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HomeMy WebLinkAbout2023-09-12-TB-FINAL-minutesTOWN BOARD MEETING & PUBLIC HEARING Town of Ulysses Sept. 12, 2023 The meeting was held in person at the Town Hall at 10 Elm St., Trumansburg NY as well as via Zoom videoconference. Notice of Town Board meetings are posted on the Town's website and Clerk's board. Video recordings of meetings are available on Youtube at httlis:llwww.voutube.com/Chclnne//UCWV/s--t79Cl3H/xdk9YxZvPw. CALL TO ORDER: Ms. Olson called the meeting to order at 7pm. ATTENDANCE: TOWN OFFICIALS: Supervisor- Katelin Olson Board members- Michael Boggs, Mary Bouchard, Liz Weatherby, Rich Goldman Town Clerk- Carissa Parlato Town Committee members: Bob Howarth (BZA) Linda Liddle (Planning Board & Water Source Protection Plan Committee) Roxanne Marino (Conservation & Sustainability Advisory Committee (CSAC) & Water Source Protection Plan Committee (WSPPC)) Tompkins County Legislator- Anne Koreman Via Zoom: Casey Beck (Deputy Clerk) 1TA IN1 I:3:111d.11612I:I9111:1414 In -person: Matt McKenna (MRB engineer), Claire Hoffmire, Randy VanDerzee, Todd Edmonds (Trumansburg Community Recreation (TCR)), Maureen Shallish, Tara Masters, Michael Cohen Via Zoom: Rob Kaplan, David Durrett, John Wertis (the younger), Melissa, Sally Yates, 6073791702 APPROVAL OF AGENDA: Ms. Bouchard requested to add a resolution for appointments to the Bee Committee. Mr. Boggs requested to add a discussion of training for BZA/PB. Ms. Olson said that budget modifications resolution can be deleted. Motion: Mr. Boggs moved to approve the agenda as amended. This was seconded by Mr. Goldman and passed unanimously. 1 PUBLIC HEARING ON A LOCAL LAW FORMING A DEPARTMENT OF PUBLIC WORKS Mr. Goldman moved to open the hearing at 7:05pm. This was seconded by Ms. Bouchard and passed unanimously. Ms. Olson noted that the purpose of the local law is to shift the Highway Dept. to a DPW as it is already doing tasks associated with public works (like water and parks). Public Comments: (No comments from the public in -person or via Zoom but a written comment was received in advance from Ms. Rose (see Appendix)). Mr. Boggs moved to close the hearing at 7:08pm. This was seconded by Ms. Bouchard and passed unanimously. PRIVILEGE OF THE FLOOR: (3 minute limit) Mr. Howarth (former chair, now member of BZA) spoke on behalf of the BZA to say that they are very unhappy with the training rules passed by the town board. He requested that the board put a moratorium on the training policy until the two groups can meet to discuss. He said that if the town board does not take action tonight, the BZA will not be able to meet due to being out of compliance with the requirement. Ms. Olson asked which of the required trainings (Sexual Harassment, Civil Rights, etc...) the BZA has a problem with. Mr. Howarth said that he believes the trainings are inappropriate for the work that the BZA does. Todd Edmonds: Mr. Edmonds, president of TCR, introduced the non-profit to say that it was formed in 2016 to work alongside the town, village, and school to help facilitate development of spaces for sports and recreation. They have spent several years looking for land and seeking funding. They discovered that it is difficult to get funding before they have land. He also noted high property values as a barrier. In 2022 the town board offered a once in a generation possibility of purchasing land from American Recovery Plan Act (ARPA). They found Krums Corners and realized they would need to act quickly before it was snatched up by others. He understands that it is not the perfect spot but is near the Black Diamond Trail, far from traffic (safe for kids), but close to town compared to how far many families travel for recreation. He looks forward to developing the space as a community to make it accessible and sustainable. If they don't get this property, it could be a many -years set -back. Claire Hoffmire: Ms. Hoffmire introduced herself as parent of 3, coach, Trumansburg Education Foundation member. She feels that other spaces are not available, and supports agriculture as well. She reiterated that rec land is much -needed and TCR has spent many years trying to find land and has not been successful. Erin (Rob) Kaplan: Mr. Kaplan thanked the board and Todd. He is a coach and has 2 kids that have played soccer for years. He reiterated the need for space. They have had challenges for years due to lack of space. He expresses gratitude to the Washburns for their willingness to work with them, as well as for TCR's hard work over the many years trying to find land. Randy Vanderzee: Mr. Vanderzee said that he has been part of rec programs in Trumansburg and coaching since the 1960s. They worked on trying to find space over 30 years ago. The school has been great but is often packed. The current land is a rare opportunity and might be an inconvenience to some but is good for bigger picture and great benefits for kids. Tara Masters: Ms. Master is a past TCR president. She appreciates the town's willingness to make this purchase. She said there are about 400 people are at school fields right now who would support more space. Roxanne Marino: Ms. Marino said she has done both online trainings as required by the town. She concurs with Mr. Howarth that they are not applicable to anything that the town board, BZA, PB, or CPSC does, as it is geared toward supervisors and managers. She has not found where NYS requires anyone other than staff to do this training and requests that the board respect volunteers' time by accepting other agency trainings and offering something more relevant for the board/committees. MUNICIPAL BOARD & STAFF REPORTS & ANNOUNCEMENTS (written reports provided in advancel Tompkins County Legislature update by Ms. Koreman: • Sunday is airport day & pancake breakfast • Strategic Plan input forum for this side of the lake at Enfield Comm Ctr on Thurs. at 6pm • Proposed budget will be presented soon • CLEAN (Cayuga Lake Environmental Action Now) meeting to discuss Cargill's sale of salt mine • TC Library closed 9/15-10/2 for HVAC overhaul • Broadband lacking in some areas- county looking at solutions- considering infill to poor areas • Decided to sell 408 N. Tioga St. historic house and have center of gov in other area • Some cases of Legionnaires disease a few weeks back • Senators May, Webb, and Assemblywoman Kelles sponsored a lake tour on floating classroom discussing lake health and other topics Mr. Boggs shared that the WSPPC survey is almost done and they will present to the board on 9/26. Ms. Weatherby said that the Ag committee will meet on 10/2 at fire hall, and the CPSC meets tomorrow. Ms. Olson shared the following: • An end of year gathering for youth, families of the youth employment program will be held on 10/12. • Youth commission approved its budget • RYS contract negotiations not successful- will look at how to provide youth services in house for 2024 • Fire/EMS- 37% of tax levy. Fire is going up 14-15% Ms. Marino gave the following updates on CSAC: • Seneca Meadows landfill closure- consideration of sending letter regarding this to support closing it in 2 years • Town is 100 points away from a $10K grant [Qg01 ioll1ilk 1:141-5 MRB GROUP CONTRACT AUTHORIZATION FOR NPS GRANT ENGINEERING REPORT AND GRANT ADMINISTRATION Mr. McKenna submitted a grant last year to that would allow the town to create an engineering report that would help the town apply for culvert replacement funding. Ms. Olson noted that the town has received a grant for the Curry Rd. bridge (which is actually a culvert). RESOLUTION #145 OF 2023: MRB GROUP CONTRACT AUTHORIZATION FOR NPS GRANT ENGINEERING REPORT AND GRANT ADMINISTRATION WHEREAS, the Town of Ulysses received up to $30,000 from the Department of Conservation Nonpoint Source Planning Grant for a study of identified culverts in the Town of Ulysses with a required 10% cash match; and WHEREAS, the Ulysses Town Board has reviewed a proposal from MRB Group, the Town's engineers, to complete the engineering report for $24,900 and the conduct administration of the grant for $3,500; NOW, THEREFORE, BE IT RESOLVED, the Ulysses Town Board approves contracting with MRB Group for the completion of the engineering report for $24,900 and the administration of the Nonpoint Source Planning Grant for $3,500 and authorizes the Town Supervisor to sign the contracts to that effect; and be it FURTHER RESOLVED, the Ulysses Town Board directs the Town Clerk to submit the two signed contracts to MRB Group. Moved: Mr. Goldman Seconded: Mr. Boggs Mr. Bogg asked whether this was put out to bid. Ms. Olson said that it was not necessary to put it out to bid. Mr. Boggs asked the board whether they should bid it as there are many options for engineers who could do it. Mr. Goldman clarified that that the funds were going to be covered by the grant. Olson aye Boggs aye 0 Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 9/12/23 APPOINTMENT OF RECREATION SUPERVISOR Ms. Olson said that the Town Board created this position in August to provide youth programming this fall. Mr. Holmes has been the summer camp director for the last few years. RESOLUTION #146 OF 2023: APPOINTMENT OF RECREATION SUPERVISOR RESOLVED, the Ulysses Town Board appoints Ryan Holmes as Recreation Supervisor at $22/hour for up to 19 hours per week. Moved: Ms. Weatherby Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 9/12/23 Seconded: Ms. Bouchard RECREATION LAND PURCHASE UPDATE Ms. Olson has appreciated the public interest generated by this issue made the following comments. • Town Attorney is reviewing the petition- the board will discuss findings on 9/26 • Passionate people on both sides can have productive dialogue • Wants to encourage accurate info • ARPA funds for town for —$300K due to COVID o Board originally discussed using the funding to redo parking lot behind town hall (would only benefit a few people) • Board did not act hastily and could not find affordable land adjacent to village o Seneca land going for —$37K/acre • Town has to purchase the land according to what it is independently appraised at- (—$7k/acre) • The location: o Quiet area better for kids o Flaglot safer for kids o Most townspeople can't walk to things already anyway o Stormwater- town has funding for stormwater mgmt. on the property ■ Farmland tiling/runoff into lake- town cannot regulate this- state does ■ This property will have better mgmt. o Drinking water valued and most rec fields are not irrigated 5 • Cost: o town is mindful of keeping taxes low o ARPA funds cannot be used to lower taxes • Town would own land but not develop until TCR has developed concept plans with public input • TCR would be a partner so that it could fundraise- town cannot fundraise • Lights, water... can be worked out with public input • Families move to our community for more space and rec opportunities • Camp Barton: o has space for 1 soccer field and 1 baseball diamond o will be a NYS Park managed by Ulysses, Tburg and Covert o Not a substitute for rec fields o Summer camp program will move there • If public is aware of 20+ acres at —$7K/acre, please let the town board know • Traffic generated would be from Ulysses residents rather than out-of-towners • The purchase will probably go to public vote and public voice will be heard APPOINTMENTS TO BEE COMMITTEE RESOLUTION #147 OF 2023: APPOINTMENTS TO THE BEE COMMITTEE RESOLVED that the Town Board appoints the following people to the Bee Committee: George Myers & Achula Wali Moved: Ms. Weatherby Seconded: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 9/12/23 DISCUSSION ON TRAINING REQUIREMENTS: Mr. Boggs said that he agrees with BZA about training as they already do it for work. Mr. Goldman said he wants to try to accommodate the needs of the BZA. Ms. Olson said that there have been instances of sexual harassment at the town. Other organizations also require their vetted trainings so the town is not unique in this ask. She wants the public to know that these issues are important and how people are treated is important, and a culture of shared understanding around this is important. Mr. Howarth again requested that the board pass a moratorium tonight on the training rules. A Ms. Olson said that the Town Board can choose to extend the compliance deadline but she thinks that town staff/board members should be held to a higher standard of behavior. She further noted that according to the town attorney & insurance company, the town cannot vet trainings from other agencies. RESOLUTION #148 OF 2023: EXTENSION OF MANDATORY TRAINING DEADLINE RESOLVED that the TB extend the training deadline to Nov. 15, 2023. Moved: Mr. Goldman Seconded: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 9/12/23 ►��i�� Ii,I*V3 SIGNATORY AUTHORIZATION FOR THREE FALLS LDC RESOLUTION #149 OF 2023: SIGNATORY AUTHORIZATION FOR THREE FALLS LDC WHEREAS, the Towns of Ulysses and Covert and the Village of Trumansburg, having collectively engaged in discussions with the State of New York concerning an opportunity to manage certain real property known as Camp Barton (the "Park Premises") for public recreation and other purposes, subsequent to the acquisition of said property by the NY State Office of Parks, Recreation and Historical Preservation from the Baden Powell Council; and WHEREAS, the Towns of Ulysses and Covert and the Village of Trumansburg determined that it was in the best interests of the foregoing to jointly form a Local Development Corporation as defined by NY State Not -For -Profit Corporation Law; and WHEREAS, the Ulysses Town Board, having considered the proposed certificate of incorporation and bylaws of the Three Falls Local Development Corporation (the "LDC'), approved the execution and filing of the certificate of incorporation and the adoption of said bylaws (the "By-laws") on February 14, 2023, which certificate of incorporation was filed with the Department of State on March 17, 2023 and By-laws are in full force and effect; and WHEREAS, the Town of Ulysses, together with the Towns of Covert and the Village of Trumansburg, is a Voting Member of the LDC, as such term is defined in the By-laws; and WHEREAS, pursuant to Section 3.07 of the Corporate By -Laws, the Voting Members, must approve, inter alia, any transaction involving the purchase, lease, license, exchange or other acquisition by the LDC of any assets; and WHEREAS, the LDC is currently negotiating a certain municipal park management agreement by and between the Three Falls Local Development Corporation and the New York State Office of Parks, Recreation and Historical Preservation (the "Park Management Agreement"), which Park Management Agreement is the contractual vehicle by which the LDC will acquire management rights of and to the Park Premises, and which must be approved by the Voting Members in accordance with Section 3.07 of the Corporate By-laws of the LDC; NOW, THEREFORE, BE IT RESOLVED that the Ulysses Town Board designates Katelin Olson, Town Supervisor, to be the Town's Authorized Representative on its behalf, and is hereby authorized and empowered to vote in the name of and on behalf of the Town of Ulysses as a Voting Member of the LDC for purposes of approving the Park Management Agreement without additional further approval of the Ulysses Town Board. Moved: Mr. Goldman Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 9/12/23 Seconded: Ms. Weatherby UPCOMING EVENTS September 14 — Special Town Board Budget Meeting (9am-12pm) September 14 — Special Town Board Meeting on Fire/EMS @ Fire Hall (7pm) September 26 — Regular Town Board Meeting (7pm) APPROVAL OF MINUTES: RESOLUTION #150 OF 2023: APPROVAL OF MINUTES RESOLVED, that the Ulysses Town Board approve the meeting minutes from August 8, 2023 (regular meeting) and August 10, 2023 (special meeting) as presented or amended. LA - � M ►LAwe]rfe Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 8/8/23 BOARD NOTIFICATIONS: (none) PAYMENT OF AUDITED CLAIMS: Seconded: Ms. Bouchard N. RESOLUTION # 151 OF 2023: PAYMENT OF CLAIMS RESOLVED that the Ulysses Town Board has reviewed and approves payment of claims for vouchers numbered 356 through 403 in the amount of $92,929.34. Moved: Ms. Olson Seconded: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 8/8/23 EXECUTIVE SESSION: Ms. Olson moved to go into Executive Session at for purposes related to collective negotiations (pursuant to article fourteen of the civil service law); and the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation. This was seconded by Mr. Boggs and passed unanimously. Mr. Goldman made a motion to end Executive Session at 9:05pm. This was seconded by Mr. Boggs and passed unanimously. PRIVILEGE OF THE FLOOR (3 min limit per person): Ms. Marino commented on the training again to clarify (in response to Ms. Olson's comments) that no one thinks they are better than anyone else or that their training is better. She feels that this was insulting to BZA and PB members. She further noted the town board was going to discuss the training requirements with the other boards in advance of passing it but did not do so. She suggested replacing the current trainings with something more pertinent. ADJOURN Mr. Goldman made a motion to adjourn at 9:14pm. This was seconded by Ms. Bouchard and passed unanimously. Respectfully submitted by Carisso Parlato, Town Clerk 9126123 9 APPENDIX: See attached: PUBLIC COMMENTS REPORTS FROM TOWN STAFF 10 Gmail - RE: Public Comment proposed Ch 40 DPW https://mail. google.com/mail/u/0/?ik=a448223915 &view=pt&search=a... Gmail RE: Public Comment proposed Ch 40 DPW Carissa Parlato, Town Clerk <ulysses.clerk@gmail.com> Vivien Rose <verose@ottcmail.com> Thu, Sep 14, 2023 at 9:06 AM To: "Mary M. Bouchard" <mmbl6@cornell.edu> Cc: Ulysses Supervisor <supervisor@townofulyssesny.gov>, "boggs@townofulyssesny.gov" <boggs@townofulyssesny.gov>, "gold man@townofulyssesny.gov" <goldman @townofulyssesny.gov>, "Liz Weatherby, Town Board Member" <weatherby@townofulyssesny.gov>, "clerk@townofulyssesny.gov" <clerk@townofulyssesny.gov> Please add this email exchange to the public comment record for proposed Ch 40 DPW. Thank you. Good morning, Mary, Thank you for the attached 1968 opinion. It would be very helpful to have the law under which actions are proposed cited. You agree that the proposed law is not authorized by NYS Town Law 64 (21a-g). The text of the proposed law reads: "Pursuant to New York State Town Law § 64(21-a), there is hereby created in the Town of Ulysses a Public Works Department." The opinion you share reads: "I believe that pursuant to New York State Constitution, Article IX § 2(c) (i) and Municipal Home Rule Law § 10(1) (i), your town would be authorized by local law to amend said section by providing for the establishment of a department of public works in the Town of Collins since such action would not be inconsistent with any provision of the Constitution or general law and would related to the "property, affairs or government" of your town." The proposed law is not pursuant to Town Law 64 (21-a). It amends 64 (21-a) pursuant to New York State Constitution, Article IX § 2(c) (i) and Municipal Home Rule Law § 10(1) (i) This matters to voters attempting to be engaged citizens who spend hours trying to understand what their elected representatives are doing only to be told they are wrong when they give their opinion as they have a right to do. While your assurances that no additional staff hours or new hires are intended are welcome, the proposed law DOES create new staff at 40 (5)(c): "The Acting Director of Public Works title and designation may be assigned to a current employee appointed in the role of Deputy Highway Superintendent, or may be an additional full- time position as created by the Town Board." 1 of 3 9/14/2023, 11:33 AM Gmail - RE: Public Comment proposed Ch 40 DPW https://mail. google.com/mail/u/O/?ik=a448223915 &view=pt&search=a... If the Board does not intend this to occur, I respectfully request that "or may be an additional full-time position created by the Town Board" be removed from the proposed law. Thank you again for your communication. Vivien Rose Sent from Mail for Windows Sent: Wednesday, September 13, 2023 10:43 PM To: Vivien Rose Subject: Re: Public Comment proposed Ch 40 DPW Hi Vivien, Thanks for the letter. I thought it was important to point out to you that, even though the Town Law you cite says that first class towns (which Ulysses is not) are eligible to create a DPW, case law, which refines and defines what is actually legal for a town to do, stipulated in 1968 that a town with a population of under 10,000 could legally form a DPW. I am attaching that NYS Attorney General opinion for your review. I would also add that the creation of the DPW in Ulysses would most definitely not result in higher personnel costs, or additional hiring, since it is simply a title change, and would include neither additional hours for existing staff, nor the hire of additional staff. Regards, Mary Bouchard Town of Ulysses Councilor From: Vivien Rose <verose@ottcmail.com> Sent: Monday, September 11, 2023 4:17 PM To: Carissa Parlato, Town Clerk <cerk@townofulyssesny.gov> Cc: Ulysses Supervisor <supervisor@townofulyssesny.gov>; boggs@townofulyssesny.gov 2 of 3 9/14/2023, 11:33 AM Gmail - RE: Public Comment proposed Ch 40 DPW https://mail. google. com/mail/u/O/?ik=a448223915 &view--pt&search=a... <boggs@townofulyssesny.gov>; bouchard@townofulyssesny.gov <bouchard@townofulyssesny.gov>; goldman@townofulyssesny.gov <goldman @townofulyssesny.gov>; Liz Weatherby, Town Board Member <weatherby@townofu lyssesny. gov> Subject: Public Comment proposed Ch 40 DPW Thank you for adding my comments to the public record on this issue. Vivien Rose Sent from for Windows 3 of 3 9/14/2023, 11:33 AM Recreation Department Report September 7, 2023 Created by: Will Glennon, Recreation Director Adult Recreation Programming for fall • New program has been introduced for the fall; yoga. The class will be 8 weeks and taught by Leslie Rosemann. For the first pilot of the program the class will be once per week. In the winter/spring, the class may move to 2x per week. • Pickleball now has an outdoor program on Saturdays and an indoor program on Sunday afternoons. • All other adult recreation programs will continue as regularly scheduled/offered: basketball, soccer, and volleyball. • Adult programs begin this weekend. Summer programming and administration • Summer camp ended on August 11th. • Summer camp week six field trip to Seabreeze took place on August 9th. We had our highest level of camper participation in the field trip in the past three years. Partially this is a result of advertising that the entire camp attends this program. Fall youth programming and administration • Youth tennis program instructors have been hired and will teach tennis to 9-13 year olds on Tuesdays for five weeks beginning September 12th. • Cross Country program instructor has been hired to coach a six week XC program beginning September 11th and culminating with a race on October 21st. o Connections with surrounding XC programs about additional races. • Cornell women's club soccer team will provide a youth soccer clinic for the fall for 5-7 weeks. • Met with the new Trumansburg HS varsity boys basketball coach about the winter basketball program/clinic. Currently recruiting a director for the Saturday program. • Ongoing research and coordination for the creation of a basketball league for play this winter. Proposed towns will be Tburg, Lansing, Candor, Spencer/Van Etten, S. Seneca, Watkins Glen, Newfield, and Tioga. General administration • The Recreation budget will be submitted September 8th to the Town. • Recreation budget request has been submitted to the Youth Budget. • Recreation budget meeting scheduled for September 14th. • Awaiting the new United Way of Tompkins County reporting system to send instructions on how to complete the yearly report. • Assisted with the administration on the RecDesk side of the scholarship allocations. Building & Code Updates Mark Washburn, NYS CEO, Certification No. 1020-0364 August 1 -August 31, 2023 Plan Reviews ■ 10 discussions about upcoming projects ■ 14 permit review, passed along for zoning review, 6 Projects waiting on approval ■ 10 site visits Site Visits ■ Ongoing monitoring of Erosion Plan, visited 4 times no issues ■ 10 Site meetings with contractors ■ 1 visit regarding erosion issues CEO Activity • 8 Foundation/Footer inspections/ 1 reinspection's • 7 Framing inspections/ 1 reinspection's Issue resolved • 4 Plumbing inspections/ 0 reinspection • 2 Final inspection/1 Reinspection • Code research for 12 different issues approximately 14 hours • meetings with Zoning and Property owner regarding new home builds • Attended a county think tank group regarding shared services 0 5 new homes have recently started construction. • Started investigation into multiple code and zoning violations pg 1 Building & Codes Monthly Report SBL 12.-4-9 20.-3-9.22 Building & Code Updates Mark Washburn, NYS CEO, Certification No 1020-0364 Reporting Period July 1 —July 31, 2023 Violation Erosion control Burned out house Safety Violation/ Rubbish, Vehicles, Fire road violation Protective covering violations Cars, Rubbish Code [NY] 108.1.1 Unsafe structure Property maintenance code 301.2, 302.3, 302.8, 304.2 Fire Code 503.4 Multiple Property Maintenance code, Fire Code violations Action 4x Site visit No issues Clean up happening around house Possible Fire training Last pile being cleaned up Clean up and comply with DD regulations Status Ongoing Ongoing Property is now in compliance with violations in red New information Working with property owner pg 2 Building & Codes Monthly Report LICENSES/PERMITS issued: # Sporting licenses 60 Disabled parking permits 19 Dog licenses and renewals 60 Marriage licenses 7 Plumbing permits 0 Address assignments 3 Notarizations 9 FOIL requests -received 3 FOIL requests -completed 0 CLERK's OFFICE TASKS: Town of Ulysses Clerk's Office MONTHLY REPORT for AUGUST 2023 Submitted by Carissa Parlato FINANCIAL REPORT: $7614.00 TOTAL Clerk fees & licenses collected $5611.01 stays in the town $2002.99 goes to the state • Routine tasks: o mail, answered inquiries on various topics, attended town board meetings and took minutes, kept website current, provided notary services, issued licenses (marriage, dog, sporting) and disabled parking permits, collected building & zoning fees, assigned new addresses as requested, participated in weekly Supervisor/Clerks office meetings, sent weekly e-newsletter messages to residents, contract management, coordinated building use/equipment sign out, FOIL requests, ordered supplies, posted board meetings & videos to Youtube, monthly Community Leaders meeting • Annual performance review with Deputy • Water: o Coordinated meter reads and quarterly billing o Attended internal meetings to discuss current issues o Data entry of new meters into billing system o Conversion to new billing software (hours of work) 0 2024 work plan & budget development • Sporting Licenses: o Hunting license sales began Aug. 1 with a few sales each day. o Hours spent troubleshooting printing issues with NYS and A2K. o Sales continue through Oct. 1 • Dog Census- continue to license new dogs & collect responses • Social Media policy • IT: o Start setting up Facebook page before getting shutdown (investigating) o Troubleshoot sporting license issues o Train Roxanne on hybrid mtg setup o Troubleshoot Lenovo computer issues o Create guest profile on Lenovo • Records Mgmt o staff mentoring o development of 2024 work plan o FOIL requests- coordination with other departments to fulfill • Other o Work with NYSEG on new meter to log solar usage o Troubleshoot leaky HVACs o Assist WSPPC with water survey Town of Ulysses August 2023 Bookkeeper Board Report September 12, 2023 Town Board Meeting Prepared by Blixy Taetzsch, 9/7/2023 Greetings Board Members: I have completed the August 2023 financial statements and will share some financial highlights. A more detailed financial analysis will be prepared at the end of September. Balance Sheet As detailed in the Supervisor's Report, total cash balances as of 8/31/2023 were $1,118,647.94 a decrease of $80,533.68 from the prior month. A few notable items this month: • Payments received from the County — We received the July 2023 sales tax payment this month — in the amount of 66,700.60. • Payments from the Village — we received any EMS payments this month through the 7/12/23 billing period. This brings our total EMS revenue received to $53,740.06 — 60% of our budgeted amount for the year. • August Disbursements — payments going out in August over and above typical operating expenses included an increased summer payroll for summer camp and youth employment staff (approximately $1 Ok and $7k, respectively) and a payment of $14,250 for Black Diamond Trail scoping. In addition to cash balances, the Town had investments valued at a total of $2,403,511.75 as of August 31, 2023. I will be updating the market value of investments in the financial statements quarterly. Other than cash, investments, and interfund transactions (due to/due from other funds), there are no significant assets or liabilities in the Town's operational financial statements, with the exception of funds due from the State for the Cemetery Bridge capital project (18,481.53). Income Statement Revenues through August 2023 are as expected, other than the low amount of Mortgage Tax received. Sales tax is on track to be at or slightly higher than budget. Expenditures through August 2023 are also as expected, with the exception of higher than anticipated activity for summer camp counselors and youth employment program employees. Bookkeeper Activities • Finance Committee: The Finance Committee discussed the fund balance policy, and will continue focus on topics to support the budget process. Notes of Finance Committee meetings are attached to my report. • Personnel: Current activity is focused on youth employees in our YEP and recreation program as well as assisting with the civil service process for various positions. I continue to work supporting all employees and retirees with benefit administration. • Staff Training: I continue to assist with the development and delivery of staff training materials and a system for tracking mandatory training for public officials and employees, including youth employees. 0 Budget: I continue to work on budget documents to support Michelle in 2024 budget planning and development. Highway Report September 2023 Hauled Stone Dust to Fairgrounds for Fair Helped Village with their Salt Barn ( Hauled salt and stored at Town salt shed ) T21 Replaced parts on rear axle and replaced rear brake canister T22 received new tires all around Helped Enfield Highway with shoulders Mow roadside, cemeteries and town properties Ditched Colegrove, Cayuga View roads Mowed backside of ditch on Rice Road Mowed around and backside of guardrail on Curry, Iradell and Buck Hill roads Attended Training for DIG SAFE ( Certified Dig Certificates ) Installed Water Meters ( Radio Frequency ) IXOM replaced parts at water tank for the aerator Worked on WD3 budget and Highway Budget for 2024 Submitted CHIPS for reimbursement TOWN OF ULYSSES 10 Elm Street, Trumansburg, NY 14886 townofulyssesny.gov Town Supervisor (607) 387-5767, Ext 232 • supervisor@townofulyssesny=.gov Town Clerk (607) 387-5767, Ext 221 . clerk@townofulyssesny.gov Planning & Zoning August 2023 Report to Town Board Town Board Meeting Date, 09.12.2023 Submitted by Niels Tygesen, 09.07.2023 Planning Board The Planning Board held a meeting on August 1st to discuss the following items: • After conducting a public hearing, the Board granted final approval for the 'Washburn 2 Lot Land Division', a minor subdivision located at 2141 Kraft Road, parcel 26.-1-6.22. • The Board re -opened the public hearing for site plan review of a proposed new ±10,640 sf retail building for Dollar General with associated parking, lighting, signage, landscaping, etc. located on a vacant lot. The Board requested additional information and materials from the applicant, and left the public comment period open and continued the hearing to a future meeting. • The Board continued their review of the 'New Women's Residential Addiction Recovery Center', a proposal to construct a new two story detached building, approximately 13,385 gross square feet, for use as a 25 bed facility associated with the existing Cayuga Addiction Recovery Services on -site, and scheduled the public hearing for August 15. • Sketch Plat Review to consider a minor subdivision of an existing 38.25 acre lot in the OTMU zone into two lots. The Planning Board held a meeting on August 151n to discuss the following items: • The Board opened a hearing for the 'New Women's Residential Addiction Recovery Center', project noted above. The Board requested additional information and materials from the applicant, and left the public comment period open and continued the hearing to September 51n • The Board continued their review of the 'Inn at Taughannock Falls Hotel Development District' proposal, a project that would create a new development district, and which was referred by the Town Board. Additional information and materials from the applicant was requested, and a public hearing was scheduled for September 51n The Planning Board met with Town Legal on August 22nd for a client attorney privilege meeting to discuss current land use projects. TOWN OF ULYSSES I 10 Mrn Street, Trumansburg, NY 14886 townofulyssesnygov Board of Zoning Appeals The BZA held a meeting on August 161" to discuss the following items: • After conducting a public hearing, the BZA granted two area variances associated with the 'New Women's Residential Addiction Recovery Center', project noted above. • The Board continued their review of two area variances associated with the 'Gaulke Tram Site Plan', a proposal to construct a 100' tram in the CZ zone located at 5 Maplewood Rd, parcel 29.-1-41, requested additional information and materials from the applicant, and continued the review subject to a site visit to the subject site. • After conducting a public hearing, the Board granted two out of the three requested area variances associated with the 'Jacksonville Park Site Plan' project, a proposal to construct accessibility improvements to Jacksonville Community Park, located at 3037 Swamp College Road, parcel 25-.6-7. Planning Proiects • Tompkins County Hazard Mitigation Planning, discussed the :ountv's Debris Management Plan. • Long term multi -year town -wide planning cycle. • 2024 Building, Code, Planning, and Zoning budget planning. Zoning Enforcement Research on existing code cases and meeting with Legal on enforcement processes. Miscellaneous • Met with Tompkins County, Consultant Team, and other local officials regarding Building Code Administration and Operations Study survey, and prioritization of shared service opportunities that could support work of municipal code officials. • Meeting with Legal related to research projects. • Continued outreach for members for the Comp Plan Steering Committee, Planning Board, and Board of Zoning Appeals. • Continued training with Office Project Assistant. • Building, Planning, and Zoning permit application updates. • Updates to webpages. • Customer support pertaining zoning information and permitting process. Report to Town Board Work between: 8/4 — 9/8/2023 Work Activities Insurance Related • No significant work this period Financially Related • Multiyear planning communications o Long term town -wide planning cycle Finance Committee • Finance committee meetings: 9/6 • Continued Fund Balance Policy related work Meeting date: 9/12/2023 Submitted by Michelle E. Wright Multi -year Planning • Project dashboard development Budget Related • 2023 budget modifications • Voucher review • Various analysis of historic expenses as requested Youth Commission related budget support work • Prep for 2024 budget season: o Board retreat 8/10 agenda and content development o Development of account lines overseen by Supervisor's office o Development of account lines in coordination with Clerk's office o Continued work with Department Heads regarding budget development o Community Organization funding application and other material content development, outward communications and subsequent communications from community organizations with questions 0 2024 contract number process o Committee request communications Asset Management • Facilities management o Exterior painting project management ■ Final payment pending proof of prevailing wage • Continued development of: o Town Facilities capital plan o Highway equipment, paving and culvert capital plan • Continued development of project concepts that will improve or protect Town assets Page 1 of 3 • USDOT Technical Assistance Pilot Program o Application submitted 8/14 o Project element scoping, budgeting and development o Communications with Cornell Culvert Program, Tompkins County Soil and Water, Water Resource Institute Stormwater Long Term Planning • See asset management related work above Water District 3 Related • Working group coordination and communications • Budget monitoring • 2024 work plan and budget development process General Water • Standard form for ODU or district review and edit support Recreation Department Administration • County grant related admin: camp scholarship Transportation • No ITCTC Policy Committee meeting this month • Communication with ITCTC Director on a variety of transportation related activities Emergency Planning & Hazard Mitigation • No significant work activity for this period —place holder for future reports Compliance Related • No significant work activity for this period —place holder for future reports Procurement Related Updates • No significant work activity for this period —place holder for future reports Safety Committee • No significant work activity for this period —place holder for future reports Bookkeeper Supervision • Review of monthly financial statements • Budget development related work • HR related matters Miscellaneous/General Town Work • Standing weekly meetings: Clerk, Supervisor, Bookkeeper, Project Assistant • Resolution drafting, agenda packet related work • Youth Development related support • Standard Operating Procedure template development and delivery to department head Page 2 of 3 • Organization of once -a -month staff walk • 9/5 Water Event Hosted by Lea Webb and Anna Kelles Active Proiects Update • IT Related: General, Strategic Plan/Update/Modernization, IT Committee o On -going problem solving with upgrade process o Bi-weekly meetings ramping up to full IT support o Other IT problem solving ■ Remote set up ■ Internet at Town Hall • Black Diamond Trail Scoping Project o Details for ITCTC invoice development to Bookkeeper • DEC NPS Planning Grant o Contract making and related paperwork in coordination with MRB re: initial paperwork due to the DEC • DEC Climate Smart Communities Comp Plan Update o Work plan, budget, proof of insurance submitted and approved by DEC o Awaiting contract from DEC 0 8/24 meeting with CSC Coordinator for organizational knowledge content development • BRIDGE NY Curry Road o Preliminary conversation with design and Cl engineer o Preliminary conversations regarding future asset ownership • Cemetery Road Bridge over Trumansburg Creek (NYSDOT 95% funded with FHWA money, Barton & Loguidice Engineers) Process update as of 5/24 from Doug Mills @ DOT: "We will get the State Local Agreement submitted to Main Office for further processing and execution, one that is done we'll make that final payment and close the project out." • USDOT Technical Assistance for Rural and Tribal Pilot Program o Application and budget development submitted Upcoming • Budget season prep • Grant Administration o CSC DEC o NPS DEC o BRIDGE NY • IT Consultant: strategic plan execution Page 3 of 3