No preview available
HomeMy WebLinkAbout2023-07-11-TB-FINAL- minutesTOWN BOARD MEETING Town of Ulysses July 11, 2023 The meeting was held in person at the Town Hall at 10 Elm St., Trumansburg NY as well as via Zoom videoconference. Notice of Town Board meetings are posted on the Town's website and Clerk's board. Video recordings of meetings are available on Youtube at https://www. voutube.com/channel/UCWV/s--cl9Cj)Hlxdk9YxZvPw. CALL TO ORDER: Ms. Olson called the meeting to order at 7pm. ATTENDANCE: TOWN OFFICIALS Supervisor- Katelin Olson Board members- Michael Boggs, Mary Bouchard, Liz Weatherby Town Clerk- Carissa Parlato Second Deputy Supervisor/Budget Officer- Michelle E. Wright Youth Employment Program Coordinator- Rachel Kennedy Absent: Rich Goldman OTHERS: In -person: Roxanne Marino- Conservation & Sustainability Advisory Committee (CSAC) chair Via Zoom: Linda Liddle- Water Source Protection Plan Committee (WSPPC) chair APPROVAL OF AGENDA: Motion: Ms. Bouchard moved to approve the agenda. This was seconded by Mr. Boggs and passed unanimously. PRIVILEGE OF THE FLOOR: (3 minute limit) Ms. Marino shared a CSAC update: • Regarding paving of the town hall parking lot, she offered that a hybrid option of porous and asphalt pavements may be a solution • Next mtg is 8/8 at 7:15pm MUNICIPAL BOARD & STAFF REPORTS: (Written reports provided in advance & attached) Ms. Liddle gave an update on the WSPPC water survey, noting that questions have been finalized. The group is now working on data collection details and publicity. They will present to the town board on 1 8/8/23. Mr. Boggs (town board liaison to the WSPPC) noted that several people have weighed in on creation of the survey questions. Ms. Olson shared that in a few weeks she and Mr. Hart (on behalf of Three Falls LDC) will meet with NYS to begin working on the licensing agreement for Camp Barton. She added that the area will be named by NYS Parks. PRESENTATION/DISCUSSION: Rachel Kennedy, Youth Employment Program (YEPJ Ms. Kennedy gave an update: • 34 applicants to date • 21 have been placed • Aged 14-19 • Job sites are experienced local partners with some new ones • New this year- sexual harassment training tailored to youth employees Ms. Olson said that additional funding from county may enable the program to continue into the fall. PRESENTATION/DISCUSSION: Michelle E. Wright- Mid-vear update on Strategic Proiect Planning Ms. Olson noted that a BridgeNY grant has been awarded for the Curry Road culvert after several years of submittals by Ms. Wright. Ms. Wright shared a list of town projects in progress as well as for the future. (See attached). She noted that it there are challenges to finding contractors for town hall facilities projects due to municipal and state requirements. Mr. Boggs inquired about Ms. Wright's workload. OLD BUSINESS: DEPT. OF PUBLIC WORKS TRANSITION Ms. Olson noted that she and Mr. Goldman will be working with the union on altering the contract to reflect the potential change from highway dept. to DPW. The change will require a local law. IT/CYBER UPDATE Ms. Olson shared with the board that the town has now moved to the new server. Ms. Wright noted that there will be a short hiatus before the next IT phase begins as change takes up time for staff and we are now more cyber-secure than we have ever been. RURAL YOUTH SERVICES (RYS) CONTRACT Ms. Olson said that she and Ms. Weatherby, along with the Youth Commission, have been meeting to re-examine and enhance the contract. Since the program manager, Ethan Cramton, resigned last Oct. the position has remained vacant for the program, which is supported by the town, village, and county. Due to the vacancy there are funds to spend before the end of the year. The commission has developed draft language for a new contract but it will take a while to finalize so the position will likely not be filled until 2024. NEW BUSINESS: PAINTING CONTRACT AUTHORIZATION Ms. Wright shared a painting quote and gave some background on the process. She worked with a volunteer and noted that estimates were solicited but some were offput by the regulations of working with a municipality. Mr. Boggs expressed concern about the quote and the amount of money requested up front. RESOLUTION # : AUTHORIZING TOWN SUPERVISOR TO ENTER INTO CONTRACT FOR TOWN HALL EXTERIOR PAINTING WHEREAS a thorough process was conducted to obtain quotes for painting the exterior of the Town Hall; and WHEREAS a single vendor was both able to meet the requirements outlined in the RFP and available in the summer of 2023. NOW THEREFORE BE IT RESOLVED that the Ulysses Town Board authorizes the Town Supervisor to enter into contract with Ernz Co. Painting, LLC. upon confirmation of references. No action taken PLANNING BOARD ALTERNATE APPOINTMENT RESOLUTION #127 OF 2023: APPOINTMENT OF AN ALTERATE TO THE PLANNING BOARD RESOLVED that the Ulysses Town Board appoints Bart Gragg to serve as an alternate to the Planning Board through December 31, 2023. Moved: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman absent Weatherby aye Vote: 4-0 Date Adopted: 7/11/23 DRAFT 2022 AUDIT Seconded: Mr. Boggs Ms. Olson shared that the auditors from Insero will come to the next meeting to present their findings. UPCOMING EVENTS: July 14- Special Town Board meeting July 25- Regular Town Board Meeting 3 August 8 — Regular Town Board Meeting August 10—Town Board Retreat, 8-10am August 22 — Regular Town Board Meeting Cancelled APPROVAL OF MINUTES: RESOLUTION #128 OF 2023: APPROVAL OF MINUTES RESOLVED, that the Ulysses Town Board approve the meeting minutes from June 27, 2023 (regular meeting) as presented. Moved: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman absent Weatherby aye Vote: 4-0 Date Adopted: 7/11/23 BOARD NOTIFICATIONS: (none) Seconded: Mr. Boggs BUDGET MODIFICATIONS: RESOLUTION #129 OF 2023: BUDGET MODIFICATIONS RESOLVED that the Ulysses Town Board approves the 2023 budget modification(s) as presented. Current Budget Mod Balance Post Account # Account Name Budget Increase / Decrease Request Budget Mod. A1440.4 Engineer CE $ 8,000.00 Fincrease 3,940 11,940 Overage due to the first invoice for the Black Diamond Trail (BDT) Scoping phase, project authorized via resolution 49-2023 and 89-2023. Budget modifications will be done as project is billed. Current Increase/ Budget Mod Balance Post Account # Account Name Budget Decrease Request Budget Mod. $ $ A2706 Grants From Local Govts $ - Increase 3,940 3,940 The ITCTC is providing $18,304 in funds to Ulysses for the BDT Scoping work. As the project is billed we will increase this revenue line. Funds available after this budget modification = $18,304 - $3,940 = $14,364 Account # Account Name A1910.4 I Liability Insurance 1 $ 39,257.40 1 Increase Current Budget Mod Balance Post Budget Increase / Decrease Request Budget Mod. 100 39,357.40 4 Overage due to previously paid cyber insurance; voucher in July cycle is NYS DOT Highway permit which was budgeted for. Current Increase / Budget Mod Balance Post Account # Account Name Budget Decrease Request Budget Mod. A1990.4 Contingency Account $ 23,690.23 Decrease 100 23,590.23 See balance under "Balance Post Budget Mod. ", total use of A Fund contingency this year after this modification is $11,409.77 Current Account # Account Name Budget Increase / Decrease Balance Post Budget Mod. $ A1940.4 I Purchase of Land / ROW 1 $ - I Increase 1,500 1,500.00 Unbudgeted expense for survey of rec fields land acquisition. Current Increase/ Budget Mod Balance Post Account # Account Name Budget Decrease Request Budget Mod. $ $ A962 Asgnd: Rec (TCRec) $ - Increase 1,500 1,500.00 Assigned fund (A962-236.22 ) earmarked for recreation related activities. Moved: Ms. Olson Seconded: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman absent Weatherby aye Vote: 4-0 Date Adopted: 7/11/23 Budget Mod Request $ PAYMENT OF AUDITED CLAIMS: RESOLUTION # 130 of 2023: PAYMENT OF CLAIMS RESOLVED that the Ulysses Town Board has reviewed and approves payment of claims for vouchers #269 through 308 in the amount of $168,298.08. Moved: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman absent Weatherby aye Seconded: Ms. Bouchard Vote: 4-0 Date Adopted: 7/11/23 5 PRIVILEGE OF THE FLOOR (3 min limit per person): none ADJOURN Ms. Bouchard made a motion to adjourn at 8:52pm. This was seconded by Mr. Boggs and passed unanimously. Respectfully submitted by Corisso Porloto, Town Clerk 7121123 APPENDIX: Town reports: TOWN OF ULYSSES 10 Elna Street, Trumansburg, NY 14886 townofulyssesny.gov Town Supervisor (607) 387-5767, Ext 232 • supexviisor@townof6lyssesny.go'v Town Clerk (607) 387-5767, Ext 221 . clerk@townofulyssesnr.gov Building & Code Enforcement Office 607-387-9778 ext. 231 Buildings & Code Enforcement Report for June 2023 Submitted at July 2023 Town Board Meeting Building Permits issued Plan Reviews Certificate of Occupancy issued Permits Renewed Complaints Received Complaints Resolved Inspections (Footers, Foundations, Plumbing, Insulation, roofing, Pools, Etc.) New Site Inspections Building Review Consultations (pre -plan meetings, Future Building/Remodeling) Fire Safety Inspections Code Training Seminars County Assessment, Town, DOS Reports Open property in violation cases [Property violations resolved VALUE OF PERMITS ISSUED: $654,000.00 Building Permit fees collected for month: $2,349.00 Respectful Mark Washburn — Building & Fire Code Enforcement Officer s 8 1 Cof O 6CofC 0 1 3 Resident working on compliance 20 6 Reinspection's 6 4 Ongoing See Fire report sheet 4 Ongoing outreach 1 Building & Code Updates Mark Washburn, NYS CEO, Certification No. 1020-0364 June 1 June 30, 2023 Plan Reviews ■ 10 discussions about upcoming projects ■ 6 permit review, passed along for zoning review, 6 Projects waiting on approval ■ 18 site visits Site visits ■ Ongoing monitoring of Erosion Plan, visited 4 times no issues ■ 8 Site meetings with contractors ■ 3 visits regarding erosion issues foundation construction wall washing out due to heavy rains. Met with contractor with fix CEO Activity • 6 Foundation/Footer inspections/ 4 reinspection's (caused by heavy rain) • 6 Framing inspections/ 2 reinspection's Issue resolved • 3 Plumbing inspections/ 0 reinspection • 5 Final inspection/1 Reinspection • Code research for 12 different issues approximately 20 hours • Code research for taking the exemption for 150' fire access rd. Meetings with Chief, Engineers and architects. CARS project Plan review ongoing, Research Regarding Fire suppression system and water supply. Ongoing discussions regarding supplemental water for fire service • Attended meeting with Zoning and Property owner regarding new home build • Investigation of DD violations Photos taken, building code violations letter written for review. Ongoing • Stop work order issued for a property on Taughannock Blvd. Demolishing started with out permit. Upon investigation, NYSEG was notified to disconnect Live power line crossing the road • Investigation of 4 properties on the list to start action. • Meeting regarding Grassroots. ERP was reviewed and talked about. Multiple agencies attended • 4 new home constructions have started this month and numerous homes in the many phases of construction pg 1 Building & Codes Monthly Report Building & Code Updates Mark Washburn, NYS CEO, Certification No 1020-0364 Reporting Period June 1 —June 30, 2023 SBL Violation Code Action Status 4x Site visit Ongoing Erosion control No issues Clean up Ongoing happening around house Burned out house Safety Possible Fire Violation/ [NY] 108.1.1 Unsafe structure training Rubbish, Vehicles, Clean up and Vast Fire road violation Property maintenance code remove vehicles improvement Protective covering 301.2, 302.3, 302.8, 304.2 from side of and cleanup violations Fire Code roadway and continue 12.-4-9 503.4 property 20.-3-9.22 Cars, Rubbish Clean up and New information Multiple Property Maintenance comply with DD Working with code, Fire Code violations regulations property owner pg 2 Building & Codes Monthly Report Town of Ulysses Clerk's Office MONTHLY REPORT for JUNE 2023 Submitted by Carissa Parlato LICENSES/PERMITS issued: # Sporting licenses 15 Disabled parking permits 6 Dog licenses and renewals 72 Marriage licenses 2 I FINANCIAL REPORT: Plumbing permits 1 I $5353.50 TOTAL Clerk fees & licenses collected Address assignments 0 I $5015.38 stays in the town Notarizations 7 I $338.12 goes to the state FOIL requests -received 3 FOIL requests -completed 2 CLERK's OFFICE TASKS: • Routine tasks: o mail, answered inquiries on various topics, attended town board meetings and took minutes, kept website current, provided notary services, issued licenses (marriage, dog, sporting) and disabled parking permits, collected building & zoning fees, assigned new addresses as requested, participated in weekly Supervisor/Clerks office meetings, sent weekly e-newsletter messages to residents, contract management, coordinated building use/equipment sign out, fulfilled FOIL requests, ordered supplies, posted board meetings & videos to Youtube, monthly Community Leaders meeting • Water: o Coordinated meter reads and quarterly billing o Internal meetings to discuss current issues o Data entry of new meters o Conversion to new software o New hook ups • Social media policy- created draft • Dog Census- continue to license new dogs & collect information • IT upgrade o Weekly meetings • Records Mgmt o NYALGRO conference sessions attended by Deputy and/or Town Clerk: ■ FOIL updates ■ Info contained in historical documents ■ Electronic records documents systems and Laserfiche ■ Rec mgmt. 101 ■ Round table networking ■ Creating, modifying and applying a rm policy ■ Disaster recovery ■ Navigating a 1st amendment audit Leadership Town of Ulysses June 2023 Bookkeeper Board Report July 11, 2023 Town Board Meeting Prepared by Blixy Taetzsch, 7/6/2023 Greetings Board Members: I have completed the June 2023 financial statements and will share some financial highlights. A more detailed financial analysis will be prepared after the end of the second quarter. Balance Sheet As detailed in the Supervisor's Report, total cash balances as of 6/30/2023 were $1,351,360.01 an increase of $107,399.73 from the prior month. A few notable items this month: • Sales tax payments — We finally received sales tax payments through May 2023. • Interfund Loan Repayment — a transfer of $200,000 was made from the Cemetery Bridge capital project to the General Fund. • Normal cash outlays for planned operating expenses, including 3 payrolls in June. In addition, equipment was purchased in WD3 — mobile water meter reader. In addition to cash balances, the Town had investments valued at a total of $2,384,876.01 as of June 30, 2023. Second quarter earnings (realized and unrealized) amounted to a total of $20,151.48, net of fees. Other than cash, investments, and interfund transactions (due to/due from other funds), there are no significant assets or liabilities in the Town's operational financial statements, with the exception of funds due from the State for the Cemetery Bridge capital project (18,481.53). Income Statement Revenues through June 2023 are as expected, except for the first of two mortgage tax distributions. Last year, the Town has received the first mortgage tax payment at the end of April and the second in November. EMS payments from the Village have been received through May 1 Oth - information is now being provided with the check from the Village for each billing period. Expenditures through June 2023 are also as expected, with some spending being front loaded (such as payments for Fire and Ambulance services, and some insurance costs). There were three payrolls in June, making the monthly disbursement amount higher than typical for other months. Generally, expenditures for payroll and benefits are as expected or slightly lower than budget. Contractual spending tends to be less than budget at this time, some of which is due to the timing of activities — such as highway maintenance and repair and summer recreation. I have prepared an analytical review of revenues and expenditures as of June 30 for your review, which accompanies my report. This includes a summary of all major revenue accounts that represent 96% - 100% of total revenues for each fund, and a summary for each major fund by function of expense showing the budgeted amount and spending thus far. Brief descriptions are provided next to relevant line items. Town of Ulysses June 2023 Bookkeeper Board Report July 11, 2023 Town Board Meeting Prepared by Blixy Taetzsch, 7/6/2023 Bookkeeper Activities • Finance Committee: The Finance Committee completed its work on a SWOT analysis in preparation for budget season and establishing fund balance policy. Notes of Finance Committee meetings are attached to my report. • Personnel: Current activity is focused on hiring youth employees in our YEP and recreation program. Mandatory training has been completed and we have hired approximately 40 seasonal employees between the summer recreation program and the youth employment program. • Audit: The final audit report is available for your review, and the auditors will be attending the July 27t' board meeting to present the report and answer any questions you may have. • Staff Training: I continue to assist with the development and delivery of staff training materials and a system for tracking mandatory training for employees, including youth employees. • Budget: I have started to work on budget documents to support Michelle in preliminary meetings with Department Heads for 2024 budget planning. 2 Town of Ulysses Finance Committee Meeting 6/14/23; 8:00 AM Present: Mary, Rich, Michelle, Blixy Blixy distributed 2022 audit report to committee. Auditors will be coming to the Board in July. At our next meeting we can discuss questions for the auditors. Michelle will be expanding her hours to provide administrative support for the recreation program — particularly the summer program. Michelle commented that adult programs have the lowest overhead compared to the revenue. Blixy suggested that we might also use the Camp Director position to assist with some of the program planning to take stuff off Will's plate. There was also discussion about making sure pricing for program is keeping up with costs. EMS Fees: Michelle reported that she met with Joel Fey, the EMS manager. We will be adding this to our next agenda. We will look at updating the fees to match the Village. Blixy updated on sales tax — March, April, May will be received by the end of June. The committee also a quick update on cash flow and investments. Accident insurance quote: Discussed new quote for accident insurance. The committee is happy with the new quote from Bollinger. Committee agreed that we will move forward to the Board for a vote. Proiect planning updates: Michelle discussed some challenges with IT contractor this week — this is a time-consuming project and will likely take more time than anticipated. Michelle also updated that the two grants we have are taking much longer — granting agencies are hard to communicate with and must coordinate with them to move forward. Katelin, Niels, and Michelle meet weekly to discuss planning town wide and considering what funding will help us move forward. Right now, looking at grant funding for design of Black Diamond Trail. 2024 Budqet Development Schedule: Michelle will finalize the budget development schedule — Board budget planning meeting (retreat) will be the second week in August for two hours in the morning. We will have the department line by line meetings (in public session) before the tentative budget is submitted. Title VI Compliance Plan: Blixy reviewed the draft plan with the committee. Looking for feedback from the committee for our next meeting. Scheduled for Board approval at the first meeting in July. To Do's: • Review audit report and document any questions for auditors. • Review Title VI plan and give feedback for next meeting. Umominq Meetinq Dates: July 5t" 8:00am July Highway Report Road Maintenance : Stanley Drive Pipe, Ditched Pine Ridge Road, Cold Patched various roads, Mow roadsides Truck Maintenance : T21 Battery Box, Preparing F350 and F150 to auction off, Service Backhoe Misc : Haul Item 4, Tree on Brook Road, Trim Hydrants, Structure for Spreader storage TOWN OF ULYSSES 10 Elm Street, Trumansburg, NY 14886 tt Huno fuly s se s ny..gov Town Supervisor (607) 387-5767, Ext 232 ■supervisnraDtow=nofulysscsnv.gov Town Clerk (607) 387-5767, 1 sxt 221 • cicrk((Dtownofuli,sscsn%,.gov Planning & Zoning June 2023 Report to Town Board Town Board Meeting Date, 07.11.2023 Submitted by Niels Tygesen, 07.06.2023 Planning Board The Planning Board held a meeting on June 6t" to discuss the following items: • Sketch Plan Review to consider the construction of a new 80' tram from the upper portion of lot in the CZ zone down to the lower level of the lot near the shoreline of Cayuga Lake. • Sketch Plat Review to consider a minor subdivision to subdivide an existing 15.07 acre lot into two lots, and to refer comments to the BZA for a project related area variance. • Review of the 'New Women's Residential Addiction Recovery Center', a proposal to construct a new two story detached building, approximately 13,385 gross square feet, for use as a 25 bed facility associated with the existing Cayuga Addiction Recovery Services on -site. • Sketch Plan Review for a new ±10,640 sf retail building for Dollar General with associated parking, lighting, signage, landscaping, etc. located on a vacant lot. • Sketch Plat Review to consider a minor subdivision to subdivide an existing 103.52 acre lot into two lots. • Sketch Plat Review to consider a minor subdivision to subdivide an existing 15.55 acre lot into two lots. • Sketch Plat Review to consider a minor subdivision to subdivide an existing 114.28 acre lot into two lots. • Updates related to the Comprehensive Plan Periodic Update. The Planning Board held a meeting on June 201" to discuss the following items: • After a public meeting and conducting Site Plan Review, the Board granted approval for the construction of a new 80' tram from the upper portion of lot in the CZ zone down to the lower level of the lot near the shoreline of Cayuga Lake. • After a public hearing and conducting Final Plat Review, the Board granted approval of a minor subdivision to subdivide an existing 103.52 acre lot into two lots. • After a public hearing and conducting Final Plat Review, the Board granted approval of a minor subdivision to subdivide an existing 114.28 acre lot into two lots. Comp Plan Steering Committee The Committee held a meeting on June 14t" to discuss the following items: 0 Work plan items including DEC grant and membership outreach. TOWN OF ULYSSES 10 him Struct, Trumansburg, NY 14886 roomofulyssesny.gov WASOF • Comparison of the Town's 2009 Comp Plan's elements, goals, policies, and general layout to other jurisdictions comp plans. • Future meeting schedule. Board of Zoning Appeals The BZA held a meeting on June 2151 to discuss the following items: • Three area variances associated with the 'New Women's Residential Addiction Recovery Center' project noted above. • After a public hearing, the Board granted approval of an area variance to reduce the required minimum lot frontage width from 400' to 200' of a proposed new lot in a minor subdivision. Planning Proiects • Planning with Ann DiPetta re: Comp Plan Steering Committee meetings. • Meeting with Town staff, Legal, and engineers related to Water District 1. • Longterm multi -year town -wide planning cycle. Zoning Enforcement Research on existing code cases and meeting with Legal on enforcement processes. Miscellaneous • Meeting with County and other local officials with the Stormwater Coalition of Tompkins County to discuss: status of required annual reporting, online interactive tool for post -construction projects, MS4 permits, public education/outreach efforts. • Meeting with Legal and Town Board members related to Legal research projects. • Continued outreach for members for the Comp Plan Steering Committee, Ag Committee, Planning Board, and Board of Zoning Appeals. • Continued training with Office Project Assistant. • Planning & Zoning permit application updates. • Customer support pertaining zoning information and permitting process. Recreation Department Report July 6, 2023 Created by: Will Glennon, Recreation Director Adult Recreation Programming for summer Summer adult recreation programming (outdoor soccer) began June 25th. The program will run on Tues, Wed, and Sunday beginning June 25th and ending August 31. Summer programming and administration • Five of six summer camp programs are at capacity or over capacity o Total registrations: 503 o Total individual campers: 128 • Staff hiring is ongoing due to loss of counselors and unexpected changes in counselor schedules. Additional counselors have been hired to supplement the staff with the above changes. • All state background checks have been completed and submitted to the TCHD. • Camp permit has been provided for the camp and approved by the HD. • Camp training took place on June 24th from 9-4 pm at the middle school. • The swimming permits for programs at Taughannock Falls State Park and Watkins Glen State Park have been submitted for payment and approved. • The camp will swim at the pool at Watkins Glen on Mondays throughout the summer and when the algae blooms are present at Taughannock Falls State Park. Algae was detected the first week of camp and the camp has transitioned to Watkins Glen for the week. • The camp families have been notified of a reimbursement scholarship for this year's summer camp. • Summer rec volleyball clinic is scheduled for the week of July 10th. The program will once again be instructed by Angela McClennan. Currently 20 registered participants. • Two TCSD/Rec facilitated driver's education courses will be run during the summer months. The five -hour pre -licensing course is open now for registration and will be conducted on June 20th. • The driver's education driving course will begin on July 10th. There are 12 registered student drivers taking part in the course facilitated by the school. Report to Town Board Meeting date: 7/11/2023 Work between: 6/9 — 7/6/2023 (out of office 6126-6/so) Submitted by Michelle E. Wright Work Activities Insurance Related • Accident insurance application and procurement • Insurance related communications required for operations and contracted activity Financially Related • Multiyear planning communications o Long term town -wide planning cycle • Audit report review and related communications • Grant season program research • Meeting with Village EMS Coordinator re: EMS fees Finance Committee • Finance committee meetings: 6/14 & 7/5 • Continued Fund Balance Policy related work: fund by fund SWOT analysis • Title VI Compliance Plan draft review Multi -year Planning • Multi -year project planning meeting with Supervisor and Town Planner • Parking lot ROM stormwater design Budget Related • Voucher review • Prep for 2024 budget season: o Budget calendar development o Department pre -budget season meetings o Department budget development worksheets distributed o Salary study communication o Pre -season big picture planning 0 2024 work plan creation Asset Management • Facilities management o Exterior painting quote process communication • Continued development of: o Town Facilities capital plan o Highway equipment, paving and culvert capital plan • Continued development of project concepts that will improve or protect Town assets Stormwater Long Term Planning • Exit meeting with Highway Superintendent and Out -going Watershed Director re: information handoff Water District 3 Related • Working group coordination and communications • Budget monitoring • 2024 work plan and budget development process • Standard Operating Procedure (SOP): continued development General Water • CARS meeting Page 1 of 3 Recreation Department Administration • Creation of application for Tompkins County camp scholarship Transportation • See ITCTC Policy Committee Notes below Emergency Planning & Hazard Mitigation • No significant work activity for this period —place holder for future reports Compliance Related • No significant work activity for this period —place holder for future reports Procurement Related Updates • No significant work activity for this period —place holder for future reports Safety Committee • No significant work activity for this period —place holder for future reports Bookkeeper Supervision • Review of monthly financial statements Miscellaneous/General Town Work • Standing weekly meetings: Clerk, Supervisor, Bookkeeper, Project Assistant • Resolution drafting, agenda packet related work • Historian recruitment support • Youth Commission related support Active Proiects Update • IT Related: General, Strategic Plan/Update/Modernization, IT Committee o On -going problem solving with upgrade process (very time consuming) o Bi-weekly meetings ramping up to full IT support o Other IT problem solving • Black Diamond Trail Scoping Project o Continued work related to Scoping Document draft 0 6/22 meeting with engineers and Parks • DEC NPS Planning Grant o Program specific research and communications • DEC Climate Smart Communities Comp Plan Update o Work plan, budget, proof of insurance related work • BRIDGE NY Curry Road o Award announced • Cemetery Road Bridge over Trumansburg Creek (NYSDOT 95% funded with FHWA money, Barton & Loguidice Engineers) Process update as of 5/24 from Doug Mills @ DOT: "We will get the State Local Agreement submitted to Main Office for further processing and execution, one that is done we'll make that final payment and close the project out." Upcoming • Budget season prep • Grant Administration o CSC DEC o NPS DEC o BRIDGE NY • IT Consultant: strategic plan execution Page 2 of 3 Meeting Notes ITCTC Joint Policy and Planning Meeting 6/20/23 1-2:30pm • Late arrival due to Zoom link issue • TCAT has used a majority of COVID related funds for operations: "operating assistance" • Ithaca Carshare will not be able to operate for 6 months: new law passed, but this 6-month lag to allow the law to take affect (to allow DMV to get ready for implementation), is a huge hit to the non-profit. o Governor has not yet signed the law, but it's anticipated to pass —she has 6 months to sign, which would-be worst -case scenario. o This is a continually evolving issue. • Complete Street training opportunity (Fernando sending email) • BRIDGE NY results still not released • City of Ithaca Updates: o BDT construction from City to State Parks south of City; bridge being constructed over flood control channel o Cecil Malone bridge completed o Cayuga Waterfront Revitalization project moves forward toward planning / prelim design o City awarded SMART grant $1.8M with no local match for a transit signal project • DOT Updates: o TAP: next round coming out this summer o Every region is asking the main office, "it's imminent" o Paving project: Route 96 Trumansburg through Village • TCAT Updates: o Fare boxes are being installed for all buses o Route 22 for state park loop is up and running Page 3 of 3 Project Management Annual Planning 7/11/2023 2023 Active IT Modernization Project Comp Plan Update; partial funding DEC CSC Culvert Planning Project; partial funding DEC NPS Black Diamond Trail Scoping Phase; partially funded by ITCTC 2.5% set aside Camp Barton Recreational Field Land Acquisition Town Hall Facility Management: Town Hall Exterior Painting Recreation and Youth Development Planning Planning Curry Road Culvert -Structure Design and Construction; BRIDGE NY Water Related: Permissive Service Area and Aging Infrastructure Town Hall Parking Lot TH Facilities Mgmt: ADA Accessible Door 2024 Active IT Modernization Project Comp Plan Update; partial funding DEC CSC Culvert Planning Project; partial funding DEC NPS Curry Road Culvert -Structure Design and Construction; BRIDGE NY Black Diamond Trail Design and Construction Phase: Funding Acquisition Camp Barton Recreational Field Land Town Hall Facility Management Recreation and Youth Development Planning Planning Generator Design and Installation: Town Barn, Water Tank, Town Hall Rec Field Development: Admin Support Zoning Update: Funding Acquisition Town Hall and Town Barn Solar Panel Plan Creation (lease ending in 2026) EV Fast -Charging Station Future Wish List (in no particular order) Town -wide Stormwater Infrastructure Assessment Climate Action Plan / Vulnerability Assessment Town Barn Campus: Salt Barn Replacement —2029; seek funding as early as 2026 Multi -Modality Transportation Assessment Ag Plan Update Multi -Year Financial & Strategic Operations Planning Jacksonville Hamlet Economic Development / Historic District Historic District Considerations Open Space Plan Town -Wide Road Sign Replacement (Town -owned roads) Rec Fields: Pedestrian Connection to Black Diamond Trail Emer ency Preparedness Plan Maplewood Road Hairpin Turn Culvert Rehabilitation Town -Owned Cemetery Rehabilitation Town -Wide Water Planning Town Hall Energy Audit and Plan