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Home My WebLink About2010-09-14-RTB TOWN OF ULYSSES REGULAR TOWN BOARD MEETING SEPTEMBER 14, 2010 Present : Supervisor Roxanne Marino ; Councilpersons Kevin Romer, David Kerness, Lucia Tyler and Elizabeth Thomas ; Deputy Supervisor Sue Poelvoorde; Highway Superintendent James Meeker; Code Enforcement Officer Alex Rachun; Attorney Mariette Geldenhuys ; and Town Clerk Marsha L. Georgia. Others Present : Trumansburg Village Trustee Debbie Watkins ; Dan Brown; Diane Hillman, Ulysses Water Commission Chair; Don Ellis, Mary Bouchard, Miles Cigolle, Rick Darflier, Jan Brath and Ithaca Journal Reporter Aaron Munzer. Supervisor Marino called the meeting to order at 7 : 30 p .m. APPROVAL OF MINUTES The minutes were tabled until the September 21 , 2010, meeting. APPROVAL OF CLAIMS Ms . Marino moved, seconded by Mr. Romer the following : BE IT Resolved that the Town Board of the Town of Ulysses approve the previous examined vouchers #355 through 397 in the amount of $60, 592 . 90 . Ms. Marino aye Ms . Thomas aye Ms . Tyler aye Mr. Kerness aye Mr. Romer aye Adopted PRIVILEGE OF FLOOR - No one wished to speak. Supervisor Marino turned the meeting over to the Deputy Supervisor Poelvoorde so that she could pay closer attention to the discussions . REPORTS OF REPRESENTATIVES Tompkins County Board / Sheriff' s Department — No one in attendance. Trumansburg Fire Department / EMS - No one in attendance. Trumansburg Village Trustee Debbie Watkins reported that the Village approved new EMS employees ; two ALS and one ( 1 ) BLS . Habitat for Humanity approached the Village with a proposal for a new subdivision outside of the Auble property where they own 30 acres and are looking to purchase additional land. They will be looking for water and sewer services . The test wells drilling will happen this week. TOWN REPORTS Highway Superintendent James Meeker reported the activities of the department for the month. Mr. Meeker said that he attended the meeting on the Black Diamond Trail and another is coming up on the September 20, 2010. Town Clerk Marsha Georgia gave the monthly totals for August. Ms . Georgia said that she and Ms . Thomas have been working on the dog enumerator and dog licensing. Regular Town Board Mtg. 09/ 14/2010 Code Enforcement Officer Alex Rachun introduced the gentlemen from Fransizka Racker Center to give their presentation to expand the center beyond what is allowed in the Town ' s Zoning Law. A Special Permit will need to be issued. Fransizka Racker Center The Racker Center and their architects gave a presentation on their project to expand the center. They left a packet of information with Mr. Rachun that can be reviewed. The Town Board can review this project or they can pass it on to the Planning Board for their review and recommendations first. Ms . Thomas moved, seconded by Mr. Romer the following : BE IT RESOLVED that the Town Board of the Town of Ulysses pass this project for the Fransizka Racker Center expansion to the Planning Board for their review and recommendations using the guidelines of Site Plan Review. Ms . Marino aye Ms . Thomas aye Ms . Tyler aye Mr. Kerness aye Mr. Romer aye Adopted Mr. Rachun continued with his monthly report with the breakdown of permits issued for the month. Mr. Rachun distributed information that could help the Town work through some of the loop holes with environmental issues that are not currently in the Town' s Zoning Law . Mr. Rachun feels that the two that could be strengthened would be SEQR and Stormwater Management Law . Mr. Rachun explained further and the Board discussed on how the Planning Board could work on this . Ms . Geldenhuys voiced her feelings and opinions on this process . The Board also discussed Noise and Light Ordinances as a separate law from the Zoning Law. Ms . Geldenhuys said that normally these are free standing laws . Ms . Marino moved, seconded by Ms . Tyler the following: BE IT RESOLVED that the Town Board of the Town of Ulysses request the Planning Board look at the documents that Mr. Rachun has on changes to SEQR and the Stormwater Law and make recommendations to the Town Board. Ms . Marino aye Ms . Thomas aye Ms. Tyler aye Mr. Kerness aye Mr. Romer aye Adopted Mr. Rachun said that the Planning Board (PB) would like to review the current Land Use Map against the Future Land Use Map in the Comprehensive Plan. The PB may request help from Bergmann to come up with scale maps that could be used as overlays . Ms . Marino said that Bergmann has provided the Analysis of the Zoning Law that has been distributed to all the boards and committees . Supervisor Marino had distributed the operating statement ending on August 30, 2010 . The Board discussed sub -categories for expense accounts for the contractual accounts . Ms . Marino reminded the Board of the budget schedule and if they would like anything additional added forward it to her before the September 20, 2010. 2 4 Regular Town Board Mtg. 09/ 14/2010 Ms. Marino gave a quick update on the leak detection dig; reminded the Board of the Fire and EMS budget meeting scheduled for September 27, 2010 ; and made the Board aware of the cuts in the County Administrator' s proposed budget that will affect the County Youth and directly effect Ulysses . The Board was in favor of expending $ 500 to have the leak checked out on Perry City Rd. and Jacksonville Rd. Ms . Tyler said that she would be willing to draft a letter to County Legislators in reference to cuts in youth funding. Deputy Supervisor Sue Poelvoorde reminded the Board to get their brief bios to her for the Web page . Councilperson and Committees Ms Thomas reported briefly on activities that TCCOG is working on; gas drilling, a fund raising committee to raise money for the TCCOG committee to function and a Pill Collection date . Ms . Thomas noted that she has heard about a petition that is coming to the Board on stopping gas drilling. Ms. Thomas gave her thoughts on the cuts in youth funding and praised the terrific job Ms . Irish and Ms . Mann do for our youth and how disappointed she is with the school and there lack of participation in fundraising. Ms. Tyler said that she does not have any additional information on the Health Insurance Consortium. Mr. Kerness reported that the Lakeshore Zoning is moving along well and could be done this month and he has requested that the Planning Board review it before giving it over to the Town Board. Mr. Kerness has a meeting scheduled with Hilary Lambert of the Cayuga Lake Watershed Intermunicipal Organization. Ms. Lambert has received a grant from the Park Foundation to look into water quality, specifically septic systems and septic testing. The second part of the meeting is to see what grant funding may be available to implement anything in that direction. Mr. Romer reported that the EMS billing option is moving along and he is preparing an alternative that may save a great deal of money to take to this committee to consider. Mr. Romer is not ready to share this with the Board at this time and wants to present it to the EMS committee first. Mr. Romer will try again to get a written report from the Fire Chief on the activities of the Fire and EMS departments . Ms. Hillman representing the Jacksonville Community Association announced that the bridge that the Board helped fund is complete. OLD BUSINESS Work on Town Hall Ceilings — Quote The Town has received a quote from Schickel Construction to reinforce suspended ceilings in the court room, court office, copy room, and kitchen area and also to upgrade the overhead lights at the same time the repairs are done . The Board discussed the quotes and the procurement policy. Mr. Romer moved, seconded by Ms . Marino the following : BE IT RESOLVED that the Town Board of the Town of Ulysses approve the quote from Schickel Construction in the amount of $3 , 989 to reinforce the 3 Regular Town Board Mtg. 09/ 14/2010 ceilings in the court room, court office, copier room and kitchen and the replacement of all the light fixtures.. Ms . Marino aye Ms . Thomas aye Ms . Tyler aye Mr. Kerness aye Mr. Romer aye Adopted Dog Enumeration Update Ms. Thomas and Ms . Georgia reviewed the information they developed for the dog enumerator and a flyer that can be mailed out and distributed at houses where residents may not be available. Ms . Georgia explained a cost effective way to mail a card prior to the enumerator going house to house and also a way to get information back to the clerk about licensed dogs, reducing the number of houses the enumerator will need to visit. The board discussed the materials distributed and it was decided that the Town could pay $2 per dog with a bonus of $ 1 for each additional dog found that was not licensed . There was still a question whether to have the enumerator be an employee or hire as a contactor particularly as it relates to liability insurance. Ms . Geldenhuys spoke about this briefly. Ms . Georgia will check with the Town' s insurance agent as to how much liability insurance he would recommend an enumerator should have and then check with Ms . Carman if she would be comfortable getting general liability insurance. The Board discussed possibility of reimbursement for this insurance . Support of Resolution for Creation of an Animal Population Control Program Ms . Thomas moved to suspend the rule of acting on a resolution that had not been presented in a timely manner to the Town Board, seconded by Mr . Kerness . Ms. Marino aye Ms . Thomas aye Ms . Tyler aye Mr. Kerness aye Mr. Romer aye Adopted Ms. Thomas moved, seconded by Mr. Kerness the following : SUPPORT FOR CREATION OF A COUNTY ANIMAL POPULATION CONTROL PROGRAM, WHEREAS , the New York State 2011 Budget contains new legislation concerning dog licensing and Animal Population Control Funds, and WHEREAS , the new legislation gives a county the authority to create its own Animal Population Control Program, thereby receiving the Animal Population Control Funds collected within such county, and WHEREAS , the Tompkins County SPCA and the Tompkins County Town Clerks Association have expressed a desire to create a plan for Tompkins County Animal Population Control, and WHEREAS , the Tompkins County Administrator has indicated that the County would be in favor of such a plan, and WHEREAS , the Town of Ulysses is in favor of such a plan, therefore. 4 % ate Regular Town Board Mtg. 09/ 14/2010 BE IT RESOLVED, that the Town Board of the Town of Ulysses is in favor of the creation of a Tompkins County Animal Population Control Program. Ms. Marino aye Ms . Thomas aye Ms . Tyler aye Mr. Kerness aye Mr. Romer aye Adopted Edits to Procurement Policy Ms . Marino distributed some changes she made to the policy and will provide these to the Board electronically. NEW BUSINESS Winter Fest Funding Request A request was received from the committee of the Winter Fest Committee requesting that the Town of Ulysses match the donation of the Village of Trumansburg of $4000. Ms. Thomas moved, seconded by Ms . Tyler the following : BE IT RESOLVED that the Town Board of the Town of Ulysses approve giving the Winter Fest $2000 . Ms . Marino abstained Ms . Thomas aye Ms . Tyler aye Mr. Kerness aye Mr. Romer aye Adopted Planning & Zoning Laptop Replacement The laptop that the secretary uses for the work done of the Planning Board. and Zoning Board of Appeals is inoperable and not able to be fixed per Mr. Burns . Mr. Bums got a quote for a versatile machine. Ms . Thomas also check on the price. The Board discussed this . Ms . Thomas moved, seconded by Ms . Marino the following resolution: BE IT RESOLVED that the Town Board of the Town of Ulysses approve the purchase of a laptop in the amount of $ 1 ,959 for the Planning Board and Zoning Board of Appeals. Ms . Marino aye Ms. Thomas aye Ms. Tyler aye Mr. Kerness aye Mr. Romer aye Adopted Phone Software & Voicemail Proposal Ms . Marino explained the reason she is requesting that the Town Board approve updating the software for the Town ' s current phone system that was presented to her from the All- Mode representative. Along with the update of the software system, he quoted an in- 5 Regular Town Board Mtg. 09/ 14/2010 house voicemail option that would be far superior to what the Town has now . The Board has the quote for both of these . Procedural Issues - Handling Resolutions This was tabled at this time . Hearing no further business Ms . Tyler moved, seconded by Mr. Kerness to adjourn the meeting. Unanimously approved and meeting adjourned at 10 : 40 p .m. Respectfully submitted, Marsha L. Georgia Ulysses Town Clerk MLG :mlg 6