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HomeMy WebLinkAbout2010-08-31-STB TOWN OF ULYSSES SPECIAL TOWN BOARD MEETING AUGUST 31, 2010 Present: Supervisor Roxanne Marino; Councilpersons Kevin Romer, Elizabeth Thomas and Lucia Tyler, Town Clerk Marsha L. Georgia, Deputy Supervisor Sue Poelvoorde. Absent: Councilperson David Kemess Ms. Marino opened the meeting at 6:40 p.m. Ms. Marino moved and read the following resolution into the record: RESOLUTION SUPPORTING INTERMUNICIPAL CELL TOWER INITIATIVE WHEREAS, various municipalities in Tompkins County have received applications for permission to construct cellular communication towers within their borders (and, in some cases, on municipal property), and some of these applications have elicited substantial public concern or opposition, and WHEREAS, at the same time, some municipalities have areas where cell coverage is desired but it is substandard or absent, and WHEREAS, to date, each municipality has acted on its own, each with their own local ordinances regarding cell towers, and sometimes seeking expert consultation to evaluate an applicant's need or other assertions, and WHEREAS, recognizing their shared interests and concerns, several municipalities have decided, through the Tompkins County Council of Governments (TCCOG), to explore the possible benefits of a more coordinated approach to the issues surrounding cellular communications . The participating municipalities want to learn what the current status is of local jurisdiction in this area, and to determine whether some type of coordinated, Intermunicipal approach could enhance their ability to focus cell tower siting at the most appropriate and least disruptive locations . In addition, some participating municipalities may want outside advice on whether their individual ordinances should be revised and updated, and WHEREAS , the participating municipalities (nine interested TCCOG members) issued an RFP for legal services to advise them on these issues in December 2009, and received four qualified responses, and WHEREAS , on consideration of these proposals and phone interviews with two of the applicants , the firm of Silverberg Zalantis, Tarrytown, NY, was selected as the preferred vendor for this contract for a total of $ 10,250, as follows : Presentation - $ 750 (flat fee) Collaboration feasibility - $ 1 , 500 (flat fee) Ordinance template - $ 3 ,000 (estimate) Contingency - $ 5 ,000 Total to be divided among municipalities - $ 10,250 and WHEREAS , in addition, individual municipalities can decide whether to seek an optional review of their specific ordinance for an estimated $300-$ 500 per municipality, to be arranged directly with Silverberg Zalantis, now therefore be it RESOLVED, the Town of Ulysses recognizes that issues of cellular communications affect all our residents and visitors, and that the coordinated action of multiple municipalities is more efficient and effective than separate and disconnected efforts, and be it further Special Town Board 2 08/31 /2010 RESOLVED, that the Town of Ulysses desires to participate in this intermunicipal project to support enhanced cell service with the fewest possible new cell towers at the most appropriate locations, and be it further RESOLVED, that the Town of Ulysses will contribute up to $ 1 , 500 as a share of this contract, that share depending in the end upon the number of municipalities that agree to share the cost, and be it further RESOLVED , that Tompkins County will serve as fiscal agent to collect municipal contributions and handle the contract administration, subject to the approval of the participating municipalities . Ms . Marino aye Ms . Thomas aye Mr. Romer aye Ms . Tyler (had not arrived) Adopted Delta Engineering - Road Use Agreement The Board previously spoke with Delta Engineering about their proposal to provide background road engineering studies so that the Town has baseline data and also a road use agreement . Ms . Marino discussed with the Board about participating jointly with the Town of Caroline on doing a RFP to firms to do the engineering study. Ms . Marino provided the template that Caroline plans to use. Ms . Marino moved, seconded by Ms . Tyler the following : ' BE IT RESOLVED that the Town Board of the Town of Ulysses pursue doing a joint RFP with the Town of Caroline for roadway assessment study covering gas drilling impact. Ms . Marino aye Ms . Thomas aye Mr. Romer aye Ms. Tyler aye Adopted Dog Enumeration and Licensing Ms . Marino provided updates and information from other Towns about procedures for the dog enumeration. The Board discussed this and it was decided that Ms . Thomas and Ms . Georgia will get together and come up with some information to bring back to the Board. Health Insurance Consortium Ms . Tyler briefly reported that there may be a delay in the start up with the Health Insurance Consortium taking over the health insurance . Procurement Policy The Town ' s policy is dated 1994 and is in need of updating. Ms. Marino has information on current limits for competitive bidding and other information. Ms . Marino will make changes that she is aware of and forward this on to the Board for their review and changes. Town Board Retreat , . .z Special Town Board 3 08/31 /2010 The Board has set a date for September 10, 2010, for the retreat to be held at Ms . Thomas ' s cottage from 10 a. m . to 2 p . m. A facilitator will work with the group for a portion of the retreat. Update on Ceiling Issues and Repair Work needs to be done in the court office, courtroom, copier room and kitchen to update the suspension system for the ceiling tiles and lights . Mr. Rachun can get a quote for this work. Budget 2011 Ms. Marino reviewed the timeline of the budget process . The first budget workshop is tentatively scheduled for October 5 , 2010. Ms . Marino reminded the Board that if they wanted to see any changes or additions to please get the information to her prior to September 20, 2010, . . Meetings The Board reviewed the meetings scheduled : September 10, 2010 Retreat September 14, 2010 Regular Town Board September 21 , 2010 Presentation of Conservation Zone September 28 , 2010 Cancel 2°a Board meeting October 5 , 2010 Tentative Budget Meeting October 12 , 2010 Regular Town Board Voucher #322 The Board discussed not paying this voucher for a computer that was purchased by Mr. Rector for his home. The Board directed that the Town not pay for the computer and notify Mr. Rector that he will need to be re-billed if he wants to keep the computer. Other Discussions Ms . Marino , Ms . Poelvoorde and Ms . Tyler asked the Ms . Georgia to supply them with a notebook that includes the Town's polices The Board discussed briefly the necessity of updating the personnel policy and possibly forming a committee to work on it and creating a policy on computers . Ms. Poelvoorde asked the Board to forward to her a short bio on each of them for the Web page. Hearing no further business Ms . Thomas moved, seconded by Mr. Romer for adjournment. Unanimously approved and meeting adjourned at 10 : 05 p .m . Respectfully submitted, Marsha L. Georgia Ulysses Town Clerk MLG : mlg