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Home My WebLink About2022-08-02-STB-FINAL-minutesSPECIAL TOWN BOARD MEETING BUDGET RETREAT Town of Ulysses Aug. 2, 2022 Video recordings of meetings are available on Youtube at https://www.youtube.com/channel/UCWVIs--g9CpHIxdk9YxZyPw. The meeting was held in person at the Ulysses Town Hall, 10 Elm St., Trumansburg NY 14886, as well as via Zoom. Notice of Town Board meetings are posted on the Town’s website and Clerk’s board. CALL TO ORDER: Ms. Olson called the meeting to order at 8:03am. ATTENDANCE: TOWN OFFICIALS In person: Supervisor- Katelin Olson Board members- Roxanne Marino, Rich Goldman, Mary Bouchard Town Clerk- Carissa Parlato Bookkeeper- Blixy Taetzsch Budget Officer- Michelle Wright Via Zoom: Board member- Michael Boggs MEMBERS OF THE PUBLIC: (none) APPROVAL OF AGENDA: Ms. Bouchard made a motion to approve the agenda. This was seconded by Ms. Marino and passed unanimously. PRIVILEGE OF THE FLOOR: (None) BUDGET DISCUSSION: Budget Development Calendar: Ms. Wright shared the budget schedule and invited the board to attend individual department head budget meetings. Mr. Boggs suggested an executive summary of each department budget. Ms. Olson noted that she and Ms. Wright have already met with most department heads to hear about significant changes and could provide the meeting notes. 2022 and previous years’ lookback: 2 (See Appendix) Ms. Wright shared a spreadsheet created with the past 8 years of budgeted vs actual amounts. 2022 budget highlights: • Overall budget increased by 17% due to the following: o Additions were made to reserves o Equipment expenses o ARPA funds expenditures: 2.5% (offset by ARPA revenue) • Underspent areas • Sales tax predictions- currently coming in 2023 Budget: Ms. Wright brought up the following points in preparation for developing the 2023 budget: • Tax levy history • Tax cap vs tax rate • Personnel salary increases o Mr. Goldman feels that increases should be uniform over the entire staff and not just union o Ms. Taetzsch suggested looking through the lens of work plan, recruitment, and retention, and whether positions are undervalued o Discussion of salary comparisons of employees vs. elected officials. Rough agreement of 4% cost of living adjustment (COLA) increase Ms. Taetzsch noted that the health insurance plan that the town offers has less benefits than other towns. • Work plan (see appendix) o Software & hardware updates o Facilities- Mr. Goldman requests adding the parking lot back to the budget o Water district 3- emergency notification system, water meter & reader software & hardware o Community org funding – Marino supports a 4% increase for 2023 as well as a navigator to help ppl apply for things. Ms. Olson suggests having clearer goals this year for funding & subcommittee recs Finance Committee Update: Mr. Goldman noted that the town will invest in CDs at the designated repository (Tompkins Community Bank, formerly Tompkins Trust). Ms. Taetzsch said that noted that the town can offer a better health insurance plan (the platinum plan at no change in cost to them but better benefits to staff. Question of new people joining and reneging with union. The board discussed capital plans and reserves before concluding. PRIVILEGE OF THE FLOOR: (none) 3 ADJOURN Ms. Bouchard made a motion to adjourn at 9:46am. This was seconded by Ms. Marino and passed unanimously. Respectfully submitted by Carissa Parlato, Town Clerk 8/22/22 4 APPENDIX: 2023 Budget Development Context • In July of this year the NYS Comptroller released a statement describing the methods in which the State is preparing for predicted near future economic conditions. o See the following page for the full statement o The full report can be found here: https://www.osc.state.ny.us/reports/state-fiscal-year-2022-23-enacted-budget- analysis&utm_source=weekly+news&utm_medium=email&utm_campaign=fiscal+oversight&utm_term=budget&utm_content=20220507 • Also in July, an NPR article stated “Over the last year, the average American worker has gotten poorer because the cost of everything has surged. Average real earnings — that is, the value of worker paychecks after taking inflation into account — have fallen by 3 percent.” o For the full article, see: https://www.npr.org/sections/money/2022/07/12/1110510488/lean-out-employees-are-accepting-lower- pay-in-order-to-work-remotely Ulysses Specific Information for Discussion Year Amount $ Change % Change20111,095,574$ 2012 1,099,530$ 3,956$ 0.36%2013 1,120,695$ 21,165$ 1.92%2014 1,179,227$ 58,532$ 5.22%2015 1,248,429$ 69,203$ 5.87%2016 1,298,417$ 49,988$ 4.00%2017 1,338,355$ 39,938$ 3.08%2018 1,378,205$ 39,850$ 2.98%2019 1,404,586$ 26,381$ 1.91%2020 1,456,492$ 51,906$ 3.70%2021 1,473,029$ 16,537$ 1.14%2022 1,510,230$ 37,201$ 2.53%2023 Tax Cap 1,559,852$ 49,622$ 3.29%average w/out '23 tax cap 37,696$ 2.97% Tax Levy History 2021 2022 2023 TAV A/DA (i.e. Town including Village)551,791,930$ 555,992,106$ 607,220,417$ % increase 1.65%0.76%8.44%$ increase 9,081,248$ 4,200,176$ 51,228,311$ TAV SF/SM (i.e. Town no Village)417,184,306$ 420,675,510$ 459,992,686$ % increase 4.45%0.83%8.55%$ increase 18,561,109$ 3,491,204$ 39,317,176$ 2021 2022A/DA 1.224 1.266SF/SM 1.356 1.353 $1,627,481 $ over '23 tax cap $67,629 A/DA tax rate w/'23 TAV and '22 Tax Levy 1.161 SF/SM tax rate w/'23 TAV and '22 Tax Levy 1.238 Taxable Assessed Value (TAV) 2023 Tax Levy if tax rate stayed the same with updated TAVHypothetical Modeling Tax Rate 2022 and Previous Years Look Back •2015-2021 line by line available •2022 expense updates o 2022 budget profile Expenditures increased by 17% •Reserve additions = 6% •Increase in equipment expenses = 6% •ARPA expenditures = 2.5% Non property tax revenue increased by 29% o Underspending Related to vacant positions •PS lines and benefits in A and B fund A Fund: other underspending •A1460.4 Records Management CE o From sub budget: $6k new H2O district or changes to current code; $2k update to special permits law; $2k updates to zoning law •A1620.2 Town Hall CE o $6k conference room furniture not yet purchased B Fund: other underspending •B1440.4 · Engineering/Consulting CE o Water Studies offset by ARPA funds = $40k o Community survey, ag survey = $10k •B3620.4 · Enforcement Officer CE & B8021.4 · Planner CE o $16,500 for software offset by reserve appropriation DA Fund: •F550 *might* arrive in 2022, offset by appropriated fund balance o ARPA Update Planned 2023 spending by fund •B fund: $40,000 o Earmarked for water studies •SW3 fund: $55,350 o Earmarked for capital need Budgeted = $55,350 •Chlorinator @ Cold Spring Road project start up = $6,000 •Radio meter replacement = $38,962 •Hydrant replacement = $2,600 •Spill pallet = $215 •Anode bag replacement project, dry tank inspection and cleaning = $7,073 •Contingency = $500 Actual or EOY = •Spill pallet = $215 •Anode bag replacement project, dry tank inspection and cleaning = $7,073 8.2.22 Budget Retreat Page 3 of 12 o Revenue updates  Mortgage tax left to earn = $27,331  Sales tax Jan Feb March April May June July Aug Sept Oct Nov Dec 0 Budgeted 0 YT Actual 2022 Sales Tax Actuals 61,111$ 52,522$ 69,352$ 61,328$ 64,000$ -$ -$ -$ -$ -$ -$ -$ 649,444$ 308,313$ 2022 Comparison 6-year Average 26.78% 28.58% 17.81% 30.78% 41.03%TBD TBD TBD TBD TBD TBD TBD TBD TBD 2022 Comparison to 2021 31.86% 24.48% -7.68% 13.62% 17.52%TBD TBD TBD TBD TBD TBD TBD TBD TBD Jan Feb March April May June July Aug Sept Oct Nov Dec Budgeted Average Actual Average 2016 - 2021 6 Year Average $48,204 $40,849 $58,869 $46,896 $45,379 $66,628 $52,937 $50,845 $72,330 $50,193 $50,803 68,549$ $580,042 652,482$ 2022 Sales Tax & Historic Comparison 8.2.22 Budget Retreat Page 4 of 12 2023 Personnel Modeling •Salary % increase o 2% = ~$20k o 4% = ~$40k •Stipend concept 2023 Work Plan •IT and cyber security updates •Comp plan update •Drinking water •Stormwater •Town Hall facilities o Exterior paint and repair o ADA backdoor o ADA public bathroom assessment o Insulation work o Ceiling stain assessment for roof integrity •Water District 3 o This year Redlion software/hardware emergency replacement = $5,327 •Funded with reserve fund additions/appropriated fund balance or ARPA Anode bag replacement and tank maintenance = $6,367 Radio meters and software o Injector quill ~$10k •Community organization funding o 2022 total = $26,578 o 2023 w/4% increase = $27,641 Capital Plan Inventory & Status •Background: Capital Plans o Planning tools o Updated annually and as needed •Capital Plan Inventory & Status o Highway Equipment: updated o Culvert: in progress o Paving: in progress o Facilities: updated Town Hall •Hole repair throughout interior •Sidewalks o Assessment needed to resolve separation o Caulking •Clerk’s Office •Masonry repointing •Parking lot 8.2.22 Budget Retreat Page 8 of 12 Town Barn •Salt shed replacement ~2029 B Fund assets: the Route 96 sidewalk •Sidewalks should be caulked every five years o Water District 3: in progress 8.2.22 Budget Retreat Page 9 of 12