 kids on
waitlist. The program provides a safe place while parents work but also provides enrichment activities
like STEAM, social/emotional skills, and a relaxing space for kids to decompress after school.
MUNICIPAL BOARD & STAFF REPORTS & ANNOUNCEMENTS:
(written reports shared on website and attached in Appendix)
OLD BUSINESS:
Linda Liddle said that the WSPPC's online survey will be out soon. A subsequent mailing will target
those who don't respond online. The survey will help provide information on water needs for the
town to plan for future.
Ms. Weatherby shared that an agriculture meeting was held and there were 4 attendees.
OLD BUSINESS:
UPDATE ON GRASSROOTS PENDING WATER PETITION
Ms. Olson said that MRB will provide a quote for a map, plan and report for this project. The town
will set up an escrow account for Grassroots to reimburse us.
RESPONSE FROM PLANNING BOARD ON REQUEST FOR REZONING
In late 2022, the Inn at Taughannock appeared before the Town Board to request a zoning
amendment/creation of a development district. The Planning Board has studied the project and
recommends that the Town Board reject this request. The Inn has made some changes to its original
request and wants to present to the Town Board again.
NEW BUSINESS:
SCHEDULING OF THE SPECIAL ELECTION
Ms. Olson said that the Trumansburg fire hall is not available on Dec. 6. If the town can only offer
absentee ballots if it requires personal registration for those who are not already registered with
Tompkins County.
RESOLUTION# 2023-157: SCHEDULING A SPECIAL ELECTION
WHEREAS, on September 7, 2023, a petition (the "Petition") was filed with the Town Clerk of
the Town of Ulysses (the "Town Clerk") to require a referendum on the adoption of Resolution
No. 125 of 2023, which authorized the purchase of up to 30 acres of property located at 2141
Kraft Road in the Town of Ulysses, on commercially reasonable terms and conditions at a price
of $7,000/acre, and at a maximum expense to the Town of $210,000, not including appraisal,
title search, abstract, survey, and other regular closing costs and fees, to be paid for through
the Town of Ulysses' American Recovery Plan Act allocation and use of up to $8,500 of a
dedicated reserve fund for the purchase of recreational property; and
WHEREAS, at the Town Board meeting on September 26, 2023, the Town Clerk informed the
Board that the Petition met the standards required by law, and no objections thereto were
filed; and
WHEREAS, pursuant to Town Law Section 91, a referendum shall be held within ninety and
one hundred and five days after the filing of a petition; and
WHEREAS, such ninety- to one hundred and five-day period falls within December 6, 2023 and
December 21, 2023; and
WHEREAS, after discussing with the Tompkins County Board of Elections as to the availability
of ballot scanners and other equipment, and the owners of property where suitable polling
stations could be located, December 6, 2023 is the date that works best for the holding of a
referendum; and
WHEREAS, the Town Board wishes to establish the date, time and location for a special
election to consider the question of authorizing the purchase of up to 30 acres of property
located at 2141 Kraft Road in the Town of Ulysses, on commercially reasonable terms and
conditions at a price of $7,000/acre, and at a maximum expense to the Town of $210,000, not
including appraisal, title search, abstract, survey, and other regular closing costs and fees, to
be paid for through the Town of Ulysses' American Recovery Plan Act allocation, and use of up
to $8,500 of a dedicated reserve fund for the purchase of recreational property (the "Special
Election"), and to set forth the parameters of the Special Election;
NOW THEREFORE, BE IT RESOLVED, that:
The Special Election shall be held on December 6, 2023.
The Proposition before the voters shall be:
"Shall Resolution No. 125 of 2023, authorizing the purchase of up to 30 acres of
property located at 2141 Kraft Road in the Town of Ulysses, on commercially
reasonable terms and conditions at a price of $7,000/acre, and at a maximum expense
to the Town of $210,000, not including appraisal, title search, abstract, survey, and
other regular closing costs and fees, to be paid for through the Town of Ulysses'
American Recovery Plan Act allocation, and use of up to $8,500 of a dedicated reserve
fund for the purchase of recreational property, be approved?"
The polling places for the Proposition shall be:
• Village Hall, 56 E. Main Street, Trumansburg, NY 14886
• Racker, 3226 Wilkins Road, Ithaca, NY 14850
The time the polling places shall be open shall be from 11:00 am to 8:00 pm.
The Special Election shall be noticed by the Town Clerk in accordance with the provisions of
New York State Town Law Section 82, by causing to be published in the Ithaca Voice a notice
specifying the time when and place where the Special Election will be held, the hours during
which the polls will remain open for the purpose of receiving ballots, and setting forth in full
the proposition to be voted on (the "Special Election Notice"). The Special Election Notice
shall be published no later than November 26, 2023, and no earlier than November 16, 2023,
and shall be posted on the sign -board of the Town at Town Hall no later than November 26,
2023.
The Town Board shall appoint election inspectors and ballot clerks in accordance with the
provisions of New York State Town Law.
Personal registration shall be required for this Special Election, and all other special elections
going forward. The Town Board shall by later resolution appoint a Board of Registration and
determine the day(s), place(s), and hours during which the Board of Registration shall meet
for the purpose of preparing a register of voters of the Town qualified to vote in such special
election(s), who shall present themselves personally for registration for such Special Election.
Upon the closing of the polls on December 6, 2023, the election inspectors shall proceed to
canvass the votes there at and shall complete such canvass without adjournment. As soon as
possible after completion, the inspectors shall file with the Town Clerk a certificate setting
forth the holding of the election, the total number of votes cast upon the proposition and the
number of votes cast for or against the proposition, together with the name and address of
every person voting at such Special Election upon such proposition.
Aside from the notice requirements of New York State Town Law, the Town Supervisor is
hereby authorized to expend the necessary funds to undertake a community outreach effort
to inform the Town's electors about the Special Election.
This Resolution shall take immediate effect.
Moved: Mr. Goldman Seconded: Mr. Boggs
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 10/10/23
RE -LEVY OF WATER DISTRICT 3 DELINQUENT WATER FEES
RESOLUTION #2023-158: RE -LEVY OF WATER DISTRICT 3 DELINQUENT WATER FEES
WHEREAS, Town Code Chapter 200-10(C)(2) provides for delinquent water bills, taxes,
assessments, fees, rents, or other service charges of Water District 3 to be placed on the
ensuing year's tax roll as a re -levy; and
WHEREAS, Town Code Chapter 200-10(C)(2) defines delinquent as "a period of at least 60
calendar days as of October 1 of any year"; and
WHEREAS, customers were notified that they could make payments on delinquent amounts
through Sept. 30, 2023,
NOW THEREFORE BE IT RESOLVED, that the Ulysses Town Board approves the re -levy of
unpaid delinquent water charges in the amount of $5962.14 to the 2024 Town and County Tax
4
Roll; and be it
FURTHER RESOLVED, that a certified copy of this resolution along with a listing of the
properties with re -levied water charges will be sent to the Tompkins County Assessment
Department for the purpose of adding these delinquent charges to the 2024 Town and County
Tax Roll.
Moved: Mr. Goldman
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 10/10/23
Seconded: Mr. Boggs
APPOINTMENT OF A MEMBER TO THE PLANNING BOARD
RESOLUTION #159 OF 2023: APPOINTMENT OF A MEMBER TO THE PLANNING BOARD
RESOLVED that the Ulysses Town Board appoints Bart Gragg to serve as a member to the
Planning Board through December 31, 2025.
Moved: Ms. Olson Seconded: Ms. Weatherby
Ms. Olson noted that he had been an alternate member and resigned but is now available to
be a permanent member.
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 10/10/23
2023 AMENDMENT TO THE MUNICIPAL COOPERATION AGREEMENT
Ms. Olson noted that the town had previously approved amendments to the agreement.
The consortium has many new members and is finding it unwieldy to make approvals. These
amendments would streamline this.
RESOLUTION #2023- 160: APPROVAL OF THE 2023 AMENDMENT TO THE MUNICIPAL
COOPERATIVE AGREEMENT FOR THE GREATER TOMPKINS COUNTY MUNICIPAL HEALTH
INSURANCE CONSORTIUM
WHEREAS, the Town of Ulysses is a Participant in the Greater Tompkins County Municipal
Health Insurance Consortium (the "Consortium"), a municipal cooperative organized under
Article 47 of the New York Insurance Law, and
5
WHEREAS, the municipal participants in the Consortium, including this body, have approved
and executed a certain Municipal Cooperation Agreement (the "Agreement"; effective date of
October 1, 2010), and
WHEREAS, Article 47 of the New York Insurance Law (the "Insurance Law") and the rules and
regulations of the New York State Department of Financial Services set forth certain
requirements for governance of municipal cooperatives that offer self -insured municipal
cooperative health insurance plans that requires any amendments or restatements thereto,
shall be subject to Board review and upon acceptance of any new Participant hereafter, and
WHEREAS, the Municipal Cooperative Agreement requires that amendments to the
agreement be presented to each participant for review and adopted by a majority vote by its
municipal board, and
WHEREAS, the Town of Ulysses is in receipt of the proposed amended Agreement and has
determined that it is in the best interest of its constituents who are served by the Consortium
to amend the Agreement as set forth in the Amended Municipal Cooperative Agreement, now
therefore be it
RESOLVED, that upon receipt and review of the amended Agreement, the Town of Ulysses
approves at a meeting of the governing body held on Oct. 10, 2023 and authorizes the Chief
Elected Official (Town Supervisor) to sign the 2023 Amendment to the Municipal Cooperative
Agreement of the Greater Tompkins County Municipal Health Insurance Consortium as
recommended by the Board of Directors.
Moved: Mr. Goldman Seconded: Ms. Bouchard
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 10/10/23
RESOLUTION SUPPORTING THE CLOSURE OF SENECA MEADOWS, INC.
Ms. Bouchard presented a resolution prepared by CSAC
RESOLUTION #2023-161: RESOLUTION SUPPORTING THE CLOSURE OF SENECA MEADOWS,
INC.
WHEREAS, Seneca Meadows, Inc. (SMI) is seeking to increase the life of its existing landfill
("Landfill") located at 1786 Salcman Road in the Towns of Seneca Falls and Waterloo, Seneca
County, New York; and
WHEREAS, the project would add approximately 47 million cubic yards of air space used for
the disposal of non -hazardous residential, commercial, institutional, and industrial wastes in
the proposed SMI Valley Infill Area ("Valley Infill"); and
WHEREAS, The Valley Infill will involve the construction of approximately 47 acres of newly
lined landfill area, as well as overfilling above approximately 191 acres of currently permitted
landfill area and increasing the existing maximum permitted Landfill height by about 70 feet;
and
WHEREAS, the type of waste being received at the facility (Municipal Solid Waste) and the
approved design capacity of the Landfill, which is 6,000 tons per day (TPD), would not change,
however, Landfill operation would be extended approximately 15 years, depending on the
waste volume received in a given year; and
WHEREAS, the impacts of the Landfill expansion reach beyond the immediate location, and
are incompatible with the health and community character of the Finger Lakes region for
numerous reasons including: regular, heavy truck traffic to and from the existing Landfill site
which impacts regional roadways in Finger Lakes and including the Town of Ulysses, emissions
of unmitigated noxious odors and hazardous air pollutants, and production of PFAS and other
toxin -laden leachate shipped to wastewater treatment plants; and
WHEREAS, U.S. Senator Kirsten Gillibrand seeks to designate the Finger Lakes region as a
national heritage area (link), which will benefit tourism, agriculture, and the economy of the
entire Finger Lakes area including the Town of Ulysses, and the expansion and continued
operation of New York State's largest landfill located at the northern gateway to the Finger
Lakes Region may hamper that designation, especially with the area and height increases
proposed; and
WHEREAS, the NYS Climate Leadership and Community Protection Act (CLCPA) was adopted
in 2019 and the Climate Action Council Scoping Plan was approved in Dec, 2022, and these
documents mandate that greenhouse gas emissions be reduced in NYS by 30% from 1990
levels in 2030, and 85% by 2050, and a permitted expansion of the Landfill is inconsistent with
the requirements of those documents by creating demand for more fossil natural gas use and
increasing production of landfill gas and "emissions leakage" outside the state; and
WHEREAS, the project sponsor must obtain the following project approvals from the New
York State Department of Environmental Conservation ("NYSDEC"): modification of its existing
Solid SMI Facility permit under NYCRR Parts 360 and 363 ("the Part 360/363 permit"); a
Change -of -use approval for the Tantalo Landfill Class 4 Superfund Site; and coverage under
the SPDES MultiSector General Permit for Stormwater Discharges from Industrial Activities
(GP-0-17-004). SMI must also obtain approval from the Town Boards of Seneca Falls and
Waterloo ("Town Boards") for the Site Plan for the Valley Infill project Landfill. In addition, the
Site will require Site Plan Approval from each Town's Planning Board, and the Project will also
require Special Use Permit approvals from Seneca Falls Zoning Board of Appeals and the Town
of Waterloo. In addition, the project sponsor must also undergo an obstruction review by the
Federal Aviation Authority ("FAA"); and
WHEREAS, The Town of Ulysses is not currently named as an interested party, however the
residents of the Town of Ulysses and Tompkins County will be affected by the award of
approval or by failure for SMI to receive approval; and
WHEREAS, the closure of the SMI on the planned 2024 date is in line with both the draft NYS
Solid Waste Management Plan 2023 — 2032 and Tompkins County Solid Waste Plan (link),
NOW, THEREFORE BE IT RESOLVED, The Town of Ulysses does hereby support the closure of
SMI in 2025 as is currently planned and permitted, without further modifications to the
facility; and
BE IT FURTHER RESOLVED, That the Town of Ulysses seeks to be named an interested party
due to the potential impacts on our community and therefore requests an enhanced public
participation process for any proposed expansion; and
BE IT FURTHER RESOLVED that the Town of Ulysses directs the clerk to forward a copy of this
resolution to the NYSDEC, U.S. Senator Kirsten Gillibrand, NYS Assembly member Anna Kelles,
NYS Senator Lea Webb, the Town Boards of Seneca Falls and Waterloo and the Seneca Falls
Zoning Board of Appeals, and the Seneca County Board of Supervisors.
Moved: Mr. Goldman Seconded: Ms. Weatherby
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 10/10/23
TENTATIVE BUDGET REVIEW:
The board discussed the following:
• Finalizing the community funding awards
• B fund:
o New attorney line to track expenses for larger projects- plans to bill costs back to
applicants when appropriate
o Decrease in 2024 attorney budget due to Camp Barton having become an LDC and now
has its own attorney
o Increase fees to scale to project size
o Increased use of sales tax revenue in B fund in coming years
• DA fund:
o Capital plan includes payment #3 of 3 for new equipment
• DB fund:
o CHIPS funding- funds can be rolled over into other years
• SF & SM Funds:
o Will increase fees and hardship policy
• Water districts:
0 2024 is final year of WD3 debt payment
o Adding more to reserves
• HA fund- active for Curry Rd. Culvert Replacement
CHANGES TO THE 2024 TENTATIVE BUDGET, ADOPTION OF THE 2024 PRELIMINARY BUDGET, AND
SETTING OF PUBLIC HEARING
RESOLUTION # 2023-162: CHANGES TO THE 2024 TENTATIVE BUDGET, ADOPTION OF 2024
PRELIMINARY BUDGET, AND SETTING OF PUBLIC HEARING
WHEREAS the Town Budget Officer presented the 2024 Tentative Budget to the Town Clerk
and the Town Board at the September 26t" Regular Town Board meeting, and
WHEREAS prior to the presentation of the Tentative Budget, there were two public sessions to
conduct line -by-line budget review on 9/12, 9/14; and
WHEREAS the Town Board discussed and considered the 2024 Tentative Budget 10/10 in a
special meeting and 10/10 in a regular meeting; and
WHEREAS the following changes were made to the Tentative Budget at the 10/10 Special and
10/10 Regular Town Board meetings:
o Decrease in A fund Contingency A1990.4
o increase in community organization funding in the following lines: A6772.4 Programs for
the Aging CE, A7989.4 Culture CE, and A8030.4 Stream Research CE
o Decrease in 9060.8 in A, B, DA, and DB due to updated information on 2024 rates and staff
insurance updates.
o Water District 3 water units updated
Now, therefore be it
RESOLVED that the Town Board accepts the Preliminary Budget for 2023 as presented at the
10/10/2023 regular meeting for the Ulysses Town Board, with a 4.55% increase in the tax levy
and a -6.51% tax rate decrease for Town residents outside the Village of Trumansburg, and an
7.38% levy increase and -3.35% tax rate decrease for Village of Trumansburg residents, and
further
RESOLVED that the Town Board hold a public hearing at 10 Elm Street, Trumansburg, NY, on
Tuesday, October 24, 2023 at 7p.m. for the purpose of hearing public comments on the Town
of Ulysses 2024 Preliminary Budget.
Moved: Ms. Olson Seconded: Mr. Goldman
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 10/10/23
UPCOMING EVENTS
October 24 — Special Town Board Meeting, 6pm @ Town Hall
October 24 — Regular Town Board Meeting, 7pm @ Town Hall
October 25 - Three Falls LDC/New York State Parks Informational Meeting on Camp Barton @
Trumansburg Village Hall, 7pm
E
November 9 - Public Information Session on Recreation Land Acquisition @ Trumansburg Fire Hall,
6:30-8pm
November 10 —Town Hall Closed for Veterans Day
I11]0:TSB - we]2►viII►Lejl*1f
RESOLUTION # 2023-163: APPROVAL OF MINUTES
RESOLVED, that the Ulysses Town Board approve the meeting minutes from September 12,
2023 (special meeting), September 12, 2023 (regular meeting), September 14, 2023 (special
meeting), and September 26, 2023 (regular meeting) as presented or amended.
Moved: Ms. Bouchard
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 10/10/23
BOARD NOTIFICATIONS:
(none)
Seconded: Mr. Boggs
BUDGET MODIFICATIONS:
RESOLUTION # 2023-164: APPROVAL OF BUDGET MODIFICATIONS:
RESOLVED, that the Ulysses Town Board approve the following budget modifications as
presented or amended.
I_11III E
Current Increase / Budget Mod Post Budget
Account # Account Name Budget Decrease Request Mod.
A1440.4 Engineer CE I Increase $ 2,850.00 $ 2,850.00
Overage due to the first invoice for the Black Diamond Trail (BDT) Scoping phase; project authorized
via resolution 49-2023 and 89-2023. Budget modifications will be done as project is billed.
Account # Account Name Current Increase / Budget Mod Post Budget
Budget Decrease Request Mod.
A2706 Grants from Local $ 18,190.00 Increase $ 114.00 $ 18,304.00
Government
Total grant from 2.5% set aside from Ithaca -Tompkins County Transportation Council (ITCTC) _
$18,304, received in early October.
Account # Account Name Current Increase / Budget Mod Post Budget
Budget Decrease Request Mod.
10
Assigned Fund
A915 $ Increase $ 2,736.00 $ 2,736.00
Appropriation
Per Board resolution referenced above, appropriating assigned fund dedicated to recreational
purposes, internally known as A962-236.21 Asgnd: Rec (parks).
Account # Account Name
Current Increase /
Budget Decrease
Budget Mod Post Budget
Request Mod.
A1670.4 I Printing & Mailing I $ 10,961.00 I Increase $ 883.29
Overage due to unbudgeted order of envelopes at beginning of year.
Account # Account Name Current Increase / Budget Mod
Budget Decrease Request
A1650.4 Central $ 16,509.00 Decrease
Communications CE
Projected underspending in this line.
Current Increase /
Account # Account Name Budget Decrease
$ 11,844.29
Post Budget
Mod.
$ 883.29 1 $ 15,625.71
Budget Mod Post Budget
Request Mod.
Rec PS -Summer
A7020.121 Camp Staff $ 47,800.00 Increase $ 7,268.07 $ 55,068.07
Increased staffing costs due to increased camp enrollment.
Account # Account Name Current Increase / Budget Mod Post Budget
Budget Decrease Reauest Mod.
A2706 Grants from Local $ 18,304.00 Increase $ 7,268.07 $ 25,572.07
Governments
Increased staffing costs due to increased camp enrollment; offset by Tompkins County recovery
local grant.
Account # Account Name CurrentBudget
Increase /
Decrease
Budget Mod Post Budget
Request Mod.
A7310.1 I YEP PS 1 $ 20,015.00 I Increase 1 $ 11,413.18 I $ 31,428.18
2023 increased investment in Youth first -time -employment program to catch up from smaller
budgets during the pandemic years.
Current Increase / Budget Mod Post Budget
Account # Account Name Budget Decrease Request Mod.
A7310.11 I YEP Admin PS $ 5,000.00 Increase $ 1,501.00 $ 6,501.00
YEP program administration moved in-house to ensure adherence to requirements --increase due to
landmark year for youth and economic development program.
Account # Account Name Current Increase / Budget Mod Post Budget
Budget Decrease Request Mod.
A7310.4 Youth Programs CE $ 66,759.00 Increase $ 12,914.18 $ 53,844.82
This line will be used differently this year due to changes in contracted Youth Development Services.
Balance in this line after this modification = $26,730.26
B FUND BUDGET MODIFICATIONS
11
Account # Account Name CurrentBudget
Increase /
Decrease
Budget Mod Post Budget
Request Mod.
B1420.4 Attorney CE I Increase 1 $ 3,474.35 $ 3,474.35
Increased expenditures due to Planning Board and BZA applications and processes.
Current Increase / Budget Mod Balance Post
Account # Account Name Budget Decrease Request Budget Mod.
B1990.4 Contingency Account 1 $ 20,000.00 Increase $ 3,474.35 $ 23,474.35
First use of contingency in the B fund.
SW4 FUND BUDGET MODIFICATIONS
Current
Increase /
Budget Mod
Post Budget
Account # Account Name
Budget
Decrease
Request
Mod.
SW4-320.4 Water Purchases $ 500.00
Increase
$ 82.31
$ 582.31
Water purchase expense offset by water sales.
Current
Increase /
Budget Mod
Post Budget
Account # Account Name
Budget
Decrease
Request
Mod.
SW4-2140 Metered Water Sales 1 $ 500.00
Increase
$ 82.31
$ 582.31
Water purchase expense offset by water sales.
Moved: Ms. Olson
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 10/10/23
Seconded: Ms. Bouchard
PAYMENT OF AUDITED CLAIMS
RESOLUTION # 2023-165: PAYMENT OF CLAIMS
RESOLVED that the Ulysses Town Board has reviewed and approves payment of claims for:
vouchers numbered 404 through 437 in the amount of $45,640.45.
Moved: Ms. Olson
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Seconded: Mr. Goldman
12
Date Adopted: 10/10/23
PRIVILEGE OF THE FLOOR (3 min limit per person; 10 minutes maximum):
Ms. Liddle asked what is meant by personal registration. Ms. Olson clarified that if you are already a
registered voter with the county then you won't need to do the personal registration. The personal
reg. will enable people to vote only in the town's election.
Ms. Liddle added that the PB learned a lot about Dev. Districts in the process of reviewing the Inn at
Taughannock request.
Michael Cohen asked under what authority the town is requiring personal registration as it means
that people must show up with ID. Ms. Olson responded that if the town does not allow this then
anyone over 18 with 30 days residency can vote but the town won't be able to allow absentee
ballots. Personal registration means that the town can accept county registrations but ALSO those not
currently registered as then they can come to get registered for just this election.
Mr. Cohen asked how the town will know whether someone is registered in another place.
Ms. Olson responded that voter fraud is statistically very low but town and election law have
processes in place for these types of situations.
ADJOURN
Mr. Goldman made a motion to adjourn at 9:10pm. This was seconded by Ms. Bouchard and passed
unanimously.
Respectfully submitted by Carissa Parlato, Town Clerk
10116123
13
APPENDIX:
(See attached)
14
2023 September Highway Report
Roadside Mowing
Mowed backside of Ditch on Rice Rd, Boyd Hill
Ditch work on Cayuga View and Colegrove Road
Cold Patched pot holes and added material to shoulders on Curry Road
Annual Inspection of Fire Extinguishers performed by Fulton Enterprise
Hearing Tests for Employees were taken at the town of Newfield
Oil and Filter Changes :
T21, T22, T10 and F550
New Air Tanks and Hydraulic lines on T21
Under coated T22, T21, F550
Cleaned Shop, Power washed equipment
Greased all equipment
Installed meters for WD3
Helped Town of Enfield with oil and stone projects
Attended Budget Meetings for Highway and Water
Finalized Budget for Highway and Water
Town of Ulysses Clerk's Office
MONTHLY REPORT for SEPTEMBER 2023
Submitted by Carissa Parlato
LICENSES/PERMITS issued: #
Sporting licenses 66
Disabled parking permits 10
Dog licenses and renewals 45
Marriage licenses 2 FINANCIAL REPORT:
Plumbing permits 0 $5598.50 TOTAL fees collected
Address assignments 4 $2942.52 stays in the town
Notarizations 6 $2655.98 goes to the state
FOIL requests -received 1
FOIL requests -completed 4
CLERK's OFFICE TASKS:
• Routine tasks:
o mail, answered inquiries on various topics, attended town board meetings and took minutes,
kept website current, provided notary services, issued licenses (marriage, dog, sporting) and
disabled parking permits, collected building & zoning fees, assigned new addresses as
requested, participated in weekly Supervisor/Clerks office meetings, sent weekly e-newsletter
messages to residents, contract management, coordinated building use/equipment sign out,
FOIL requests, ordered supplies, posted board meetings & videos to Youtube, monthly
Community Leaders meeting
• Water:
o Continue transition to new billing and meter reading software
0 2024 work plan & budget development
• Sporting Licenses:
o Hunting license sales through Oct. 1
• Dog Census- continue to license new dogs & collect responses
• Social Media
• IT:
o Set up Facebook page and post something most days
o Continue weekly meetings with A2K
o Coordinate new copier and connection to server
• Records Mgmt
o development of 2024 work plan
o FOIL requests- coordination with other departments to fulfill
Town of Ulysses
September 2023 Bookkeeper Board Report
October 10, 2023, 2023 Town Board Meeting
Prepared by Blixy Taetzsch, 10/5/2023
Greetings Board Members: I have completed the September 2023 financial statements and will share
some financial highlights.
Balance Sheet
As detailed in the Supervisor's Report, total cash balances as of 9/30/2023 were $1,144,453.07 an
increase of $25,805.13 from the prior month. A few notable items this month:
• Sales tax payments — We received August sales tax — payments are now being received on a
timely basis.
• Youth Programs — We received payment from the Village for their share of 2023 youth programs.
• AIM — We received our annual payment from NYS in the amount of $33,545.
• Normal cash outlays for planned operating expenses.
In addition to cash balances, the Town had investments valued at a total of $2,412,682.46 as of September
30, 2023. Second quarter earnings (realized and unrealized) amounted to a total of $27,806.45, net of
fees.
Other than cash and investments there are no significant assets or liabilities in the Town's operational
financial statements, other than the liability account where the ARPA funds reside until earned and
recorded as revenue — this amounted to $313,997.89 at September 30tn
Income Statement
Revenues through September 2023 are mostly as expected, with amounts unearned at or below the
remaining 25% of the year. Some items to note:
• Sales tax revenue is recorded through August, with 30% of the budget unearned — this is slightly
ahead of the annual budget.
• EMS revenue is ahead of budget, with 86% earned as of August.
• Mortgage tax is well below budget with the first of two payments being only 25% of the annual
budget.
• CHIPS revenue in the highway department is not expected until later in the year.
• Building permit revenue has already exceeded the annual budget with revenue recorded through
August.
• Justice Court fines and fees are running behind budget, with revenue recorded through July.
Expenditures through September 2023 are also as expected, with some spending being front loaded (such
as payments for Fire and Ambulance services, and some insurance costs). Generally, expenditures for
payroll and benefits are as expected or slightly lower than budget. Contractual spending also tends to be
less than budget at this time. Overall, spending by fund is lower than the 75% of the year we have
completed, with the exception of Water District 3, where a significant portion of spending is debt service
which has been paid in full for the year.
Town of Ulysses
September 2023 Bookkeeper Board Report
October 10, 2023, 2023 Town Board Meeting
Prepared by Blixy Taetzsch, 10/5/2023
I have prepared an analytical review of revenues and expenditures as of September 30 for your review,
which accompanies this report. The analytical review includes a summary of all major revenue accounts
that represent 96% - 100% of total revenues for each fund, and a summary for each major fund by
function of expense showing the budgeted amount and spending thus far. Brief descriptions are provided
next to relevant line items.
Bookkeeper Activities
Personnel: I continue to support employees and retirees with payroll related questions and benefit
administration. As observed at your last board meeting, I have successfully made the transition to
enhanced reporting for the NYS Retirement System. Soon I will be gearing up for 2024 benefit
enrollment.
Staff Training: I continue to assist with the development and delivery of staff training materials
and a system for tracking mandatory training for public officials and employees, including youth
employees.
• Budget: I continue to work on budget documents to support Michelle in 2024 budget planning
and development.
2
TOWN OF ULYSSES
10 Elm Street, Trumansburg, NY 14886
townofulyssesny.gov
Town Supervisor (607) 387-5767, Ext 232 • supervisor@townofulyssesny=.gov
Town Clerk (607) 387-5767, Ext 221 . clerk@townofulyssesny.gov
Planning & Zoning September 2023 Report to Town Board
Town Board Meeting Date, 10.10.2023
Submitted by Niels Tygesen, 10.04.2023
Planning Board
The Planning Board held a meeting on September 5th to discuss the following items:
• The Board reviewed and approved a Declaration of Restriction required as part of an approved minor
subdivision.
• The Board scheduled a public hearing for the 'Jacksonville Park Special Permit and Site Plan' project, a
proposal to construct accessibility improvements to Jacksonville Community Park, located at 3037 Swamp
College Road, parcel 25-.6-7, for September 19, 2023.
• The Board continued their hearing for the 'New Women's Residential Addiction Recovery Center' project, a
proposal to construct a new two story detached building, approximately 13,617 gross square feet, for use
as a 25 bed facility associated with the existing Cayuga Addiction Recovery Services on -site, and approved
the special permit and site plan.
• The Board conducted a hearing for the 'Inn at Taughannock Falls Hotel Development District' project, a
project that would create a new development district, and which was referred by the Town Board. The
Board tabled their discussion to the next meeting.
• The Board discussed training requirements.
The Planning Board held a meeting on September 191h to discuss the following items:
• The Board opened a hearing for the 'Jacksonville Park Special Permit and Site Plan' project noted above,
and left the public comment period open and continued the hearing to October 3rd
• The Board continued their review of the'Angelhearts Market Special Permit and Sketch Plan' project,
requested additional information from the applicant, and scheduled a public hearing for October 3, 2023.
• The Board discussed the'Gaulke Tram Site Plan' project. Determined a public hearing was not required,
and would continue their review of the proposal once the BZA has issued their decision on related
variances.
• The Board continued their discussion of the 'Inn at Taughannock Falls Hotel Development District' project
noted above, arrived at a consensus to recommend denial to the Town Board, and directed staff to draft a
final resolution for review at the October 3rd meeting.
TOWN OF ULYSSES
I 10 >;lm Street, Trumansburg, NY 14886
townofulyssesnygov
• The Board conducted a sketch plat review of the 'Filley 2 Lot Land Division' project, a proposal to
subdivide the subject 49.02 acre lot into two lots; 'Parcel 1', approximately 49.02 acres, and 'Parcel 2',
approximately 3.4 acres, and scheduled a public hearing for October 3, 2023.
• The Board discussed training requirements and the Town 2024 budget process.
Board of Zoning Appeals
The BZA held a meeting on September 6t" to discuss the following items:
• The Board continued their review of two area variances associated with the 'Gaulke Tram Site Plan', a
proposal to construct a 100' tram in the CZ zone located at 5 Maplewood Rd, parcel 29.-1-41, requested
additional information and materials from the applicant, and continued their review to October 18, 2023.
• The Board discussed training requirements.
Comp Plan Steering Committee
The Committee held a meeting on September 131" to discuss the following items:
• The Committee continued their review and gave input on the draft RFQ for the Comp Plan consultant.
• The Committee started discussion of the Community Visioning process for the periodic update.
• The Committee scheduled their next two meetings for October 5t" and November 2nd
Planning Proiects
• Long term multi -year town -wide planning cycle.
• 2024 Building, Code, Planning, and Zoning budget planning and line -by-line with Town Board.
Zoning Enforcement
Ongoing research on existing code cases.
Miscellaneous
• Continued outreach and interviews for members for the Comp Plan Steering Committee, Planning Board,
and Board of Zoning Appeals.
• IT Town -wide training with A2000.
• Continued training with Office Project Assistant.
• Building, Planning, and Zoning permit application updates.
• Updates to webpages.
• Customer support pertaining zoning information and permitting process.
Recreation Department Report
October 5th, 2023
Created by: Will Glennon, Recreation Director
Adult Recreation Programming for fall
• All adult programs are underway at the TCSD facilities. Currently we have eight adult
recreation programs running each week on every day except for Friday. Each program
is facilitated by a volunteer coordinator. There are 158 current participants in the adult
programs.
• The new yoga program, led by Leslie Rosemann, registered 20 participants for its 8
week pilot program.
• Pickleball programs; indoor-20 participants; outdoor-18 participants
• Soccer program has 14 current participants. This number will increase once the weather
turns.
• Three volleyball programs have 80 participants.
• Basketball program has 26 participants.
Fall youth programming and administration
• The fall program has three youth programs currently running (Cross-country, soccer, and
tennis) with a total of 62 participants. The fall is our lightest youth programming time of
the year.
• Tennis program will finish up on October 10th. The program has 14 participants.
• The Cross Country program is underway and we have received positive feedback on the
new coach. The program has 16 runners and will be participating in cross-country meets
throughout Tompkins County as well as hosting a meet on October 21st.
• The soccer clinic and team play program supervised by the Cornell women's club soccer
team will end on October 24th. The program has 32 participants and two teams that
play games on Sundays.
• The youth recreation basketball local travel program will take part in an official league
beginning this winter. The league will consist of teams regionally.
• The winter program facility reservations have been submitted. I have met with the TCSD
business office, the Athletic Director, and contacted the school principals about the
facility reservations and all schedules should not be interrupted after January 1st.
General administration
• The Recreation budget and EOY estimates have been submitted..
Report to Town Board Meeting date: 10/10/2023
Work between: 9/9—10/4/2023 Submitted by Michelle E. Wright
Work Activities
Insurance Related
• No significant work this period
Financially Related
• Multiyear planning communications
o Long term town -wide planning cycle
Finance Committee
• Finance committee meeting: 10/25
• Continued Fund Balance Policy related work
Multi -year Planning
• Budget related multiyear planning
Budget Related (vast majority of work this period)
• Voucher review
• Various analysis of historic expenses as requested
• Youth Commission related budget support work
• 2024 Tentative Budget development:
o Tentative budget data management and balancing
o Fire & EMS meeting attendance 9/14
o Line by line meetings with department heads
o Development of account lines overseen by Supervisor's office
o Development of account lines in coordination with Clerk's office
o Continued work with Department Heads regarding budget development, capital planning and multi -year
planning
o Community Organization funding application and other material content development, outward
communications and subsequent communications from community organizations with questions
0 2024 contract number process
o Committee request communications
Asset Management
• Facilities management
o Exterior painting project close out
• Continued development of:
o Town Facilities capital plan
o Highway equipment, paving and culvert capital plan
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Stormwater Long Term Planning
• No significant work this period
Water District 3 Related
• Working group coordination and communications
• Budget monitoring
• 2024 work plan and budget development process
• Participation in communication with NYSDOT re: Perry City and 96 culvert replacement
General Water
• No significant work this period
Recreation Department Administration
• County grant related admin: camp scholarship
Transportation
• Notes from 9/12/23 ITCTC meeting
o Car share insurance on Governor's desk for signature
o Bike share in Ithaca area is at a high use rate; use rate has mean that they need more bikes due to wear
and tear--100 bikes; this program needs funding; Fernando asked that we all keep an eye out for
funding programs for more bikes
o Car and bike share in Ithaca will serve as a great model for small cities around the state
o TCAT need drivers, admin with CDLs have been driving
• Communication with ITCTC Director on a variety of transportation related activities
Emergency Planning & Hazard Mitigation
• No significant work activity for this period
—place holder for future reports
Compliance Related
• No significant work activity for this period
—place holder for future reports
Procurement Related Updates
• No significant work activity for this period
—place holder for future reports
Safety Committee
• No significant work activity for this period
—place holder for future reports
Bookkeeper Supervision
• Review of monthly financial statements
• Budget development related work
• HR related matters
Miscellaneous/General Town Work
• Standing weekly meetings: Clerk, Supervisor, Bookkeeper, Project Assistant
• Resolution drafting, agenda packet related work
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• Youth Development related support
• Standard Operating Procedure template development and delivery to department head
• Organization of once -a -month staff walk
Active Proiects Update
• IT Related: General, Strategic Plan/Update/Modernization, IT Committee
o Microsoft 365 migration related work
o Onsite hardware related work
o Bi-weekly meetings ramping up to full IT support
• Black Diamond Trail Scoping Project
o ITCTC 2.5% set aside local funding received
• DEC NPS Planning Grant
o Contract making and related paperwork in coordination with MRB re: initial paperwork due to the DEC
• DEC Climate Smart Communities Comp Plan Update
o RFP draft review
o Awaiting contract from DEC
• BRIDGE NY Curry Road
o Follow up communications to NYSDOT
• Cemetery Road Bridge over Trumansburg Creek (NYSDOT 95% funded with FHWA money, Barton & Loguidice
Engineers) Process update as of 5/24 from Doug Mills @ DOT: "We will get the State Local Agreement submitted
to Main Office for further processing and execution, one that is done we'll make that final payment and close
the project out."
• USDOT Technical Assistance for Rural and Tribal Pilot Program
o Application and budget development submitted
Upcoming
• Budget season
• Grant Administration: Contract Making
o CSC DEC
o NPS DEC
o BRIDGE NY
• IT Consultant: strategic plan execution
• Fall work plan development
• 2024 work plan development
• 2024 org meeting preparation
Page 3 of 3