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HomeMy WebLinkAbout2023-05-09-TB-FINAL-minutesTOWN BOARD MEETING Town of Ulysses May 9, 2023 The meeting was held in person at the Town Hall at 10 Elm St., Trumansburg NY as well as via Zoom video conference. Notice of Town Board meetings are posted on the Town's website and Clerk's board. Video recordings of meetings are available on Youtube at httl)s://www. voutube. com/channel/UCWVls--g9CIDHlxdk9YxZvPw. CALL TO ORDER: Ms. Olson called the meeting to order at 7:01pm ATTENDANCE: TOWN OFFICIALS Supervisor- Katelin Olson Board members- Michael Boggs (arrived at 7:03pm), Mary Bouchard, Rich Goldman, Liz Weatherby Town Clerk- Carissa Parlato Via Zoom: Second Deputy Supervisor/Budget Officer- Michelle E. Wright OTHERS: In -person: Anne Koreman, Linda Liddle, Roxanne Marino, Mary Theresa Julian kyl F VZOTOu Elizabeth Thomas APPROVAL OF AGENDA: Mr. Goldman requested to add a discussion about the proposed training requirements for boards & committees. Motion: Mr. Goldman moved to approve the amended agenda at 7:03pm. This was seconded by Ms. Bouchard and passed unanimously. PRIVILEGE OF THE FLOOR: (3 minute limit) Ms. Thomas recommended that the board add town's guiding documents (comprehensive plan, etc.) to the water district extension policy for reference when determining whether to pursue an extension. Ms. Marino suggested changing wording in the same document from should to shall in the 3rd paragraph. She further commented on the comp plan committee, adding that she wants to be sure of full representation across different areas of the town and encourages additional public outreach for Ag member vacancy. Ms. Julian from NY Rural Water introduced herself noting that she is working with the town's Water Source Protection Plan Committee. She said that creation of a drinking water source protection plan will position the town for funding opportunities. BOARD/STAFF REPORTS & ANNOUNCEMENTS: (Reports sent in advance and in Appendix) Ms. Koreman shared the following updates from the Tompkins County Legislature: • County budget process: o Targeted a tax rate of —5 as NYS is not funding as much for county • Community COVID funding has been awarded to the town • The Village has been awarded $5000 for a park near the water tower • FEMA flood maps being redone • RFP for local broadband company to help fill gaps • $700K from opioid settlement- want to hear from those affected how to best use funds • COVID o New booster for over 65 or medically compromised o Testing site has closed- call 211 if needed • Salary compensation study is in the works Ms. Olson shared the following: • Thanked Legislator koreman for her support for the town's grant award of $15k to help costs for summer program. • Water district 1- exploring how to ensure water to the town residents along that line who receive it without being part of an official district. • Review of 284 agreement with state for highway funding (CHIPS) • Highway Dept. has moved to summer schedule (4- ten hour days) • Auction is scheduled for a property on Tburg Rd. • May 31 public info session for route 96 water • Draft petition in process from Grassroots for water service • Black diamond trail scoping project is happening in hopes of applying for funds in state funding cycle later this year • IT transition/upgrade LIAISON/CHAIR REPORTS: Ms. Weatherby noted that they are still trying to get people to apply for the Ag committee. Ms. Olson shared the following: • Three Falls LDC meets on 111 Thursdays. They are negotiating with Boy Scouts for an MOU. They have an EIN number, selected council, and will start process to become 501 c-3. • Comp plan mtg tomorrow night Ms. Marino shared the following Conservation & Sustainability Advisory Committee (CSAC) updates: • April 18 forum was well -attended • Earthcare day went well • Climate Smart Community bronze certification for the town expires end of Sept. 2 Ms. Bouchard shared the following updates from: • the finance committee has been working on a SWOT analysis of fund balance • Found insurance for rec. program that is cheaper • Rec Partnership may be affected by county budget shortfall OLD BUSINESS: FACILITIES MANAGEMENT UPDATE Ms. Wright will be getting quotes on some town hall projects soon and is adding window replacement to the capital plan. WATER SOURCE PROTECTION PLAN COMMITTEE VISION & GOALS Ms. Liddle shared the updated goals/vision statement. RESOLUTION #98 OF 2023: WATER SOURCE PROTECTION COMMITTEE VISION AND GOALS RESOLVED, that the Ulysses Town Board approves that Visions and Goals of the Water Source Protection Committee as presented or amended. Moved: Ms. Olson Seconded: Mr. Goldman Discussion: Mr. Boggs asked for clarification on committee's charge/membership Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 5/9/23 COMPREHENSIVE PLAN STEERING COMMITTEE APPOINTMENTS The board discussed adding additional seats to include more ag and lakeshore representation. RESOLUTION #99 OF 2023: COMPREHENSIVE PLAN STEERING COMMITTEE RESOLVED, that the Ulysses Town Board appoints the following individuals to the Comprehensive Plan Steering Committee for the duration of the project: • Alison Weaver as a business representative • Rose Hanson as the village representative. Moved: Ms. Olson Seconded: Ms. Weatherby Discussion: The group further discussed expansion of the committee. Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 5/9/23 NEW BUSINESS: DISCUSSION OF TRAINING REQUIREMENTS Ms. Olson noted that at the next meeting she will propose a resolution requiring elected and (non - staff) public officials and Comprehensive Plan Steering Committee members to complete the town's Ethics, Sexual Harassment and civil rights trainings (either remotely or in person) each year. She further noted that it is within the town board's purview to require training. Putting in a local law makes it easier to find in town records. The word "misconduct" may be removed. DRAFT WATER EXTENSION/DISTRICT POLICY AND ADDITIONAL POTENTIAL POLICY ITEMS — DISCUSSION Ms. Olson said that water districts can be initiated by the town board or by citizen petition. The petition process may be complicated for property owners to understand. The proposed policy will establish threshholds for which the board will initiate and spend funds to explore the feasibility of a district. RELEASED TAXABLE ASSESSED VALUE (TAV) — DISCUSSION Ms. Wright presented the information to the board and asked what other info might be useful for the board in creating the budget. NOISE ORDINANCE — SUBCOMMITTEE FORMATION Ms. Olson noted that the village's noise ordinance has not been successful but the attorney has shared another town's ordinance that has been successfully litigated. Mr. Goldman volunteered to work with code officer on this. UPCOMING EVENTS: May 23 — Regular Town Board Meeting May 29 —Town buildings closed for Memorial Day May 31— Public Information Session for Potential Water Extensions along Route 96; 6pm @ Town Hall June 13 — Regular Town Board Meeting APPROVAL OF MINUTES: RESOLUTION #100 OF 2023: APPROVAL OF MINUTES 0 RESOLVED, that the Ulysses Town Board approve the meeting minutes from April 25, 2023 (regular meeting and public hearing) as amended. Moved: Mr. Goldman Seconded: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 5/9/23 BUDGET MODIFICATIONS: RESOLUTION # 101 OF 2023: BUDGET MODIFICATIONS RESOLVED that the Ulysses Town Board approves the 2023 budget modification(s) as presented. (See appendix) Moved: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 5/9/23 PAYMENT OF CLAIMS: Seconded: Mr. Goldman RESOLUTION # 102 OF 2023: PAYMENT OF CLAIMS RESOLVED that the Ulysses Town Board has reviewed and approves payment of claims for vouchers numbered 164 through 215 (excepting voucher # 176) in the amount of $110,050.65. Moved: Mr. Goldman Seconded: Ms. Bouchard Friendly amendment to add removal of voucher #176. Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 5/9/23 5 PRIVILEGE OF THE FLOOR (3 min limit per person) Ms. Marino commented on the TAV and said that it could be useful in creation of the comp plan. She thanked the board for changes to proposed training law and requested that it be shared with those affected in advance. ADJOURN Mr. Goldman made a motion to adjourn at 9:05pm. This was seconded by Ms. Bouchard and passed unanimously. Respectfully submitted by Carisso Parlato, Town Clerk 5119123 A APPENDIX: STAFF REPORTS BUDGET MODS TOWN OF ULYSSES 10 Elm Street, Trumansburg, NY 14886 townofulyssesny.gov Town Supervisor (607) 387-5767, Ext 232 • supervisor@townofulyssesny.gov Town Clerk (607) 387-5767, Ext 221 . clerk@townofulyssesny.gov Building & Code Enforcement Office 607-387-9778 ext. 231 Buildings & Code Enforcement Report for April 2023 Submitted at January 2023 Town Board Meeting Building Permits issued 9 Plan Reviews 5 Certificate of Occupancy issued 1 Cof O 5CofC Permits Renewed 1 Complaints Received 0 Complaints Resolved 2 Resident working on compliance Inspections (Footers, Foundations, Plumbing, Insulation, roofing, Pools, Etc.) 20 2 Reinspection's New Site Inspections 6 Building Review Consultations (pre -plan meetings, Future Building/Remodeling) 7 Fire Safety Inspections Ongoing Code Training Seminars County Assessment, Town, DOS Reports 4 Open property in violation cases Ongoing outreach Property violations resolved 1 VALUE OF PERMITS ISSUED: 415,045.00 Building Permit fees collected for month: $1,845.00 Respectful Mark Washburn — Building & Fire Code Enforcement Officer Building & Code Updates Mark Washburn, NYS CEO, Certification No. 1020-0364 April 1 -April 30, 2023 Plan Reviews ■ 10 discussions about upcoming projects ■ 14 permit review, passed along for zoning review, 6 Projects waiting on approval ■ 12 pre permit site visit Site visits ■ Ongoing monitoring of Erosion Plan, visited 4 times no issues ■ 8 Site meetings with contractors ■ 1 visit regarding erosion issues CEO Activity • 5 Foundation/Footer inspections/ 0 reinspection's 7 Framing inspections/ 2 reinspection's Issue resolved 3 Plumbing inspections/ 2 reinspection • 2 Final inspection/ 1 Reinspection 0 Code research for 14 different issues approximately 20 hours 0 Code research for taking the exemption for 150' fire access rd. Meetings with Chief, Engineers and architects. CARS project Plan review ongoing, Research Regarding Fire suppression system and water supply 0 5 property investigations for Letters of violation, 1 letter issued code and zoning violations (ongoing). • Attended meeting with Zoning and Property owner regarding new home build • Investigation of DD violations Photos taken, building code violations letter written for review. • Investigation of complaint regarding building without permit. Stop work order issued • Investigation on 2 properties on the list to start action. pg 1 Building & Codes Monthly Report Building & Code Updates Mark Washburn, NYS CEO, Certification No 1020-0364 Reporting Period April 1 — April 30, 2023 SBL Violation Code Action Status 4x Site visit Ongoing Erosion control No issues Clean up Ongoing happening around house Burned out house Safety Possible Fire Violation/ [NYI 108.1.1 Unsafe structure training Rubbish, Vehicles, Property maintenance code Clean up and Vast Fire road violation 301.2, 302.3, 302.8, 304.2 remove vehicles improvement Protective covering Fire Code from side of and cleanup violations 503.4 roadway and continue 12.4-9 property 20.-3-9.22 Cars, Rubbish Clean up and New information Multiple Property Maintenance comply with DID Working with code, Fire Code violations regulations property owner pg 2 Building & Codes Monthly Report pg 3 Building & Codes Monthly Report LICENSES/PERMITS issued: # Sporting licenses 12 Disabled parking permits 7 Dog licenses and renewals 40 Marriage licenses 1 Plumbing permits 3 Address assignments 1 Notarizations 8 FOIL requests -received 2 FOIL requests -completed 1 CLERK's OFFICE TASKS: • Routine tasks: Town of Ulysses Clerk's Office MONTHLY REPORT for APRIL 2023 Submitted by Carissa Parlato FINANCIAL REPORT: 1738.00 TOTAL Clerk fees & licenses collected 1413.66 stays in the town 324.34 goes to the state o retrieved, sorted, vouchered mail, answered inquiries on various topics, attended town board meetings and took minutes, kept website current, provided notary services, issued licenses (marriage, dog, sporting) and disabled parking permits, collected building & zoning fees, assigned new addresses as requested, participated in weekly Supervisor/Clerks office meetings, sent weekly e-newsletter messages to residents, contract management, coordinated building use/equipment sign out, fulfilled FOIL requests, ordered supplies, posted board meetings & videos to Youtube, monthly Community Leaders meeting o Begin dog census • Tax Collection: o Almost through- waiting on TC for final reconciliation • Water: o New billing software switchover in June o Created draft policies o Data entry of new meters • Facilities: o Coordinate alarm system updates o Create one-sheeter FYI for staff and posterity o Continue collecting quotes for new leases for postal meter & copier • Attended NYS Town Clerks Assoc conference in Syracuse with Deputy Clerk. Topics covered: o Tax collection updates o Social media o Strategic goal -setting o Dealing with difficult customers o Communications o Minutes o Workplace Violence o Cannabis Management updates o Team -building & leadership Town of Ulysses April 2023 Bookkeeper Board Report May 9, 2023 Town Board Meeting Prepared by Blixy Taetzsch, 5/3/2023 Greetings Board Members: I have completed the April 2023 financial statements and will share some financial highlights. A more detailed financial analysis will be prepared after the end of the second quarter. Balance Sheet As detailed in the Supervisor's Report, total cash balances as of 4/30/2023 were $1,336,396.90 a decrease of $61,527.85 from the prior month. A few notable items this month: Sales tax payments — No sales tax payments for 2023 have been received as of yet — however, the January 2023 sales tax payment was received in early May. $200,000 of investments matured, and were transferred back to consolidated savings to cover the debt service payment for WD3. Normal cash outlays for operating expenses. In addition to cash balances, the Town had investments valued at a total of $2,371,333.23 as of April 30, 2023. I will be updating the market value of investments in the financial statements quarterly. Other than cash, investments, and interfund transactions (due to/due from other funds), there are no significant assets or liabilities in the Town's operational financial statements, with the exception of funds due from the State for the Cemetery Bridge capital project (18,481.53). Income Statement Revenues through April 2023 are as expected, other than not receiving sales tax. Typically, the Town has received the first three months of sales tax at the end of April. Snow and ice contract payments have been received for February, March, and April in the DA fund, and EMS payments from the Village have been received for January, February, and March. Expenditures through April 2023 are also as expected, with some spending being front loaded (such as payments for Fire and Ambulance services, and some insurance costs). The only large or unusual expenditure in April was the debt service payment of $156,000 for Water District 3. Bookkeeper Activities • Finance Committee: The Finance Committee continued its work on a SWOT analysis in preparation for budget season and establishing fund balance policy. Notes of Finance Committee meetings are attached to my report. • Personnel: I continue to work supporting employees and retirees with benefit administration. • Audit: All of the audit details are complete, and I should be seeing draft financial statements shortly. Hopefully a presentation to the Board will be scheduled soon. • Staff Training: I have been assisting with the development of staff training materials and a system for tracking mandatory training for employees and elected and appointed officials. HIGHWAY REPORT MAY 2023 ROAD: Ditched Terrell Road, replaced cross pipes Cut Shoulders on Curry Road, Rice Road and Cayuga View Road Removed fallen trees on Maplewood and Brook Roads MAINT : Water Truck Oil Change T20 New King Pins, New Front Tires / Alignment and Inspection T21 New Steering Shaft T22 Inspection Loader - New Windshield installed MISC : Hauled Crusher Run for Village Cleaned up shop and yard WATER: Installing new Meters and Valves BAC Sample and Report submitted to TCHD TOWN OF ULYSSES 10 Elm Street, Trumansburg, NY 14S86 tow n o f u ly sse s ny, goer Town Supervisor (607) 387-5767, Ext 232 ■ supervisot-@townoftlivssesnv..gov Town Clerk (607) 387-5767, Ext 221 • clerk@townofulysscsuir.gov Planning & Zoning April 2023 Report to Town Board Town Board Meeting Date, 05.09.2023 Submitted by Niels Tygesen, 05.04.2023 Planning Board The Planning Board held a meeting on April 41" to discuss the following items: • Review of the 'Magnus -Sharpe Two Lot Land Division', a minor subdivision located at 5221 Cold Springs Road, parcel 21.-1-4.22, and consideration of comments to the BZA should the BZA conduct a hearing on an area variance; and • Sketch plan review for a new ±10,640 sf spec building for potential retail store with associated parking, lighting, signage, landscaping, etc. located on a vacant lot in the 1500 block of Trumansburg Road, parcel 33.-4-3.2. Comp Plan Steering Committee The Committee held its first meeting on April 171" to discuss the following items: • Introductions of Committee members, • Operational items including meeting schedule, draft Committee Rules, Vice Chair, and tracking of hours; • Work plan items including DEC grant, membership outreach, and member training; and • Next step items including consultant RFP process and Public Involvement Plan. Board of Zoning Appeals The BZA held a meeting on April 191" to discuss the following items: • After conducting a public hearing, the Board granted three area variances to construct an 80' tram on the subject property located at 1375 Taughannock Blvd, parcel 28.-1-5; and • Review of the 'Magnus -Sharpe Area Varaince', a proposal of a minor subdivision located at 5221 Cold Springs Road, parcel 21.-1-4.22. The Board determined the lot was non -conforming. The project proposal will now go back to the Planning Board for Final Plat review. Planning Proiects • Planning with Ann DiPetta re: Comp Plan Steering Committee meetings • Interviews for CPSC membership • Meeting with CARS' applicant team and Legal with Town's Legal on their proposal for a new building on subject site located at 6621 Route 227, parcel 22-.2-4. TOWN OF ULYSSES 10 him Street, Trumansburg, NY 14886 townofulyssesny.gov • Meeting with staff, Town's Legal, and MRB engineer regarding Water District 1 and potable water town - wide • Pre -application meeting for a major subdivision of a subject lot located at 7615 Willow Creek Rd, parcel 14.-4-4.12. Zoning Enforcement Research on existing code cases Miscellaneous • FEMA Audit Meeting with DEC to discuss: o National Flood Insurance Program o Review of floodplain development permits o Proposed Flood Insurance Rate Map Updates • Continued outreach for members for the Comp Plan Steering Committee, Ag Committee, Planning Board, and Board of Zoning Appeals • Continued training with Office Project Assistant • Planning & Zoning permit application updates • Customer support pertaining zoning information and permitting process Recreation Department Report May 4, 2023 Created by: Will Glennon, Recreation Director Adult Recreation Programming • Current number of adult recreation programs: Six • All adult programs are full or at acceptable participant numbers • Adult and child pickleball begins Saturday, May 6th and is full with a waitlist. • Including adult/child pickleball there are a total of 136 participants in the adult rec programming. Current spring programming and administration • Current number of spring youth programs: Six • Current program registrations: o Track: 91 participants registered o Kid pitch baseball: 22 participants registered (two teams) ■ Each team has a schedule of 10 games against surrounding community teams. o Hybrid pitch baseball: 22 participants registered (two teams) ■ Part of the IYB Kiwanis baseball league o Coach Pitch baseball: 27 participants registered (two teams) ■ Part of the IYB Kiwanis baseball league o Tball: 33 participants registered (three teams) ■ In house league o Tennis: 15 participants registered for clinic based program Summer programming and administration • Five of six summer camp programs are at capacity (84). • All post camp programs have 19 or more participants and two are full (25) • All pre camp programs have 19 or more participants and three are full (25) • Staff hiring is ongoing. A new organization structure has been put in place to better support the camp as a whole. Three head counselors will support both the Assistant Director with program implementation and the camp counselors with supervision, behavior management, and coverage. Currently 14 counselors are secured for camp. An additional two camp budgeted counselors -in -training. Also a request for three youth employment staff. o Recruitment and interviews are still on -going. • CPR/First Aid training is tentatively scheduled for May 20th • Camp training is scheduled for June 17th • All TCHD forms and permits have been submitted. • Meeting with the TCSD Athletic Director has been scheduled for June 6th to discuss facility scheduling for the 2023-2024 school year. Report to Town Board Work between: 4/7 — 5/4/2023 Work Activities Meeting date: 5/9/2023 Submitted by Michelle E. Wright Miscellaneous/General Town Work • Standing weekly meetings: Clerk's office, Supervisor, Highway Superintendent • Resolution drafting, agenda packet related work • Onboarding related communications and training for Supervisor Office Project Assistant • Youth Commission related communications • 5/18 training preparation • Project Assistant support: on -boarding for contract inventory project; YEP related work re: contract, etc. • Policy related work • NYSEG related contract review and feedback Bookkeeper Supervision • Weekly meeting on Wednesday • Review of monthly financial statements Insurance Related • Insurance related communications required for operations and contracted activity Financially Related • Development of RFP/RFQ boilerplate • Multiyear planning communications o Long term town -wide planning cycle • Sales tax historical data tracking worksheet update Finance Committee • Annual ARPA report submitted on time • Continued Fund Balance Policy related work: fund by fund SWOT analysis • Cash flow modeling for 2023 Multi -year Planning • Meeting with Supervisor and Town Planner Budget Related • Voucher review • Prep for 2024 budget season: capital planning continued, TAV analysis • New expense line creation (see budget modifications) Asset Management • Facilities Manager contract making, onboarding and weekly meetings • Continued development of Town Facilities capital plan IT Related: General, Strategic Plan/Update/Modernization, IT Committee • Continued communications and on -boarding • Equipment acquisition Stormwater Long Term Planning • Pilot Ditch Program related communications Water District 3 Related • Working group coordination and communications • Budget monitoring Page 1 of 9 General Water • Rural Water Association communications re: leak detection, mapping services, policy library • RCAP solutions meeting 5/1 • Engineer communications • Source water protection committee related communications • NYSOSC local office communications re: questions related to water • PSA/ WD1 related meetings and communications Transportation • ITCTC Policy Committee meeting 4/18 • Black Diamond Trail o Kick off meeting with B&L o Contract related communications o ITCTC 2.5% set aside of federal funds related communications Emergency Planning & Hazard Mitigation • No significant work activity for this period —place holder for future reports Compliance Related / Safety Committee / Procurement Related Updates • No significant work activity for this period —place holder for future reports Upcoming • 5/18 Training • DEC grant funding (CSC and NPS) project management and administration • BDT RFP potential consultant communication • IT Consultant: strategic plan execution Active Grant Updates • DEC NIPS Planning Grant o Scope of work touch base • DEC Climate Smart Communities Comp Plan Update o Steering Committee (SC) meeting attendance 4/17 o SC recruitment related activities o Volunteer time sheet development • Cemetery Road Bridge over Trumansburg Creek (NYSDOT 95% funded with FHWA money, Barton & Loguidice Engineers) o Internal activities: ■ Communications with NYSDOT re: final reimbursement —still waiting on the administrative process on their end. • Update as of 1/18 from NYSDOT contact is that one of the administrative hurdles have been completed on their end —so, progress is being made. ■ Local share owed by County received Page 2 of 9 Meetings & Professional Development SS4A for Rural and Tribal Applicants Webinar 4/24/2023 3:30-4:30pm • Host: Alex Clegg • SS4A: Safe Streets and Roads for All o Find check list for implementation grant eligibility (a combination of other planning documents might allow for application in lieu of a full blown safety plan) • No benefit cost analysis required • Program Manager for SS4A: Paul Teicher • $5 bill total ... $1 bil / year year, this is year 2 • Purpose: to prevent fatalities • Two kinds of grants o Action Plan Grants available: Comprehensive Safety Action Plan, then execute projects found in grant o Implementation Grant • Timeline o Questions by 6/16 o Due 7/10/2023 • DOT considers the application not as burdensome as other program applications • Planning vs. implementation = different applications • DOT states that this program (specifically for action plan grants) is less competitive for rural and tribal communities 0 2022 applications: they didn't allocate the full $1 billion, they funded the "vast majority" of applicants o implementation grants are more competitive • Planning Grants (min = $100k) o Action Plan o Supplemental Planning: road safety audit o Demonstration Activities • Implementation Grants o Must have an action plan in place o You might not need an action plan for your project to qualify: have to check checklist Annual Leadership Conference: Southern Tier Central Regional Planning & Development Board 4/6/2023 7:30am — 5pm Funding Strategies for Major Highway Projects • George Richter Chemung Town Supervisor o George's daughter is the City of Ithaca Chamberlain • Got started 5 minutes early Q • Suggests rounding up expenses and underestimating revenue as a method to fund reserves • Challenges include o Diminishing tax base o Labor costs: hourly rate, salary -based benefits, health insurance • HCBA: host community benefit agreement Page 3 of 9 • Solution in Chemung = Bonding o Takes several months to get legal paperwork together, minimum 3 months o Counties and cities have been bonding for years o Volume pricing = —$12/ton less that budgeted 0 12 miles in 3 weeks 0 15tjob for Dalrumples in May o In year of bonded project: don't use CHIPS then you can have it the next year as a roll over ■ Then use chips for bond payments in the future? ■ Bonding is around 6% now • Bonds can be serviced by CHIPS o Ask Dawn from DOT about this • Lower assessments does not equal lower taxes for individual residents • Concept re: other area municipalities are competitors for building the tax base o How do we get land and house shoppers to choose Ulysses? ■ Good roads certainly have something to do with it • Questions: o When did you get quote from Dalrumples? ■ March o How many miles of town roads? ■ 57 o $1.3M budget ... was this a deferred maintenance catch up ■ Recurring annual budgeting issues = catch up over the hump o Does Town of Chemung have zoning? ■ Yes Local Road Safety Planning in a Small County • Andy Avery, DPW Commissioner, Chemung County Public Works with Michael Croce from Bergman Associates • Not just about avoiding accident... when there is a MVA, how is that person treated? • Basic steps: o Identify key areas o Establish a timeline to avoid shelf ware • Speed hump: designed to height and length to not take off mufflers • Bergman presentation o Seneca County roundabout projects o See picture of optical speed bar = slowing mechanism o CMAQ = air quality funding to address congestion o High speed rural locations Countermeasures Intersection C-MShes Tiers 3 & 4 Page 4 of 9 (�:Ounterrneos �� AggressiveUres - 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Protecting Your Infrastructure Through Stormwater Resiliency • Janey Thigpen, Regional Flood Mitigation Specialist, Southern Tier RP & DB o ithi2penCcDchemunecountvnv.eov 0 607-737-5271 • Municipal Separate Storm Sewer Systems (MS4) • MS4 requirements o Public education and outreach o Public participation/involvement o Illicit discharge detection and elimination o Construction site runoff control o More but missed it... • Public health issues created by stormwater: contaminants, prescriptions, pesticides, algae, microplastics, urban toxic contaminants, trash, sediment • Statewide stats from 1996-2018 o 8 floods/year are considered major flooding episodes • Education is disrupted by flooding • State and federal programs o More focused on helping communities that have traditionally been most affected by stormwater ■ Rural, low income, communities of color Page 5 of 9 • Every $1 in proactive measures / mitigation saves $7 for emergency response and recovery o Source unknown • Wetlands = nature's flood insurance o NY has lost almost half of it's historic wetlands • What has the most impact re: runoff o Chesapeake Bay ■ Bulk of work for improvement is for agriculture management practices • Northeast US experienced 70% increase in heavy precipitations from 1958-2010 o Greater than any other region in the country • Solutions o Ditch management althy watenvoys and safe access, which con Idoar reaeatian relies on heo� recfenad by uncc)Pf"Jed runoff. The scenic deauiy and water -Based •ecreaHan are central tafthe e q o i� is of Fe and tourist industry in inoer Lakes Reaion. During a 2018 ash flood. runoff on steep slopes aased extensive erasicn damage -ld washed debris and confaminonts Fo Seneca Lake, the US outdoor recreation economy provides: $887 BILLION 7.6 MILLION Ifil $125 BILLION �n conrumer socnd:�y nmcdeon jots in IedeFd. slate & lor_al trues Keynote Speaker • Congressman Nick Langworthy • States that he believes in local control • Wants to "restore the manufacturing greatness" Community GIS (CGIS) Program ST West Regional Planning and Development Board • Johnathon Mayr • Program would create maps and staff would create GIS points o Only entity in US that is doing anything like this • 3 counties, 45 highway departments participating • Looking into expanding into other counties • Affordable software o Consolidated service: $650/year for municipalities ■ Gave them a break because of the number of licensing ■ Standardized field data and work flows • Worked very closely with ESRI Page 6 of 9 o Never worked on a scale like this so they are working out the bugs ■ Finding problems that they didn't know existed because they have never done this before • Different software programs: o Survey 123 ■ Field data gathering: on phone or IPAD • Signage, tiles, culverts, etc. • Tree city USA: tree inventory ■ Collect data in grid method ■ Culverts are most used survey o ESRI Field Maps App ■ Mobile capable ■ Purpose: to edit data in field ■ Town of Machias Highway did their sign inventory within one mild winter week ■ A lot of backend work, but user end is "very easy" ■ Desktop version: ESRI ArcGIS Collector • They are working on eliminating this and just getting a desktop version of ESRI Field Maps App o ArcGIS Online ■ ESRI Arc Map = industry standard ■ Not easy to use, GIS professionals use this ■ Because of the shared service, this license is available to them for a major discounted price ■ Outside data can be integrated at this level ■ Queries and filters ■ Where they are going: data field for road scoring • Road scoring layer o Overall goal is to teach local governments to learn how to use Arc map software • Maps are a powerful way to communicate • Powerful data for liability and FEMA documentation o Allows you to prove to FEMA was the preexisting conditions are • Easily toggle multiple layers • Can work on data offline • Monthly trainings: "Lunch and Learn" o No one left behind when it comes to software use • Questions o Shared service credit? o Website? Best way to get profile of project to promote elsewhere? o Local feedback for data field needs? o Geographical area covered o Data migration o How is his position funded? ESRI surizs-- Ste^' s •�rmn ,uwn Aar. •• .� IFp�aLL: NxA1[ riw Zw .. iM • AEMr wrM amq,,i..y�M nevEM Aptly In �AlV irw+Wwryata I �+WWe.rw dalarn Page 7 of 9 Overview of the ADA: Key Obligations for Public Entities • Chris Sweet at CU Northeast ADA Center at IRL School o northeastada@cornell.edu o 607-254-6385 • 1 in 4 people in US have disability o Many don't identify with having a disability ■ Senior Citizens often don't identify that they are covered out ADA • Title II obligations o Covers all public entities of state and local governments whether or not they receive federal funds o Nondiscrimination: must be able to obtain or enjoy "the same goods, services, facilities, privileges, advantages, or accommodations" o Essentially all functions of local government should be accessible according to ADA o Zoning activities are also covered by Title II o Exceptions: ■ Fundamental alteration in the nature of a service, program or activity ■ Undue financial or admin burden ■ BUT! • Decision must be made by head of the public entity after considering all resources available and must be in writing • Public entity must take other actions that will not result in the fundamental alteration or undue burdens, but still provide access o Effective communication is for hearing, vision, not cognitive ■ If someone requests accommodations, it must be provided o Questions ■ Funding to get facilities compliant? • Nope Practical Experiences for Organizing and Funding your Infrastructure Project • J.C. Smith 0 607-776-3316 o icsmith@steubencountvida.com • This kind of project is like trying to picking up a 100 lb jellyfish • Some funding agencies like to see full projects, bigger budgets, not phasing = solve more problems sooner Your C"f'ci 5eriausky pversi023 Reg,°nal Leaders Sewer lified O aline For1Vwa Project D vete�rfana ce I Page 8 of 9 Meet with F0ndets Use and Attend Outreach, EFC%new Communhy Asslstence Inklative, kAP Solutions, Regional Plannin=boa rds.. Plan Key Dates and milestones Get SEAR end NEPA In the scope ofyuur Engineering Report Regular project tearn callur.—. conhrence --- ' Make a pl puhllcl an to Cornmvnk4tewithyou r 7hc hest dry to 91rt work on your grant application is the day after the application deadlinel Page 9 of 9 2023 Budget Modifications Requested at Town Board Meetin 5 9 2023 A FUND BUDGET MODIFICATIONS Increase / Budget Mod Post Modification 1 Account # Account Name Current Budget Decrease Request Budget A7310.11 I YEP Admin PS $ - I Increase 1 $ 5,000 1 $ 5,000 Creation of a new account line to track the salary of the Youth Employment Program coordinator. Increase / Budget Mod Post Modification Account # Account Name Current Budget Decrease Request Budget A7310.4 Youth Program CE $ 71,759.00 1 Decrease 1 $ 5,000 1 $ 66,759 Historically, the contracted admin services for the YEP program has come out of this line. Projected underspending in this line. B FUND BUDGET MODIFICATIONS 1 Account # Account Name Increase / Budget Mod Post Modification Current Budget Decrease Request Budget B8020.41 I Comp Plan CE $ - I Increase 1 $ 32,000 $ 32,000 To ease the documentation, reimbursement, an reporting process to DEC and for posteriy's sake, creation of this new account line will isolate all Comprehensive Plan update expenses. Increase / Budget Mod Post Modification Account # Account Name Current Budget Decrease Request Budget B8020.4 Planning CE $ 36,750 1 Decrease 1 $ 32,000 $ 4,750 Per sub budget, $32,000 was budgeted for Comp Plan update expenses in the 2023 budget. 1 of 1 2023_BudgetModifications_5.9.2023.xlsx