Press Alt + R to read the document text or Alt + P to download or print.
This document contains no pages.
HomeMy WebLinkAbout2023-01-05-ORG-FINAL-minutes2023 ORGANIZATIONAL MEETING
Town of Ulysses
Jan. 5, 2023
The meeting was held in person at the Town Hall at 10 Elm St., Trumansburg NY as well as via Zoom
videoconference. Notice of Town Board meetings are posted on the Town's website and Clerk's board.
Video recordings of meetings are available on Youtube at
httlis://www.voutube.com/channe//UCWV/s--cigCljH/Xdk9YxZvPw.
CALL TO ORDER:
Ms. Olson called the meeting to order at 8:20am.
TOWN OFFICIALS
In person:
Supervisor- Katelin Olson
Board members- Michael Boggs, Mary Bouchard, Rich Goldman, Liz Weatherby
Town Clerk- Carissa Parlato
Via Zoom:
Attorney for the Town- Nathan VanWhy
Budget Officer- Michelle E. Wright
Bookkeeper- Blixy Taetsczh
Highway Superintendent- Scott Stewart
OTHERS:
In person:
(none)
Via Zoom:
APPROVAL OF AGENDA:
RESOLUTION #1 of 2023: APPROVAL OF MEETING AGENDA
BE IT RESOLVED that the Ulysses Town Board approve the agenda for Jan. 5, 2023.
Moved: Mr. Boggs Seconded: Ms. Bouchard
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
1
PRIVILEGE OF THE FLOOR: (3 minute limit)
(none)
RESOLUTION 2-5:
RESOLUTION 2023-2: HIGHWAY- SHARED SERVICE AGREEMENTS
WHEREAS, Highway Law #142-d allows co-operative agreements for highway services and
sharing of labor, equipment and supplies; and
WHEREAS, General Municipal Law Article 5-G allows and encourages municipal co -operations,
by joint or contract basis, performance of powers and duties among themselves; and
WHEREAS, it is deemed beneficial to the Town of Ulysses to allow for shared highway
agreements of equipment and services with other nearby municipal highway departments;
WHEREAS the Agreement for the Expenditure and Repair and Improvement of Highway
Moneys is authorized by Highway Law #284, and an agreement to cover Custody of Highway
Moneys is authorized by Highway Law #283.
NOW THEREFORE BE IT RESOLVED that the Ulysses Town Board authorizes the Town Town's
Highway Superintendent pursuant to Highway Law #284 to take such action to implement said
agreements consistent with Town highway needs and availability, and Supervisor pursuant to
Highway Law #283 to enter into agreements for shared services and equipment with other
municipalities and authorize, within existing budget constraints, the maintain sufficient
liability coverage to protect the town in such joint efforts.
Mr. Goldman asked whether the sharing is equal. Mr. Stewart responded that they don't share much
anymore but if they did they would keep track.
RESOLUTION 2022-3: AUTHORIZING SPENDING OF HIGHWAY FUNDS
WHEREAS, the Town Board annually must approve expenditures for the maintenance of the
roads, and
WHEREAS by law, the Town Board must approve these expenditures for highway
maintenance, Therefore, be it
RESOLVED that the Ulysses Town Board approves the attached Agreement for the Expenditure
of Highway Moneys as presented by the Ulysses Highway Superintendent at the January 5,
2023 Town Board Organizational meeting.
Ms. Olson noted that this is subject to change based on a re -assessment of conditions after the
winter season.
RESOLUTION 2023-4: TOWN HIGHWAY DEPARTMENT HOURS OF OPERATION
BE IT RESOLVED that the hours for the Town Highway Department, set by the Town Highway
Superintendent, are Oct 1st - April 30th: 6:00 am until 2:30 pm, Monday- Friday; and May 1st
— Sept. 30th: 6:00 am until 4:30pm, Monday through Thursday, with flexible scheduling to
cover water and emergencies.
RESOLUTION 2023-5: VEHICLE BENEFIT
RESOLVED, that because the Highway Superintendent is on call 24 hours a day, seven days a
week, the Ulysses Town Board authorizes the use of a town vehicle for travel to and from
work, provided it is not used for more than incidental personal use. Mileage should be
recorded and submitted to the Town Clerk annually by January 15t" for the preceding year.
Moved: Ms. Olson Seconded: Ms. Bouchard
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
Mr. Stewart was excused at this time (8:30am).
RESOLUTION 2023-6-7:
RESOLUTION 2023-6: DATES OF MEETINGS
BE IT RESOLVED, the Regular Monthly Board meetings of the Ulysses Town Board will be held
on the second and fourth Tuesdays of each month at 7pm at the Town Hall at 10 Elm Street.
RESOLUTION 2023-7: MEDIA
BE IT RESOLVED the designated news media is advised of the foregoing schedule and meeting
notices will be posted, in accordance with the Open Meetings Law, on the Town Clerk's
bulletin board and the Town website.
FURTHER RESOLVED the Ithaca Journal, a newspaper regularly published and having general
circulation in the Town, is hereby designated as the official newspaper of the Town of Ulysses.
Moved: Ms. Olson Seconded: Mr. Boggs
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
RESOLUTION 2023-8: MINUTES & OTHER MEETING RECORDS
BE IT RESOLVED, draft minutes of the Town Board meetings will be produced by the Town
Clerk within 14 days of the date of the meeting and sent to Town Board members for
approval, and further
3
RESOLVED in accordance with the Open Meetings Law, draft meeting minutes will be available
to the public through the Town Clerk's Office and posted publicly with clear demarcation as
"Draft" until approved by the Town Board and further
RESOLVED that the digital versions are hereby designated as the official minutes, and further
FURTHER RESOLVED that video records of meetings be posted online in an effort to expand
public access to meetings, and otherwise in accordance with the Open Meetings Law.
Moved: Ms. Olson
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
RESOLUTION 2023-9: MILEAGE
Seconded: Mr. Goldman
BE IT RESOLVED mileage at a rate of $0.655 cents per mile, based on the 2023 IRS standard
mileage rate, shall be paid to Town Officials and employees for use of their personal vehicles
for Town Business and that such mileage shall be reported at least quarterly on the official
town form (available from the Town Clerk).
Moved: Mr. Goldman
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
RESOLUTION 2023-10: PETTY CASH
Seconded: Mr. Boggs
BE IT RESOLVED that the petty cash amount for the Town Clerk/Tax Collector is $300 and the
amount for the Court Clerk is $150.
Moved: Mr. Goldman Seconded: Mr. Boggs
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
4
Weatherby aye
Vote: 5-0
Date Adopted: 1/5/23
RESOLUTION 2023-11: CRIME COVERAGE
BE IT RESOLVED that the following crime insurance coverage through Houston Casual for
Town officials, appointees and employees is hereby approved:
• Forgery and alteration $100,000 ($1,000 deductible)
• Theft, Disappearance and Destruction In/Out $100,000 ($1,000 deductible)
• Computer Fraud $100,000 ($1,000 deductible)
• Employee Dishonesty - Per Employee $100,000 ($2,500 deductible)
• (Includes Faithful Performance)
• Employee Dishonesty - Excess Coverage:
• First Deputy Supervisor $650,000
• Supervisor $650,000
• Tax Collector/Town Clerk $650,000
• Deputy Town Clerk $650,000
• All Other Positions $650,000
Moved: Mr. Goldman Seconded: Mr. Boggs
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
RESOLUTION 2023-11: FINANCIAL REPORTING: ANNUAL UPDATE DOCUMENT (AUD)
BE IT RESOLVED that an annual financial report must be presented to the Town Clerk within
30 days of the end of the fiscal year as required by Town Law Section 29(10), and further
RESOLVED, in lieu of the financial report, the Supervisor is hereby required and authorized to
submit an annual update document (AUD) to the state comptroller and Town Clerk within 60
days after the close of the fiscal year, and further,
RESOLVED, that the Town Clerk shall cause a summary thereof to be published in accordance
with the law (Town Law Section 29(10-a)), and further
RESOLVED that if the state comptroller approves a 60-day extension of the AUD, the
Supervisor's time for filing a copy of the AUD with the Town Clerk is also extended.
5
Moved: Mr. Goldman
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
Seconded: Mr. Boggs
RESOLUTION 2023-12: FINANCIAL RECONCILIATIONS
BE IT RESOLVED the Town follow the 2013 recommendations of auditor Insero and Company
to have the Supervisor or Bookkeeper review the reconciliation of the Town Clerk's bank
statements and the Town Clerk's office review the reconciliation of the Supervisor's bank
statements in order to safeguard the town's finances. This shall be done at least quarterly and
reported to the Town Board.
Moved: Mr. Goldman
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
Seconded: Mr. Boggs
RESOLUTION 2023-13: FINANCIAL INSTITUTIONS
BE IT RESOLVED that Tompkins Trust Company is designated as depository, in which the
Supervisor, Town Clerk, Justices, and other employees by virtue of their offices, shall deposit
all monies coming into their hands and,
FURTHER RESOLVED the Town investments can be made at other banks and institutions as
outlined in the Town's investment policy. The Town investment policy shall be reviewed and
approved by the Town Board periodically and revised as necessary.
Moved: Mr. Goldman Seconded: Ms. Bouchard
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
RESOLUTION 2023-14: FINANCIAL AUDIT
WHEREAS Town Law Section 123 requires that on or before the twentieth day of January an
audit is performed for each Town department, or alternately, prior to the twentieth day of
January the town may schedule an annual audit with a certified public accountant to take
place within sixty days after the close of the town's fiscal year;
BE IT RESOLVED that the Town Board of Ulysses has scheduled its annual audit with a certified
public accountant, Insero, to commence the week of February 20, 2023.
BE IT RESOLVED that the Town Board of Ulysses has scheduled the annual court audit for Jan.
11 at 10am.
Moved: Ms. Olson
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
Seconded: Ms. Boggs
RESOLUTION 2023-15: COLLECTION OF BUILDING FEES
WHEREAS payments for building and zoning are collected by the building and zoning officers,
and WHEREAS building and zoning officers are prohibited from collecting cash payments when
outside the office,
RESOLVED that for the purposes of checks and balances, the building and zoning officers will
give payments and documentation to the Town Clerk for deposit, and further
RESOLVED that the Town Clerk will give reports to the Bookkeeper for reconciling.
Moved: Ms. Olson
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
Seconded: Mr. Boggs
7
RESOLUTION 2023-16: TOWN BANK ACCOUNT SIGNATORIES, COUNTERSIGNING AND MAILING OF
CHECKS
RESOLVED that the signatories for Town -wide bank accounts (i.e. not the Clerk or Court bank
accounts) are as follows: Katelin Olson, Carissa Parlato, Mary Bouchard; and
RESOLVED that checks dispersed by the Town of Ulysses in the amount of $5,000 or more will
be signed by both the Town Supervisor and Town Clerk or other designated signatory per
Town Law Section 29, and further
RESOLVED, that as an internal policy for security and due to slow -downs in the United States
Postal Service, checks over $15,000 will be sent via certified mail.
Moved: Mr. Boggs Seconded: Ms. Olson
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
RESOLUTION 2023-17 & 18:
:J���Il�)<�[�Ii,IE�•I�3►• �A��L13��j.1►�iL��tt�l�I_\'>t1�.�[�1��_1i,1��_1�_1:�L��
BE IT RESOLVED the Town Board hereby establishes the following payroll periods beginning on
December 25, 2022 and going through December 23, 2023:
Monthly: Councilpersons
Bi-weekly: Town Supervisor, Highway Superintendent, Town Clerk, Justices, and all other
employees.
RESOLUTION 2023-18: 2023 PAY RATES
Position
2023 Budgeted
Hourly rate, if
Appropriation
applicable
Town Board
Town Supervisor $38,938 n/a
Budget Officer $47,263 n/a
Bookkeeper to the Supervisor $36,924 n/a
Councilperson $5,268 n/a
Clerk
Town Clerk
1$61,491
n/a
Deputy Town Clerk
$22,173
$21.32
Second Deputy Clerk
$400
$20.00
Court
Town Justice 1
$20,414
n/a
Town Justice 2
$20,414
n/a
Court Clerk
$53,529
n/a
Recreation
Director of Recreation (part- $23,870 $24.16
time or seasonal)
Planning, Zoning, Building
Enforcement Officer for $51,850 n/a
Building Code and Zoning
Planner $78,000 n/a
Code/Fire Enforcement Officer $6,328 $24.34
(part- time)
Project Assistant $22,880 $22.00
Highway
Highway Superintendent $70,158 n/a
Water District 3 Supervisor $1,754 n/a
General Water Supervisor $1,754 n/a
Motor Equipment Operator (3 positions)
Deputy Highway Superintendent
MEO/Water/Sewer Maintenance Worker
Moved: Ms. Olson
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
- $25.50 per Union Contract
- $26.00 per Union Contract
$25.75 per Union Contract
Seconded: Mr. Boggs
E
RESOLUTION 2023-19: TIME RECORDS
BE IT RESOLVED all hourly employees shall turn in a Town of Ulysses time card through the
end of the pay period no later than the following Monday at 10:OOam, and be it
FURTHER RESOLVED that salaried employees wishing to participate in the Town's benefits
programs according to the Personnel Policy shall report time used for vacation, sick time,
holiday or other time off on a Town of Ulysses time card to maintain accurate records of
benefit time used, and be it
FURTHER RESOLVED that no pay will be issued without a time card that has been signed by
the employee and the employee's supervisor and submitted to the Bookkeeper and be it
FURTHER RESOLVED that the submission of electronic timecards, provided other obligations
are met, is allowed and be it
FURTHER RESOLVED that if the employee is submitting the time card electronically to the
Bookkeeper, the Department Head /Employee Supervisor must give electronic approval as
part of the time card submission and be it
FURTHER RESOLVED that salaried and hourly employees (non -elected) should use this time
card to submit sick, vacation, holiday and personal time off, and be it
FURTHER RESOLVED that it is the responsibility of the employee's supervisor to assure the
time card is accurate, and be it
FURTHER RESOLVED that to maintain accountability of all employees who work for the town,
and to clarify supervisory roles, the following listing specifies employee supervisors. Each
employee supervisor is responsible for approving time cards (if required), vacation, personal,
sick days and compensation time used by each employee. Time off for each employee must be
reported to Bookkeeper who will maintain records.
Employee
Budget Officer
Deputy Town Clerk
Court Clerk
Bookkeeper
Enforcement Officer for Building
Code & Zoning
Deputy Enforcement Officer
Zoning Officer/Planner
Project Assistant
Deputy Highway Superintendent
Employee Supervisor Hours/ Wk
Town Supervisor 32
Town Clerk 20
Town Justices 40
Budget Officer 19
Town Supervisor 35
Enforcement Officer 5
Town Supervisor 40
Zoning Officer/Planner 20
Highway Superintendent 40
10
Motor Equipment Operators
Highway Superintendent
40
Highway Laborer
Highway Superintendent
Varies
MEO/Water Maintenance Worker
Highway Superintendent
40 (combined
with highway
work)
Water District Laborer
Highway Superintendent
Varies
Recreation Director
Town Supervisor
Varies
Recreation Department Employees
Recreation Director
Varies
Moved: Ms. Olson Seconded: Ms. Bouchard
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
RESOLUTION 2023-20: INSURANCE
RESOLVED the Town of Ulysses make the following insurance choices in 2023:
Insurance type
Carrier
Town contribution
Policy or rate
exp.
Health insurance
Greater Tompkins County
90% for Class A employees
12/31/23
Health Insurance
50% for Class B employees
Consortium Platinum Plan
through Excellus BCBS
Dental insurance
Excellus BCBS
50% of the premium
12/31/23
Medicare insurance
Excellus BCBS
Dependent upon
12/31/23
Worker's Compensation Comp Alliance
Short Term Disability Shelter Point
Long Term Disability Unum
experience and employee
class (see Personnel Policy
for details)
100% of premium 12/31/23
100% of premium 12/31/23
100% of premium 12/31/23
11
General Liability Houston Casualty 100% of premium 12/31/23
Cyber & Data Security TBD TBD TBD
Accident Insurance TBD TBD TBD
RESOLVED that the following table presents the 2023 premiums for Health -related insurances:
Plan Type
Monthly Premium
Health Insurance (Single Policy)
$776.31
Health Insurance (Family Policy)
$2018.43
Dental Insurance (Single Policy)
$47.94
Dental Insurance (Subscriber & Child Policy)
$89.25
Dental Insurance (Subscriber & Spouse Policy)
$95.88
Dental Insurance (Family Policy)
$145.20
Medicare Policy
$409.04
Moved: Ms. Olson Seconded: Mr. Boggs
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
RESOLUTION 2023-21: CELL PHONE REIMBURSEMENT FOR CODE/ZONING ENFORCEMENT AND
HIGHWAY DEPARTMENTS
WHEREAS the Building/Code & Zoning Enforcement Officer and both the Highway
Superintendent and Water District Operator are frequently out of their offices and away from
their stationary phones during their regular duty hours, and
WHEREAS carrying a cell phone is an important part of efficient communications and
emergency response, and
WHEREAS this benefit must be claimed on the employees' personal tax return as a taxable
fringe benefit unless the employee provides bill documentation showing work use versus
personal use,
12
THEREFORE, BE IT RESOLVED that the Town of Ulysses hereby allows people who hold the
positions of Code/Zoning Enforcement Officer, Highway Superintendent, and MEO Water to
either have and use a town -owned cell phone at the town's expense which will only be used
only for town purposes OR be reimbursed for part of the cost of their personal cell phone at
the rate of $40/month; and
RESOLVED that if the Code/Zoning Enforcement Officer, Highway Superintendent and Water
District Operator elect to be reimbursed for their personal cell phone they will provide the
Bookkeeper with proof of each monthly expense via invoice or bill along with the submission
of the reimbursement form; and
RESOLVED that the Town Clerk will provide a copy of this resolution to each person holding a
position to which this resolution refers.
Moved: Mr. Boggs Seconded: Ms. Bouchard
DISCUSSION: Mr. Goldman asked whether $40 is the right amount. Ms. Wright and Taetsczh
indicated that it is cheaper for the town to not have to manage the assets of owning cell
phones.
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
RESOLUTION 2023-22: APPOINTMENTS, ASSIGNMENTS & LIAISONS OF TOWN BOARD MEMBERS &
STAFF
BE IT RESOLVED that the Town Board makes the following appointments and requests that
each appointee report to the Town Board at least annually:
2022 2023
A. Highway Department Liaison
Katelin Olson
Katelin Olson
B. Finance Committee Member
Rich Goldman, Mary Bouchard
Rich Goldman, Mary Bouchard
C. Planning Board Liaison
Rich Goldman, Michael Boggs
Rich Goldman, Michael Boggs
(alternate)
(alternate)
D. Board of Zoning Appeals Liaison
Rich Goldman, Mary Bouchard
Rich Goldman, Mary Bouchard
(alternate)
(alternate)
E. Fire Department Liaison
Michael Boggs
Michael Boggs
13
F. Town Court Liaison
G. Trumansburg/Ulysses Youth
Commission- Rec. Department
Member
H. Village EMS & EMS Billing
Oversight Committee Member
Katelin Olson
Katelin Olson, Mary Bouchard
(alternate)
Katelin Olson
Katelin Olson, Mary Bouchard
(alternate)
Michael Boggs, Mary Bouchard Katelin Olson, Michael Boggs
I. Town Hall Maintenance Member Katelin Olson ,Michael Boggs, Katelin Olson ,Michael Boggs,
(alternate) (alternate)
J. Sustainability Committee Mary Bouchard Mary Bouchard
Member
K. Trumansburg Village Board Mary Bouchard
Liaison
L. Records Advisory Board Member Katelin Olson
M. Safety Committee Member Michael Boggs
N. Agricultural Committee Member Katelin Olson, Mary Bouchard
O. Infrastructure Committee Katelin Olson, Michelle E.
Member Wright
P. Cyber and IT Committee Member Katelin Olson
Q. Comprehensive Plan Committee Katelin Olson, Roxanne,
Member and Liaison (alternate)
R. Tree Advisory Committee & Bee Mary Bouchard
Committee Member
S. Voucher Review Assignment
Rich Goldman and Mary
Bouchard (January -June);
Michael Boggs and TBD (July -
December)
U. Diversity, Equity, and Inclusion Katelin Olson
Officer
V. Trumansburg Chamber of Michael Boggs
Commerce Liaison
W. Tompkins County Council of
Governments Member
X. Recreation Partnership
Representative
Mary Bouchard
Katelin Olson
Michael Boggs, Elizabeth
Weatherby
Mary Bouchard, Elizabeth
Weatherby
Katelin Olson, Michelle E.
Wright
Katelin Olson, Mary Bouchard
Katelin Olson (member),
Elizabeth Weatherby (liaison)
Mary Bouchard (chair)
Rich Goldman and Mary
Bouchard (January -June);
Michael Boggs and Elizabeth
Weatherby (July- December)
Katelin Olson
Elizabeth Weatherby
Katelin Olson Katelin Olson, Michelle E.
Wright (alternate)
Rich Goldman, Mary Bouchard Mary Bouchard, Elizabeth
Weatherby (alternate)
14
Y. Health Consortium Board Mary Bouchard, Rich Goldman Rich Goldman, Mary Bouchard
Representative (alternate) (alternate)
Z. Harassment & Discrimination Rich Goldman, Mary Bouchard Michelle E. Wright and Blixy
Policy Compliance Officers (alternate) Taetzsch
A.A. Camp Barton Cooperative/LDC Katelin Olson, Rich Goldman Katelin Olson, Rich Goldman
Moved: Ms. Olson
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
Seconded: Mr. Goldman
RESOLUTION 2023-23: APPOINTMENTS OF NON -TOWN BOARD MEMBERS
BE IT RESOLVED that the Town Board makes the following appointments and request that
each appointee report to the Town Board at least annually:
2022
B. Planning Board Chairperson Pete Angie
C. Board of Zoning Appeals Chair Steven Morreale
D. Clerk for Board of Zoning Louis DiPietro
Appeals
E. Clerk for Planning Board Maria Barry
F. Tompkins County
Environmental Mgmt Council
G. Tompkins County Stormwater
Coalition
H. Stormwater Officer
I. Trumansburg/Ulysses Youth
Commission Reps.
K. Tompkins County Youth
Services Board
Marc Devokaitis
Town Planner TBD
Town Planner TBD
Zaun Marshburn, Linnea
Burgevin
(Vacant)
2023
Pete Angie
Steven Morreale
Project Assistant TBD
Project Assistant TBD
Chris Collins
Town Planner
Town Planner
Elizabeth Weatherby,
TBD
TBD
15
L. Ithaca/Tompkins County Trans. Michelle E. Wright, Katelin Michelle E. Wright, Niels
Council Planning & Policy Olson (alternate) Tygesen (alternate)
Committees
N. Fair Board liaison Michelle E. Wright Michelle E. Wright
O. Tompkins County Animal Carissa Parlato, Katelin Olson Carissa Parlato, Katelin Olson
Control (alternate) (alternate)
P. Cayuga Lake Watershed
Intermun. Org. (CWIO)
Q. Board of Assessment Review
Elizabeth Thomas, Roxanne Elizabeth Thomas, Roxanne
Marino (alternate) Marino (alternate)
Cheryl Thompson, David Cheryl Thompson, David
Means Means
R. Safety Committee Town Planner (TBD) Niels Tygesen, Scott Stewart,
(alternate), Scott, Michelle, Michelle E. Wrights, Carissa
Carissa Parlato
S. Cyber & IT Linda Little, Michelle Wright, Katelin Olson, Michelle E.
Carissa Parlato Wright, Carissa Parlato, Linda
Little, Mary Bouchard
T. Water Supervisor Scott Stewart Scott Stewart
U. Water District Billing & Carissa Parlato Carissa Parlato
Collection Clerk
Moved: Ms. Olson
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
Seconded: Mr. Boggs
RESOLUTION 2023-24: PLANNING BOARD AND BOARD OF ZONING APPEALS APPOINTMENTS
BE IT RESOLVED that the Town Board has appointed the following to be members of the
Planning Board and Board of Zoning Appeals with staggered annual appointments. Members
whose terms expire in 2023 may be either replaced or reappointed. Chair appointments are
for one year only.
Name / email
Date Appointed Term Expiration
16
BOARD OF ZONING APPEALS
STEPHEN MORREALE
Chair (One year term) 1/5/2023 12/31/2023
Member (5 year term) 1/5/2021 12/31/2025
ICHERYL THOMPSON 1/5/2023 12/31/2027
ROBERT HOWARTH
1/28/2020
12/31/2024
DAVID TYLER
1/5/2022
12/31/2026
ANDREW HILLMAN
1/10/2019
12/31/2023
IT HOMAS BUTLER (alternate)
1/5/2023
12/31/2023
TBD (Clerk)
1/5/2023
12/31/2023
PLANNING BOARD
PETE ANGIE,
Chair (One year term)
1/5/2023
12/31/2023
Member (5 year term)
1/5/2022
12/31/2026
REBECCA SCHNEIDER
1/10/19
12/31/2023
LINDA LIDDLE
1/5/2023
12/31/2027
ELIZABETH GARNER
1/6/2021
12/31/2025
MORRIS KLEIN
12/10/2019
12/31/2024
Vacant (1st ALTERNATE)
12/31/2023
Vacant (2nd ALTERNATE)
12/31/2023
JTBD (Clerk)
1/5/2023
12/31/2023
Moved: Ms. Olson
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
Seconded: Mr. Goldman
RESOLUTION 2023-25: REPEALING THE VACCINATION POLICY
WHEREAS the Town of Ulysses passed the Vaccination & Testing policy on Oct. 12, 2021 as a
response to the COVID-19 pandemic, and
WHEREAS, vaccination and testing guidelines have continued to evolve,
17
RESOLVED that the Town Board repeals the 2021 Vaccination & Testing policy.
Moved: Ms. Olson Seconded: Mr. Boggs
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
RESOLUTION 2023-26: APPROVAL OF AMENDED AND UPDATED POLICIES
RESOLVED that the Ulysses Town Board approves the following amended and updated
policies:
• Personnel
• Procurement
• Investment
• Capital Assets
• Diversity, Equity and Inclusion
Moved: Ms. Bouchard
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
RESOLUTION 2023-27: POLICIES
Seconded: Mr. Boggs
RESOLVED that the Ulysses Town board acknowledges the following policies:
*indicates policy is required by law
Policy* Last updated Notes
Diversity, Equity and Inclusion Policy 7/13/21
Personnel various sections Includes insurance & retiree
updated 2015- 2019 benefits
I
*Alcohol and Controlled Substance
2015
(for Highway employees only)
Testing
included in Personnel Policy; will
consider updating in 2023 to
refer to legalized marijuana
* Code of Ethics
2009
included in Personnel Policy
* Workplace Violence
2015
included in Personnel Policy
* Harassment & Discrimination
2019
included in Personnel Policy
* Sexual Harassment Prevention
2019
included in Personnel Policy
* Sick, vacation, overtime, and leave
2019
included in Personnel Policy
* Expense reimbursements (for mileage,
2017
included in Personnel Policy
travel, food and lodging)
* Procurement
2010
*must be reviewed annually
* Use of Municipal Equipment (town- 2015 included in Personnel Policy
owned vehicles; computer use;
municipally -issued cell phones/smart
phones/tablets/computers; social
media)
Claims 2012
* Computer System Security (aka IT
Breach Notification)
* Information Technology Policies:
• Use of and Access to Personal,
Private and Sensitive Information
• Wireless Security Policy
• Password Security Policy
• Internet, Email, and Personal
Computer Use
• Mobile Computing and Storage
Device Policy
• Online Banking
Meeting Rules and Procedures
*Investment
Planning Board and Zoning Board
Attendance and Training
Records Management
* Local Comprehensive Emergency
Management Plans (Emergency
Preparedness)
2012
2015, 2017 Pieces included in both
Personnel Policy and Records
Mgmt policies with the
exception of:
• Wireless Security Policy
• Mobile Computing and
Storage Device Policy
• Online Banking
2018, amended 2021
1994
2012
2017
1993
19
EMS Ambulance Billing 2019
Mailbox Replacement for Highway Dept. 2019
*Title IV Anti -discrimination Plan
* Defense and Indemnification
* Capital Asset Policy
2023
Town does not have this policy
Town does not have this policy
BE IT RESOLVED that these documents shall be maintained on the town website, provided in
print upon request, and further
RESOLVED that each employee and elected or appointed official (except the Town Court
office) shall sign off that they have read and understand the following policies within one
month of hire or taking office:
• Personnel- includes vacation, sick leave, and holiday benefits
• Alcohol and Controlled Substance Testing (for Highway employees only)
• Code of Ethics
• Workplace Violence
• Sexual Harassment
FURTHER RESOLVED that ANNUALLY all employees and elected or appointed officials** shall
sign off that they have read and understood the following policies:
• Code of Ethics
• Workplace Violence
• Sexual Harassment
FURTHER RESOLVED that the Town Clerk's Office shall maintain these records and notify the
Town Supervisor of anyone who has not complied with these requirements.
Moved: Ms. Olson
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
Seconded: Mr. Goldman
RESOLUTION 2023-28: MANDATORY ANNUAL TRAINING
RESOLVED that all employees (including elected and appointed officials and committee
members), with the exception the Town Court, participate in annual training as specified, and
20
FURTHER RESOLVED that the Town Planner shall oversee the Planning Board and Zoning
Board training fulfillments and documentation and provide these records to the Town Clerk's
Office, and
FURTHER RESOLVED that the Town Clerk's Office shall maintain these records and notify the
Town Supervisor of anyone who has not complied with these requirements.
Item
Code of Ethics policy
Workplace Violence policy
Harassment & Discrimination policy
Traininq
Required by NYS
Required by NYS
Required by NYS
Sexual Harassment Prevention policy Required by NYS
Planning Board and Zoning Board 4 hours/year as per
Training Town policy
Emergency Preparedness Shall be held sometime
before June 1st of 2023.
Moved: Ms. Olson Seconded: Ms. Boggs
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
Who must participate
All staff, appointed,
elected, boards and
committees
All staff, appointed,
elected, boards and
committees
All staff, appointed,
elected, boards and
committees
All staff, appointed,
elected, boards and
committees
Planning & Zoning
boards
All staff
RESOLUTION 2023-29: MANDATORY REVIEW OF ALL ACCIDENTS INVOLVING TOWN PROPERTY
WHEREAS the Town's insurance carrier has requested that a procedure be put in place to
review all accidents involving Town -owned property; and
WHEREAS the purpose of the purpose of this process is to document any health and safety
events, including 'near misses', in order to better understand how the Town might improve
health and safety conditions for its employees; therefore
21
BE IT RESOLVED that any employee involved in an accident involving Town property will
complete the incident report form provided by the Town Bookkeeper; and
FURTHER RESOLVED that the Town Board delegates the procedural review of any accident
involving Town property to the Town's Safety Committee.
Moved: Ms. Olson
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
Seconded: Ms. Boggs
RESOLUTION 2023-30: RECORDS MANAGEMENT OFFICER
BE IT RESOLVED that the Town of Ulysses appoints the Town Clerk, Carissa Parlato as Records
Management Officer and;
FURTHER RESOLVED that the Town Board shall be notified of Freedom of Information
Requests.
Moved: Ms. Olson
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
Seconded: Mr. Boggs
RESOLUTION 2023-31: GIFTS FROM TOWN TO OTHER PARTIES
BE IT RESOLVED that in accordance with the New York State Constitutional prohibition against
gifts by municipalities as described in Article III, Section 1, the Town of Ulysses will not give
donations, or other gifts of recognition for service (retirement, annual appreciation, or
otherwise) to any organizations, volunteers, or other individuals in the employment of the
Town or otherwise providing service to the Town or the community. The Town may, however,
hold recognition events and provide refreshments.
Moved: Mr. Goldman
Olson aye
Boggs aye
Seconded: Ms. Boggs
22
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
RESOLUTION 2023-32: 2023 FEES and PENALTIES
RESOLVED that the Town Board approves the following fees and penalties for 2023
PLANNING & ZONING:
ZONING:
2022 Fees:
2023 Fees:
Development District
$250 + costs
$275 + costs
Re -zoning
$250 + costs
$275 + costs
BOARD OF ZONING APPEALS:
2022 Fees
2023 Fees
Variance �$150.
(includes legal ad)
$165 (includes legal ad)
PLANNING BOARD:
Lot Line Alteration
$50.00
$55
Subdivision - Minor
$150.00
$165
Subdivision - Major
$300.00
$330
Site Plan Review- Residential
$100 + costs
$110 + costs
Site Plan Review- Commercial
$200. + costs
$220. + costs
Site Plan requiring Special Permit
$250.00
$275.00
OTHER PLANNING & ZONING:
SWPPP Review 3 $100+ engineering and Soil &$110+ engineering and Soil
Water Conservation Service & Water Conservation
Fees Service Fees
Copies of Comprehensive Plan, $15/copy of plan $17/copy of plan
Zoning, Farmland Protection Plan,
etc.
BUILDING/CODE:
OPERATING PERMITS 2022 Fee 2023 Fee
Operating Permit $75.00 $75.00
Fireworks display $150.00 $150.00
23
Special Event Operating Permit- for events $150/day of event Planned adjustment
with 2000 or more in attendance in 2023
Special Event Operating Permit- for events $50/day of event Planned adjustment
requiring a permit with under 2000 in in 2023
attendance.
BUILDING PERMITS
2022 Fee
2023 Fee
1 & 2 Family Residences, includes finished
$.30/sq ft or
$.40/sq ft or
basements
$3/thousand, whichever
$4/thousand,
is greater.
whichever is greater.
Modular
$.20/sq ft
$.30/sq ft
Unfinished basements
$.15/sq ft.
$.20/sq ft.
Multiple dwelling/Multi- residential
$225 + $3/K
$225 + $4/K
Commercial bldgs., bridges, tanks, and towers
$425 + $4/K
$425 + $5/K
Alterations, renovations, additions, pools
$75 + $3/K
$75 + $4/K
Accessory Building- separate from a main
$55 + $3/K
$55 + $4/K
building
Accessory Building — attached to 1 & 2 family
$0.30/sq. ft.
$0.40/sq. ft.
residence
Building Permit Renewal
Half existing building
Half existing building
permit fee
permit fee
Any building begun without a valid building
Double normal fee
Double normal fee
permit
Solar, wind or alt. energy permit- RESIDENTIAL
$75.00
$75.00
Solar, wind or alt. energy permit-
$75 + $3/K
$75 + $4/K
COMMERCIAL
Sign permit
$50.00
$50.00
�Wooclstove or heating unit
$50.00
$50.00
Demolition
$2/K ($65 min)
$2/K ($75 min)
Fire Inspection (includes one re- inspection if
$50/inspection
$75/inspection
necessary)
Additional Fire Inspections (if more than 2
$50/inspection
$75/inspection
necessary beyond initial inspection(s))
EMERGENCY MEDICAL SERVICES:
ERVICE PROVIDED FEE
24
Treat and Release (no transport)
$75
(Motor Vehicle Accident, including non -transport
$450
(BLS Non -Emergency
$500
IBLS Emergency
$1,050
1ALS 1 Non -Emergency
$850
1ALS 1 Emergency
$1405
1ALS 2 Emergency
$1612
(Specialty Care Transport
$n/a
(Paramedic Intercept
$1200
(Specialty Care
$500
(Ground Transport per Mile
$35.00
CLERK:
OG FEES:
Dog license/renewal (spayed/neutered)
$13.50
Dog license/renewal (not spayed/neutered)
$20.50
New dog tag
$3.00
Purebred license (5-20 purebred dogs)
$100.00
Purebred license (21 or more purebred dogs) $200.00
Dog impoundment fee
$25 for 1st offense
$50 for 2nd offense
$75 for 3rd offense
Unlicensed dog/Failure to renew license
$25 for 1st offense
$50 for 2nd offense
$75 for 3rd offense
Dog enumeration fee
$25.00
OTHER FEES:
Certified Copy of Marriage Certificate
Marriage license
Marriage license for active -duty military
Games of Chance license
Hunting Licenses
Disabled Parking
$10.00
set by NYS
$40.00
set by NYS
no fee
set by NYS
$50.00
set by NYS
(varies by license)
set by NYS
no fee
set by NYS
25
Returned check fee �$20.00
WATER:
PERMITS & HOOK-UPS:
Plumbing permit (up to 5 inspections) $240.00
New contractor registration $15.00
Engineering fees for out -of- Based on engineer's
district/extension requests estimate.
TAPS:
Main tap (Standard household tap) Current cost (billed by
Bolton Point)
>1" Tap
Current cost (billed by
Bolton Point)
METERS:
Standard Household Based on market cost
RF Radio Reader
Meter: pit type
Meter: >3/4"
Frosted (frozen) meter replacement
Based on market cost
Based on market cost
Based on market cost
Cost of meter + 1 hr.
labor
Maximum allowed by NYS
BACKFLOW/CROSS CONNECTION:
Backflow application review
(handled by Bolton Pt)
WATER SALES:
NOTES:
Water sales to users in Districts 1 & 2
Water sales to users in Districts 1 & 2-
late fee
Set by the Village of
Trumansburg with
administrative fee added
by Ulysses per contract
10%
Water sales to users in Districts 3 and 4 $10.05/1000 gallons
(generally 1.5x the Village
rate)
Added for 2023
Based on Town of Ithaca's
2023 water price of
$8.89/1000 gl with a
percentage added to
account for water loss
26
Water District 3 Bulk User rate 1.1x Town of Ulysses rate
($11.09)
CODE AND PLANNING/ZONING PENALTIES:
Activity
Penalty
Resolution/Law
Notes
OPERATING PERMITS
Penalty for failure to apply
for Special Permit- 1st
$1,000.00 LL#1 of 2010
offense
Penalty for failure to apply
for Special Permit- 2nd
$2,000.00 LL#1 of 2011
offense
CODE (Building and Zoning)
Code violation
No less than $100/day
and no greater than
$250/day for each day
of violation, in addition
to penalties prescribed
by state law
LL1 of 2016
PLANNING BOARD
$100/day and/or Stop
Non -Compliance
Work Order Res. 2007-36
STORM WATER
Storm sewers- 1st offense
up to $500 and/or each day constitutes a
imprisonment up to 15 LL1 of 2012 new violation. GC 149-
days 14D
up to $1000 and/or
Storm sewers- 2nd offense
imprisonment up to 15 LL1 of 2012
days
up to $350 and/or each week constitutes
Stormwater Mgmt and
Erosion Sediment Control-
imprisonment up to 6 LL1 of 2012 a new violation. GC
1st offense
days 156-13D
$350-700 and/or LL1 of 2012 each week constitutes
Stormwater Mgmt and
Erosion Sediment Control-
imprisonment up to 6 a new violation. GC
2nd offense
months 156-13D
27
')tormwater Mgmt and $700-1000 and/or LL1 of 2012
rosion Sediment Control- imprisonment up to 6
3rd offense months
)THER
:food damage prevention:
LL2 of 1987
qo structure shall hereafter
up to $250; or
)e constructed, located,
imprisoned up to 15
?xtended, converted, or
days
altered and no land shall be
?xcavated or filled without
!ull compliance with the
erms of this chapter and
my other applicable
-egulations.
tadio communications
)rotection: to prevent
LL2 of 2007
nterference with the
:ountywide public safety
-adio communications
system which is used by
?mergency service providers
n this municipality and
up to $250
hroughout Tompkins
.ounty.
Natercraft 73-c of the New York 4/13/2004
State Navigation Law
'_oning No less than $100/day and no 2017-59
greater than $250/day for each
day of violation, in addition to
penalties prescribed by state law
each week constitutes
a new violation. GC
156-13D
GC 129
GC 205-7
GC 212-4 E
WATER PENALTIES:
Item Penalty Source Notes
Water bill late fee (penalty) 10% Res. 2014-67 can also shut
off water.
Late fee for new water hookup fees 5% 2017-118
Any user who is found to have violated up to $1000 LL1 of 2003 GC 200-
any provision of this article, or permit 14A(4)
or administrative order
W.,
:IVIL PENALTIES: Any person who
iolates any of the provisions of or
rho fails to perform any duty imposed
iy this article, or any administrative
irder or determination of the
uperintendent promulgated under
his article, or the terms of any permit
IMINAL PENALTIES: Any person
who willfully violates any provision of
this article or any final determination
or administrative order of the Water
District Operator made in accordance
with this article shall be guilty of a
Class A Misdemeanor and, upon
conviction thereof
:RIMINAL PENALTIES: Any user who
nowingly makes any false statements,
epresentations, or certifications in
ny application, record, report, plan or
ether document filed or required to be
naintained pursuant to this article, or
iermit, or who falsifies, tampers with,
it knowingly renders inaccurate any
nonitoring device or method required
ender this article shall be guilty of a
:lass A Misdemeanor and, upon
onviction, shall be punished by a fine
Moved: Ms. Olson
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
each day
constitutes a
new
violation. GC
ip to $1000 LL1 of 2003 200- 1413(1)
iot less than $500 nor LL1 of 2003 GC 200-
nore than $1,000, or 14B(3)
mprisonment not to
?xceed one year, or
)oth. Each offense shall
)e a separate and
fistinct offense, and, in
he case of a continuing
Afense, each day's
:ontinuance thereof
;hall be deemed a
;eparate and distinct
>ffense
iot more than $1,000 LL1 of 2003
)er violation per day or
mprisonment for not
nore than one year, or
)oth.
Seconded: Ms. Bouchard
29
RESOLUTION 2023-33: COMMITTEES APPOINTED BY THE TOWN BOARD
The following working groups or committees are appointed by the Town Board for specific
purposes and may or may not have terms of office:
COMMITTEE
CONSERVATION &
SUSTAINABILITY
ADVISORY (CSAC)
YOUTH COMMISSION
(annual
appointments)
HABITAT NATURE
PRESERVE
COMMITTEE (annual
appointment)
TREE ADVISORY
COMMITTEE
MEMBERS
Roxanne Marino
Bara Hotchkiss
Terry Carroll
Andy Hillmann
Marissa Nolan
Paul Pennock (chair)
TBD
Liz Weatherby
Katelin Olson
Shelley Lester
Rick Alvord
Ben Carver
Michael Darfler
Keith Hannon
Carissa Parlato (chair)
Marvin Pritts
Aaron Rovitz
Kira Lallas
Marc Devokaitis
Mary Bouchard
Andy Hillmann
Don Ellis
TERM END
2024
2024
2023
2023
2024
2023
2023
2023
2023
2023
2023
2023
2023
2023
2023
2023
2023
2023
2023
2023
2025
2025
Chair — appointment
expires 12/31/23
School liaison
Town rep
Town rep
Town board liaison
RYS liaison
County liaison
Village board liaison
Village rep
Village rep
Town liaison
Neighbor
neighbor
Town board liaison
30
Greg Peck
Pamela Markham
Marvin Pritts
John Wertis
BEE COMMITTEE Dorothy Brown
(annual appointment) Gail Shapiro
Vivien Rose
Gunther Keil
Alison James
Mary Bouchard (chair)
WATER SOURCE
PROTECTION PLAN
COMMITTEE
COMPREHENSIVE
PLAN UPDATE
COMMITTEE
Linda Liddle (chair)
Tim Martinson
Amy Panek
Stephen Morreale
Rebecca Schneider
Liz Thomas
Roxanne Marino
2023
2023
2024
2024
2023
2023
2023
2023
2023
2023
Through project
completion
Through project
completion
Through project
completion
Through project
completion
Through project
completion
Through project
completion
Through project
completion
Town committee
member
Ann DiPetta
Through project
Community member
completion
Rebecca Schneider
Through project
Planning Board
completion
committee member
Roxanne Marino
Through project
CSAC committee
completion
member
Katelin Olson
12/31/2023
Town Board
committee member
31
Elizabeth Weatherby
12/31/2023 Town Board Liaison
and Committee
Member Alternate
(vacant)
BZA committee
member
(vacant)
Business owner
member
(vacant)
Ag committee
member
(vacant) Ag committee
member
(vacant) Community member
(vacant) Community member
(vacant) Village CPZR liaison
SAFETY & Carissa Parlato (co-chair) 2023
EMERGENCY Michelle E. Wright (co-chair) 2023
COMMITTEE
(annual appointment) Michael Boggs 2023
Steve Manciocchi 2023
Katelin Olson 2023
Moved: Ms. Bouchard Seconded: Mr. Boggs
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
Town Board liaison
Union rep
Town Board liaison
RESOLUTION 2023-34: POLICY FOR APPLYING AND RECEIVING GRANTS AND ENGAGING IN
CONTRACTS (Originally Adopted 612612006 As The "Gatekeeper" Resolution), (Amended 111412020)
WHEREAS the Town Board is the Executive body charged with speaking and acting on behalf
of the Town (Town Law Section 64), unless such powers are specifically delegated by
resolution to the Supervisor, as per Town Law Section 29(16), or to another individual,
BE IT RESOLVED that any application (full or partial, new or revised) for grant funding or
financing above $2,000, or request for evaluation of funding potential, or any request for
32
review or approval of any project proposed by the Town of Ulysses to any government agency
or other entity external Ulysses Town government be approved by Town Board resolution
before it is submitted to the appropriate agency, and;
FURTHER RESOLVED that all funding applications should be evaluated for future impact on
Town staff time and resources before being submitted, and;
FURTHER RESOLVED that unless otherwise authorized, the Town Supervisor must also be
given authority by the Town Board to accept grant funds on any successful grant applications,
and;
FURTHER RESOLVED that unless authorized in the Town of Ulysses Procurement Policy (or
otherwise), the Town Supervisor and Highway Superintendent must also be authorized by the
Town Board to make contractual commitments on behalf of the town, and;
FURTHER RESOLVED, all Town Board members including the Supervisor shall identify whether
they are speaking by authority of the Board or as an individual when talking with granting
agencies, and
FURTHER RESOLVED, that this resolution hereby supersedes all previous Town Board
resolutions which may be interpreted as giving the Supervisor, any other member of the Town
Board, Highway Superintendent, or any professional contracted with by the Town of Ulysses
the authority to make applications (full or partial) for grants, loans, or any other type of
project financing, make contractual commitments (verbal or written) on behalf of the Town,
or otherwise act in any legal or official capacity on behalf of the Town of Ulysses.
Moved: Mr. Boggs Seconded: Ms. Bouchard
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 1/5/23
RESOLUTION 2023-35-36:
RESOLUTION 2023-35: TOWN BOARD ACCESS TO ATTORNEY SERVICES
WHEREAS the Town of Ulysses has retained legal services that include attendance at monthly
meetings of the Town Board as needed, as well as regular calls with the Town Supervisor to
prioritize and discuss legal work, therefore be it
RESOLVED that any work requested by Town Board members that will require more than 2
hours of attorney time to resolve shall be routed through the Town Supervisor or be
authorized by the entire Town Board.
RESOLUTION 2023-36: TOWN BOARD ACCESS TO ENGINEERING SERVICES
WHEREAS the Town of Ulysses has contracted for engineering services, therefore be it
33
RESOLVED that any work requested by Town Board members that will require more than 2
hours of engineering time to resolve shall be routed through the Town Supervisor or be
authorized by the entire Town Board.
Moved: Mr. Boggs Seconded: Ms. Weatherby
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
RESOLUTION 2023-37: CONTRACTS AND ANNUAL PAYMENTS
RESOLVED that the Town Board authorizes the Supervisor to annually sign contracts and
letters of agreement with the following entities:
Entity Contract Amt Contract not to Notes Regarding
approved for 2023 Exceed Amt for Payment
budget 2023
American Legion (Assistance for $475 n/a Annually by 5/31
Veterans)
BAS software annual agreement
$750
for water billing
BAS software annual agreement
$700
for clerk program
BAS software annual agreement
$400
for on-line dog module
Board of Zoning Appeals
$300 — chair
Cayuga Lake Watershed
Intermunicipal Organization
Cleaning- Weekends
Community Science Institute
Cooperative Extension (Youth
Programming)
$200- members
$2,048
$600/month +
annual floor wax @
about $900
$6,567
$58,044
n/a
n/a
n/a
n/a
n/a
n/a
$58,044
Annually
Annually
Annually
Annually in Dec.
As invoiced
monthly
As invoiced
As invoiced
34
Engineering — MRB
See Current rate
Not to exceed
As invoiced
schedule
rate schedule.
Foodnet
$2,250
n/a
Annually by 5/31
Gadabout
$2,500
n/a
Annually by 5/31
General Code (for annual fee)
$1,195
n/a
As invoiced
GTCHIC (Health Consortium)
No fee- just contract
amendments to
include new
members, etc.
Historian
$1773
n/a
Annually in Dec.
IT Services
$45/hr - $90/hr
n/a
As invoiced
Lifelong
$3,000
n/a
Annually by 5/31
Planning Board
$300—chair
n/a
Annually in Dec.
$200- members
Stormwater Coalition
$1,500
n/a
As invoiced
Trumansburg Senior Citizens
$850
n/a
Annually by 5/31
Tompkins County Recreation
$9,715
$9,715
As invoiced
Partnership
Tompkins County Animal Control
$18,134
$18,134
Monthly
Trumansburg Conservatory of Fine$5,000
n/a
As invoiced
Arts
Tompkins County Soil & Water
$50/hr
n/a
As invoiced
Attorney for the Town— Nathan D.
$250/hr Attorney
$265/hr Partner,
As invoiced
VanWhy, Coughlin and Gerhart,
$180/hr Paralegal
$230/hr
LLP
Associate,
$185/hr Paralegal
Ulysses Historical Society
$1,000
n/a
Annually by 5/31
Ulysses Philomathic Library
$12,500
n/a
Annually by 5/31
Williamson Law —Accounting
$1,366
n/a
Annually
Softwa re
Williamson Law Book- Tax Glance
$163
n/a
As invoiced
software program
Village of Trumansburg Sidewalk
Based on Village
n/a
As invoiced
Maintenance
hourly rates
RecDesk Software Subscription
$3,700
$3,700
Annually
35
Youth — Library Summer reading $4,000
program
Charge Point Fees (EV charging $3,321
station)
Trumansburg Farmers Market $3,000
Armory Associates
Insero
Moved: Mr. Goldman
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
$ 2, 200
$13,750
$4,000 By 5/31
$3,321 3 yr warranty paid
in 2021
$3,000 2022 amt payable
by 5/31
$2,200 GASB 75 Reporting
$15,000 Annual Audit
Seconded: Mr. Boggs
RESOLUTION 2022-38: DISTRIBUTION OF ORGANIZATIONAL MINUTES
RESOLVED that once all resolutions of the Organizational Meeting are completed, the Town
Board will make a motion to accept the minutes as a whole. These minutes shall be the final
minutes of the meeting and a final version of the complete Organizational Meeting minutes
will be distributed by the Town Clerk to ALL employees and elected officials within 14 days of
completion and will be posted to the website.
Moved: Ms. Bouchard Seconded: Mr. Boggs
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
OTHER ANNUAL APPOINTMENTS, NOT SUBJECT TO TOWN BOARD APPROVAL:
Job title: Name of appointee: Appointed by:
Bookkeeper to the Supervisor Blixy Taetzsch Town Supervisor
36
1st Deputy Supervisor Richard Goldman Town Supervisor
Budget Officer & 2r,d Deputy Michelle E. Wright Town Supervisor
Supervisor
(Town Historian TBD Town Supervisor
Court Clerk Angela Champion Town Justices
Deputy Town Clerk Cassandra Beck Town Clerk
Second Deputy Town Clerk Rosemarie Hanson Town Clerk
Deputy Highway Superintendent Dave Snyder Highway Superintendent
RESOLUTION 2023-39: DESIGNATING A DELEGATE TO AOT MEETING
RESOLVED that Michael Boggs is authorized to vote on behalf of the town at the Associations
of Towns' annual meeting.
Moved: Ms. Olson
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Vote: 5-0
Date Adopted: 1/5/23
NEW BUSINESS:
DISCUSSION OF CYBER INSURANCE
Seconded: Mr. Goldman
Ms. Olson noted that in response to the NYS Comptroller's audit of 2020 as well as heightened
potential of cyber threats, it is advisable that the town get cyber insurance. We rec'd a quote for
about $4000.
:i���l ��)t � [�] � > ���� ��1�_1 ] � :���%1 ��] ��l'l :� � :� I � >,��1:L1► LEI �
RESOLVED that Michael Boggs is authorized to vote on behalf of the town at the Associations
of Towns' annual meeting.
Moved: Mr. Goldman
Olson
aye
Boggs
aye
Bouchard
aye
Goldman
aye
Weatherby
aye
Seconded: Mr. Goldman
37
Vote: 5-0
Date Adopted: 1/5/23
PRIVILEGE OF THE FLOOR (3 min limit per person)
(none)
ADJOURN
Mr. Goldman made a motion to adjourn at 10:33am. This was seconded by Ms. Bouchard and passed
unanimously.
Respectfully submitted by Carisso Parlato, Town Clerk
1119123