HomeMy WebLinkAbout2021-11-09-TB-FINAL-minutesTOWN BOARD MEETING
Town of Ulysses
November 9, 2021
Audio of the minutes are available on the website at ulysses.ny.us.
The meeting was held via videoconference on the Zoom platform.
Videoconference chat is saved in the appendix.
Notice of Town Board meetings are posted on the Town’s website and Clerk’s board.
CALL TO ORDER:
Ms. Zahler called the meeting to order at 7:02pm.
ATTENDANCE:
The Town Clerk called the roll:
TOWN OFFICIALS PRESENT:
Supervisor- Nancy Zahler
Board members- Michael Boggs, Katelin Olson, Rich Goldman, Mary Bouchard
Budget Officer- Michelle E. Wright
Town Clerk- Carissa Parlato
Highway Superintendent- Scott Stewart
Planning Board Chair- Linda Liddle
Conservation & Sustainability Advisory Committee Chair- Roxanne Marino
OTHERS PRESENT:
Scott Doyle, Isabel Morse, Elijah, Cynthia Mannino
APPROVAL OF AGENDA:
RESOLUTION #199 of 2021: APPROVAL OF MEETING AGENDA
BE IT RESOLVED that the Ulysses Town Board approve the agenda for Nov.9, 2021 with the addition of
resolutions regarding creation of an EMS task force, budget modifications, and clean energy
communities.
Moved: Ms. Bouchard Seconded: Ms. Olson
Zahler aye
Olson aye
Boggs aye
Goldman aye
Bouchard aye
Vote: 5-0
Date Adopted: 11/9/21
PRIVILEGE OF THE FLOOR:
(none)
PRESENTATION: TOMPKINS COUNTY HAZARD MITIGATION PLAN (HMP)- Scott Doyle
Mr. Doyle shared a presentation on the county’s Hazard Mitigation Plan, the goal of which is to identify and
invest in disaster mitigation. When local municipalities adopt the plan, they become eligible for FEMA funds to
use on mitigation measures. HMP is one aspect of a larger Integrated Resiliency and Recovery Plan.
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Board members discussed and asked questions regarding how local plan could interface with state-defined
agricultural areas.
Mr. Stewart shared that he is working with county and local officials to identify the town’s role in mitigation.
NEW BUSINESS:
ADOPTION OF THE TOMPKINS COUNTY HAZARD MITIGATION PLAN: 2021 UPDATE
RESOLUTION 200 OF 2021: ADOPTION OF THE TOMPKINS COUNTY HAZARD MITIGATION PLAN: 2021
UPDATE
WHEREAS, all jurisdictions within Tompkins County have exposure to natural hazards that increase the
risk to life, property, environment, and the economy; and
WHEREAS, pro-active mitigation of known hazards before a disaster event can reduce or eliminate
long-term risk to life and property; and
WHEREAS, The Disaster Mitigation Act of 2000 (Public Law 106-390) established new requirements for
pre- and post-disaster hazard mitigation programs; and
WHEREAS, a Planning Partnership of all Tompkins County municipalities has been formed to pool
resources and create consistent mitigation strategies within Tompkins County; and
WHEREAS, the Planning Partnership has completed a planning process that engaged the public,
assessed the risk and vulnerability to the impacts of hazards, developed a mitigation strategy
consistent with a set of uniform goals and objectives, and created a plan for implementing, evaluating
and revising this strategy; and
WHEREAS, Town of Ulysses will consider this Plan during the implementation and updating of local
plans, and will incorporate the hazard assessment data, hazard vulnerabilities, and mitigation actions in
these plans, where applicable, now therefore be it
RESOLVED, the Town of Ulysses, as a participating jurisdiction in the Plan’s development, adopts the
Tompkins County Hazard Mitigation Plan: 2021 Update (the “Plan”) as the County’s Hazard Mitigation
Plan, and
RESOLVED, further, that Town of Ulysses will:
• Use the adopted Plan to guide pre- and post-disaster mitigation of the hazards identified;
• Coordinate the strategies identified in the Plan with other planning programs and mechanisms
under its jurisdictional authority;
• Continue its support of the Planning Partnership as described within the plan;
• Help to promote and support the mitigation successes of all participants in the Plan;
• Incorporate mitigation planning as an integral component of government and partners
operations; and
• Provide an update of the Plan no less than every five (5) years; and
RESOLVED further, that the Town Clerk shall send a certified copy of this resolution to the Tompkins
County Department of Planning and Sustainability.
Moved: Ms. Zahler Seconded: Mr. Boggs
Zahler aye
Olson aye
Boggs aye
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Goldman aye
Bouchard aye
Vote: 5-0
Date Adopted: 11/9/21
OLD BUSINESS:
AUTHORIZATION TO SIGN LETTER OF INTENT FOR 2022 MACK GRANITE
RESOLUTION 2021-201: AUTHORIZATION TO SIGN LETTER OF INTENT FOR 2022 MACK GRANITE
WHEREAS, the Highway Superintendent has received a quote for a 2022 Mack Granite, dated
11/5/2021 with quote number 1503 for the amount of $247,446.87, for the replacement vehicle for
Truck 10, the 2007 International (VIN# 1HTWZAHR57J462683), inclusive of all required accessories,
which is a planned purchase per the Highway Capital Equipment Plan; and
WHEREAS, the source for these purchases and quotes is a vendor who has been awarded a Contract
with Onondaga County (contract # 8996), and per the Town’s Procurement Policy and General
Municipal Law §103(3), purchases made using County or State contracts are exceptions to competitive
bidding requirements, now therefore be it
RESOLVED that the Town Board of the Town of Ulysses authorizes the Town Supervisor to sign a letter
of intent to purchase the 2022 Mack Granite.
Moved: Mr. Goldman Seconded: Ms. Bouchard
Zahler aye
Olson nay
Boggs aye
Goldman aye
Bouchard aye
Vote: 4-1
Date Adopted: 11/9/21
NEW BUSINESS:
AUTHORIZING USE OF FUNDS FROM THE TOWN OF ULYSSES DA233/DA878 HIGHWAY EQUIPMENT RESERVE
FUND TO PURCHASE EXCAVATOR IN 2022
RESOLUTION #202 OF 2021: AUTHORIZING USE OF FUNDS FROM THE TOWN OF ULYSSES
DA233/DA878 HIGHWAY EQUIPMENT RESERVE FUND TO PURCHASE EXCAVATOR IN 2022
WHEREAS, the Town Board adopted the 2022 budget for the Town on October 26, 2021 which includes
the appropriation of $73,293 from the Capital Equipment Reserve Fund DA878 for the purpose of
purchasing highway equipment in 2022; and
WHEREAS, this reserve appropriation is planned and accounted for in the multi-year capital plan
updated during budget season; and
WHEREAS, the balance at the end of the 2022 fiscal year in the DA233/DA878 Highway Equipment
Reserve Fund will be $209,901; and
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WHEREAS, pursuant to General Municipal Law §6-c, an expenditure from a capital equipment reserve
fund requires authorization by the Town Board, and such authorization is subject to a permissive
referendum; and
WHEREAS, the Town needs to purchase the following highway equipment: Volvo Hydraulic Crawler
Excavator in the amount of $126,651; and
WHEREAS, the purchase of the above-referenced equipment falls within the purposes for which the
DA233/DA878 Highway Equipment Reserve Fund was established;
NOW, THEREFORE, BE IT
RESOLVED, that the Ulysses Town Board authorizes the following expenditures from the Town of
Ulysses DA233/DA878 Highway Equipment Reserve Fund for the purchase of highway equipment:
$73,293 for the Volvo Hydraulic Crawler Excavator; and be it further
RESOLVED that, pursuant to General Municipal Law §6-c, this resolution is subject to a permissive
referendum; and be it further
RESOLVED that the Town Clerk will post and publish the following notice of the permissive referendum
in accordance to law and provide a copy of such notice to the Town Supervisor:
“NOTICE IS HEREBY GIVEN that at a regular meeting held on the 9th day of November, 2021,
the Town Board of the Town of Ulysses, New York duly adopted Resolution #202 of 2021, an
abstract of which follows below, which is subject to a permissive referendum pursuant to
General Municipal Law section 6-c.”?
The resolution authorizes the Town of Ulysses (“the Town”) to use up to $73,293 from the
Town of Ulysses DA233/DA878 Highway Equipment Reserve Fund.
The resolution shall take effect 30 days after adoption, i.e., on December 9, 2021, unless by
such date there is filed in the office of the town clerk a petition, signed, and acknowledged or
proved, or authenticated by electors of the town qualified to vote upon a proposition to raise
and expend money, in number equal to at least five percent of the total vote cast for governor
in the Town at the last general election held for the election of state officers, but not be less
than 100 in a town of the first class, protesting against the resolution and requesting that it be
submitted to the qualified electors of the town, for their approval or disapproval.”
Moved: Mr. Goldman Seconded: Ms. Bouchard
Zahler aye
Olson aye
Boggs aye
Goldman aye
Bouchard aye
Vote: 5-0
Date Adopted: 11/9/21
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AUTHORIZATION OF FUNDING FOR 2021 WINTERFEST
Winterfest Coordinator, Ms. Mannino, shared that vendors have been giving if they can but some are unable
to. The committee has been creative about cutting costs to put on this year’s event.
RESOLUTION #203 OF 2021: AUTHORIZATION OF FUNDING FOR 2021 WINTERFEST
WHEREAS, for 25 years, the Winterfest has been an annual event that brings our diverse community
together, with the exception of 2020, when COVID-19 prevented group gatherings, and
WHEREAS, the 2021 Winterfest organizing committee operating under the fiscal sponsorship of the
Village of Trumansburg has requested $1,000.00 to partially fund the festivities, including a Spirit of
Tompkins Community Photo, to be held on Main Street in Trumansburg on Saturday, December 4th
from 2-5pm, now therefore be it
RESOLVED, that the Ulysses Town Board approves $1,000 to help support the 2021 Winterfest payable
to the Village of Trumansburg and further
RESOLVED, as a co-sponsor of the event, the Town will help to promote the Winterfest on its website
and Town Newsletter.
Moved: Mr. Goldman Seconded: Mr. Boggs
Zahler aye
Olson aye
Boggs aye
Goldman aye
Bouchard aye
Vote: 5-0
Date Adopted: 11/9/21
REQUESTING A NYS EMS TASK FORCE
RESOLUTION 204 OF 2021: REQUESTING A NYS EMS TASK FORCE
WHEREAS, the Town of Ulysses recognizes that ambulance services provide critical emergency health
care, particularly in rural communities; and,
WHEREAS, the Town of Ulysses understands that rural ambulance departments are under
unprecedented financial stress which is causing many rural services to close which forces others to
take on ever-larger service areas, which negatively impacts response times and the overall service
provided to residents; and,
WHEREAS, these pressures on the availability of ambulance services creates issues with the equitable
distribution of emergency healthcare that disproportionately affects low income and disadvantaged
communities in remote areas of NY State; and,
WHEREAS, the Village of Trumansburg EMS Department budget, the service provider for Town of
Ulysses residents, has increase by more than 40% in the past five years, causing a regressive tax burden
on low-income households; and,
WHEREAS, the foregoing issues are shared by rural municipalities and EMS/ambulance departments
throughout New York State; NOW
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THEREFORE, BE IT RESOLVED, that the Town of Ulysses requests that the Honorable Kathy Hochul,
Governor of the State of New York, sign pending legislation establishing the New York State Rural
Ambulance Task Force, Senate Bill S3503C; and,
BE IT FURTHER RESOLVED, that a copy of this resolution be sent to Governor Hochul, Senator Hinchey,
Senator Helming, Senator Oberacker, Senator O’Mara and Assemblymember Kelles, and the Village of
Trumansburg.
Moved: Mr. Goldman Seconded: Mr. Boggs
Zahler aye
Olson aye
Boggs aye
Goldman aye
Bouchard aye
Vote: 5-0
Date Adopted: 11/9/21
AUTHORIZATION TO REQUEST $5000 IN CLEAN ENERGY COMMUNITIES FUNDING TO SUPPORT PURCHASE
OF AN LECTRIC TOWN VEHICLE
RESOLUTION # 205 OF 2021: AUTHORIZATION TO REQUEST $5,000 IN CLEAN ENERGY COMMUNITIES
PROGRAM FUNDING TO SUPPORT THE PURCHASE OF AN ALL-ELECTRIC TOWN VEHICLE
WHEREAS, the Town of Ulysses authorized the Conservation and Sustainability Advisory Committee to
conduct a town-wide Clean Heating and Cooling Campaign during 2021; and
WHEREAS, their creative outreach efforts to educate our residents about clean energy alternatives
encouraged many people to sign up to explore clean heating and cooling technology in their homes
and/or businesses; and
WHEREAS, in recognition of our Town’s successful campaign, the New York State Clean Energy
Communities Program has notified the Town of Ulysses that it is eligible for $5,000 to be used to
support other energy-savings initiatives consistent with the Town’s overall clean energy plans; and
WHEREAS, the Town Board plans to purchase an all-electric vehicle for the Town to use during Code
and Zoning site visits in 2023; and
WHEREAS, by applying for the funding now, the Town has the flexibility to use the funds in 2023 to
purchase a zero-emissions vehicle; now therefore be it
RESOLVED, that the Ulysses Town Board hereby authorizes the Conservation and Sustainability
Advisory Committee and the Town Supervisor to submit an application requesting $5,000 in 100%
funding for the purpose of purchasing a zero-emissions vehicle for Town use; and further
RESOLVED, that the Town Board authorizes the Town Supervisor to sign a letter of support for the
project.
Moved: Ms. Zahler Seconded: Ms. Bouchard
Zahler aye
Olson aye
Boggs aye
Goldman aye
Bouchard aye
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Vote: 5-0
Date Adopted: 11/9/21
CONSENT AGENDA:
RESOLUTION 2021-206: ESTABLISHING THE STANDARD WORK DAY FOR ELECTED OFFICIALS
BE IT RESOLVED, that the Town of Ulysses / 30607 hereby establishes the following standard work days
for these titles and will report the officials to the New York State and Local Retirement based on their
record of activities:
Name
NYSLRS
ID
Title
Current
Term
Begin &
End
Stand
ard
Work
Day
Record
of
Activiti
es
Pay
Frequen
cy
Elected Officials:
Michael Boggs R13081477 Town Councilperson 1/2020-
12/2024
6 4.71 Monthly
Mary Bouchard R10882618 Town Councilperson 1/2021-
12/2021
6 3.94 Monthly
Katelin Olson R13072032 Deputy Town
Supervisor
1/2020-
12/2024
6 7.50 Monthly
Elected Officials, continued:
Carissa Parlato R11051593 Town Clerk 1/2018-
12/2021
8 20.00 Bi-weekly
Thomas Schlee R10264535 Town Justice 1/2021-
12/2025
6 6.22 Bi-weekly
Scott Stewart R12711460 Town Highway
Superintendent
1/2020-
12/2024
8 21.69 Bi-weekly
RESOLUTION 2021-207: ESTABLISHING THE STANDARD WORK DAY BY POSITION FOR THE NEW YORK
STATE AND LOCAL RETIREMENT SYSTEM:
WHEREAS, The New York State and Local Employees’ Retirement System (NYSLRS) requires local
municipalities to establish, by resolution, a standard work day for each position; and
WHEREAS, the NYSLRS Standard Work Day represents what would be full time for each position;
NOW, THEREFORE,
BE IT RESOLVED that the Town Clerk will provide a certified resolution to the Town Bookkeeper to
provide to the New York State and Local Retirement System, and further
RESOLVED that the Town of Ulysses, Location code 30607, hereby establishes the following standard
work days for its employees and will report days worked to the New York State and Local Employees’
Retirement System based on the time keeping system or the record of activities maintained and
submitted by these members to the clerk of this body:
Tompkins County Job Title Town of Ulysses Job Title Standard
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Work Day
(Hrs/Day)
Town Supervisor Town Supervisor 6
Deputy Town Supervisor Deputy Town Supervisor 6
Project Assistant Budget Officer/Special Projects 6.5
Town Councilpersons Town Councilperson 6
Town Justice Town Justice 6
Court Clerk Court Clerk 8
Town Clerk Town Clerk 8
Deputy Town Clerk Deputy Town Clerk 6
Town Highway Superintendent Highway Superintendent 8
Motor Equipment Operator Highway Staff 8
Deputy Town Highway Superintendent Deputy Highway Superintendent 8
MEO/Water/Sewer Maintenance Worker Highway Staff/ Water District Operator 8
Laborer Seasonal Highway Laborer 8
Distribution Operator Assistant Water District Laborer 8
Bookkeeper to the Supervisor Bookkeeper 6
Code/Fire Enforcement Officer Code/Fire Enforcement Officer 7
Environmental Planner Environmental Planner/ Zoning Officer 8
Typist – Part Time
Planning Board/BZA/2nd Deputy Town
Clerk 8
Director of Recreation (Part Time or
Seasonal) Director of Recreation 6
Camp Director (Seasonal) Camp Director 8
Assistant Camp Director (Seasonal) Assistant Camp Director 8
Recreation Assistant (Seasonal) Recreation Assistant/Camp Counselor 8
Project Assistant Youth Employment Program Workers 8
RESOLUTION 2021-208: AUTHORIZATION TO CREATE PART-TIME PLANNER SALARY- UPDATED
WHEREAS, the Town of Ulysses has a vacancy in the position of Environmental Planner and
WHEREAS, until the Town Board re-assesses its planning needs and advertises for a replacement, the
Town has an obligation to respond to those in the community who need professional advice on land
use matters, zoning, and planning, and
WHEREAS, on June 8th the Ulysses Town Board authorized the Supervisor to hire a part-time temporary
Planner to provide basic professional services to applicants and to the Planning Board and Board of
Zoning appeals for approximately 10-15 hours/week for the period beginning November 2, 2021 if
needed from the existing personal services line, and
WHEREAS, the duties and responsibilities performed on behalf of the Town are most appropriately
provided by an employee rather than by an individual paid on a contractual basis, and
WHEREAS, the current salary is insufficient to maintain John Zepko as the part-time temporary Planner,
and
WHEREAS, the Town wishes to retain the expertise of current the part-time temporary Planner to
handle inquiries and applications to the Planning Board and BZA and to provide coaching and
consultation services to the new full-time Planner, now therefore be it
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RESOLVED, that the Town of Ulysses authorizes the Supervisor to negotiate an acceptable salary that
stays within the total available in the Planner/Zoning Officer Personal Services line for these part-time
duties and to update the MS428 form with Tompkins County Human Resources.
RESOLUTION 2021-209: SCHEDULING OF TOWN BOARD MEETINGS
RESOLVED, that the Ulysses Town Board cancels its December 28th meeting, and further
RESOLVED, that the Ulysses Town Board schedules in 2022 Organizational Meeting for Wed. January 5,
2022 @ 8:00AM
Moved: Mr. Goldman Seconded: Ms. Bouchard
Zahler aye
Olson aye
Boggs aye
Goldman aye
Bouchard aye
Vote: 5-0
Date Adopted: 11/9/21
BRIEF REPORTS & ANNOUNCEMENTS
Ms. Koreman shared the following:
• The TC budget forum was held tonight and final vote will be 11/16 with 0% tax increase
• An RFP has been announced to hire someone to manage Community Recovery Funds ($6.5 million)
• Health Dept held a town hall on vaccinations for 5-11 year olds
• Trying to vaccinate kids by Thanksgiving
• Will do a study on municipal code officials and potential for shared services
Ms. Liddle shared that the Planning Board approved the Spruce Row expansion.
Ms. Bouchard reported the following:
• Noise ordinance- has a draft
• MLK celebration group to plan a local event on Sunday, January 16 at the conservatory
• She attended village meetings where the following topics were discussed:
o ARPA funds
o INHS purchase of Auble’s Trailer Park
o Getting an estimate for new fire hall on that rented INHS property
o Comp plan public hearing
Ms. Olson reported that an MOU has been agreed upon to help preserve Camp Barton for public use.
Ms. Zahler shared:
• Draft union contract is available and near ready for approval
• Historian has planned a historic marker unveiling event for the Cayuga Nature Center (former Cayuga
Preventorium) on Sat. Nov. 19
• Re: parking on Falls Rd: courtesy ticket was created. Staff encouraged to share them on cars
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APPROVAL OF MINUTES
RESOLUTION # 210 of 2021: APPROVAL OF MINUTES
RESOLVED, that the Ulysses Town Board approve the meeting minutes from both the 10/26 Public
Hearing and regular meeting.
Moved: Ms. Bouchard Seconded: Mr. Goldman
Zahler aye
Olson aye
Boggs aye
Goldman aye
Bouchard aye
Vote: 5-0
Date Adopted: 11/9/21
BUDGET MODIFICATIONS:
RESOLUTION # 211 of 2021: BUDGET MODIFICATIONS
RESOLVED that the Ulysses Town Board approve the following budget modifications:
A FUND BUDGET MODIFICATIONS
Account # Account Name Current Budget Increase /
Decrease Budget Mod
Request Post Modification
Budget
A1620.41
Town Hall CE-EV Charging
Station $ - Increase
$
658.00 $ 658.00
Newly created line with previously unbudgeted expense.
Account # Account Name Current Budget Increase /
Decrease Budget Mod
Request Post Modification
Budget
A7550.4 Celebrations CE $ 1,000 Increase
$
250.00 $ 1,250.00
Winterfest is a go, it was previously thought that this community event would not occur--overage due to
unbudgeted Town contribution to class of 2021 commemorative Main Street banners.
Account # Account Name Current Budget Increase /
Decrease Budget Mod
Request Post Modification
Budget
A1990.4 Contingency Account $ 8,240.00 Decrease
$
908.00 $ 7,332.00
See above.
Account # Account Name Current Budget Increase /
Decrease Budget Mod
Request Post Modification
Budget
A7020.42 Recreation CE $ 13,381.00 Increase
$
164.27 $ 13,545.27
Second year of programming, still on learning curve for annual expenses.
Account # Account Name Current Budget Increase /
Decrease Budget Mod
Request Post Modification
Budget
A7020.121
Rec PS - Summer Camp
Staff $ 46,419.00 Decrease
$
164.27 $ 46,254.73
This line will be underspent, year to date balance as of October financial report = $31,372
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SW3 FUND BUDGET MODIFICATIONS
Account # Account Name Current Budget Increase /
Decrease Budget Mod
Request Post Modification
Budget
SW3-
8340.47 Bolton Point Service CE $1,715.50 Increase $748.50 $2,464.00
Labor charges associated with Route 96 water main relocation.
Account # Account Name Current Budget Increase /
Decrease Budget Mod
Request Post Modification
Budget
SW3-
8340.49 Trans&Dist -Engineering $1,780.50 Increase $1,485.00 $3,265.50
Engineering expenses associated with out of district users ($165 not reimburseable), Smart Start
extension, custody meter project budget estimates.
Account # Account Name Current Budget
Increase /
Decrease
Budget Mod
Request
Post Modification
Budget
SW3-
8340.48 Watermain breaks CE $2,221.87 Decrease $2,221.87 $0.00
No breaks as of yet this year. Please note that the 2022 SW3 budget will include a contingency account.
Account # Account Name Current Budget Increase /
Decrease Budget Mod
Request Post Modification
Budget
SW3-
8340.11 Trans&Dist Laborer PS $218.50 Decrease $11.63 $206.87
No breaks as of yet this year. Please note that the 2022 SW3 budget will include a contingency account.
Moved: Mr. Goldman Seconded: Ms. Bouchard
DISCUSSION:
Mr. Boggs stated that he believes the charges associated with the NYS DOT Route 96 culvert project
should come out of the highway fund rather than water. Other Board members discussed and
concurred that the expenses were incurred to protect the water line during the state-initiated project,
rather than a Town Highway project and are budgeted appropriately.
Zahler aye
Olson aye
Boggs nay
Goldman aye
Bouchard aye
Vote: 4-1
Date Adopted: 11/9/21
Mr. Boggs left the meeting at this time (9:02pm)
PAYMENT OF CLAIMS:
RESOLUTION # 212 of 2021: PAYMENT OF CLAIMS
RESOLVED that the Ulysses Town Board has reviewed and approves payment of claims for: the HB fund
(Cemetery Bridge Replacement Project) vouchers 29 and 30 in the amount of $174,480.02 and for All
other funds vouchers numbered 443 through 493 in the amount of $494,507.42.
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Moved: Ms. Zahler Seconded: Mr. Goldman
DISCUSSION: Ms. Bouchard questioned the disability payment for elected officials since they get paid
anyway even if out sick. Supervisor Zahler will follow up to correct this and hopefully save the Town
funding.
Zahler aye
Olson aye
Boggs absent
Goldman aye
Bouchard aye
Vote: 4-0
Date Adopted: 11/9/21
PRIVILEGE OF THE FLOOR:
Isabel & Elijah, students visiting the Town Board meeting, were welcomed and gave thanks for being
welcomed to the meeting.
EXECUTIVE SESSION:
Mr. Goldman moved to go into Executive Session at 9:08pm for the purpose of discussing the appointment of
a particular person. This was seconded by Ms. Bouchard and passed unanimously.
The board came out of Executive Session at 9:43pm
ADJOURN
Mr. Goldman made a move to adjourn at 9:43pm. This was seconded by Ms. Bouchard and passed
unanimously.
Respectfully submitted by Carissa Parlato, Town Clerk
11/17/2021
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APPENDIX:
(Chat function transcript from Zoom)
01:32:28 Elijah: A few students are here for a class!
01:35:18 Katelin Olson: Welcome, students! We’re delighted to have you.
01:42:44 Michael Boggs: Students: Do you get extra credit of you speak in the public meeting?
01:44:48 Isabel Morse: No, it is a requirement for class to learn about our local government. Thank for
you for allowing us to listen.
Town of Ulysses Recreation Department Brief
November 7, 2021
Created by: Will Glennon, Recreation Director
Fall Programs: Concluded as of November 7th
●Cross Country Program
○Program concluded on Wednesday, October 13th.
○Hosted XC meet for a total of 29 runners.
○Three distances of .5 mile, 2k, and 3k.
●Recreation Soccer Program
○Program concluded on November 7th.
○Extremely wet weather impacted some practices and games.
○Next fall the program will incorporate both a 4th/5th grade team and a K-1
program.
Winter Programs
●Registration for the youth basketball program for students in grades 3-6 opened on
November 1st.
○Team based program with two practices per week and games scheduled to be
played on Saturdays in Trumansburg and surrounding area schools. Gym space
at Trumansburg HS/MS/ES has been approved.
○Participants will be provided with reversible game tank tops.
○Coaches have been recruited for all boys levels and for the 6th grade girls level.
■Practice schedule for coaches currently being scheduled.
○Remaining coaches are currently being recruited for remaining open levels.
○Games will be scheduled to begin in January.
○Program will host a boys tournament the weekend of February 18-20. We will
host the girls tournament on February 25-27. Tournament games will take place
at both the middle and high school gyms.
○Currently we have 29 participants registered. Total registration fees collected:
$2250.00.
●Youth basketball clinic for students in grades 1-3 and 4-6
○Clinic will be held on Saturdays beginning on December 4th.
○The program will be held at the high school gym. Grades 1-3 will practice from
9-10:15 am and grades 4-6 will practice from 10:30-11:45 am.
○All participants will receive a t-shirt.
○Program will be instructed by the Trumansburg high school JV boys basketball
coach Erick Whelpley.
Town of Ulysses Clerk’s Office
MONTHLY REPORT for OCTOBER 2021
Submitted by Carissa Parlato
LICENSES/PERMITS issued: #
Sporting licenses MANY
Disabled parking permits 9
Dog licenses and renewals 50
Marriage licenses 4
Plumbing permits 2
Address assignments 0
Notarizations 6
FOIL requests-received 1
FOIL requests-completed 1
CLERK’s OFFICE TASKS:
• Routine tasks:
o retrieved, sorted, vouchered mail, answered inquiries on various topics, attended town board
meetings and took minutes, kept website current, provided notary services, issued marriage &
dog licenses and disabled parking permits, collected building & zoning fees, assigned new
addresses as requested, participated in weekly Supervisor/Clerks office meetings, sent weekly
e-newsletter messages to residents including COVID resources, contract management,
coordinated building use/equipment sign out
• Fielded Planning & Zoning inquiries & assisted Planner with meeting and neighbor notices
• Deputy Clerk resignation - exit tasks & position posting
• Coordinate/track annual staff training
WATER DISTRICT TASKS:
• Tracked water usage/testing/consumption/billing for annual spreadsheet
• Collected and posted water payments
• Reconcile accounts with bookkeeper
• Relevy delinquent bills
• Attend WIIA/EFC water grants webinar
HABITAT NATURE PRESERVE COMMITTEE:
• Guided bird/plant walk on 10/2
OTHER COMMITTEES/ASSOCIATIONS:
• Health consortium- attend 10/7 mtg
FINANCIAL REPORT:
$5318.00 TOTAL Clerk fees & licenses collected
$4227.26 stays in the town
$1090.74 goes to the state
$3397.00 Building & Zoning fees collected (included
in total amount above)
Town of Ulysses
October 2021 Financial Statements
Financial Highlights
Prepared by Blixy Taetzsch, 11/2/2021
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Balance Sheet
As detailed in the Supervisor’s Report, total cash balances as of 10/31/2021 were $3,284,389.45, an increase of
$49,433.88 from last month. A couple of notable changes this month:
• Mortgage Tax payment in the amount of $67,312.88 was received, making the total for the year $138,095.67,
exceeding the budget by $48,095.67.
• Sales tax payments – August and September payments were received in October.
• Large payment to Seneca Stone ($109,115.86) in DB fund for highway improvements (CHIPS funded).
There were no other significant changes in assets or liabilities to report this month other than typical operational activity.
Income Statement
As noted in my previous financial reports, the income statement continues to look excellent, with anticipated excess
revenues, and overall spending mostly on track or under budget. I have included the same analytical review that I prepared
last month, highlighting areas of difference from budget. In the revenue analysis below, note that sales tax and mortgage
tax revenues now exceed the budgeted amount for the year.
Town of Ulysses - Analytical Review 17%Percent of Year Remaining
Revenue Earned as of Budget % of Budget
Revenues Budget 10/31/2021 Balance Unearned Comments
A -General Fund - Townwide 955,929.00$ 955,022.95$ 906.05$ 0.1%
Material Differences
Sales Tax 233,716.00$ 260,726.36$ (27,010.36)$ -11.6%Payments through September are reflected
Mortgage Tax 90,000.00$ 138,095.67$ (48,095.67)$ -53.4%Full amount for 2021 received (2 payments)
Park and Recreation Charges 99,100.00$ 54,095.50$ 45,004.50$ 45.4%Fall/Winter activities remaining
Fines and Forfeited Bail 15,000.00$ 24,614.42$ (9,614.42)$ -64.1%Revenue through September is reflected
B - General Fund - Part Town 169,198.00$ 188,943.28$ (19,745.28)$ -11.7%
Material Differences
Sales Tax 142,898.00$ 159,412.57$ (16,514.57)$ -11.6%Payments through September are reflected
DA - Highway Fund - Townwide 417,312.00$ 401,725.45$ 15,586.55$ 3.7%
Material Differences
Sales Tax 68,905.00$ 76,868.27$ (7,963.27)$ -11.6%Payments through September are reflected
DB - Highway Fund - Part Town 280,014.18$ 50,766.81$ 229,247.37$ 81.9%
Material Differences
Sales Tax 61,241.00$ 68,318.57$ (7,077.57)$ -11.6%Payments through July are reflected
NYS CHIPS 217,165.18$ -$ 217,165.18$ 100.0%Funds claimed after work complete
SM - Ambulance District 413,918.00$ 381,521.58$ 32,396.42$ 7.8%
Material Differences
Ambulance Charges 76,802.00$ 53,133.56$ 23,668.44$ 30.8%Payments through September are reflected
Excess Revenue Expected
Revenue Shortfall Expected
Revenue Expected as Planned
Town of Ulysses
October 2021 Financial Statements
Financial Highlights
Prepared by Blixy Taetzsch, 11/2/2021
2
The table below reflects spending by fund in total, and by object of expense (personnel, equipment, contractual, and
benefit spending). As you can see, spending continues to be below budget pretty much across the board, with no areas
noted where spending may exceed the overall budget plan. As with the revenue analysis, I did not include funds that were
essentially operating as expected, nor did I include capital projects.
Town of Ulysses - Analytical Review 17%Percent of Year Remaining
Expenditure Expended Budget % of Budget
Expenditures Budget 10/31/2021 Balance Unspent Comments
A -General Fund - Townwide 1,024,547.00$ 710,205.85$ 314,341.15$ 30.7%
By Object of Expense
Personnel 470,193.64$ 364,723.85$ 105,469.79$ 22.4%
Equipment 40,932.00$ 15,123.44$ 25,808.56$ 63.1%Tank refurbished in 2022, rather than 2021
Contractual 344,947.36$ 249,395.62$ 95,551.74$ 27.7%
Employee Benefits 171,474.00$ 80,962.94$ 90,511.06$ 52.8%NYS Retirement to be paid 12/21
B -General Fund - Part Town 263,498.00$ 102,290.03$ 161,207.97$ 61.2%
By Object of Expense
Personnel 108,211.00$ 72,053.02$ 36,157.98$ 33.4%Position vacancy - Planner
Contractual 93,965.00$ 11,616.48$ 82,348.52$ 87.6%Attorney, Engineer, Software, Contingency
Employee Benefits 61,322.00$ 18,620.53$ 42,701.47$ 69.6%Position vacancy, NYS Retirement, HI
DA -Highway Fund - Townwide 539,582.00$ 253,160.45$ 286,421.55$ 53.1%
By Object of Expense
Personnel 126,590.00$ 64,693.57$ 61,896.43$ 48.9%Position vacancy - MEO, OT for snow removal
Equipment 72,500.00$ 6,925.00$ 65,575.00$ 90.4%F550 Truck purchase deferred to next year
Contractual 254,000.00$ 132,049.37$ 121,950.63$ 48.0%
Employee Benefits 86,492.00$ 49,492.51$ 36,999.49$ 42.8%Position vacancy - MEO, NYS Retirement
DB - Highway Fund - Part Town 413,215.18$ 302,865.95$ 110,349.23$ 26.7%
By Object of Expense
Personnel 88,000.00$ 65,560.16$ 22,439.84$ 25.5%
Capital Improvements 217,165.18$ 168,129.26$ 49,035.92$ 22.6%CHIPS Spending*
Contractual 50,000.00$ 32,279.37$ 17,720.63$ 35.4%
Employee Benefits 58,050.00$ 36,897.16$ 21,152.84$ 36.4%NYS Retirement to be paid 12/21
* Assume spending will occur prior to 12/31
Expenditure on track/as expected
Anticipated Savings
Town of Ulysses
October 2021 Financial Statements
Financial Highlights
Prepared by Blixy Taetzsch, 11/2/2021
3
One can also look at expenditures by function as summarized below for the A, B, DA, and DB funds. These totals are
also displayed in the financial statements.
Town of Ulysses - Analytical Review 17%Percent of Year Remaining
Expenditure Expended Budget % of Budget
Expenditures Budget 10/31/2021 Balance Unspent Comments
A -General Fund - Townwide 1,024,547.00$ 710,205.85$ 314,341.15$ 30.7%
By Function of Expense
General Government Support 504,321.00$ 366,386.28$ 137,934.72$ 27.4%Savings in contractual spending
Public Safety 18,134.00$ 15,125.53$ 3,008.47$ 16.6%
Transportation 113,657.00$ 74,693.09$ 38,963.91$ 34.3%Equipment spending deferred
Economic Assistance and Opportunity 6,575.00$ 6,575.00$ -$ 0.0%
Culture and Recreation 204,574.00$ 158,813.23$ 45,760.77$ 22.4%
Home and Community Services 8,812.00$ 7,649.78$ 1,162.22$ 13.2%
Employee Benefits 171,474.00$ 80,962.94$ 90,511.06$ 52.8%NYS Retirement to be paid 12/21
B -General Fund - Part Town 263,498.00$ 102,290.03$ 161,207.97$ 61.2%
By Function of Expense
General Government Support 57,500.00$ 7,812.50$ 49,687.50$ 86.4%Attorney, Engineer, Contingency
Public Safety 55,846.00$ 36,592.51$ 19,253.49$ 34.5%Savings in contractual spending
Home and Community Services 88,830.00$ 39,264.49$ 49,565.51$ 55.8%Position vacancy; Deferred software purchase
Employee Benefits 61,322.00$ 18,620.53$ 42,701.47$ 69.6%Position vacancy, NYS Retirement, HI
DA -Highway Fund - Townwide 539,582.00$ 253,160.45$ 286,421.55$ 53.1%
By Function of Expense
Transportation 450,700.00$ 203,483.63$ 247,216.37$ 54.9%Position vacancy, Deferred equipment spending
Home and Community Services 2,390.00$ 184.31$ 2,205.69$ 92.3%
Employee Benefits 86,492.00$ 49,492.51$ 36,999.49$ 42.8%Position vacancy - MEO, NYS Retirement
DB - Highway Fund - Part Town 413,215.18$ 302,865.95$ 110,349.23$ 26.7%
By Function of Expense
Transportation 355,165.18$ 265,968.79$ 89,196.39$ 25.1%CHIPS Spending*
Employee Benefits 58,050.00$ 36,897.16$ 21,152.84$ 36.4%NYS Retirement to be paid 12/21
* Assume spending will occur prior to 12/31
Expenditure on track/as expected
Anticipated Savings
Highway Report November 2021
ROAD WORK:
Installed NO Parking signs along Falls Rd
Help County with Shoulders
Had 4 Inches of Rain, had minor flooding on Agard, Falls and Curry Roads
Diched portion of Falls Road to allow better flow
Paved Wilkins and Boyd Hill Roads
County will help with shoulders on Wilkins and Boyd Hill roads week of the 8th November
TRUCK REPAIR:
T10, T21, T5 inspected
Wiring on T10
Greased Trucks and Started to turn trucks over for winter
MISC:
CHIPS turned in for reimbursement
Training (Confined Space) for water credits
Page 1 of 3
Report to Town Board
Work between: 10/9 – 11/5/21
Meeting date: 11/9/2021
Submitted by Michelle E. Wright
Emergency Related
• Tasks and communications pertaining to my work specifically have drawn down to near close regarding
emergency related work activities.
Active Grant Updates
• Cemetery Road Bridge over Trumansburg Creek (NYSDOT 95% funded with FHWA money, Barton &
Loguidice Engineers)
o Arch units set
o Internal activities:
10/12 & 11/3/2021 Progress Meeting minutes included at the end of this document
Neighbor communications re: arch setting day
On-going reimbursement communications
Routine banking work activity
Cash flow related work: fund balance borrow, resolution, etc.
Cemetery Bridge Project Timeline
When What Status
September 2018 Project Awarded Bridge NY Funding Complete
October 2018 Project Added to STIP/TIP Complete
January 2019 State-Local Agreement Executed Complete
January 2019 Design Consultant Contract Executed Complete
January 2020 Design sent to NYSDOT for review Complete
March 2, 2020 Public Meeting Meeting held 3/2
January 2021 ROW Acquisition Completed Complete
11/10/2020 ADP Complete Complete
12/28/2020 PS&E Submitted Complete
January 2021 PS&E Approved by County & State Complete
April 2020 Construction Phase Authorized Complete
April 2020 Advertisement Complete
5/14/2021 Bid opening Complete
Spring 2021 Letting Complete
7/7/2021 Pre-Construction Meeting Complete
7/19/2021 Begin Construction In progress
Fall 2021 Construction complete TBA
• WD #3 WIIA Grant (EFC funded, MRB Engineers)
o Internal activities
None during this work period
o Engineer update:
Guardrail installation:
• Due to extended lead times created by the COVID emergency, timing on
guardrail material availability and subsequent installation will be forthcoming.
Page 2 of 3
Other Work
Miscellaneous
• 11/2 not in office: poll worker
• Updated digital logo work finalized
o Voucher for work in this month’s payment cycle
• Standing weekly meetings: Clerk’s office, Supervisor
• Coverage in Clerks office 11/3-11/5
• 10/29 exit interview with Deputy Clerk, along with several other internal meetings regarding the
transition
Bookkeeper Supervision
• Weekly meeting on Wednesday
• NYSLRS standard work day
Insurance Related
• On-going communications and work activities pertaining to insurance renewal, applications, and
brokerage changes
• Insurance applications for 2022 coverage
Financially Related
• Continued general assistance with voucher / procurement process
• CHIPs reimbursement documentation support to Highway Superintendent
• Communications with WLB regarding budget projection module development
• Highway equipment procurement work
• 2020 Recreation Department reconciliation document creation and financial data work
• 2015-YTD financial data backup provided to Clerks
Budget Related
• 2021 budget modifications
• 2021 EOY projections monitoring document creation
• 2022 Budget Development
o STB meetings 10/14 & 10/15
o Budget detail finalization, data management and documentation
o Adopted budget final document creation
o Pie chart development for tax bill insert
o Capital plan work in collaboration with Bookkeeper and Highway Superintendent
o Budget narrative review
o County Assessment Office communications
Water District 3
• Upcoming: it would be amazing to prioritize development of a WD3 capital plan prior to budget
season.
o First draft completed: planning to schedule a meeting time to review first draft with any
informed Ulysses folks who have the time.
Page 3 of 3
Upcoming
• Construction process and finalization for Cemetery Road Bridge
• Post budget season project work:
o Reserve activity and resolution writing
o Med Ex billing investigation
o Asset related work:
Life cycle procedure document development
Asset/inventory policy development
o IT related work
o Multi-year financial planning: town wide capital plans
Historic actual investigation and fund balance accumulation or use data management
o Updates to personnel policy
o Planning 2022 staff training
Procurement
Budget
o GASB 75 accounting report RFP
PROGRESS MEETING MINUTES Page 1 of 2
Project Description:Cemetery Road over Trumansburg Creek
Town of Ulysses, County of Tompkins in New York State.
PROGRESS MEETING NO.06 - Minutes
Engineer-in-Charge: Ryan S. O’Malley – Barton and
Loguidice
Contractor: Economy Paving Company, Inc.
Award Date: June 18, 2021
% Contract Time used: 65%
Average No. of Personnel on job: Contractor: 3 Inspection: 1
Date: 10/12/2021
Time: 8:30 am
First Day of Work on Site: July 19, 2021
Scheduled Completion Date: October 25,
2021
Contract Amount:$833,331
% Work Completed: 50% +/-
Attendees:Ryan O’Malley (B&L), Ben Werner (B&L), Sandra Lusher (NYSDOT), Michelle E. Wright
(Town of Ulysses), Forrest Banks (Economy Paving)
B&L Project
Manager:Ben Werner – B&L
Additional
Distribution:
Following is a general outline of the meeting held for this project. Discussions were as follows:
05.01 MEETING CONVENED
October 12, 2021 @ 8:30am.
05.02 CORRECTIONS TO LAST MEETING’S MINUTES
None received.
05.03 WORK PERFORMED IN THE LAST PERIOD
Heavy stone and dry rip-rap. Removal of cofferdams.
Poured first precast unit 10/11/2021
05.04 WORK SCHEDULED FOR NEXT PERIOD (Review contractor’s week schedule)
Forrest Banks
o Precast concrete arch unit production, setting of arch units (Forrest to confirm with Lakelands what
their anticipated delivery date is).
05.05 WORK SCHEDULE COMPLIANCE
Contractor will be delayed beyond October 25, 2021 completion due to precast arch unit delays.
o There will be a period of time where Economy has progressed the project to the furthest point that it
can and will need to wait on delivery of the precast units (delayed to October 25). Economy may
not be on site during this waiting period. Economy indicated that it would do all that it can to
progress work as far as practical before setting arch units.
05.06 WORK ZONE TRAFFIC CONTROL
Detour in place
o Vandalism occurred to signs and barricades on 8/4/2021. No other noted issues since.
05.07 JOB SITE SAFETY
Tail gate Safety meetings ongoing. Agenda’s on file with Economy and should be forwarded to Ryan
O’Malley at romalley@bartonandloguidice.com.
05.08 ENVIRONMENTAL
Cofferdam and turbidity curtain system removed once stone below ordinary high water was established.
05.09 SUBMITTALS
Submittal 1 – Cofferdams – approved as noted and returned
Submittal 2 – demo plan – approved as noted and returned
Submittal 3 – Site Specific Lead Exposure Control Plan – approved and returned
Submittal 4 – Footing/wingwall rebar – approved and returned
Submittal 5 – Precast concrete units – approved and returned
D036180 – Cemetery Road over Trumansburg Creek
2
Submittal 6 – Bridge Rail – approved and returned
Submittal 7 – Arch revision for post tensioning for shipping approved and returned
Submittal 8 – Spray Applied Waterproofing approved as noted and returned
** Still need to see rebar submittal for headwalls and an erection procedure. Forrest indicated that B&L would
have erection procedure for review by early next week at the latest. Forrest stated that he would send a draft
version to B&L so that it can begin a preliminary review. **
05.10 VERIFICATION, RELOCATION, OTHER PERMITS
Environmental permit in place
NYSDOT highway work permit in place
05.11 GENERAL ISSUES FOR DISCUSSION
Precast delivery delayed until potentially mid-October (October 20th per Economy’s schedule).1st unit
poured 10/11/2021
o Lakelands production 10/11-10/22
Pay estimate closeouts –end of every month. Pay estimates to be submitted to the Town on the first Tuesday
of each month. Pay Estimate #3 is with the Town.
Progress meeting reminder email to be sent out the Monday before each progress meeting.
NYSDOT MURK Review with Ryan at Field Office on Thursday 10/14/21
Masks to be worn at meetings moving forward.
05.12 SPECIAL ISSUES/OUTSTANDING ITEMS
None
05.13 STATUS OF FCO/OOC, ADDITIONAL WORK
None to date
05.14 DISPUTED WORK
None
05.15 INSURANCE STATUS
All the current insurance certs are on file
05.16 SUBCONTRACTOR/VENDOR
Sub approval in EBO completed.
05.17 AFFIRMATIVE ACTION
Goals: EEO: Minority 1.2%; Female 6.9% DBE: 6%
Achieved and logged in EBO as of 8/31/2021: M 0.41% F 5.27 % DBE 1.27 %
Economy indicated that the plan is in place to meet the goals throughout the project. If goals will not
be met, Economy will need to document all of the efforts made to meet the goals.
05.18 NEXT MEETING
Tuesday October 26, 2021 @ 8:30AM, field office (and zoom videoconference)
Prepared
by:
The foregoing represents the writer's understanding of the major items of discussion. If this is not the
understanding of all parties, please respond in writing within three (3) days of receipt of these
minutes.
Ryan O’Malley Resident Engineer
NAME TITLE
PROGRESS MEETING MINUTES Page 1 of 2
Project Description:Cemetery Road over Trumansburg Creek
Town of Ulysses, County of Tompkins in New York State.
PROGRESS MEETING NO.07 - Minutes
Engineer-in-Charge: Ryan S. O’Malley – Barton and
Loguidice
Contractor: Economy Paving Company, Inc.
Award Date: June 18, 2021
% Contract Time used: 75%
Average No. of Personnel on job: Contractor: 3 Inspection: 1
Date: 11/3/2021
Time: 8:30 am
First Day of Work on Site: July 19, 2021
Scheduled Completion Date: October 25,
2021
Contract Amount:$833,331
% Work Completed: 60% +/-
Attendees:Ryan O’Malley (B&L), Ben Werner (B&L), Sandra Lusher (NYSDOT), Michelle E. Wright
(Town of Ulysses), Forrest Banks (Economy Paving); John Webert (Tomkins County)
B&L Project
Manager:Ben Werner – B&L
Additional
Distribution:
Following is a general outline of the meeting held for this project. Discussions were as follows:
05.01 MEETING CONVENED
Nov 3, 2021 @ 8:30am.
05.02 CORRECTIONS TO LAST MEETING’S MINUTES
None received.
05.03 WORK PERFORMED IN THE LAST PERIOD
Set and grouted precast arch units
05.04 WORK SCHEDULED FOR NEXT PERIOD (Review contractor’s week schedule)
Forrest Banks
o Form/pour headwall/closure pour (Monday 11/8/21). Stripping forms at end of week.
o Spray Applied waterproofing. Locked in for 11/15/21
o Backfill
o Paving before Thanksgiving
05.05 WORK SCHEDULE COMPLIANCE
Economy submitted an updated schedule on 11/2/2021 showing completion on 12/1/2021
05.06 WORK ZONE TRAFFIC CONTROL
Detour in place
o Vandalism occurred to signs and barricades on 8/4/2021. No other noted issues since.
05.07 JOB SITE SAFETY
Tail gate Safety meetings ongoing. Agenda’s on file with Economy and should be forwarded to Ryan
O’Malley at romalley@bartonandloguidice.com.
05.08 ENVIRONMENTAL
Cofferdam and turbidity curtain system removed once stone below ordinary high water was established.
05.09 SUBMITTALS
Submittal 1 – Cofferdams – approved as noted and returned
Submittal 2 – demo plan – approved as noted and returned
Submittal 3 – Site Specific Lead Exposure Control Plan – approved and returned
Submittal 4 – Footing/wingwall rebar – approved and returned
Submittal 5 – Precast concrete units – approved and returned
Submittal 6 – Bridge Rail – approved and returned
Submittal 7 – Arch revision for post tensioning for shipping approved and returned
Submittal 8 – Spray Applied Waterproofing approved as noted and returned
Submittal 9 – Erection procedure approved as noted
Submittal 10 – Waterline sleeve – reviewed and ok
Submittal 11 – Headwall rebar approved as noted and returned
D036180 – Cemetery Road over Trumansburg Creek
2
05.10 VERIFICATION, RELOCATION, OTHER PERMITS
Environmental permit in place
NYSDOT highway work permit in place
05.11 GENERAL ISSUES FOR DISCUSSION
Arch setting went well
Pay estimate closeouts –end of every month. Pay estimates to be submitted to the Town on the first Tuesday
of each month. Pay Estimate #4 will be draft submitted to Forrest today and reviewed/finalized for Town
ASAP.
CONR 250 form is going to be needed, since it is anticipated that work will extend past contract completion
date.
Mark Lannier covering for Ryan next week (11/8/21-11/12/21). Cell 315-720-8716. Larger project
issues/discussion next week should be directed to Ben Werner.
Temporary Driveway ruts
Progress meeting reminder email to be sent out the Monday before each progress meeting.
Masks to be worn at meetings moving forward.
Michelle to reach out to Village regarding milling/paving stretch of Lake Street beyond project limits. Ryan
to give pricing info to Michelle to pass along to Village. Village to give yes/no by Friday 11/5/21
o Economy would bill the Village directly for this work, should they request it be done.
Sandra to inquire internally when good faith efforts to meet EBO goals needs to be documented.
05.12 SPECIAL ISSUES/OUTSTANDING ITEMS
None
05.13 STATUS OF FCO/OOC, ADDITIONAL WORK
None to date
05.14 DISPUTED WORK
None
05.15 INSURANCE STATUS
All the current insurance certs are on file
05.16 SUBCONTRACTOR/VENDOR
Sub approval in EBO completed.
05.17 AFFIRMATIVE ACTION
Goals: EEO: Minority 1.2%; Female 6.9% DBE: 6%
Achieved and logged in EBO as of 11/3/2021: M 0.81% F 4.22 % DBE 1.27 %
Economy cannot guarantee that they will meet the goals. Will provide documentation of good faith
efforts.
05.18 NEXT MEETING
Wednesday Nov 17, 2021 @ 8:30AM, field office (and zoom videoconference)
Prepared
by:
The foregoing represents the writer's understanding of the major items of discussion. If this is not the
understanding of all parties, please respond in writing within three (3) days of receipt of these
minutes.
Ryan O’Malley Resident Engineer
NAME TITLE
○The high school varsity basketball players will assist the program as volunteers
for community service.
○Program currently has 34 registered participants. Total registration fees collected;
$1700.00.
pg 1 Building & Codes Monthly Report
Building & Code Updates
Mark Washburn, NYS CEO, Certification No 1020-0364
Reporting Period October 1 – October 31, 2021
Plan Reviews
5 discussions about upcoming projects
Site Visits
Meeting with contractor about new house build
CEO Activity
• 5 Foundation/Footer inspections/ 1 reinspection’s needed issues fixed
• 8 Framing inspections/ 2 reinspection’s
• 4 Plumbing inspections/ 1 reinspection’s Issue resolved
• 2 Final inspection/2 Reinspection
• Total inspection time of 100 hrs
• Continuing to work through back log
• Code research for 10 different issues approximately 12 hours
• Field work Meeting with homeowners and engineer regarding Zoning issues
• 15 Fire inspections rental units
Building/Zoning Complaints and Enforcement Activity
__________________________________________________________________
Ongoing monitoring of Erosion Plan, visited 4 times no issues
Tenant Complaint investigation (mold, unlivable) Multiple meetings with land owner and County
agencies (not condemnable)
• 2 Call outs for Carbon monoxide/ Met TFD at scene to investigate
• 1 Condemnation of rental unit. Working with tenant to bring rental unit up to health standards (Daily
contact with tenant)
• Lifted condemnation on Apartment. All issues fixed and cleaned
Request for condemnation by family member regarding parents living condition (investigated and
condemned)
Meeting with tenant of condemned apartment. Guide lines to have condemnation lifted given
Meeting with Hospital case worker to relay conditions in apartment.
Multiple inspections and site visits on 2nd condemnation. All requirements met to lift condemnation.
1 Stop work order issues
• Complaint investigation Tenant Landlord dispute. Research and follow up. Ongoing
pg 2 Building & Codes Monthly Report
Building & Code Updates
Mark Washburn, NYS CEO, Certification No 1020-0364
Reporting Period October 1 – October 31, 2021
SBL Violation Code Action Status
18.-1-3 Erosion control Not following site plan on file Reviewed plan Fixed/monitoring
2 visits were after heavy rain
4x Site visit
No issues
Ongoing
Burned out house Safety
Violation [NY] 108.1.1 Unsafe structure
Letter of
violation sent
Awaiting
response
Building & Code Enforcement Office
607-387-9778 ext. 231
Buildings & Code Enforcement Report for October 2021
SUBMITTED AT NOVEMBER 2021 TOWN BOARD MEETING
Building Permits issued 12
Plan Reviews 9
Certificate of Occupancy issued 1
Permits Renewed 0
Complaints Received 3
Complaints Resolved 1
Inspections (Footers, Foundations, Plumbing,
Insulation, roofing, Pools, Etc.)
25 Plus
4 Reinspection’s
New Site Inspections 9
Building Review Consultations (pre-plan meetings,
Future Building/Remodeling)
3
Fire Safety Inspections Ongoing
Code Training Seminars 6 Hours
County Assessment, Town, DOS Reports 3
Open property in violation cases 7
Property violations resolved 0
Value of Permits issued: $650,043.00
Building Permit fees collected for month: $2,745.00
Respectfully Submitted,
Mark Washburn
Mark Washburn – Building & Fire Code Enforcement Officer
TOWN OF ULYSSES
10 Elm Street, Trumansburg, NY 14886
ulysses.ny.us
Town Supervisor (607) 387-5767, Ext 232 supervisor@ulysses.ny.us
Town Clerk (607) 387-5767, Ext 221 clerk@ulysses.ny.us
1
Supervisor’s Report Oct. 12 – Nov. 8, 2021 N. Zahler
Budget
• Budget Reviews & updates with Town Board and Budget Officer
• Prepared Preliminary Budget Narrative for public hearing
• Recreation Program Budget Review in preparation for Reconciliation with Village
• Reviewed EMS billing rates, compared with Village and will not be recommending increases for
2022.
• Will be working with Code Enforcement Officer re: building fees for 2022.
• Reviewed invoices, signed checks, authorized bank transfers and received monthly Clerk Report.
Town Board
• Preparation of meeting materials & follow up on Town Board actions.
• Represented the Town Board in exploratory meetings with Baden-Powell Boy Scout Council re:
saving Camp Barton.
Staffing
• Weekly meetings with Budget Officer and Joint meetings with Town Clerk re: follow up and
coordination.
• Consultation with Clerk on new deputy.
• Planner
o Met with Temporary Planner to review status of projects and salary request to extend.
o Prepared resolution seeking authorization from Town Board to negotiate salary for
temporary planner to continue until new planner can start and for coaching.
o Prepared interview questions and rating criteria for Planner Interviews.
o 11/2 Interviewed 2 applicants.
o 11/4 Arranged follow up interview between applicant and Code Enforcement Officer.
o 11/8 Arranged Stakeholder interview with applicant
• Code Enforcement
o Regular meetings for updates on building activities and enforcement.
o Sent request to enforcement attorney for assistance with unresponsive landlords needing
fire inspections.
• Recreation
o Met with Will Glennon for updates.
o Assisted with MOU re: Camp Barton
• Highway
o Met with Superintendent to discuss union issues and staffing.
Water
• Smart Start Extension- Followed up with more detailed information about the process which is
more extensive for an extension of this length than a simple, one-home hookup. Provided cost
estimates and process using guidance from MRB Group and Attorney.
o Reaching out to others who may be interested in joining a new extension.
• Water Resources Council project to monitor water supply and quality countywide. Expressed
interest in participating when study gets developed and actively seeks participants.
2
• Sent note to Association of Towns seeking guidance on whether ARPA funds may be loaned to a
water district and repaid for more townwide uses.
Union Negotiations
• Met with Teamster negotiating team and Town Board re: new, 3 year agreement.
• Updated the agreement with proposed changed verbally agreed to with union members. Had it
reviewed by Town Board and sent to Teamsters for review on 11/9.
Legal representation
• Requested recommendations from True Walsh and collaborating with Dryden on referrals.
• Spoke with one prospective attorney. Will call second attorney and report back to Town Board.
Historian
• Assisted Historian John Wertis in arranging placement of historical marker at Cayuga Nature
Center with Highway and with invitation for event on Saturday Nov. 20th.
Smith Woods Parking
• After Town Board approved resolution to authorize No Parking signs on Falls Road near the
entrance to Smith Woods (with approval of PRI), coordinated with Highway on installation. In
response to neighbor complaints about continued parking, worked with Cayuga Nature Center to
create a Courtesy Ticket for Town and CNC Staff to use when vehicles are parked- as warning
before actual ticketing. Also contacted Lt. Koskinin at TC Sheriff’s office and Chief Nelson at
Tburg Police to alert them to new No Parking and to request help with enforcement.
Noise Ordinance
• Sought guidance documents from attorney for work group. Met with Code Enforcement and
Clerk to provide background for initial meeting with TB members.
• Follow up conversation with attorney and Code Enforcement.
EV Charging Station
• Followed up on maintenance issue when charging station was not working
• Clarified costs for extended warranty coverage.
• Reviewed pricing guidelines to assure they were correct.
• Drafting new language to describe energy use, EV station support fee, and Overstay charges to
eliminate “parking” fees.
Capital Projects
• Regular meetings with Budget Officer to review progress and billing issues.