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HomeMy WebLinkAbout2005-08-18-PB TOWN OF ULYSSES PLANNING BOARD 08/18/05 Approved with corrections 09/13/05 Present : Interim Chairperson David Tyler, Planning Board Members- Margot Chiuten, Rose Hilbert, David Means, Rod Porter, Darien Simon, John Wertis . Zoning Officer- ; Alex Rachun A quorum is present at the meeting ; the meeting was called to order at 7 : 30 pm by Mr. Tyler. Future Projects : Mr. Tyler announced there are three major projects forthcoming that the Board will be dealing with. He suggested different members be appointed to spearhead the different projects thus one person would not be overloaded . The specifics of each project were reviewed as follows : Washington Street Partners: Mr. Rachun received a phone call today from their representative . The Village Board has made a decision that municipal water will not be provided to this site . Mr. Rachun had received a generic packet regarding signage-the generic package was returned with instructions to provide a site specific packet, as of this date this has not been provided . The representative has requested Site Plan Review . Mr. Tyler stated as Village Attorney he would like to be excused from heading this project due to the potential conflict. Mr. Tyler advised Ms . Hilbert that her representation on both boards may also create a problem and advised her to do the same . Mr. Means stated he would be willing to spearhead the project if able to consult with Mr. Rachun regarding policy/protocol . Mr. Rachun advised he would assist Mr. Means ; in addition he informed that at Site Plan Review a necessary component to be addressed would be a Traffic Pattern Study as well as a Stormwater Study. The Town should consider hiring a Civil Engineer to review/advise them on these issues ; charges incurred are allowed to be transferred back to the applicant . Ms . Simon informed the Board she has a PHD in planning and has definite issues with statements made in the application regarding the Stormwater effects . Ms . Chiuten asked who the Board would look at for the Civil Engineer position. Mr. Rachun advised he has a list of Stormwater Engineer-there are two currently without consulting his list that come to mind were T G Miller or Gary Wood (Soil Engineer) unfortunately often these consultants are backed up in their work. Traffic Engineers are Fisher Associates or SRA they would address traffic patterns similar to what would be designed in other communities , such as Dryden. Ms. Chiuten informed the Board she would like to see a comparison of existing comparable to the future. She also advised this should be chargeable to the project as well as the road construction that would be necessary for the project . Projects in Ithaca that have required additional lanes have been put upon the applicant for the project to be approved . In the Washington Street project it could be feasible that 4 lanes with turnoffs maybe required for safety issues- if so this expense could be charged to the project. Mr. Tyler stated doing Site Plan and requiring this information since the Board is a quasi - judicial seat gives the Board factual material to base their decision making on. The future litigation potential is minimized. Planning Board 2 08/ 18/2005 Mr. Means offered he would be willing to spearhead this project, all members agreed they would feel comfortable with this . Ms . Chiuten asked what agency participation would be happening with this project. Mr. Rachun advised that this would happen- for instance with the driveway cuts the DOT would be involved, as additional items are reviewed the appropriate county and state agencies would be consulted . West Hill Community Church : Mr. Rachun stated the church members had made building plans then realized they would have to hook onto the water system . They changed the plans so the building would be closer to the water tower. The application states they operate primarily on Sundays-church service, Sunday school , marriages . Ms . Simon offered the documentation states traffic is mostly on Sunday. Ms . Hilbert asked if the Board had any control over how the building looks . It appears from the plans to be a pole barn . Mr. Rachun stated that the project is being built by volunteers-minimum design was requested to keep costs down. Mr. Rachun pointed out that once a completed packet has been received the Board has 30 days to schedule Site Plan Review . Discussion resulted with Mr. Tyler heading this project . Judith Cone/Terrill Moore- MCCI: Mr. Rachun indicated that a PDD designation is to be voted on by the Town Board . The specific designation of all three lots needed to be given by the applicants . This has been done and is being reviewed by Mr. Wilson (Town Attorney) . Ms. Hilbert indicated that she has heard that Ms . Cone is very frustrated with the time delays . . Mr. Rachun explained that it has not been delayed but rather additional items requested and then provided ; in addition Ms . Cone has been operating an essentially illegal business out of her home for 20 years with no repercussions from the Town . Mr. Rachun indicated to the Board members that once the new Zoning Ordinance is put into effect the majority of future building will have to be reviewed by the Board . The Zoning Ordinance will be effective August 30, 2005 . The necessary actions would just be reviewed not a full Site Plan Review but will be coming before the Planning Board . He pointed out that this would include collector road lots , lakefront as well as Dubois Road lots . Discussion resulted in Mr. Porter heading this project . Mr. Tyler advised the group once a month would not be sufficient to get caught up on the projects at hand ; he suggested at least twice a month. Mr. Rachun proposed the Board start with Washington Street Partners to get the studies underway that appear to be needed. Mr. Tyler indicated that he would be away through the Labor Day weekend . If the Board convened on September 13th they could dedicate the first hour to the Washington Street Project. The Town Board has indicated they should have the PDD designation voted on and the Judith Cone/Terrill Moore-MCCI project could have the Site Plan Review set . If, the Board met on September 20`h the West Hill Community Church could be reviewed at that meeting. General consensus felt this would be a workable agenda for the forthcoming month . Mr. Rachun will request Ms . Georgia provide the Town Board minutes/resolution to the Planning Board members as soon as possible for their review . The Town Board planned on reviewing this information on August 30, 2005 . Planning Board 3 08/ 18/2005 Mr. Tyler needed to check his calendar before setting the September dates . Mr. Rachun indicated he did not feel comfortable being responsible for contacting all the Board members regarding future meetings . Ms . Carlisle-Peck indicated that she would be responsible for this . Mr. Rachun will email her and she will inform the Board members as well as Ms . Georgia of future meetings . Meeting Minutes: Mr. Tyler brought to the attention that prior meeting minutes had not been approved. The minutes were reviewed by the members and voted on as indicated . October 14, 2005 November 11 , 2004 November 16, 2004 Ms . Simon Abstained Ms . Simon Abstained Ms . Simon Abstained Mr. Porter Abstained Mr. Porter Abstained Ms . Chiuten Abstained Motion to approve- Ms . Chiuten Abstained Mr. Means Abstained Mr. Means Ms Hilbert Abstained Motion to approve- Seconded- Motion to approve- Mr. Porter Mr. Wertis Mr. Means Seconded- Approved Seconded- Mr. Means Mr. Wertis- Approved Approved December 21 , 2004 January 18, 2005 February 9, 2005 Ms . Simon Abstained Ms . Simon Abstained Ms . Simon Abstained Mr. Porter Abstained Mr. Tyler Abstained Mr. Porter Abstained Motion to approve- Ms . Chiuten Abstained Motion to approve- Mr. Means Motion to approve- Mr. Tyler Seconded- Mr. Porter Seconded- Ms . Hilbert Seconded- Ms . Hilbert Approved Ms . Hilbert Approved Approved March 22, 2005 May 17, 2005 June 21 , 2005 Ms . Simon Abstained Ms . Simon Abstained Ms . Simon Abstained Ms . Chiuten Abstained Ms . Chiuten Abstained Mr. Tyler Abstained Corrections to minutes Motion to approve- Ms . Hilbert Abstained 1 -Excused-Ms Chiuten Mr. Porter Motion to approve- 2-Meeting started at 7 : 11 pm Seconded - Ms Chiuten 3 -Conclusion paragraph Ms . Hilbert Seconded- Motion to approve- Approved Mr. Porter Mr. Wertis Approved Seconded- Mr. Means Approved with corrections Village/Town Comprehensive Plan Ms . Hilbert informed the Board the Village Board has designated funds in their budget to draft a Comprehensive Plan. The County Planning department has qualified staff to help them on a consultant basis . She is addressing this with the Board to determine any interest working with the Village Board to initiate inter municipal communication . Through her experience she has found that there is no communication or cooperation between the Village Board and Town Board. The two are so closely relative to each other she finds this very disturbing. Mr. Porter stated he did not believe they could actually be involved on a formal basis but could review the Comprehensive Plan the Village drafts . Planning Board 4 08/ 18/2005 Ms . Hilbert stated she felt it would be very beneficial, as the Town is required to review their Comprehensive Plan within the next year. If the two municipalities could be on the same page regarding their borders it seems to be a logical step to her. Ms . Simon offered that in New Jersey there is regulation regarding Cross Acceptance for any planning/zoning for communities that border each other. Each municipality must review and agree proposals for; their borders . Discussion ensued indicating that members agreed this is an area they would like to pursue. Due to forthcoming projects they will keep it an informal basis with different Board members attending thej Village work sessions . A future discussion will be held to decide if recommendation should be made to the Town Board regarding mutual formal work to be done . Ms . Hilbert and Mr. Means agreed to represent the Board at future meetings at this point in time. Motion to adjourn made by Ms . Hilbert, seconded by Mr. Porter. Voted unanimously. Meeting adjourned at 9 : 28 pm . Respectfully j submitted, Robin Carlisle Peck Secretary