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HomeMy WebLinkAbout2023-01-05-ORG-FINAL-minutes2023 ORGANIZATIONAL MEETING Town of Ulysses Jan. 5, 2023 The meeting was held in person at the Town Hall at 10 Elm St., Trumansburg NY as well as via Zoom videoconference. Notice of Town Board meetings are posted on the Town's website and Clerk's board. Video recordings of meetings are available on Youtube at httlis://www.voutube.com/channe//UCWV/s--cigCljH/Xdk9YxZvPw. CALL TO ORDER: Ms. Olson called the meeting to order at 8:20am. TOWN OFFICIALS In person: Supervisor- Katelin Olson Board members- Michael Boggs, Mary Bouchard, Rich Goldman, Liz Weatherby Town Clerk- Carissa Parlato Via Zoom: Attorney for the Town- Nathan VanWhy Budget Officer- Michelle E. Wright Bookkeeper- Blixy Taetsczh Highway Superintendent- Scott Stewart OTHERS: In person: (none) Via Zoom: APPROVAL OF AGENDA: RESOLUTION #1 of 2023: APPROVAL OF MEETING AGENDA BE IT RESOLVED that the Ulysses Town Board approve the agenda for Jan. 5, 2023. Moved: Mr. Boggs Seconded: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 1 PRIVILEGE OF THE FLOOR: (3 minute limit) (none) RESOLUTION 2-5: RESOLUTION 2023-2: HIGHWAY- SHARED SERVICE AGREEMENTS WHEREAS, Highway Law #142-d allows co-operative agreements for highway services and sharing of labor, equipment and supplies; and WHEREAS, General Municipal Law Article 5-G allows and encourages municipal co -operations, by joint or contract basis, performance of powers and duties among themselves; and WHEREAS, it is deemed beneficial to the Town of Ulysses to allow for shared highway agreements of equipment and services with other nearby municipal highway departments; WHEREAS the Agreement for the Expenditure and Repair and Improvement of Highway Moneys is authorized by Highway Law #284, and an agreement to cover Custody of Highway Moneys is authorized by Highway Law #283. NOW THEREFORE BE IT RESOLVED that the Ulysses Town Board authorizes the Town Town's Highway Superintendent pursuant to Highway Law #284 to take such action to implement said agreements consistent with Town highway needs and availability, and Supervisor pursuant to Highway Law #283 to enter into agreements for shared services and equipment with other municipalities and authorize, within existing budget constraints, the maintain sufficient liability coverage to protect the town in such joint efforts. Mr. Goldman asked whether the sharing is equal. Mr. Stewart responded that they don't share much anymore but if they did they would keep track. RESOLUTION 2022-3: AUTHORIZING SPENDING OF HIGHWAY FUNDS WHEREAS, the Town Board annually must approve expenditures for the maintenance of the roads, and WHEREAS by law, the Town Board must approve these expenditures for highway maintenance, Therefore, be it RESOLVED that the Ulysses Town Board approves the attached Agreement for the Expenditure of Highway Moneys as presented by the Ulysses Highway Superintendent at the January 5, 2023 Town Board Organizational meeting. Ms. Olson noted that this is subject to change based on a re -assessment of conditions after the winter season. RESOLUTION 2023-4: TOWN HIGHWAY DEPARTMENT HOURS OF OPERATION BE IT RESOLVED that the hours for the Town Highway Department, set by the Town Highway Superintendent, are Oct 1st - April 30th: 6:00 am until 2:30 pm, Monday- Friday; and May 1st — Sept. 30th: 6:00 am until 4:30pm, Monday through Thursday, with flexible scheduling to cover water and emergencies. RESOLUTION 2023-5: VEHICLE BENEFIT RESOLVED, that because the Highway Superintendent is on call 24 hours a day, seven days a week, the Ulysses Town Board authorizes the use of a town vehicle for travel to and from work, provided it is not used for more than incidental personal use. Mileage should be recorded and submitted to the Town Clerk annually by January 15t" for the preceding year. Moved: Ms. Olson Seconded: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 Mr. Stewart was excused at this time (8:30am). RESOLUTION 2023-6-7: RESOLUTION 2023-6: DATES OF MEETINGS BE IT RESOLVED, the Regular Monthly Board meetings of the Ulysses Town Board will be held on the second and fourth Tuesdays of each month at 7pm at the Town Hall at 10 Elm Street. RESOLUTION 2023-7: MEDIA BE IT RESOLVED the designated news media is advised of the foregoing schedule and meeting notices will be posted, in accordance with the Open Meetings Law, on the Town Clerk's bulletin board and the Town website. FURTHER RESOLVED the Ithaca Journal, a newspaper regularly published and having general circulation in the Town, is hereby designated as the official newspaper of the Town of Ulysses. Moved: Ms. Olson Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 RESOLUTION 2023-8: MINUTES & OTHER MEETING RECORDS BE IT RESOLVED, draft minutes of the Town Board meetings will be produced by the Town Clerk within 14 days of the date of the meeting and sent to Town Board members for approval, and further 3 RESOLVED in accordance with the Open Meetings Law, draft meeting minutes will be available to the public through the Town Clerk's Office and posted publicly with clear demarcation as "Draft" until approved by the Town Board and further RESOLVED that the digital versions are hereby designated as the official minutes, and further FURTHER RESOLVED that video records of meetings be posted online in an effort to expand public access to meetings, and otherwise in accordance with the Open Meetings Law. Moved: Ms. Olson Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 RESOLUTION 2023-9: MILEAGE Seconded: Mr. Goldman BE IT RESOLVED mileage at a rate of $0.655 cents per mile, based on the 2023 IRS standard mileage rate, shall be paid to Town Officials and employees for use of their personal vehicles for Town Business and that such mileage shall be reported at least quarterly on the official town form (available from the Town Clerk). Moved: Mr. Goldman Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 RESOLUTION 2023-10: PETTY CASH Seconded: Mr. Boggs BE IT RESOLVED that the petty cash amount for the Town Clerk/Tax Collector is $300 and the amount for the Court Clerk is $150. Moved: Mr. Goldman Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye 4 Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 RESOLUTION 2023-11: CRIME COVERAGE BE IT RESOLVED that the following crime insurance coverage through Houston Casual for Town officials, appointees and employees is hereby approved: • Forgery and alteration $100,000 ($1,000 deductible) • Theft, Disappearance and Destruction In/Out $100,000 ($1,000 deductible) • Computer Fraud $100,000 ($1,000 deductible) • Employee Dishonesty - Per Employee $100,000 ($2,500 deductible) • (Includes Faithful Performance) • Employee Dishonesty - Excess Coverage: • First Deputy Supervisor $650,000 • Supervisor $650,000 • Tax Collector/Town Clerk $650,000 • Deputy Town Clerk $650,000 • All Other Positions $650,000 Moved: Mr. Goldman Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 RESOLUTION 2023-11: FINANCIAL REPORTING: ANNUAL UPDATE DOCUMENT (AUD) BE IT RESOLVED that an annual financial report must be presented to the Town Clerk within 30 days of the end of the fiscal year as required by Town Law Section 29(10), and further RESOLVED, in lieu of the financial report, the Supervisor is hereby required and authorized to submit an annual update document (AUD) to the state comptroller and Town Clerk within 60 days after the close of the fiscal year, and further, RESOLVED, that the Town Clerk shall cause a summary thereof to be published in accordance with the law (Town Law Section 29(10-a)), and further RESOLVED that if the state comptroller approves a 60-day extension of the AUD, the Supervisor's time for filing a copy of the AUD with the Town Clerk is also extended. 5 Moved: Mr. Goldman Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 Seconded: Mr. Boggs RESOLUTION 2023-12: FINANCIAL RECONCILIATIONS BE IT RESOLVED the Town follow the 2013 recommendations of auditor Insero and Company to have the Supervisor or Bookkeeper review the reconciliation of the Town Clerk's bank statements and the Town Clerk's office review the reconciliation of the Supervisor's bank statements in order to safeguard the town's finances. This shall be done at least quarterly and reported to the Town Board. Moved: Mr. Goldman Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 Seconded: Mr. Boggs RESOLUTION 2023-13: FINANCIAL INSTITUTIONS BE IT RESOLVED that Tompkins Trust Company is designated as depository, in which the Supervisor, Town Clerk, Justices, and other employees by virtue of their offices, shall deposit all monies coming into their hands and, FURTHER RESOLVED the Town investments can be made at other banks and institutions as outlined in the Town's investment policy. The Town investment policy shall be reviewed and approved by the Town Board periodically and revised as necessary. Moved: Mr. Goldman Seconded: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 RESOLUTION 2023-14: FINANCIAL AUDIT WHEREAS Town Law Section 123 requires that on or before the twentieth day of January an audit is performed for each Town department, or alternately, prior to the twentieth day of January the town may schedule an annual audit with a certified public accountant to take place within sixty days after the close of the town's fiscal year; BE IT RESOLVED that the Town Board of Ulysses has scheduled its annual audit with a certified public accountant, Insero, to commence the week of February 20, 2023. BE IT RESOLVED that the Town Board of Ulysses has scheduled the annual court audit for Jan. 11 at 10am. Moved: Ms. Olson Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 Seconded: Ms. Boggs RESOLUTION 2023-15: COLLECTION OF BUILDING FEES WHEREAS payments for building and zoning are collected by the building and zoning officers, and WHEREAS building and zoning officers are prohibited from collecting cash payments when outside the office, RESOLVED that for the purposes of checks and balances, the building and zoning officers will give payments and documentation to the Town Clerk for deposit, and further RESOLVED that the Town Clerk will give reports to the Bookkeeper for reconciling. Moved: Ms. Olson Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 Seconded: Mr. Boggs 7 RESOLUTION 2023-16: TOWN BANK ACCOUNT SIGNATORIES, COUNTERSIGNING AND MAILING OF CHECKS RESOLVED that the signatories for Town -wide bank accounts (i.e. not the Clerk or Court bank accounts) are as follows: Katelin Olson, Carissa Parlato, Mary Bouchard; and RESOLVED that checks dispersed by the Town of Ulysses in the amount of $5,000 or more will be signed by both the Town Supervisor and Town Clerk or other designated signatory per Town Law Section 29, and further RESOLVED, that as an internal policy for security and due to slow -downs in the United States Postal Service, checks over $15,000 will be sent via certified mail. Moved: Mr. Boggs Seconded: Ms. Olson Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 RESOLUTION 2023-17 & 18: :J���Il�)<�[�Ii,IE�•I�3►• �A��L13��j.1►�iL��tt�l�I_\'>t1�.�[�1��_1i,1��_1�_1:�L�� BE IT RESOLVED the Town Board hereby establishes the following payroll periods beginning on December 25, 2022 and going through December 23, 2023: Monthly: Councilpersons Bi-weekly: Town Supervisor, Highway Superintendent, Town Clerk, Justices, and all other employees. RESOLUTION 2023-18: 2023 PAY RATES Position 2023 Budgeted Hourly rate, if Appropriation applicable Town Board Town Supervisor $38,938 n/a Budget Officer $47,263 n/a Bookkeeper to the Supervisor $36,924 n/a Councilperson $5,268 n/a Clerk Town Clerk 1$61,491 n/a Deputy Town Clerk $22,173 $21.32 Second Deputy Clerk $400 $20.00 Court Town Justice 1 $20,414 n/a Town Justice 2 $20,414 n/a Court Clerk $53,529 n/a Recreation Director of Recreation (part- $23,870 $24.16 time or seasonal) Planning, Zoning, Building Enforcement Officer for $51,850 n/a Building Code and Zoning Planner $78,000 n/a Code/Fire Enforcement Officer $6,328 $24.34 (part- time) Project Assistant $22,880 $22.00 Highway Highway Superintendent $70,158 n/a Water District 3 Supervisor $1,754 n/a General Water Supervisor $1,754 n/a Motor Equipment Operator (3 positions) Deputy Highway Superintendent MEO/Water/Sewer Maintenance Worker Moved: Ms. Olson Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 - $25.50 per Union Contract - $26.00 per Union Contract $25.75 per Union Contract Seconded: Mr. Boggs E RESOLUTION 2023-19: TIME RECORDS BE IT RESOLVED all hourly employees shall turn in a Town of Ulysses time card through the end of the pay period no later than the following Monday at 10:OOam, and be it FURTHER RESOLVED that salaried employees wishing to participate in the Town's benefits programs according to the Personnel Policy shall report time used for vacation, sick time, holiday or other time off on a Town of Ulysses time card to maintain accurate records of benefit time used, and be it FURTHER RESOLVED that no pay will be issued without a time card that has been signed by the employee and the employee's supervisor and submitted to the Bookkeeper and be it FURTHER RESOLVED that the submission of electronic timecards, provided other obligations are met, is allowed and be it FURTHER RESOLVED that if the employee is submitting the time card electronically to the Bookkeeper, the Department Head /Employee Supervisor must give electronic approval as part of the time card submission and be it FURTHER RESOLVED that salaried and hourly employees (non -elected) should use this time card to submit sick, vacation, holiday and personal time off, and be it FURTHER RESOLVED that it is the responsibility of the employee's supervisor to assure the time card is accurate, and be it FURTHER RESOLVED that to maintain accountability of all employees who work for the town, and to clarify supervisory roles, the following listing specifies employee supervisors. Each employee supervisor is responsible for approving time cards (if required), vacation, personal, sick days and compensation time used by each employee. Time off for each employee must be reported to Bookkeeper who will maintain records. Employee Budget Officer Deputy Town Clerk Court Clerk Bookkeeper Enforcement Officer for Building Code & Zoning Deputy Enforcement Officer Zoning Officer/Planner Project Assistant Deputy Highway Superintendent Employee Supervisor Hours/ Wk Town Supervisor 32 Town Clerk 20 Town Justices 40 Budget Officer 19 Town Supervisor 35 Enforcement Officer 5 Town Supervisor 40 Zoning Officer/Planner 20 Highway Superintendent 40 10 Motor Equipment Operators Highway Superintendent 40 Highway Laborer Highway Superintendent Varies MEO/Water Maintenance Worker Highway Superintendent 40 (combined with highway work) Water District Laborer Highway Superintendent Varies Recreation Director Town Supervisor Varies Recreation Department Employees Recreation Director Varies Moved: Ms. Olson Seconded: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 RESOLUTION 2023-20: INSURANCE RESOLVED the Town of Ulysses make the following insurance choices in 2023: Insurance type Carrier Town contribution Policy or rate exp. Health insurance Greater Tompkins County 90% for Class A employees 12/31/23 Health Insurance 50% for Class B employees Consortium Platinum Plan through Excellus BCBS Dental insurance Excellus BCBS 50% of the premium 12/31/23 Medicare insurance Excellus BCBS Dependent upon 12/31/23 Worker's Compensation Comp Alliance Short Term Disability Shelter Point Long Term Disability Unum experience and employee class (see Personnel Policy for details) 100% of premium 12/31/23 100% of premium 12/31/23 100% of premium 12/31/23 11 General Liability Houston Casualty 100% of premium 12/31/23 Cyber & Data Security TBD TBD TBD Accident Insurance TBD TBD TBD RESOLVED that the following table presents the 2023 premiums for Health -related insurances: Plan Type Monthly Premium Health Insurance (Single Policy) $776.31 Health Insurance (Family Policy) $2018.43 Dental Insurance (Single Policy) $47.94 Dental Insurance (Subscriber & Child Policy) $89.25 Dental Insurance (Subscriber & Spouse Policy) $95.88 Dental Insurance (Family Policy) $145.20 Medicare Policy $409.04 Moved: Ms. Olson Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 RESOLUTION 2023-21: CELL PHONE REIMBURSEMENT FOR CODE/ZONING ENFORCEMENT AND HIGHWAY DEPARTMENTS WHEREAS the Building/Code & Zoning Enforcement Officer and both the Highway Superintendent and Water District Operator are frequently out of their offices and away from their stationary phones during their regular duty hours, and WHEREAS carrying a cell phone is an important part of efficient communications and emergency response, and WHEREAS this benefit must be claimed on the employees' personal tax return as a taxable fringe benefit unless the employee provides bill documentation showing work use versus personal use, 12 THEREFORE, BE IT RESOLVED that the Town of Ulysses hereby allows people who hold the positions of Code/Zoning Enforcement Officer, Highway Superintendent, and MEO Water to either have and use a town -owned cell phone at the town's expense which will only be used only for town purposes OR be reimbursed for part of the cost of their personal cell phone at the rate of $40/month; and RESOLVED that if the Code/Zoning Enforcement Officer, Highway Superintendent and Water District Operator elect to be reimbursed for their personal cell phone they will provide the Bookkeeper with proof of each monthly expense via invoice or bill along with the submission of the reimbursement form; and RESOLVED that the Town Clerk will provide a copy of this resolution to each person holding a position to which this resolution refers. Moved: Mr. Boggs Seconded: Ms. Bouchard DISCUSSION: Mr. Goldman asked whether $40 is the right amount. Ms. Wright and Taetsczh indicated that it is cheaper for the town to not have to manage the assets of owning cell phones. Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 RESOLUTION 2023-22: APPOINTMENTS, ASSIGNMENTS & LIAISONS OF TOWN BOARD MEMBERS & STAFF BE IT RESOLVED that the Town Board makes the following appointments and requests that each appointee report to the Town Board at least annually: 2022 2023 A. Highway Department Liaison Katelin Olson Katelin Olson B. Finance Committee Member Rich Goldman, Mary Bouchard Rich Goldman, Mary Bouchard C. Planning Board Liaison Rich Goldman, Michael Boggs Rich Goldman, Michael Boggs (alternate) (alternate) D. Board of Zoning Appeals Liaison Rich Goldman, Mary Bouchard Rich Goldman, Mary Bouchard (alternate) (alternate) E. Fire Department Liaison Michael Boggs Michael Boggs 13 F. Town Court Liaison G. Trumansburg/Ulysses Youth Commission- Rec. Department Member H. Village EMS & EMS Billing Oversight Committee Member Katelin Olson Katelin Olson, Mary Bouchard (alternate) Katelin Olson Katelin Olson, Mary Bouchard (alternate) Michael Boggs, Mary Bouchard Katelin Olson, Michael Boggs I. Town Hall Maintenance Member Katelin Olson ,Michael Boggs, Katelin Olson ,Michael Boggs, (alternate) (alternate) J. Sustainability Committee Mary Bouchard Mary Bouchard Member K. Trumansburg Village Board Mary Bouchard Liaison L. Records Advisory Board Member Katelin Olson M. Safety Committee Member Michael Boggs N. Agricultural Committee Member Katelin Olson, Mary Bouchard O. Infrastructure Committee Katelin Olson, Michelle E. Member Wright P. Cyber and IT Committee Member Katelin Olson Q. Comprehensive Plan Committee Katelin Olson, Roxanne, Member and Liaison (alternate) R. Tree Advisory Committee & Bee Mary Bouchard Committee Member S. Voucher Review Assignment Rich Goldman and Mary Bouchard (January -June); Michael Boggs and TBD (July - December) U. Diversity, Equity, and Inclusion Katelin Olson Officer V. Trumansburg Chamber of Michael Boggs Commerce Liaison W. Tompkins County Council of Governments Member X. Recreation Partnership Representative Mary Bouchard Katelin Olson Michael Boggs, Elizabeth Weatherby Mary Bouchard, Elizabeth Weatherby Katelin Olson, Michelle E. Wright Katelin Olson, Mary Bouchard Katelin Olson (member), Elizabeth Weatherby (liaison) Mary Bouchard (chair) Rich Goldman and Mary Bouchard (January -June); Michael Boggs and Elizabeth Weatherby (July- December) Katelin Olson Elizabeth Weatherby Katelin Olson Katelin Olson, Michelle E. Wright (alternate) Rich Goldman, Mary Bouchard Mary Bouchard, Elizabeth Weatherby (alternate) 14 Y. Health Consortium Board Mary Bouchard, Rich Goldman Rich Goldman, Mary Bouchard Representative (alternate) (alternate) Z. Harassment & Discrimination Rich Goldman, Mary Bouchard Michelle E. Wright and Blixy Policy Compliance Officers (alternate) Taetzsch A.A. Camp Barton Cooperative/LDC Katelin Olson, Rich Goldman Katelin Olson, Rich Goldman Moved: Ms. Olson Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 Seconded: Mr. Goldman RESOLUTION 2023-23: APPOINTMENTS OF NON -TOWN BOARD MEMBERS BE IT RESOLVED that the Town Board makes the following appointments and request that each appointee report to the Town Board at least annually: 2022 B. Planning Board Chairperson Pete Angie C. Board of Zoning Appeals Chair Steven Morreale D. Clerk for Board of Zoning Louis DiPietro Appeals E. Clerk for Planning Board Maria Barry F. Tompkins County Environmental Mgmt Council G. Tompkins County Stormwater Coalition H. Stormwater Officer I. Trumansburg/Ulysses Youth Commission Reps. K. Tompkins County Youth Services Board Marc Devokaitis Town Planner TBD Town Planner TBD Zaun Marshburn, Linnea Burgevin (Vacant) 2023 Pete Angie Steven Morreale Project Assistant TBD Project Assistant TBD Chris Collins Town Planner Town Planner Elizabeth Weatherby, TBD TBD 15 L. Ithaca/Tompkins County Trans. Michelle E. Wright, Katelin Michelle E. Wright, Niels Council Planning & Policy Olson (alternate) Tygesen (alternate) Committees N. Fair Board liaison Michelle E. Wright Michelle E. Wright O. Tompkins County Animal Carissa Parlato, Katelin Olson Carissa Parlato, Katelin Olson Control (alternate) (alternate) P. Cayuga Lake Watershed Intermun. Org. (CWIO) Q. Board of Assessment Review Elizabeth Thomas, Roxanne Elizabeth Thomas, Roxanne Marino (alternate) Marino (alternate) Cheryl Thompson, David Cheryl Thompson, David Means Means R. Safety Committee Town Planner (TBD) Niels Tygesen, Scott Stewart, (alternate), Scott, Michelle, Michelle E. Wrights, Carissa Carissa Parlato S. Cyber & IT Linda Little, Michelle Wright, Katelin Olson, Michelle E. Carissa Parlato Wright, Carissa Parlato, Linda Little, Mary Bouchard T. Water Supervisor Scott Stewart Scott Stewart U. Water District Billing & Carissa Parlato Carissa Parlato Collection Clerk Moved: Ms. Olson Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 Seconded: Mr. Boggs RESOLUTION 2023-24: PLANNING BOARD AND BOARD OF ZONING APPEALS APPOINTMENTS BE IT RESOLVED that the Town Board has appointed the following to be members of the Planning Board and Board of Zoning Appeals with staggered annual appointments. Members whose terms expire in 2023 may be either replaced or reappointed. Chair appointments are for one year only. Name / email Date Appointed Term Expiration 16 BOARD OF ZONING APPEALS STEPHEN MORREALE Chair (One year term) 1/5/2023 12/31/2023 Member (5 year term) 1/5/2021 12/31/2025 ICHERYL THOMPSON 1/5/2023 12/31/2027 ROBERT HOWARTH 1/28/2020 12/31/2024 DAVID TYLER 1/5/2022 12/31/2026 ANDREW HILLMAN 1/10/2019 12/31/2023 IT HOMAS BUTLER (alternate) 1/5/2023 12/31/2023 TBD (Clerk) 1/5/2023 12/31/2023 PLANNING BOARD PETE ANGIE, Chair (One year term) 1/5/2023 12/31/2023 Member (5 year term) 1/5/2022 12/31/2026 REBECCA SCHNEIDER 1/10/19 12/31/2023 LINDA LIDDLE 1/5/2023 12/31/2027 ELIZABETH GARNER 1/6/2021 12/31/2025 MORRIS KLEIN 12/10/2019 12/31/2024 Vacant (1st ALTERNATE) 12/31/2023 Vacant (2nd ALTERNATE) 12/31/2023 JTBD (Clerk) 1/5/2023 12/31/2023 Moved: Ms. Olson Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 Seconded: Mr. Goldman RESOLUTION 2023-25: REPEALING THE VACCINATION POLICY WHEREAS the Town of Ulysses passed the Vaccination & Testing policy on Oct. 12, 2021 as a response to the COVID-19 pandemic, and WHEREAS, vaccination and testing guidelines have continued to evolve, 17 RESOLVED that the Town Board repeals the 2021 Vaccination & Testing policy. Moved: Ms. Olson Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 RESOLUTION 2023-26: APPROVAL OF AMENDED AND UPDATED POLICIES RESOLVED that the Ulysses Town Board approves the following amended and updated policies: • Personnel • Procurement • Investment • Capital Assets • Diversity, Equity and Inclusion Moved: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 RESOLUTION 2023-27: POLICIES Seconded: Mr. Boggs RESOLVED that the Ulysses Town board acknowledges the following policies: *indicates policy is required by law Policy* Last updated Notes Diversity, Equity and Inclusion Policy 7/13/21 Personnel various sections Includes insurance & retiree updated 2015- 2019 benefits I *Alcohol and Controlled Substance 2015 (for Highway employees only) Testing included in Personnel Policy; will consider updating in 2023 to refer to legalized marijuana * Code of Ethics 2009 included in Personnel Policy * Workplace Violence 2015 included in Personnel Policy * Harassment & Discrimination 2019 included in Personnel Policy * Sexual Harassment Prevention 2019 included in Personnel Policy * Sick, vacation, overtime, and leave 2019 included in Personnel Policy * Expense reimbursements (for mileage, 2017 included in Personnel Policy travel, food and lodging) * Procurement 2010 *must be reviewed annually * Use of Municipal Equipment (town- 2015 included in Personnel Policy owned vehicles; computer use; municipally -issued cell phones/smart phones/tablets/computers; social media) Claims 2012 * Computer System Security (aka IT Breach Notification) * Information Technology Policies: • Use of and Access to Personal, Private and Sensitive Information • Wireless Security Policy • Password Security Policy • Internet, Email, and Personal Computer Use • Mobile Computing and Storage Device Policy • Online Banking Meeting Rules and Procedures *Investment Planning Board and Zoning Board Attendance and Training Records Management * Local Comprehensive Emergency Management Plans (Emergency Preparedness) 2012 2015, 2017 Pieces included in both Personnel Policy and Records Mgmt policies with the exception of: • Wireless Security Policy • Mobile Computing and Storage Device Policy • Online Banking 2018, amended 2021 1994 2012 2017 1993 19 EMS Ambulance Billing 2019 Mailbox Replacement for Highway Dept. 2019 *Title IV Anti -discrimination Plan * Defense and Indemnification * Capital Asset Policy 2023 Town does not have this policy Town does not have this policy BE IT RESOLVED that these documents shall be maintained on the town website, provided in print upon request, and further RESOLVED that each employee and elected or appointed official (except the Town Court office) shall sign off that they have read and understand the following policies within one month of hire or taking office: • Personnel- includes vacation, sick leave, and holiday benefits • Alcohol and Controlled Substance Testing (for Highway employees only) • Code of Ethics • Workplace Violence • Sexual Harassment FURTHER RESOLVED that ANNUALLY all employees and elected or appointed officials** shall sign off that they have read and understood the following policies: • Code of Ethics • Workplace Violence • Sexual Harassment FURTHER RESOLVED that the Town Clerk's Office shall maintain these records and notify the Town Supervisor of anyone who has not complied with these requirements. Moved: Ms. Olson Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 Seconded: Mr. Goldman RESOLUTION 2023-28: MANDATORY ANNUAL TRAINING RESOLVED that all employees (including elected and appointed officials and committee members), with the exception the Town Court, participate in annual training as specified, and 20 FURTHER RESOLVED that the Town Planner shall oversee the Planning Board and Zoning Board training fulfillments and documentation and provide these records to the Town Clerk's Office, and FURTHER RESOLVED that the Town Clerk's Office shall maintain these records and notify the Town Supervisor of anyone who has not complied with these requirements. Item Code of Ethics policy Workplace Violence policy Harassment & Discrimination policy Traininq Required by NYS Required by NYS Required by NYS Sexual Harassment Prevention policy Required by NYS Planning Board and Zoning Board 4 hours/year as per Training Town policy Emergency Preparedness Shall be held sometime before June 1st of 2023. Moved: Ms. Olson Seconded: Ms. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 Who must participate All staff, appointed, elected, boards and committees All staff, appointed, elected, boards and committees All staff, appointed, elected, boards and committees All staff, appointed, elected, boards and committees Planning & Zoning boards All staff RESOLUTION 2023-29: MANDATORY REVIEW OF ALL ACCIDENTS INVOLVING TOWN PROPERTY WHEREAS the Town's insurance carrier has requested that a procedure be put in place to review all accidents involving Town -owned property; and WHEREAS the purpose of the purpose of this process is to document any health and safety events, including 'near misses', in order to better understand how the Town might improve health and safety conditions for its employees; therefore 21 BE IT RESOLVED that any employee involved in an accident involving Town property will complete the incident report form provided by the Town Bookkeeper; and FURTHER RESOLVED that the Town Board delegates the procedural review of any accident involving Town property to the Town's Safety Committee. Moved: Ms. Olson Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 Seconded: Ms. Boggs RESOLUTION 2023-30: RECORDS MANAGEMENT OFFICER BE IT RESOLVED that the Town of Ulysses appoints the Town Clerk, Carissa Parlato as Records Management Officer and; FURTHER RESOLVED that the Town Board shall be notified of Freedom of Information Requests. Moved: Ms. Olson Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 Seconded: Mr. Boggs RESOLUTION 2023-31: GIFTS FROM TOWN TO OTHER PARTIES BE IT RESOLVED that in accordance with the New York State Constitutional prohibition against gifts by municipalities as described in Article III, Section 1, the Town of Ulysses will not give donations, or other gifts of recognition for service (retirement, annual appreciation, or otherwise) to any organizations, volunteers, or other individuals in the employment of the Town or otherwise providing service to the Town or the community. The Town may, however, hold recognition events and provide refreshments. Moved: Mr. Goldman Olson aye Boggs aye Seconded: Ms. Boggs 22 Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 RESOLUTION 2023-32: 2023 FEES and PENALTIES RESOLVED that the Town Board approves the following fees and penalties for 2023 PLANNING & ZONING: ZONING: 2022 Fees: 2023 Fees: Development District $250 + costs $275 + costs Re -zoning $250 + costs $275 + costs BOARD OF ZONING APPEALS: 2022 Fees 2023 Fees Variance �$150. (includes legal ad) $165 (includes legal ad) PLANNING BOARD: Lot Line Alteration $50.00 $55 Subdivision - Minor $150.00 $165 Subdivision - Major $300.00 $330 Site Plan Review- Residential $100 + costs $110 + costs Site Plan Review- Commercial $200. + costs $220. + costs Site Plan requiring Special Permit $250.00 $275.00 OTHER PLANNING & ZONING: SWPPP Review 3 $100+ engineering and Soil &$110+ engineering and Soil Water Conservation Service & Water Conservation Fees Service Fees Copies of Comprehensive Plan, $15/copy of plan $17/copy of plan Zoning, Farmland Protection Plan, etc. BUILDING/CODE: OPERATING PERMITS 2022 Fee 2023 Fee Operating Permit $75.00 $75.00 Fireworks display $150.00 $150.00 23 Special Event Operating Permit- for events $150/day of event Planned adjustment with 2000 or more in attendance in 2023 Special Event Operating Permit- for events $50/day of event Planned adjustment requiring a permit with under 2000 in in 2023 attendance. BUILDING PERMITS 2022 Fee 2023 Fee 1 & 2 Family Residences, includes finished $.30/sq ft or $.40/sq ft or basements $3/thousand, whichever $4/thousand, is greater. whichever is greater. Modular $.20/sq ft $.30/sq ft Unfinished basements $.15/sq ft. $.20/sq ft. Multiple dwelling/Multi- residential $225 + $3/K $225 + $4/K Commercial bldgs., bridges, tanks, and towers $425 + $4/K $425 + $5/K Alterations, renovations, additions, pools $75 + $3/K $75 + $4/K Accessory Building- separate from a main $55 + $3/K $55 + $4/K building Accessory Building — attached to 1 & 2 family $0.30/sq. ft. $0.40/sq. ft. residence Building Permit Renewal Half existing building Half existing building permit fee permit fee Any building begun without a valid building Double normal fee Double normal fee permit Solar, wind or alt. energy permit- RESIDENTIAL $75.00 $75.00 Solar, wind or alt. energy permit- $75 + $3/K $75 + $4/K COMMERCIAL Sign permit $50.00 $50.00 �Wooclstove or heating unit $50.00 $50.00 Demolition $2/K ($65 min) $2/K ($75 min) Fire Inspection (includes one re- inspection if $50/inspection $75/inspection necessary) Additional Fire Inspections (if more than 2 $50/inspection $75/inspection necessary beyond initial inspection(s)) EMERGENCY MEDICAL SERVICES: ERVICE PROVIDED FEE 24 Treat and Release (no transport) $75 (Motor Vehicle Accident, including non -transport $450 (BLS Non -Emergency $500 IBLS Emergency $1,050 1ALS 1 Non -Emergency $850 1ALS 1 Emergency $1405 1ALS 2 Emergency $1612 (Specialty Care Transport $n/a (Paramedic Intercept $1200 (Specialty Care $500 (Ground Transport per Mile $35.00 CLERK: OG FEES: Dog license/renewal (spayed/neutered) $13.50 Dog license/renewal (not spayed/neutered) $20.50 New dog tag $3.00 Purebred license (5-20 purebred dogs) $100.00 Purebred license (21 or more purebred dogs) $200.00 Dog impoundment fee $25 for 1st offense $50 for 2nd offense $75 for 3rd offense Unlicensed dog/Failure to renew license $25 for 1st offense $50 for 2nd offense $75 for 3rd offense Dog enumeration fee $25.00 OTHER FEES: Certified Copy of Marriage Certificate Marriage license Marriage license for active -duty military Games of Chance license Hunting Licenses Disabled Parking $10.00 set by NYS $40.00 set by NYS no fee set by NYS $50.00 set by NYS (varies by license) set by NYS no fee set by NYS 25 Returned check fee �$20.00 WATER: PERMITS & HOOK-UPS: Plumbing permit (up to 5 inspections) $240.00 New contractor registration $15.00 Engineering fees for out -of- Based on engineer's district/extension requests estimate. TAPS: Main tap (Standard household tap) Current cost (billed by Bolton Point) >1" Tap Current cost (billed by Bolton Point) METERS: Standard Household Based on market cost RF Radio Reader Meter: pit type Meter: >3/4" Frosted (frozen) meter replacement Based on market cost Based on market cost Based on market cost Cost of meter + 1 hr. labor Maximum allowed by NYS BACKFLOW/CROSS CONNECTION: Backflow application review (handled by Bolton Pt) WATER SALES: NOTES: Water sales to users in Districts 1 & 2 Water sales to users in Districts 1 & 2- late fee Set by the Village of Trumansburg with administrative fee added by Ulysses per contract 10% Water sales to users in Districts 3 and 4 $10.05/1000 gallons (generally 1.5x the Village rate) Added for 2023 Based on Town of Ithaca's 2023 water price of $8.89/1000 gl with a percentage added to account for water loss 26 Water District 3 Bulk User rate 1.1x Town of Ulysses rate ($11.09) CODE AND PLANNING/ZONING PENALTIES: Activity Penalty Resolution/Law Notes OPERATING PERMITS Penalty for failure to apply for Special Permit- 1st $1,000.00 LL#1 of 2010 offense Penalty for failure to apply for Special Permit- 2nd $2,000.00 LL#1 of 2011 offense CODE (Building and Zoning) Code violation No less than $100/day and no greater than $250/day for each day of violation, in addition to penalties prescribed by state law LL1 of 2016 PLANNING BOARD $100/day and/or Stop Non -Compliance Work Order Res. 2007-36 STORM WATER Storm sewers- 1st offense up to $500 and/or each day constitutes a imprisonment up to 15 LL1 of 2012 new violation. GC 149- days 14D up to $1000 and/or Storm sewers- 2nd offense imprisonment up to 15 LL1 of 2012 days up to $350 and/or each week constitutes Stormwater Mgmt and Erosion Sediment Control- imprisonment up to 6 LL1 of 2012 a new violation. GC 1st offense days 156-13D $350-700 and/or LL1 of 2012 each week constitutes Stormwater Mgmt and Erosion Sediment Control- imprisonment up to 6 a new violation. GC 2nd offense months 156-13D 27 ')tormwater Mgmt and $700-1000 and/or LL1 of 2012 rosion Sediment Control- imprisonment up to 6 3rd offense months )THER :food damage prevention: LL2 of 1987 qo structure shall hereafter up to $250; or )e constructed, located, imprisoned up to 15 ?xtended, converted, or days altered and no land shall be ?xcavated or filled without !ull compliance with the erms of this chapter and my other applicable -egulations. tadio communications )rotection: to prevent LL2 of 2007 nterference with the :ountywide public safety -adio communications system which is used by ?mergency service providers n this municipality and up to $250 hroughout Tompkins .ounty. Natercraft 73-c of the New York 4/13/2004 State Navigation Law '_oning No less than $100/day and no 2017-59 greater than $250/day for each day of violation, in addition to penalties prescribed by state law each week constitutes a new violation. GC 156-13D GC 129 GC 205-7 GC 212-4 E WATER PENALTIES: Item Penalty Source Notes Water bill late fee (penalty) 10% Res. 2014-67 can also shut off water. Late fee for new water hookup fees 5% 2017-118 Any user who is found to have violated up to $1000 LL1 of 2003 GC 200- any provision of this article, or permit 14A(4) or administrative order W., :IVIL PENALTIES: Any person who iolates any of the provisions of or rho fails to perform any duty imposed iy this article, or any administrative irder or determination of the uperintendent promulgated under his article, or the terms of any permit IMINAL PENALTIES: Any person who willfully violates any provision of this article or any final determination or administrative order of the Water District Operator made in accordance with this article shall be guilty of a Class A Misdemeanor and, upon conviction thereof :RIMINAL PENALTIES: Any user who nowingly makes any false statements, epresentations, or certifications in ny application, record, report, plan or ether document filed or required to be naintained pursuant to this article, or iermit, or who falsifies, tampers with, it knowingly renders inaccurate any nonitoring device or method required ender this article shall be guilty of a :lass A Misdemeanor and, upon onviction, shall be punished by a fine Moved: Ms. Olson Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 each day constitutes a new violation. GC ip to $1000 LL1 of 2003 200- 1413(1) iot less than $500 nor LL1 of 2003 GC 200- nore than $1,000, or 14B(3) mprisonment not to ?xceed one year, or )oth. Each offense shall )e a separate and fistinct offense, and, in he case of a continuing Afense, each day's :ontinuance thereof ;hall be deemed a ;eparate and distinct >ffense iot more than $1,000 LL1 of 2003 )er violation per day or mprisonment for not nore than one year, or )oth. Seconded: Ms. Bouchard 29 RESOLUTION 2023-33: COMMITTEES APPOINTED BY THE TOWN BOARD The following working groups or committees are appointed by the Town Board for specific purposes and may or may not have terms of office: COMMITTEE CONSERVATION & SUSTAINABILITY ADVISORY (CSAC) YOUTH COMMISSION (annual appointments) HABITAT NATURE PRESERVE COMMITTEE (annual appointment) TREE ADVISORY COMMITTEE MEMBERS Roxanne Marino Bara Hotchkiss Terry Carroll Andy Hillmann Marissa Nolan Paul Pennock (chair) TBD Liz Weatherby Katelin Olson Shelley Lester Rick Alvord Ben Carver Michael Darfler Keith Hannon Carissa Parlato (chair) Marvin Pritts Aaron Rovitz Kira Lallas Marc Devokaitis Mary Bouchard Andy Hillmann Don Ellis TERM END 2024 2024 2023 2023 2024 2023 2023 2023 2023 2023 2023 2023 2023 2023 2023 2023 2023 2023 2023 2023 2025 2025 Chair — appointment expires 12/31/23 School liaison Town rep Town rep Town board liaison RYS liaison County liaison Village board liaison Village rep Village rep Town liaison Neighbor neighbor Town board liaison 30 Greg Peck Pamela Markham Marvin Pritts John Wertis BEE COMMITTEE Dorothy Brown (annual appointment) Gail Shapiro Vivien Rose Gunther Keil Alison James Mary Bouchard (chair) WATER SOURCE PROTECTION PLAN COMMITTEE COMPREHENSIVE PLAN UPDATE COMMITTEE Linda Liddle (chair) Tim Martinson Amy Panek Stephen Morreale Rebecca Schneider Liz Thomas Roxanne Marino 2023 2023 2024 2024 2023 2023 2023 2023 2023 2023 Through project completion Through project completion Through project completion Through project completion Through project completion Through project completion Through project completion Town committee member Ann DiPetta Through project Community member completion Rebecca Schneider Through project Planning Board completion committee member Roxanne Marino Through project CSAC committee completion member Katelin Olson 12/31/2023 Town Board committee member 31 Elizabeth Weatherby 12/31/2023 Town Board Liaison and Committee Member Alternate (vacant) BZA committee member (vacant) Business owner member (vacant) Ag committee member (vacant) Ag committee member (vacant) Community member (vacant) Community member (vacant) Village CPZR liaison SAFETY & Carissa Parlato (co-chair) 2023 EMERGENCY Michelle E. Wright (co-chair) 2023 COMMITTEE (annual appointment) Michael Boggs 2023 Steve Manciocchi 2023 Katelin Olson 2023 Moved: Ms. Bouchard Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 Town Board liaison Union rep Town Board liaison RESOLUTION 2023-34: POLICY FOR APPLYING AND RECEIVING GRANTS AND ENGAGING IN CONTRACTS (Originally Adopted 612612006 As The "Gatekeeper" Resolution), (Amended 111412020) WHEREAS the Town Board is the Executive body charged with speaking and acting on behalf of the Town (Town Law Section 64), unless such powers are specifically delegated by resolution to the Supervisor, as per Town Law Section 29(16), or to another individual, BE IT RESOLVED that any application (full or partial, new or revised) for grant funding or financing above $2,000, or request for evaluation of funding potential, or any request for 32 review or approval of any project proposed by the Town of Ulysses to any government agency or other entity external Ulysses Town government be approved by Town Board resolution before it is submitted to the appropriate agency, and; FURTHER RESOLVED that all funding applications should be evaluated for future impact on Town staff time and resources before being submitted, and; FURTHER RESOLVED that unless otherwise authorized, the Town Supervisor must also be given authority by the Town Board to accept grant funds on any successful grant applications, and; FURTHER RESOLVED that unless authorized in the Town of Ulysses Procurement Policy (or otherwise), the Town Supervisor and Highway Superintendent must also be authorized by the Town Board to make contractual commitments on behalf of the town, and; FURTHER RESOLVED, all Town Board members including the Supervisor shall identify whether they are speaking by authority of the Board or as an individual when talking with granting agencies, and FURTHER RESOLVED, that this resolution hereby supersedes all previous Town Board resolutions which may be interpreted as giving the Supervisor, any other member of the Town Board, Highway Superintendent, or any professional contracted with by the Town of Ulysses the authority to make applications (full or partial) for grants, loans, or any other type of project financing, make contractual commitments (verbal or written) on behalf of the Town, or otherwise act in any legal or official capacity on behalf of the Town of Ulysses. Moved: Mr. Boggs Seconded: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 RESOLUTION 2023-35-36: RESOLUTION 2023-35: TOWN BOARD ACCESS TO ATTORNEY SERVICES WHEREAS the Town of Ulysses has retained legal services that include attendance at monthly meetings of the Town Board as needed, as well as regular calls with the Town Supervisor to prioritize and discuss legal work, therefore be it RESOLVED that any work requested by Town Board members that will require more than 2 hours of attorney time to resolve shall be routed through the Town Supervisor or be authorized by the entire Town Board. RESOLUTION 2023-36: TOWN BOARD ACCESS TO ENGINEERING SERVICES WHEREAS the Town of Ulysses has contracted for engineering services, therefore be it 33 RESOLVED that any work requested by Town Board members that will require more than 2 hours of engineering time to resolve shall be routed through the Town Supervisor or be authorized by the entire Town Board. Moved: Mr. Boggs Seconded: Ms. Weatherby Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 RESOLUTION 2023-37: CONTRACTS AND ANNUAL PAYMENTS RESOLVED that the Town Board authorizes the Supervisor to annually sign contracts and letters of agreement with the following entities: Entity Contract Amt Contract not to Notes Regarding approved for 2023 Exceed Amt for Payment budget 2023 American Legion (Assistance for $475 n/a Annually by 5/31 Veterans) BAS software annual agreement $750 for water billing BAS software annual agreement $700 for clerk program BAS software annual agreement $400 for on-line dog module Board of Zoning Appeals $300 — chair Cayuga Lake Watershed Intermunicipal Organization Cleaning- Weekends Community Science Institute Cooperative Extension (Youth Programming) $200- members $2,048 $600/month + annual floor wax @ about $900 $6,567 $58,044 n/a n/a n/a n/a n/a n/a $58,044 Annually Annually Annually Annually in Dec. As invoiced monthly As invoiced As invoiced 34 Engineering — MRB See Current rate Not to exceed As invoiced schedule rate schedule. Foodnet $2,250 n/a Annually by 5/31 Gadabout $2,500 n/a Annually by 5/31 General Code (for annual fee) $1,195 n/a As invoiced GTCHIC (Health Consortium) No fee- just contract amendments to include new members, etc. Historian $1773 n/a Annually in Dec. IT Services $45/hr - $90/hr n/a As invoiced Lifelong $3,000 n/a Annually by 5/31 Planning Board $300—chair n/a Annually in Dec. $200- members Stormwater Coalition $1,500 n/a As invoiced Trumansburg Senior Citizens $850 n/a Annually by 5/31 Tompkins County Recreation $9,715 $9,715 As invoiced Partnership Tompkins County Animal Control $18,134 $18,134 Monthly Trumansburg Conservatory of Fine$5,000 n/a As invoiced Arts Tompkins County Soil & Water $50/hr n/a As invoiced Attorney for the Town— Nathan D. $250/hr Attorney $265/hr Partner, As invoiced VanWhy, Coughlin and Gerhart, $180/hr Paralegal $230/hr LLP Associate, $185/hr Paralegal Ulysses Historical Society $1,000 n/a Annually by 5/31 Ulysses Philomathic Library $12,500 n/a Annually by 5/31 Williamson Law —Accounting $1,366 n/a Annually Softwa re Williamson Law Book- Tax Glance $163 n/a As invoiced software program Village of Trumansburg Sidewalk Based on Village n/a As invoiced Maintenance hourly rates RecDesk Software Subscription $3,700 $3,700 Annually 35 Youth — Library Summer reading $4,000 program Charge Point Fees (EV charging $3,321 station) Trumansburg Farmers Market $3,000 Armory Associates Insero Moved: Mr. Goldman Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 $ 2, 200 $13,750 $4,000 By 5/31 $3,321 3 yr warranty paid in 2021 $3,000 2022 amt payable by 5/31 $2,200 GASB 75 Reporting $15,000 Annual Audit Seconded: Mr. Boggs RESOLUTION 2022-38: DISTRIBUTION OF ORGANIZATIONAL MINUTES RESOLVED that once all resolutions of the Organizational Meeting are completed, the Town Board will make a motion to accept the minutes as a whole. These minutes shall be the final minutes of the meeting and a final version of the complete Organizational Meeting minutes will be distributed by the Town Clerk to ALL employees and elected officials within 14 days of completion and will be posted to the website. Moved: Ms. Bouchard Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 OTHER ANNUAL APPOINTMENTS, NOT SUBJECT TO TOWN BOARD APPROVAL: Job title: Name of appointee: Appointed by: Bookkeeper to the Supervisor Blixy Taetzsch Town Supervisor 36 1st Deputy Supervisor Richard Goldman Town Supervisor Budget Officer & 2r,d Deputy Michelle E. Wright Town Supervisor Supervisor (Town Historian TBD Town Supervisor Court Clerk Angela Champion Town Justices Deputy Town Clerk Cassandra Beck Town Clerk Second Deputy Town Clerk Rosemarie Hanson Town Clerk Deputy Highway Superintendent Dave Snyder Highway Superintendent RESOLUTION 2023-39: DESIGNATING A DELEGATE TO AOT MEETING RESOLVED that Michael Boggs is authorized to vote on behalf of the town at the Associations of Towns' annual meeting. Moved: Ms. Olson Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/5/23 NEW BUSINESS: DISCUSSION OF CYBER INSURANCE Seconded: Mr. Goldman Ms. Olson noted that in response to the NYS Comptroller's audit of 2020 as well as heightened potential of cyber threats, it is advisable that the town get cyber insurance. We rec'd a quote for about $4000. :i���l ��)t � [�] � > ���� ��1�_1 ] � :���%1 ��] ��l'l :� � :� I � >,��1:L1► LEI � RESOLVED that Michael Boggs is authorized to vote on behalf of the town at the Associations of Towns' annual meeting. Moved: Mr. Goldman Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Seconded: Mr. Goldman 37 Vote: 5-0 Date Adopted: 1/5/23 PRIVILEGE OF THE FLOOR (3 min limit per person) (none) ADJOURN Mr. Goldman made a motion to adjourn at 10:33am. This was seconded by Ms. Bouchard and passed unanimously. Respectfully submitted by Carisso Parlato, Town Clerk 1119123