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HomeMy WebLinkAbout2004-09-14 - TB TOWN OF ULYSSES
REGULAR TOWN BOARD MEETING
September 14, 2004
PRESENT : Supervisor Doug Austic , Town Councilpeople Lee Scott, Robert Weatherby;
Roxanne Marino and Don Ellis ; Town Clerk Marsha Georgia; Highway Superintendent
James Meeker; Attorney Bruce Wilson . Deputy Supervisor Richard Coogan absent.
Supervisor Austic called the meeting to order at 7 : 30 pm, and led those assembled in the
Pledge of Allegiance to the Flag of the United States of America.
APPROVAL OF MINUTES - RTB 08/17/2004 AND SBM 08/24/2004
Ms . Marino previously submitted minor corrections and/or changes to the Town Clerk
and Board members for the August 17, 2004 Regular Town Board meeting and Special
Town Board meeting of August 24, 2004 that were accepted by the Board.
Mr. Ellis moved, seconded by Mr. Scott to approve the minutes of the August 17, 2004
Regular Town Board meeting and the Special Town Board meeting of August 24, 2004
with the changes and/or corrections submitted.
Mr. Austic aye
Mr. Scott aye
Mr. Weatherby aye
Ms. Marino aye
Mr. Ellis aye
Adopted.
APPROVAL OF MONTHLY CLAIMS
Mr. Weatherby moved, seconded by Mr. Scott to approve the previously examined
vouchers #418 through 459 in the amount of $ 61 ,461 .49 .
Mr. Austic aye
Mr. Scott aye
Mr. Weatherby aye
Ms . Marino aye
Mr. Ellis aye
Adopted.
REPORTS OF REPRESENTATIVES
Tompkins County Board of Representative Peter Penniman absent.
Trumansburg Fire Department no one in attendance.
Planning Board Chair John Wertis absent.
Other -none heard.
TOWN REPORTS
Highway Superintendent James Meeker reported the highway crew stoned and oiled
Rabbit Run Road and Penn. Ave. ; installed a culvert pipe for a new field driveway on
Wilkins Road; helped Newfield do some stone and oiling; stoned and oiled Reynolds
Road; double surfaced treated Mekeel Road; sealed Cold Springs and sealed the paving
on Cayuga View Road. They are back in Enfield to help them pave. The Tow still has
Pine Ridge Road to pave but is waiting on the asphalt company, which is behind because
of the rain. Mr. Meeker inspected the TRA Development road . The paving and
Regular Town; Board Meeting 2
09/ 14/2004
shoulders are done and Mr. Meeker requested them to reshape and grade ditches and seed
more until he will accept it.
Attorney Wilson stated he has not received any papers in relationship to the road or the
lighting district and he has spoke with them a couple of time .
Mr. Meeker reported he had been in contact with the Trumansburg School and they will
not drive up the new road until the Town takes ownership, therefore the children have to
walk down and be picked up on Route 96 .
Mr. Meeker was asked what his opinion was of the road. Mr. Meeker stated they have
done a decentijob on the road but he did have a problem with them on the base material
on part of it. Before they paved it he had them strip the entire base out and dig down
further and replace sub-base and re-roll all of that and than bring in some bigger courser
material and than the top course went back on.
Mr. Ellis asked if there was a sidewalk.
Mr. Meeker stated there is no sidewalk and the Town does not require sidewalks on
Town roads .
Mr. Austic stated he had a discussion the other day with the developer as Code
Enforcement Officer for the Village and told them he could not give them a CO until the
developer decides what they are doing with the sidewalk. Originally in the plans the
sidewalks were to go along the road but the developer told Mr. Austic the Village had
exchanged the agreement to pay for the water pump system of $ 70,000 with not doing
sidewalks . The developer and the Village of Trumansburg are going to have a meeting to
resolve this . Mr. Austic stated the original plan had sidewalks but than in April on the
final plans the Village Planning Board took them out. The question is what happened in
between and Mr. Austic was not involved.
Mr. Wilson than stated it than becomes an issued of who will maintain the sidewalks .
Mr. Ellis asked about the CO for the buildings .
Mr. Austic stated the first building was issued a CO and the other building is due to be
finished in September.
Mr. Meeker stated the developer has spent more money on the road because he requested
additional work.
Mr. Austic said in the question of the sidewalks he does not know what the agreement is
between the Village and the developer. The Town does not require sidewalks on the
Town road and nor do we know what the liability or do we want the liability.
w lks but it does raise a question of
Mr. Wilson stated they did agree originally to do side a q
Y g
liability and maintenance .
Mr. Austic stated he could make the developer post a performance bond to complete
sidewalks before he issues a CO.
It was discussed it would make more sense to have the sidewalk come down their
easement they have for their utilities . It is a shorter and more direct route from the
buildings .
Code Enforcement Officer Alex Rachun reported the total number of building permits
issued for the month of August is five, two for single- family homes and three for
additions . There also was one area variance for the sub-division of a lot before the
Zoning Board of Appeals that was denied until more detailed plans can be presented. Mr.
Rachun will be attending schooling for fire inspection certification at the Fire Academy
along with the Deputy Zoning Officer and Supervisor Austic . Mr. Rachun reported the
Regular Town Board Meeting 3
09/ 14/2004
Cayuga Addiction Center is getting close to a final inspection and will soon receive their
CO .
Mr. Ellis asked Mr. Rachun if he could tell him how many houses had been built this
year. -
Mr. Rachun did not have information with him but he would provide it for the Board.
Town Clerk Marsha L. Georgia reported for the month of August she collected $6 , 148
total and turned $ 1008 . 01 for clerk fees and $ 390 for plumbing permits over to the
Supervisor along with her monthly report. A total of $4,408 . 69 was collected for
sporting licenses .
The Clerk' s office has been busy with the training with Williamson Law for the water
billing and also had the training with Neptune for the meter-reading program will
interface with the billing program . Mrs . Georgia hopes to have water bills out by the
middle of September.
The Board discussed amending the Local Water Law to have it mandatory that any new
homes built in the district would have to hook up to the water and also providing some
incentive to present residents to hook up . The Town sometimes gets low chlorine
readings because of the lack of users .
Board Members and Committees
Mr. Ellis had a question for Mr. Wilson about providing some information to him that
was attached to the correspondence about the e-mails . It was opinion #3752 and Mr.
Ellis needs another copy of this to read because part of it was missing. Mr. Wilson will
provide.
Mr. Wilson stated the Opens Meeting Law also provides for minutes to be posted as a
draft within two weeks of the meeting. This question came up with the Planning Board.
Mr. Ellis stated what he was reading sounds like it is not clear that boards have to have
minutes .
Mr. Wilson stated boards have to have minutes but the boards minutes do have to be a
transcription or stenographic record (verbatim) , minutes require attendance, resolutions,
who moved and seconded, who approved and the actual text of the motion. They do not
require discussions or a dialogue. It could say a discussion took place for fifteen minutes
but does not have to take that discussion down.
The Board can require the format of what they want in minutes even to the point of they
can require they be verbatim but the State Law does not require this . It requires the clerk
take down attendance, motions, resolutions and the votes on them, any business
conducted. It does not necessarily mean it is a live CNN congressional record of the
meeting. You can as a board, require anything you want to be put into the record. But
what Mr. Wilson is saying what ever the minutes are weather they are minimum of
maximum as the board decides to make them they do have to be posted within the two
weeks of the meeting at least as a draft .
Mr. Ellis asked Mr. Austic if he might be able to find some time for budget training?
Ms . Marino had previously talked to Mr. Austic about a morning for this. It was set up to
meet Friday morning at 8 am with Ms . Marino and Mr. Ellis
Supervisor Doug Austic reviewed his monthly financial report. Mr. Austic state there
would be some budget adjustments will have to be made in the near future. One of them
being the account for attorney has never been adjusted since the contract to pay Mr.
Wilson on a yearly basis .
Regular Town, Board Meeting 4
09/ 14/2004
Mr. Austic has request the department heads submit their requests for the 2005 budget .
These have to be returned to him by the 20th of September so he can prepare the budget .
The tentative budget will be presented to the clerk by the 30th of September and than the
clerk will distribute the tentative budget to the Town Board . Mr. Austic will also make
available to the Board any other requests that come from organizations such as the
library. The Board than can schedule as many Budget Workshops to review the budget
and make it preliminary and ready for a public hearing.
Mr. Ellis asked about any work sheets Mr. Austic might have for the water. Mr. Austic
will provide any information he has .
Mr. Austic stated the water department might have to hire a person and buy some other
supplies to dol the inspections .
OLD BUSINESS
Report On Office of Real Property Litigation
The Town received a bill for over $700 that was for the litigation of a property dispute
and/or assessment with NYSEG. Mr. Austic has the report that was sent to the Town for
anyone to review .
Other
No other old business .
NEW BUSINESS
Budget Process
Supervisor Austic stated he felt the budget process was previously covered and asked if
anyone had any further questions .
Ms . Marino has the budget schedule and was wondering if it would not be a good time to
schedule some meetings for the review. Ms . Marino stated in her schedule it states that
the clerk will present the budget to the Board at a meeting to be held on or before October
5th.
Mr. Austic stated the board will have the budget after September 30th and the Regular
Town Board meeting is October 12th. The Board will have the two weeks to review the
budget and at the meeting they can set some budget work sessions and/or discuss it at the
Regular Board Meeting.
Mr. Ellis stated he did not have his calendar with him tonight and therefore would be
difficult to schedule any meetings .
TCMOA Meeting .
Supervisor Austic announced the meeting of the Tompkins County Municipal Officers
Association to be held on September 20th, 2004 at Icabod ' s .
Stormwater Process
Deputy Supervisor Coogan was absent tonight and he knows more about where they are
in the process . Mr. Austic does know they have held several meetings and making
progress . His understanding is they have broken it down into what we can do and what
we cannot do and where we should do it and where we should not do it. They are talking
about 15 % or greater slopes, which is basically in the MS4 area.
Ms . Marino stated her understanding is they are looking at 7% to 14% also .
{
Regular Town Board Meeting 5
09/ 14/2004
Mr. Austic commented DEC does not a real clue as to what they are going to require and
they are changing their process . Until DEC makes some kind of decision the Town will
not know what will to required. The DEC may require the Town be responsible for
stormwater inspections- a lot of unanswered questions .
Town Hall Maintenance - Painting - Furnace -Floors
Mr. Austic stated back in 1996 when the building was renovated and added on to the
Town use the existing furnace although we were told it was undersized. We have
Hubbard Plumbing and Heating maintain the furnace and he is saying it should be
replaced . Hubbard' s gave us an estimate to replace the furnace//air conditioner, which is
around $ 10,000 but the ductwork is adequate .
The other two maintenance items is the exterior painting of the trim on the building and
stripping and re-waxing the floors . Mr. Austic does have an estimate for painting from
Denmark ' s .
Mrs . Georgia has gotten an estimate from one company for the floors and will get a
couple of others . The one she has is for $ 1 , 194 .
Mr. Austic feels we need to ask for other estimates on these three things and bring them
back to the Board .
Mr. Ellis moved, seconded by Mr. Weatherby to authorize Mr. Austic to ask for estimates
for the furnace, exterior painting, and the floor stripping.
Mr. Austic aye
Mr. Scott aye
Mr. Weatherby aye
Ms . Marino aye
Mr. Ellis aye
Adopted.
Mr. Ellis commented there still is a question about the courtroom bench. Mrs. Georgia
stated no one has given her a date to meet with Ithaca Millwork again. When she has that
she can arrange a time to talk to them .
Town Barn Roof
The roof at the Town Barns needs to be replaced and Mr. Austic Asked Mr. Meeker if we
should advertise to see if me could get estimates . Mr. Meeker feels that it to late this
year. Mr. Meeker stated we need better weather, years back there was a fire so there is a
lot of charred material . The roof needs to come off and all the charred material needs to
be replaced. Some of the rafters will need to be replaced so you will need several days to
complete without rain.
Mr. Scott stated the Town of Enfield put a new building and they received government-
matching funds . We may want to see if anything is available .
Mr. Meeker stated there used to be, under some of these plans, you could put up these
buildings but he thinks they have done away with because they do not feel the grant
money for a lot of this stuff should go for buildings or equipment .
Review of Zoning Ordinance SEQRA
The following changes were made to the State Environmental Quality Review Full
Environmental Assessment Form :
Page 1 of 21 — no changes
Page 2 of 21 — Description of Action : First sentence insert law after local . Last sentence
change it to read four existing PDD (to include Flo-Tech)
Regular Town Board Meeting 6
09/ 14/2004
Page 3 of 21 4#2 - Total acreage changes to 23 , 594 (change breakdown) - #9 change to
yes
Page 4 of 21 # 11 — undetermined # 14 — correct spelling of State highway
Page 4 of 21 _ # 17 a. & b . should be yes #20 — change to yes - B . 1 . a. —23 , 594
Page 9 of 21 #7 — This needs to be re-worded because it is taking about a 1/4 mile radius
of the Town. Have Mr. Frantz change .
Page 10 of 21 - # 12 a. - should be no and take out what next See D etc .
D. Informational Details
D-2 - second paragraph delete proposed and change to existing (check with George)
D-4 - change 2 ,000,000 to 2 . 0 million — change current zoning to proposed — next
paragraph delete extremely.
D-5 — first paragraph — second sentence — delete while and start sentence with the — delete
enormous and change too substantial and end sentence. Start a new sentence with
economic .
Part 2 — will be done after the public hearing.
PUBLIC COMMENTS - no public in attendance.
CORRESPONDENCE - previously discussed.
ADJOURNMENT
Hearing no further business Mr. Weatherby moved, seconded by Mr. Ellis to adjourn the
meeting. Unanimously approved . Meeting adjourned at 9 : 40 PM .
Respectfully 'submitted,
Marsha L. Georgia
Ulysses Towii Clerk
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