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Home My WebLink About2021-11-23-TB-FINAL-minutesTOWN BOARD MEETING Town of Ulysses November 23, 2021 Audio of the minutes are available on the website at ulysses.ny.us. The meeting was held via videoconference on the Zoom platform. Videoconference chat is saved in the appendix. Notice of Town Board meetings are posted on the Town’s website and Clerk’s board. CALL TO ORDER: Ms. Zahler called the meeting to order at 7:03pm. ATTENDANCE: The Town Clerk called the roll: TOWN OFFICIALS PRESENT: Supervisor- Nancy Zahler Board members- Michael Boggs, Katelin Olson, Rich Goldman, Mary Bouchard Town Clerk- Carissa Parlato Budget Officer- Michelle E. Wright Conservation & Sustainability Advisory Committee Chair- Roxanne Marino Planning Board Chair- Linda Liddle (at 7:07pm) APPROVAL OF AGENDA: RESOLUTION #214 of 2021: APPROVAL OF MEETING AGENDA BE IT RESOLVED that the Ulysses Town Board approve the agenda for Nov. 23, 2021. Moved: Mr. Goldman Seconded: Ms. Bouchard Zahler aye Olson aye Boggs aye Goldman aye Bouchard aye Vote: 5-0 Date Adopted: 11/23/21 PRIVILEGE OF THE FLOOR: (none) OLD BUSINESS: AUTHORIZING TOWN SUPERVISOR TO ENTER INTO FINANCE AGREEMENT TO PURCHASE 2022 MACK GRANITE RESOLUTION 2021-215: AUTHORIZING TOWN SUPERVISOR TO ENTER INTO FINANCE AGREEMENT TO PURCHASE 2022 MACK GRANITE WHEREAS, a total of $85,797 was budgeted into the appropriation line DA5130.2 Machinery EQ in the 2022 budget specifically for the 2022 Mack Granite, and WHEREAS, the Highway Superintendent has received a quote, dated 8/23/2021 with quote number CONW2021000450A544, for the replacement vehicle for Truck 10, the 2007 International (VIN# 1HTWZAHR57J462683), which is a planned purchase per the Highway Capital Equipment Plan, and WHEREAS, the 2022 Mack Granite will be financed at a flat 3-year payment plan of $84,921.78 per year, which was included in the Capital plan presented to the Board during budgeting season, and WHEREAS, no appropriation of equipment reserves in needed for this purchase, and WHEREAS, the quote includes all required add-ons for the functionality required by the department (front plow, wing, salt spinner, etc.), purchase of this vehicle to ensure availability of a reliable and vital piece of equipment for snow plowing, hauling stone, and WHEREAS, the source for these purchases and quotes is a vendor who has been awarded a Contract with Onondaga County (contract # 8996), the contract and quote listed is valid through June 23, 2023, per the Town’s Procurement Policy and General Municipal Law §103(3), purchases made using County or State contracts are exceptions to competitive bidding requirements, and WHEREAS, a significant lead time has been indicated by the vendor, and placing this order as soon as possible will help ensure a timelier delivery of the vehicle, and WHEREAS, the Ulysses Town Board has approved submission of a non-binding Letter of Intent on 11/9/2021, and WHEREAS, the three-year financing details have been presented to the Board, and WHEREAS, the first of 3 payments is due upon closing on the truck and the financing agreement, and WHEREAS, the Ulysses Town Board wishes to take advantage of the current interest rate as there have been indications that interest rates will rise in the near future, and WHEREAS, the first payment of $84,921.78 will be made from funds appropriated in the 2022 DA budget, and WHEREAS, KS State Bank is not only the sole source of financing for the Mack Granite manufacturer, but routinely works with New York State Towns and is familiar with the legal requirements of financing, and RESOLVED, that the Ulysses Town Board authorizes the Town Supervisor to sign the Formal Proposal for the three year Installment Purchasing Contract and further RESOLVED, that the Ulysses Town Board authorizes the Town Supervisor to finalize and sign the financing agreement contingent upon Town Attorney approval of the final financing contract. Moved: Ms. Bouchard Seconded: Mr. Goldman Zahler aye Olson aye Boggs aye Goldman aye Bouchard aye Vote: 5-0 Date Adopted: 11/23/21 CEMETERY BRIDGE UPDATE: Ms. Wright noted that they will be paving tomorrow as temps will be favorable. Will be finished on Dec. 15 with some touch ups in the spring. RESERVES UPDATES: Will be re-established at next meeting and summarized at the NEW BUSINESS: APPROVAL OF 2022-2024 COLLECTIVE BARGAINING AGREEMENT WITH TEAMSTERS LOCAL 317 RESOLUTION # 216 OF 2021: APPROVAL OF 2022-2024 COLLECTIVE BARGAINING AGREEMENT WITH TEAMSTERS LOCAL 317 WHEREAS, the employees of the Town Highway Department voted to affiliate with the Teamsters Union; and WHEREAS, the collective bargaining agreement approved for 2018-2020 was extended for 2021; and WHEREAS, the Town Board supports and appreciates our local union members and negotiated an agreeable contract for the period 2022-2024; now therefore be it RESOLVED, that the Ulysses Town Board approves the 2022-2024 Collective Bargaining Agreement; and further RESOLVED, that the Ulysses Town Board authorizes the Supervisor to sign the Agreement. Moved: Mr. Goldman Seconded: Ms. Bouchard Zahler aye Olson aye Boggs aye Goldman aye Bouchard aye Vote: 5-0 Date Adopted: 11/23/21 HONORING SARAH KOSKI FOR HER SERVICE TO THE TOWN OF ULYSSES RESOLUTION 2021-217: HONORING SARAH KOSKI FOR HER SERVICE TO THE TOWN OF ULYSSES WHEREAS Sarah Koski served as the Deputy Town Clerk from October 2015 to October 2021, and WHEREAS Sarah’s skill-set served the Town in a variety of ways including an aptitude for procurement policy and law, historic town legislation research, documentation, data management, mask making for the community and Town staff, Town Hall facility gardening, excellent customer service, general delightful disposition and a willingness to help with whatever was needed; now therefore be it RESOLVED that the Ulysses Town Board and staff extends our appreciation to Sarah Koski for her many contributions to the Town of Ulysses, and further RESOLVED that the Ulysses Town Board and staff wish Sarah happiness in the next adventure. Moved: Ms. Zahler Seconded: Mr. Goldman Zahler aye Olson aye Boggs aye Goldman aye Bouchard aye Vote: 5-0 Date Adopted: 11/23/21 DISCUSSION OF FUTURE BUSINESS: • Reserves: o Re-Stating The Intent Of The “A236 / A915 Assigned Funds o Establishing The “DB231 / DB879 Repair Reserve Fund o Establishing The “SW3-231 / SW3-883 Vehicle Reserve Fund” Of The Town Of Ulysses A Specific Capital Reserve Fund For The SW3 Fund Vehicle • Town board vacancy on Jan. 1, 2022 BRIEF REPORTS & ANNOUNCEMENTS Ms. Olson reported that an MOU has been agreed upon to help preserve Camp Barton for public use. A joint letter was sent to Gov. Hochul and Assemblywoman Kelles’ office requesting $2.5 million for this purpose. Ms. Olson also spoke to Senator Helming who is willing to follow up with the governor. DEC may be interested but would not want the land for recreational purposes. The group discussed how revenue would be generated from this location. Ms. Zahler shared the following: • Attorney search: in progress • Planner search- Ms. Gupta has accepted the position. She has an H-1B visa that allows her to work since she is not a US citizen. This requires some administration on the part of the town. • The final mortgage tax payment has been received and is higher than budgeted. Ms. Bouchard shared that the Habitat Committee met and approved additional signs. Mr. Goldman noted that the Planning Board passed the expansion of Spruce Row Campground. Ms. Marino noted that we have been awarded $5000 funds from NYSERDA and she completed the CWIO water survey based on info gathered from staff and committee volunteers. Ms. Parlato shared a new interactive zoning map that allows the public to click on their parcel and link directly to the zoning section for their parcel to view permitted uses, lot size requirements, etc. Ms. Zahler has reached out to NYSDOT regarding fixing the bump on Route 96 as a result of the culvert replacement this summer. Ms. Parlato added that recruiting for the deputy clerk vacancy is in process. Ms. Zahler added the following: • 3 way meeting scheduled for Grassroots, Village and town regarding the annexation petition that was filed and then retracted by Grassroots this summer. • Union contract has allowed a half day holiday on Christmas Eve and suggests that all employees be allowed that starting this year. APPROVAL OF MINUTES RESOLUTION # 218 of 2021: APPROVAL OF MINUTES RESOLVED, that the Ulysses Town Board approve the meeting minutes from both the 11/9 regular meeting and 11/16 special meeting. Moved: Ms. Bouchard Seconded: Mr. Goldman DISCUSSION: Mr. Boggs requested an amendment to change pages 5-6 from Ms. Boggs to Mr. Zahler aye Olson aye Boggs aye Goldman aye Bouchard aye Vote: 5-0 Date Adopted: 11/23/21 PRIVILEGE OF THE FLOOR: Ms. Marino shared her interest in participating in the comprehensive plan update and let the board know that she is interested in applying for the impending board vacancy. ADJOURN Mr. Goldman made a move to adjourn at 8:44pm. This was seconded by Ms. Bouchard and passed unanimously. Respectfully submitted by Carissa Parlato, Town Clerk 12/10/2021