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HomeMy WebLinkAbout2023-02-28-TB-FINAL-minutesTOWN BOARD MEETING Town of Ulysses Feb. 28, 2023 The meeting was held in person at the Town Hall at 10 Elm St., Trumansburg NY as well as via Zoom videoconference. Notice of Town Board meetings are posted on the Town's website and Clerk's board. Video recordings of meetings are available on Youtube at httlis://www.voutube.com/channe//UCWV/s--cigCljH/Xdk9YxZvPw. CALL TO ORDER: Ms. Olson called the meeting to order at 7:01pm. TOWN OFFICIALS In person: Supervisor- Katelin Olson Board members- Michael Boggs, Liz Weatherby, Mary Bouchard Town Clerk- Carissa Parlato Via Zoom: Second Deputy Supervisor/Budget Officer- Michelle E. Wright Absent: Board member- Rich Goldman OTHERS: (none) APPROVAL OF AGENDA: Motion: Mr. Boggs moved to approve the agenda as presented at 7:01pm. This was seconded by Ms. Weatherby and passed unanimously. PRIVILEGE OF THE FLOOR: (3 minute limit) (none) OLD BUSINESS: Ms. Olson noted that this is the culminating action of the IT committee's (consisting of Ms. Olson, Ms. Wright, Ms. Parlato, Ms. Liddle, Ms. Bouchard) months of creating and soliciting bids as well as interviewing companies to help guide the town on an through an IT assessment, creation of strategic plan, and implementation. Ms. Olson further noted that the town's attorney has approved the contract and we are now awaiting further feedback from our cyberinsurance company. AUTHORIZATION TO CONTRACT WITH ADVANCE 2000 FOR IT STRATEGIC DEVELOPMENT AND TEMPORARY IT SUPPORT 1 RESOLUTION #71 OF 2023: AUTHORIZATION TO CONTRACT WITH ADVANCE 2000 FOR IT STRATEGIC DEVELOPMENT AND TEMPORARY IT SUPPORT WHEREAS, the Town of Ulysses IT Committee conducted a solicitation process for IT providers including a posting on the NYS Contract Reporter, conducted interviews and checked references; and WHEREAS, the Town of Ulysses IT Committee recommends contracting with Advance2000 for IT services to include an IT Strategic Plan and temporary IT support; and WHEREAS, the Advance2000 quote is within the 2023 budgeted amount; now therefore BE IT RESOLVED, that the Ulysses Town Board authorizes the Ulysses Town Supervisor to enter into contract with Advance2000 upon insurance broker review of the contract. Moved: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman absent Weatherby aye Vote: 4-0 Date Adopted: 2/28/23 Seconded: Mr. Boggs AUTHORIZATION TO CONTRACT WITH TOMPKINS COUNTY SOIL AND WATER FOR STORMWATER RELATED SERVICES RESOLUTION #72 OF 2023: AUTHORIZATION TO CONTRACT WITH TOMPKINS COUNTY SOIL AND WATER FOR STORMWATER RELATED SERVICES WHEREAS, the Town of Ulysses annually contracts with Tompkins County Soil and Water for Stormwater Related Services; and WHEREAS, the Ulysses Town Board approved this contract at the Organizational Meeting; and WHEREAS, the hourly rate for these services was incorrectly listed as $50/hour in the Organizational Meeting resolution; now therefore BE IT RESOLVED, that the Ulysses Town Board authorizes the Ulysses Town Supervisor to enter into contract with Tompkins County Soil and Water at a rate of $55/hour. FURTHER RESOLVED that the Ulysses Town Board repeals the approval given in the town's Organizational Meeting of 1/5/23. Moved: Ms. Olson Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman absent Weatherby aye 2 Vote: 4-0 Date Adopted: 2/28/23 NEW BUSINESS: TEMPORARY, SEASONAL HIGHWAY POSITION Ms. Olson noted that this will have no effect on the budget and is in keeping with the union contract. RESOLUTION #73 OF 2023: TEMPORARY, SEASONAL HIGHWAY POSITION WHEREAS, the Highway Department is in need of temporary, seasonal highway assistance due to shifting personnel needs; NOW, THEREFORE, BE IT RESOLVED, that the Ulysses Board approves the position of a seasonal laborer at an hourly rate of $19/hour for up to 40 hours per week for 16 weeks. Moved: Mr. Boggs Seconded: Ms. Weatherby Olson aye Boggs aye Bouchard aye Goldman absent Weatherby aye Vote: 4-0 Date Adopted: 2/28/23 UPCOMING EVENTS March 14 —Regular Town Board meeting March 28 — Regular Town Board meeting APPROVAL OF MINUTES: RESOLUTION # 74 OF 2023: APPROVAL OF MINUTES RESOLVED, that the Ulysses Town Board approve the meeting minutes from the two Public Hearings on property tax exemptions and regular meeting Feb. 14 on presented. Moved: Mr. Boggs Seconded: Ms. Weatherby Olson aye Boggs aye Bouchard aye Goldman absent Weatherby aye Vote: 4-0 Date Adopted: 2/28/23 3 BOARD UPDATES: Ms. Olson shared the bookkeeper submitted the AUD yesterday, closing out the 2022 financial year. Mr. Boggs shared that he attended the AOT conf. in NYC and attended the legislative session. Ms. Wright also attended as well as presented on the process of becoming GASB 34 compliant and creation of the asset management database with limited finances. She also attended a one-on-one consult with the Dept. of State to learn more about potential grants for the town. PRIVILEGE OF THE FLOOR (3 min limit per person) (none) ADJOURN Ms. Bouchard made a motion to adjourn at 7:32pm. This was seconded by Mr. Boggs and passed unanimously. Respectfully submitted by Carisso Parlato, Town Clerk 318123 E1 APPENDIX: BUDGET MODIFICATIONS: 2022 Budget Modifications Reauested at Town Board Meeting 2/14/2023 SW4 FUND BUDGET MODIFICATIONS Increase/ Budget Mod Post Modification 1 Account # Account Name Current Budget Decrease Request Budget SW4-8320.4 I WATER PURCHASES CE $ 500.00 1 Increase $ 164.94 $ 664.94 Increased water use billed out to users and offset by billing revenue. Increase / Budget Mad Post Modification Account # Account Narne Current Budget Decrease Request Budget SW4-2140 I METERED WATER SALES $ 500,00 1 Increase $ 164.94 $ 664.94 See above. HA FUND BUDGET MODIFICATIONS 1 Account 4 Account Name HA 1620.21 1 Engineer CE Insignificant overage. Account # Account Name HA 1620.22 1 Legal & Bonding CE See above. Increase/ Budget Mod Post Modification Current Budget Decrease Request Budget $ 6,033.311 Increase 1 $ 0.25 1 $ 6,033.56 Increase / Budget Mad Post Modification Current Budget Decrease Request Budget $ 1,260.45 1 Decrease 1 $ 0.25 1 $ 1,260.23 5