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Home My WebLink About2007-03-06 - PB TOWN OF ULYSSES PLANNING BOARD 03/06/07 Approved 04/17/07 Present : Chairperson Ken Zeserson, Planning Board Members : David Kerness, David Means, Rod Porter, Darien Simon , John Wertis , Deputy Supervisor Dick Coogan Excused : Ms . Schneider Applicants : Dana Stafford, Steve Holzbaur, Adrienne Stearns , George Breuhaus Public : Eileen Driscoll, Steven Engelman, Jenna Stearns, Helen Danielson, Chao Chang, Chris Lampman Mr. Zeserson called the meeting to order at 7 : 30 pm . He read the Public Hearing notice into the record . He noted no correspondence had been received regarding the Site Plan. He stated at the last meeting Mr. Breuhaus had been asked to provide additional information. He asked Mr. Breuhaus to present and explain the information. Mr. Breuhaus introduced himself as the Architect working with Regional Access . He indicated the Site 1 map, the two streams located on the GIS map are now on the Site Plan. They are classified as intermittent streams, TG Miller ' s has a GIS program that identifies these, they have located to scale the streams and the distance to any new development . They also identified the contours on the Site Plan, the contours indicated a 2-3 % slope on the property. The other significant item changed is a result of the discussion regarding sound impact. Diagrams 1 , 2 and 3 as prepared by Dana Stafford illustrate different parking arrangements with the tractor trailers . Mr. Stafford did decibel readings with the tractor trailers parked in different ways, if you look at Diagram 1 , which is a North/South orientation, the closest point to the property line has a reading of 54 db ( 1 truck) and 61 db(4 trucks) ; if you move approximately 150 feet South the sound dropped off The additional diagrams illustrate different readings of 55 db in diagram 2 , looking at diagram 3 it illustrates 43 db . Mr. Stafford stated the readings were difficult because as he was doing the readings if a truck went by on the road the reading would increase . It was difficult to ascertain if the reading was from traffic on the road . The sound readings were done on a Saturday when it was not snowing. Mr. Breuhaus had a discussion with the applicants and he felt the best way to mitigate the impact is with the use oft a berm . If the coolers go in there would be earth moved, they developed a plan for a berm that is landscaped. They have shown a 6 foot berm with a 2 in 1 pitch that is heavily landscaped with 24 evergreens, the evergreens would be 6- 8 feet high. They feel they have gone above the requirement, they meet the sound requirements in this zoning district. They know the Driscoll ' s are concerned with sound impact, however it is not Regional Access ' position to be a problem . They evaluated the use of a fence however do not feel it would really mitigate the problem. The Site Plan Modifications indicate installing up to a 30 x 135 ft . cooler and putting in the berm onsite to help mitigate sound . They cannot keep everything in the coolers however they can store refrigerated items in the cooler and delay loading the trucks so they would not run at night . There will be times they will have to load and run the trucks at night. He noted there was a new member on the board , he stated they are basically reusing what is on the site, they would be adding to the parking lot because they have more employees than Ithaca Millwork had. They are adding gravel parking in the front and a hard surface ramp to have handicapped access . They would be adding gravel parking in the back to add maneuverability for the tractor trailers . They are changing the lights, the Site Plan 2 diagram indicates the lighting plan, it is difficult to read but the footcandle illumination on the perimeter is zero, the light stays on site and there is no light transmitted offsite. Mr. Kerness stated he did not hear they would build the berm . Planning Board 2 03/06/2007 Mr. Breuhaus stated if it is the site plan they are committed to constructing this . Mr. Means asked if the larger cooler is purchased would it still be enclosed . Mr. Stafford stated it would be, they are committed to mitigate the sound and feel this would help . Mr. Breuhaus stated they had purchased a sound meter, and just for reference the Town does not own a sound meter. Mr. Rachun stated he could get one but it would take a few days . . Mr. Zeserson asked if the public had any comments to offer. Ms . Danielson stated she is a neighbor at 1604 Trumansburg Road, and she feels Regional Access would do what is environmentally friendly, she would like to see this project go forward . Mr. Chang stated he agreed with Ms . Danielson, he runs the farm in this area and Regional Access has been a great asset to him . Mr. Lampman stated he feels this would be a great move, they are a lot closer to their neighbors in the present location. Mr. Means asked Mr. Lampman if he lives in town. Mr. Lampman stated he lives out of town, but he has been involved with Regional Access for 8 -9 years, he grew up with Gary' s daughter. The neighbors where they are right now are closer, there are 4- 5 houses right off from the warehouse yard . Mr. Engleman stated from what he can see Regional Access has been very fair without making a huge expense, he did witness them checking the sound impacts . It seems everyone is making a good faith effort and they want to do the same. Ms . Driscoll stated she appreciates all the work they have done to alleviate their concerns . They will have to see what happens in the summer. Mr. Stafford stated the biggest thing is to keep an open dialogue and do what they can to mitigate concerns . Mr. Breuhaus stated they had offered to purchase a window air conditioning unit. Mr. Engelman stated he appreciated the offer, but they could do that on their own, they are concerned when they sit out on their back deck in the summer. He stated he appreciates the effort to be good neighbors . Mr. Zeserson asked the public if they had any other comments . No comments were offered-he closed the Public Hearing at 7 : 55 pm . Mr. Zeserson asked the members of the Board if they would like to continue the session with a special meeting to continue reviewing the Site Plan. The members agreed they would like to do continue . Mr. Zeserson stated the next step would be completing the SEQR review . He informed the group the SEQR is an environmental impact review for the Site Plan proposed. Clearly, the application is a legal and conforming use, the public has commented and issues have been addressed. They would be the lead agency and will complete the form as indicated tonight. Mr. Zeserson read the items of the Short EAF, the items were completed as follows . He stated Ms Schneider who is very experienced with the stormwater issues had informed Mr. Zeserson she is satisfied with the stormwater issues relative to this project Planning Board 3 03/06/2007 as provided by the Site Plan Modifications . SEQR form completed 03/06/07 as follows . Part 2 IMPACT ASSESSMENT A. NO B . NO C . 1 . NO, 2 . NO , 3 . NO, 4 . NO, 5 . NO , 6 . NO, 7 . NO D . NO E . NO-any potential impact has been mitigated by the applicant Part 3 -DETERMINATION OF SIGNIFICANCE Negative Declaration was determine by the Board Mr. Zeserson asked if the Board was ready to make a motion . The motion made as follows . TOWN OF ULYSSES PLANNING BOARD RESOLUTION NO. 2007-004 Regional Access Site Plan Approval 1609 Trumansburg Road Town of Ulysses , New York Planning Board, March 6, 2007 MOTION made by Mr. Porter, seconded by Mr. Means , WHEREAS , the Town of Ulysses Planning Board has reviewed the application for Regional Access, 1609 Trumansburg Road, and WHEREAS , the application has been deemed complete and the application reflects a legal and conforming use within an IL (Light Industrial) district per Town of Ulysses Zoning Law (August 2005 ), WHEREAS , the SEQR done 03/06/07 was completed with a Negative Declaration, WHEREAS, a Public Hearing held March 6 , 2007 , 7 : 30 pm, Town of Ulysses Town Hall, 10 Elm Street, Trumansburg, NY to receive public input . The comments heard after the Site Plan presented (Proposed Site Plan Modifications Regional Access , 1609 Trumansburg Road, Ithaca, NY, George Breuhaus , Architect, DATED 03/01 /07) resulted in positive public comment that appreciated and endorsed the modifications , no written correspondence relative to the project had been received . NOW, THEREFORE BE IT RESOLVED , the Town of Ulysses Planning Board accept and approve the Site Plan application for Proposed Site Plan Modification Regional Access as presented in the diagrams from George Breuhaus, Architect dated 03/01 /07 , . The vote on the motion resulted as follows : AYES : Mr. Means , Mr. Kerness , Mr. Porter, Ms . Simon, Mr. Wertis, Mr. Zeserson NAYS : NONE ABSENT : Ms . Schneider ABSTAINED : NONE The vote on the motion WAS CARRIED unanimously. Mr. Wertis asked if they could address some issues he had regarding stormwater and maps . As he understands it the stream clarifications will be based on US Topographical maps, it does not list a standard . They have had two situations where they get into the site plan the USGS topographical maps were requested . He would like to request this be part of the initial packet of information provided. He would like to see the maps at least be copied for the area they are looking at . The other item he is not sure they want to get into but there are discrepancies . The zoning area lists specifications but if you look at Planning Board 4 03/06/2007 standards and he is not sure what they are supposed to use . He is not sure how it would be resolved but he is concerned it will come back to bite them . Mr. Coogan 'stated if they identify issues they should write them up and present the changes to the Town Board. Mr. Wertis asked if this had been addressed to the Town Board. He is hearing suggestions, ! if the Board agrees they can request the topographical maps be added to the list of needed items . The Board members agreed and requested these maps be added to the list of necessary items . Mr. Wertis stated he would like the Town Board address the discrepancy between buffer zones and design standards . Mr. Coogan stated it should be directed to the Town Board, it would be helpful to have specific incidents relative to applications they have reviewed . Mr. Zeserson stated that would be a good way to do it, he asked Mr. Wertis if he would be willing to draft a template they could review . Once the Planning Board reviews this they could pass it onto the Town Board . Mr. Zeserson stated Mr. Coogan had informed him there was a project to be reviewed thus they had to decide on the next meeting date . They are scheduled for March 20th Mr. Porter stated he would be out of town on the date . Mr. Wertis stated he would like to get back to the regular meeting being the third Tuesday and only use the first Tuesday meeting if necessary vs . regularly scheduled. Mr. Porter asked Mr. Coogan for a description of the project. Mr. Coogan stated the Brown subdivision which had been divided to the Scherrer ' s . Ultimately, it had been divided by Charles Schough, he would make a 2 acre lot with no frontage . It did go before the ZBA and it was granted a variance. It could get complicated, the original went to the ZBA and the subdivision was granted, at that time the Scherrer' s who own 65 adjoining acres expressed interest in purchasing the house on the two acre lot . This offer has not gone through. The subdivision would need to come to the Planning Board for approval . Mr. Porter stated it seems it has already been done. It seems strange the ZBA would be able to do that. He asked Mr. Coogan to show him the maps . Ms . Carlisle Peck stated the ZBA had made a contingency that if the Scherrer' s did not purchase the property a right of way would have to be incorporated into the deed . Mr. Coogan provided the maps of the Schlough property, he described the project and the lot sizes . Mr. Coogan stated it is now considered a simple subdivision on a state road. Mr. Porter stated he is grasping why this would be a good subdivision. A discussion ensued and Ms . Carlisle Peck stated she thought the Planning Board had already reviewed this subdivision . Mr. Coogan stated he did not have any record, he asked Ms . Carlisle Peck to review the minutes and send him the information on this . He does not have an application or a check. li Planning Board 5 03/06/2007 Mr. Wertis stated he does remember reviewing the Brown property and seeing this but cannot recall any actions . Ms . Carlisle Peck stated they have two sets of minutes that need to be approved. The minutes from November 15th, 2006 and February 20th, 2007 . Mr. Kerness made the MOTION, Mr. Zeserson seconded the MOTION to approve the minutes of November 15th, 2006 and February 20th , 2007 . The vote was unanimous, MINUTES APPROVED . Mr. Wertis left the meeting prior to voting. Mr. Coogan stated depending on what the results regarding the Schlough subdivision is , he will inform the members if there is any material to review on March 20th The meeting was adjourned at 8 : 20 pm . Respectfully submitted, Robin Carlisle Peck Secretary 03/ 12/07