HomeMy WebLinkAbout2021-10-12-TB-FINAL-minutes TOWN BOARD MEETING
Town of Ulysses
October 12, 2021
Audio of the minutes are available on the website at ulysses.ny.us.
The meeting was held via videoconference on the Zoom platform.
Videoconference chat is saved in the appendix.
Notice of Town Board meetings are posted on the Town’s website and Clerk’s board.
CALL TO ORDER:
Ms. Zahler called the meeting to order at 7pm.
ATTENDANCE:
The Town Clerk called the roll:
TOWN OFFICIALS PRESENT:
Supervisor- Nancy Zahler
Board members- Michael Boggs, Katelin Olson, Rich Goldman, Mary Bouchard
Budget Officer- Michelle E. Wright
Town Clerk- Carissa Parlato
Planning Board Chair- Linda Liddle
Conservation & Sustainability Advisory Committee Chair- Roxanne Marino
Environmental Management Council (EMC)- Marc Devokaitis
OTHERS PRESENT:
Marlaine Darfler , Bill Wright
APPROVAL OF AGENDA:
RESOLUTION #178 of 2021: APPROVAL OF MEETING AGENDA
BE IT RESOLVED that the Ulysses Town Board approve the agenda for Oct. 12, 2021.
Moved: Mr. Goldman Seconded: Ms. Olson
Zahler aye
Olson aye
Boggs aye
Goldman aye
Bouchard aye
Vote: 5-0
Date Adopted: 10/12/21
PRIVILEGE OF THE FLOOR:
(none)
PRESENTATION ON PROPOSED USES AMERICAN RESCUE PLAN ACT (ARPA) FUNDING
Ms. Zahler explained a power point on ARPA:
• How funding is calculated
• How much the town will get ($320,639 divided over 2 years)
• Potential uses:
o Capital projects
o Water infrastructure and improvements
o Broadband
PUBLIC COMMENT:
Ms. Darfler inquired about ARPA funds for the village and whether funding could be used for Camp Barton.
Mr. Wright (Camp Barton affiliate) said that the camp must contribute a share (~ $1.4 million) to the victim’s
fund for national sexual abuse litigation. In order to accomplish this the regional group will need to sell one of
their two camps.
Ms. Olson said that there are models for collaborations should the town choose to enter into an agreement
related to Camp Barton.
Ms. Marino feels that broadband is an important town-wide need for funding. She asked about ARPA funding
restrictions for water infrastructure as these costs must usually be borne by only those in the special district.
Ms. Zahler responded that those requirements are not applicable to these funds but the town does want to
balance the needs of all town members.
Ms. Marino added that a water study like the one done in 2009 should be replicated before funds are decided.
She also suggested that updating the comp plan is important as it defines priorities from which funding
decisions can be made. Mr. Goldman agreed.
Ms. Liddle followed up on Ms. Marino’s water comments. A Planning Board application has triggered concern
over neighboring water supply.
PRESENTATION ON NYS MARIJUANA REGULATION & TAXATION ACT
Ms. Zahler highlighted the current laws adopted in 2021. The town has the ability to opt out by Dec. 31.
PUBLIC COMMENTS:
(none)
Board members agreed to take no action (to opt-out) and want to benefit from the revenue.
OLD BUSINESS:
LOCAL LAW # 2 TO OVERRIDE THE NYS TAX LEVY CAP FOR 2022 (TABLED FROM 9/28)
MOTION TO LIFT RESOLUTION FROM TABLE:
Mr. Goldman moved and Ms. Olson seconded.
RESOLUTION #174 of 2020: ADOPTION OF LOCAL LAW # 2 OF 2021 TO OVERRIDE THE TAX LEVY LIMIT
ESTABLISHED IN GENERAL MUNICIPAL LAW §3-C (Tabled from 9/28/21 meeting)
WHEREAS, municipalities of the State of New York are limited in the amount of real property taxes that
may be levied each year under the tax levy limit established in General Municipal l Law §3-c, and
WHEREAS, subdivision 5 of General Municipal Law §3-c expressly authorizes a municipality to override
the tax levy limit if the town government decides to adopt a budget with a property tax levy that
exceeds the level set by the State, by the adoption of a local law approved by vote of at least sixty
percent (60%) of the governing body, and
WHEREAS, the Town Board of the Town of Ulysses reviewed and discussed a proposed local law to
override the tax levy limit and adopted a resolution on September 14, 2021 for a public hearing to be
held by said Town on September 28, 2021 at 7:00 p.m. to hear all interested parties on the proposed
local law entitled "A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED IN GENERAL
MUNICIPAL LAW §3- C"; and
WHEREAS, in the event the Town of Ulysses annual tax levy exceeds the allowable tax levy limit due to
their own decisions or cost increases outside their control, New York State has the authority to
penalize the Town unless the Town has formally given itself permission to exceed the tax cap, and
WHEREAS, adopting this local law is not predictive of the final tax levy but will provide the Town of
Ulysses Town Board the flexibility to exceed the Property Tax Cap if it is deemed necessary, and
WHEREAS the Public Hearing on September 28, 2021 was noticed at the Town Hall at 10 Elm Street,
Trumansburg, NY and was publicized in the Ithaca Journal on Tuesday, September 21, 2021, and
advertised on the Town’s website, and
WHEREAS, all interested parties wishing to be heard at the Public Hearing were heard, and
WHEREAS, adoption of this law is a SEQRA Type II action exempt from any further environmental
review and
Now therefore, be it
RESOLVED that the Town of Ulysses Town Board enacts a local law to override the tax levy limit for the
fiscal year 2022, as follows:
LOCAL LAW #2 OF 2021: TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED IN GENERAL
MUNICIPAL LAW §3-C
Be it enacted by the Town Board of the Town of Ulysses as follows:
Section 1. Legislative Intent: It is the intent of this local law to override the limit on the amount
of real property taxes that may be levied by the Town of Ulysses, County of Tompkins pursuant
to General Municipal Law §3-c, and to allow the Town of Ulysses, County of Tompkins to adopt
a town budget for (a) town purposes, (b) fire protection districts, and (c) any other special or
improvement district, and Town improvements provided pursuant to Town Law Article 12-C,
governed by the Town Board for the fiscal year beginning January 1, 2022 and ending
December 31, 2022 that requires a real property tax levy in excess of the “tax levy limit” as
defined by General Municipal Law §3-c.
Section 2. Authority: This local law is adopted pursuant to subdivision 5 of General Municipal
Law §3-c, which expressly authorizes the Town Board to override the tax levy limit by the
adoption of a local law approved by vote of at least sixty percent (60%) of the Town Board.
Section 3. Tax Levy Limit Override: The Town Board of the Town of Ulysses, County of Tompkins
is hereby authorized to adopt a budget for the fiscal year 2022 that requires a real property tax
levy in excess of the limit specified in General Municipal Law §3-c.
Section 4. Severability: If any clause, sentence, paragraph, subdivision, or part of this Local Law
or the application thereof to any person, firm or corporation, or circumstance, shall be adjusted
by any court of competent jurisdiction to be invalid or unconstitutional, such order or judgment
shall not affect, impair, or invalidate the remainder thereof, but shall be confined in its
operation to the clause, sentence, paragraph, subdivision, or part of this Local Law or in its
application to the person, individual, firm or corporation or circumstance, directly involved in
the controversy in which such judgment or order shall be rendered.
Section 5. Effective date: This local law shall take effect immediately upon filing with the
Secretary of State.
Moved: Ms. Zahler Seconded: Mr. Boggs
DISCUSSION:
Mr. Goldman and Bouchard don’t think it is necessary now that they have more information on the
budget. Ms. Wright gave updated budget numbers. Ms. Olson and Mr. Boggs agreed.
Zahler nay
Olson nay
Boggs nay
Goldman nay
Bouchard nay
Vote: 0-5
Not Adopted.
NEW BUSINESS:
SUPPORT FOR PRESERVING CAMP BARTON
RESOLUTION #179 OF 2021: URGING SUPPORT FOR THE PRESERVATION OF CAMP BARTON
WHEREAS, Camp Barton Boy Scout Camp owned by the Baden-Powell Council, BSA is at risk of being
sold to pay our regional Council’s share of a Survivors’ Trust and to raise funds for an endowment fund
to support scouting operations, and
WHEREAS, Camp Barton, located in the Town of Cover, just north of Ulysses, is one of the few
remaining lakeshore properties on Cayuga lake that affords public access to the water, environmental
protections so crucial to the health of the watershed as well as a beautiful and versatile programming
facility, and
WHEREAS, protection of the Camp and its undeveloped lakeshore is in the wider public interest beyond
the scouts that use the camp, now therefore be it
RESOLVED, that the Ulysses Town Board urges the Baden Council Board of Directors to defer any action
on selling the property until a wider group of municipalities, youth programs, environmental
advocates, and private supporters have an opportunity to consider an alternative plan to preserve all
or most of Camp Barton for a mix of public and private recreational uses and further
RESOLVED, that the Town Board authorize Ms. Olson and Mr. Goldman to participate in discussions
with representatives of the Baden Powell Council Board and local advocates to explore the feasibility of
saving Camp Barton, and
FURTHER RESOLVED, that this resolution be sent to the following:
• President of the Baden-Powell Council and Scout Executive/CEO
• Village of Trumansburg
• Town of Covert
• Cayuga Lake Watershed Intermunicipal Organization
• Finger Lakes Land Trust
• Anna Kelles
Moved: Ms. Olson Seconded: Mr. Goldman
MOTION TO AMEND- by Ms. Zahler and seconded by Ms. Bouchard. All voted in favor.
Zahler aye
Olson aye
Boggs aye
Goldman aye
Bouchard aye
Vote: 5-0
Date Adopted: 10/12/21
ALIGNING EMPLOYEE HOLIDAYS WITH ULYSSES DIVERSITY POLICY
RESOLUTION #180 OF 2021: ALIGNING EMPLOYEE HOLIDAYS WITH THE ULYSSES DIVERSITY, EQUITY
& INCLUSION POLICY
WHEREAS, the Town of Ulysses adopted a Diversity, Equity and Inclusion Policy in Resolution 128 on
July 13, 2021 in which the Town Board vowed to …” value diversity and reject racism, bigotry and
discrimination,” and
WHEREAS, “ We want our Town government to be one in which every member of the public and every
employee, intern, volunteer, and elected official feels respected and valued,”
WHEREAS, the Town of Ulysses continues to value the contributions of Italian Americans to our history
and culture, we also wish to recognize and celebrate Native people as the first inhabitants of the
Americas, including the lands that later became the United States of America and the Town of Ulysses,
and
WHEREAS, Emma Lazarus, who wrote the sonnet on the pedestal of the Stature of Liberty in the 1800s
said “Until we are all free, none of us are free,” and a century later Martin Luther King Jr. said, “No one
is free until we are all free,” and
WHEREAS, on June 19, 1865, two years after the Emancipation Proclamation was issued by President
Lincoln ending slavery, the Union Army proclaimed freedom for enslaved African Americans in Texas
prompting “Juneteenth” celebrations across the country, and
WHEREAS, on June 17, 2021, President Biden signed legislation proclaiming Juneteenth a national
holiday to “acknowledge and celebrate the end of the Civil War and the emancipation of Black
Americans, and commit together to eradicate systemic racism that still undermines our founding ideals
and collective prosperity.”
NOW THEREFORE BE IT
RESOLVED, that the Town Board hereby re-names the October holiday formerly observed as Columbus
Day to Indigenous Peoples’ Day /Columbus Day as and further
RESOLVED, that the Ulysses Town Board adds Juneteenth as a federally observed holiday for Town
employees.
Moved: Mr. Goldman Seconded: Ms. Bouchard
DISCUSSION:
The group agreed to name the October holiday to be hyphenated: “Columbus/Indigenous People’s
Day.
Zahler aye
Olson aye
Boggs aye
Goldman aye
Bouchard aye
Vote: 5-0
Date Adopted: 10/12/21
OLD BUSINESS (Continued):
EMPLOYEE VACCINATION & TESTING POLICY
RESOLUTION #181 OF 2021: EMPLOYEE VACCINATION AND TESTING POLICY
WHEREAS, the Ulysses Town Board is committed to assuring the safety of its employees and all those
seeking services from the Town and
WHEREAS, the COVID-19 pandemic continues and as of October 6, 2021, Tompkins County has been
designated a high transmission community due to the increased spread of the Delta variant, and
WHEREAS, Tompkins County has adopted a safety policy that the Town of Ulysses wishes to follow,
now therefore be it
RESOLVED, that the Ulysses Town Board adopts the following policy:
1. All Town of Ulysses employees shall be expected to have at least one vaccine dose by
November 1st and full vaccination (one or two shots, depending on the type of vaccine used) as
a condition of employment by December 1, 2021 unless they certify in a Self-Attestation form
they have a medical or religious exemption. Proof of the first vaccination should be provided to
the Town Clerk’s office as the designated Human Resources member by November 1, 2021.
2. Proof of the vaccination should be provided to the Town Clerk’s office as the designated Human
Resources member and a copy of the immunization form will be kept in the employee’s
personnel file by December 1, 2021.
3. Those who do not return the Attestation form and those who indicate that they are not
vaccinated or have an exemption by November 1, 2021 will be expected to participate in twice
weekly surveillance testing at their worksite as a condition of employment, using paid time to
gather samples.
4. Employees who are vaccinated and wish to participate in surveillance testing shall contact the
Town Clerk’s office as the designated Human Resources member to be included in the testing
program.
5. The Supervisor shall, in consultation with Department heads designate a staff courier to pick up
testing kits and drop off samples in accordance with Tompkins County protocols, using paid
work time.
6. Vaccinated employees may also seek free periodic testing at the County’s testing site on their
own time while the service continues to be offered through the Cayuga Health System and
Tompkins County Department.
7. All staff shall continue to follow CDC and Department of Health COVID-19 safety measures by
masking inside and when a safe distance cannot be maintained outside when interacting with
others, along with proper hand hygiene, and by calling in and staying home when feeling
symptomatic.
8. Employees in the testing program shall receive detailed instructions on when and how to
participate.
9. Any employee testing positive for the coronavirus must notify his/her supervisor upon learning
their status and follow public health guidance on isolating as needed, since contact tracing
conducted by the Health Department may not include employer notifications.
10. The cost of testing shall be paid for by Tompkins County throughout the period of the national
Emergency Declaration, currently extended through December 2021.
11. Compliance with the policy is required as a condition of appointment and/or continued
employment, with Highway compliance contingent on collective bargaining.
12. This policy shall be reviewed in December 2021 and periodically during 2022.
Moved: Ms. Zahler Seconded: Mr. Boggs
Zahler aye
Olson aye
Boggs aye
Goldman aye
Bouchard aye
Vote: 5-0
Date Adopted: 10/12/21
NEW BUSINESS:
RELEVY OF DELINQUENT WATER FEES
RESOLUTION #2021-182: RELEVY OF WATER DISTRICT 3 DELINQUENT WATER FEES
WHEREAS, Town Code Chapter 200-10(C)(2) provides for delinquent water bills, taxes, assessments,
fees, rents, or other service charges of Water District 3 to be placed on the ensuing year's tax roll as a
re-levy; and
WHEREAS, Town Code Chapter 200-10(C)(2) defines delinquent as "a period of at least 60 calendar
days as of October 1 of any year"; and
WHEREAS, customers were notified that they could make payments on delinquent amounts through
Sept. 30, 2021,
NOW THEREFORE BE IT RESOLVED, that the Ulysses Town Board approves the re-levy of unpaid
delinquent water charges in the amount of $3842.52 to the 2022 Town and County Tax Roll; and be it
further
RESOLVED, that a certified copy of this resolution along with a listing of the properties with re-levied
water charges will be sent to the Tompkins County Assessment Department for the purpose of adding
these delinquent charges to the 2022 Town and County Tax Roll.
Moved: Ms. Zahler Seconded: Mr. Goldman
Zahler aye
Olson aye
Boggs aye
Goldman aye
Bouchard aye
Vote: 5-0
Date Adopted: 10/12/21
NOTIFICATION OF PLANS TO SEEK NEW LEGAL COUNSEL
RESOLUTION #183 OF 2021: NOTIFICATION OF PLANS TO SEEK NEW LEGAL COUNSEL
WHEREAS, the Town of Ulysses Counsel Peter Walsh from True Walsh Attorneys has notified the Town
that he will be unable to continue to provide on-going legal counsel to the Town starting in 2022, and
WHEREAS, the Town needs to contract with appropriate counsel to advise and represent the Town
Board, now therefore be it
RESOLVED, that the Supervisor hereby notifies the Town Board that a search for new legal counsel will
begin and qualified attorneys will be invited to interview with a team of Board and staff members to
recommend a firm to the Town Board.
Moved: Ms. Zahler Seconded: Ms. Olson
Zahler aye
Olson aye
Boggs aye
Goldman aye
Bouchard aye
Vote: 5-0
Date Adopted: 10/12/21
DISCUSSION OF WATER PLANS AND GRANT OPPORTUNITIES
Ms. Wright and Ms. Parlato attended a webinar for EFC and WIIA (federal & state grant programs). The
programs offer 60% funding for shovel-ready projects and is due by 11/22. Ms. Wright and Parlato felt that the
timeline was too tight to apply this year but Mr. Boggs encouraged consideration.
2022 BUDGET REVIEW: Sections to be determined based on progress 10/8
Due to the late time of day, the board agreed to leave this discussion until the special meeting on Thursday.
Ms. Wright gave an update on the budget process status.
REPORTS: (Department reports submitted in writing)
REPRESENTATIVES/ COMMITTEES
Ms. Marino reported on the $5k grant for clean heating and cooling. We will need to complete an application
to receive the funds, which could go toward an electric vehicle.
Ms. Liddle reported that the Planning Board has a public hearing scheduled for Spruce Row to dig a new well
and add 60 new camp sites.
Mr. Devokaitis reported on the following as part of the EMC:
• The group may do a new statement of purpose.
• The Bell Station property is no longer for sale.
• DEC is accepting comments for an air quality review on bitcoin mining at Greenridge
• Tree planting and a tour at Lindsay Parsons preserve
He added that the Habitat Nature Preserve Committee held a guided walk. About 10 people attended.
Ms. Wright noted that the Cemetery Bridge arch is in production and that the guardrail for aerator is waiting
on materials.
TOWN BOARD MEMBERS
Ms. Olson gave an update on the Youth Commission:
• There is a candidate for town representative on the commission
• Members happy about the town program and Rec Director
APPROVAL OF MINUTES: 9/28/21 Town Board meeting and Public Hearing
RESOLUTION #184 OF 2021:
RESOLVED, that the Ulysses Town Board approve the meeting minutes from 9/28/21 as
presented/amended.
Moved: Ms. Bouchard Seconded: Mr. Goldman
Zahler aye
Olson aye
Boggs aye
Goldman aye
Bouchard aye
Vote: 5-0
Date Adopted: 10/12/21
BUDGET MODIFICATIONS
RESOLUTION #185 OF 2021
Resolved that the Ulysses Town Board approve the following budget modifications:
A FUND BUDGET MODIFICATIONS
Increase / Budget Mod Post Modification
Account # Account Name Current Budget Decrease Request Budget
A1420.4 Attorney CE $ 30,000 Increase $ 30,000 $ 60,000
Costs associated with annexation petition has exceeded budgeted amount. Budget modification brings line
up to estimated end of year projection.
Increase / Budget Mod Post Modification
Account # Account Name Current Budget Decrease Request Budget
A1990.4 Contingency Account $ 38,240 Decrease $ 30,000 $ 8,240
See above.
Increase / Budget Mod Post Modification
Account # Account Name Current Budget Decrease Request Budget
A7020.42 Recreation CE $ 11,550 Increase $ 1,831.36 $ 13,381
Overage on expenses due to first year of more capacity for programming due to shifting COVID‐19
regulations. More programming has been possible in this department's second year.
Increase / Budget Mod Post Modification
Account # Account Name Current Budget Decrease Request Budget
A7020.121 Rec PS Summer Camp $ 48,250 Decrease $ 1,831.36 $ 46,419
Summer camp staffing budget underspent. Balance after this modification = $15,047. This is the line we will
continue to use for overages in A7020.42.
Increase / Budget Mod Post Modification
Account # Account Name Current Budget Decrease Request Budget
A7510.2 Historian EQ $ - Create $ 3,420.00 $ 3,420
Creation of this account allows for asset tracking under an EQ line. Purchase of town‐owned historical
signage funded via grant.
Increase / Budget Mod Post Modification
Account # Account Name Current Budget Decrease Request Budget
A2089 Other Culture and Rec Income $ - Create $ 3,420.00 $ 3,420
Revenue received for the purchase of historical signage.
B FUND BUDGET MODIFICATIONS
Increase / Budget Mod Post Modification
Account # Account Name Current Budget Decrease Request Budget
B9055.8 Disability Insurance $ 370 Increase $ 20.11 $ 390.11
Minor adjustment needed to cover disability insurance premiums.
Increase / Budget Mod Post Modification
Account # Account Name Current Budget Decrease Request Budget
B9060.8 Health Insurance $ 29,453 Decrease $ 20.11 $ 29,432.89
Savings in this account due to vacancy in position.
Increase / Budget Mod Post Modification
Account # Account Name Current Budget Decrease Request Budget
SW3-2389 Misc Rev OG Water Sales $ 2,984 Decrease $ 2,984 $ -
Revenue from water loss reconciliation with Town of Ithaca.
Increase / Budget Mod Post Modification
Account # Account Name Current Budget Decrease Request Budget
SW3-2141 Misc Rev OG Water Sales $ - Create $ 2,984 $ 2,984
Nature of revenue line is the same, restructuring to allow for this revenue line to be directly after SW3‐2140
Metered Water Sales for ease of budgeting and financial analysis and review.
Increase / Budget Mod Post Modification
Account # Account Name Current Budget Decrease Request Budget
SW3-8340.2 Trans&Dist EQ $5,730.60 Increase $3,881 $9,611.60
With Bookkeeper input, the previously vouchered expense of water meters (originally accounted for in SW3‐
8340.4) were reclassified in the EQ line for asset documentation reference purposes.
Account #
Account Name
Current Budget
Increase /
Decrease
Budget Mod
Request
Post Modification
Budget
SW3-8330.4 Water Purification CE $3,200.00 Decrease $3,157.50 $42.50
To cover part of water meter re‐classification expense explained above.
Account #
Account Name
Current Budget
Increase /
Decrease
Budget Mod
Request
Post Modification
Budget
SW3-8340.11 Laborer PS $1,000.00 Decrease $723.50 $276.50
To cover the rest of the water re‐classification expense explained above. This line has not been used this
Increase / Budget Mod Post Modification
Account # Account Name Current Budget Decrease Request Budget
SW3-8340.45 Training and Dues $1,200.00 Increase $58.00 $1,258.00
Unbudgeted training for Highway Superintendent to maintain certification.
Current Budget as Increase / Budget Mod Post Modification
Account # Account Name stated above Decrease Request Budget
SW3-8340.11 Laborer PS $276.50 Decrease $58.00 $218.50
Anticipating not using this line through the end of the year.
Increase / Budget Mod Post Modification
Account # Account Name Current Budget Decrease Request Budget
SW3-8340.47 Bolton Point Service CE $185.16 Increase $1,530.34 $1,715.50
In collaboration with Clerk's office, it was identified that accounting for BP labor was attainable at the
vouchering level. Therefore, we are funding this line and will enter expenses as originally intended.
Increase / Budget Mod Post Modification
Account # Account Name Current Budget Decrease Request Budget
SW3-8340.48 Watermain breaks CE $5,000.00 Decrease $1,530.34 $3,469.66
No breaks as of yet this year. Please note that the 2022 SW3 budget will include a contingency account.
Increase / Budget Mod Post Modification
Account # Account Name Current Budget Decrease Request Budget
SW3-8340.49 Trans&Dist -Engineering $532.71 Increase $1,247.79 $1,780.50
Engineering expenses associated with out of district users are reimbursable.
Current Budget as Increase / Budget Mod Post Modification
Account # Account Name stated above Decrease Request Budget
SW3-8340.48 Watermain breaks CE $3,469.66 Decrease $1,247.79 $2,221.87
No breaks as of yet this year. Note that the 2022 SW3 budget will include a contingency account.
HB FUND BUDGET MODIFICATIONS
Increase / Budget Mod Post Modification
Account # Account Name Current Budget Decrease Request Budget
HB1620.21 Engineer CE $ 25,885.68 Increase $ 567.52 $ 26,453.20
Final payment of design contract with Barton & Loguidice. Contract was increased with Board notification
and County approval in June of 2021. This budget modification adjusts the final contract number.
Increase / Budget Mod Post Modification
Account # Account Name Current Budget Decrease Request Budget
HB1620.22 Legal & Bonding $ 5,060.00 Decrease $ 567.52 $ 4,492.48
At this point we are not anticipating any further costs in this line, balance post modification = $3,421.10
Moved: Mr. Boggs Seconded: Ms. Olson
Zahler aye
Olson aye
Boggs aye
Goldman aye
Bouchard aye
Vote: 5-0
Date Adopted: 10/12/21
PAYMENT OF AUDITED CLAIMS
RESOLUTION #186 OF 2021: RESOLVED that the Ulysses Town Board has reviewed and approves
payment of claims for: the HB fund (Cemetery Bridge Replacement Project) vouchers 27 and 28 in the
amount of $99,045.91 and for all other funds vouchers numbered 405 through 442 in the amount of
$64,366.14
Moved: Ms. Zahler Seconded: Ms. Bouchard
Zahler aye
Olson aye
Boggs aye
Goldman aye
Bouchard aye
Vote: 5-0
Date Adopted: 10/12/21
PRIVILEGE OF THE FLOOR (3 min limit per person):
(none)
UPCOMING MEETINGS (All meetings will be via Zoom while Open Meetings Law is suspended)
• 10/14/21: 8:00am Budget Workshop to Review Tentative 2022 Budget
• 10/15/21: 8:00am Budget Workshop to Review Tentative 2022 Budget
• 10/26/21: 7:00pm Town Board Meeting: Possible Public Hearing & Adoption of 2022 Budget
ADJOURN
Mr. Goldman made a move to adjourn at 9:39pm. This was seconded by Ms. Bouchard and passed
unanimously.
Respectfully submitted by Carissa Parlato, Town Clerk
10/18/2021
APPENDIX:
(Chat record from Zoom meeting)
01:06:49 Michael Boggs: I agree. Do nothing.
01:16:21 Michael Boggs: I also feel like there is no way we will get close to the limit. I am feeling
we need to make some cuts to our preliminary budget.
01:25:37 Roxanne Marino: Perhaps send to the Commissioner of NYSDEC? And Exec Director of the
FL Land Trust (Andy Zepp). He commented that they are watching this, and NYSDEC played an important role,
along with Gov Hochul, in preserving the Bell Station land in Lansing.
01:26:23 Michael Boggs: Zoom Meeting Link:
https://us02web.zoom.us/j/87691531462?pwd=WHNVSm01MGZmZndsc2k5d0FHd01RUT09
If you’re using a tablet or smartphone, you may need to enter the Meeting ID: 876 9153 1462 and Passcode:
782658
02:04:33 Katelin Olson: apologies—my audio went funky so I’m going off video for a bit to see if
improves.
02:18:05 Marc Devokaitis (he/him): Thanks all - stepping off
02:26:23 Michael Boggs: I did not see them :-(
02:26:40 Michael Boggs: yes please
Recreation Department Brief
October 8, 2021
Created by: Will Glennon, Recreation Director
Fall Programs:
●Cross Country Program
○Pilot youth cross country running program (8 sessions/4 weeks)
○Program has utilized running trails located in different areas of
Ulysses/Trumansburg including Taughannock Falls State Park, Trumansburg
Fairgrounds, and the Trumansburg School District fields.
○Varsity XC runners have volunteered as assistants to the program
○Main instructor for the program is a former collegiate runner at Ithaca College.
○Program began September 13th and will run for four weeks culminating with a
home meet on October 9th at TBurg HS. Cross Country will be assisted by the
HS cross country coaches and runners.
○Currently there are 18 runners registered.
●Recreation Soccer Program
○Pilot Recreation soccer program
■Program goal is to offer another format to increase the amount of
students being introduced to playing soccer.
○Program will operate one weekday per week with Sunday games
■Practices on Tuesdays with games on Sundays
○Program will play games as part of the IYB Rotary Soccer Program. The team
will play a schedule of seven games. Games will end on October 31st.
○Only one age program is viable for this fall. A 2nd/3rd grade coed program
began with practices on Tuesday, September 14th.
○The program will be coached by two SUNY Cortland club soccer players that are
also physical education teacher candidates.
●Movie Series Partnership with TCFA
○Second year of free movies for families offered at the Farmers Market started on
September 11th with the movie Spiderman-Into the Spiderverse.
○Movies are presented in conjunction with the TCFA
○Two more movies are scheduled for Friday, September 17th (Field of
Dreams)and Friday, September 24th (Being There).
○Audiences ranged from 14-24 throughout the three movies.
Additional Recreation Initiatives: (Winter)
●Youth basketball program for students in grades 3-6.
○Gym space at Trumansburg HS/MS/ES has been approved.
○Program safety plan for winter indoor basketball will be submitted with guidance
from the Trumansburg HS facilities department.
○Registration for the basketball program will open on November 1st.
○Coaches are currently being recruited for all levels.
○Games will be scheduled to begin in January.
●Youth basketball clinic for students in grades k-2.
○Clinic will be held on Saturdays beginning on December 4th.
pg 1 Building & Codes Monthly Report
Building & Code Updates
Mark Washburn, NYS CEO, Certification No 1020-0364
Reporting Period September 1 – September 30, 2021
Plan Reviews
5 discussions about upcoming projects
Site Visits
Ongoing monitoring of Erosion Plan, visited 4 times no issues
CEO Activity
• 9 Foundation/Footer inspections/ 0 reinspection’s needed issues fixed
• 6 Framing inspections/ 1 reinspection’s
• 4 Plumbing inspections/ 1 reinspection’s Issue resolved
• 2 Final inspection/1 Reinspection
• Total inspection time of 150hrs. for June.
• Continuing to work through back log
• Code research for 15 different issues approximately 15 hours
• Field work Meeting with homeowners and engineer regarding Zoning issues
• 2 Call outs for Carbon monoxide/ Met TFD at scene to investigate
• 10 Fire inspections of remaining rental units related to CO call
• 1 Condemnation of rental unit. Working with tenant to bring rental unit up to health standards (Daily
contact with tenant)
Zoning Enforcement
SBL Violation Code Action Status
18.-1-3 Erosion control Not following site plan on file Reviewed plan Fixed/monitoring
2 visits were after heavy rain
4x Site visit
No issues
Ongoing
Burned out house Safety
Violation [NY] 108.1.1 Unsafe structure
Letter of
violation sent
Awaiting
response
pg 2 Building & Codes Monthly Report
Building & Code Updates
Mark Washburn, NYS CEO, Certification No 1020-0364
Reporting Period July 1 – July 31, 2021
Town of Ulysses Clerk’s Office
MONTHLY REPORT for SEPTEMBER 2021
Submitted by Carissa Parlato
LICENSES/PERMITS issued: #
Sporting licenses many
Disabled parking permits 8
Dog licenses and renewals 51
Marriage licenses 3
Plumbing permits 2
Address assignments 0
Notarizations 10
FOIL requests-received 0
FOIL requests-completed 0
CLERK’s OFFICE TASKS:
• Routine tasks:
o retrieved, sorted, vouchered mail, answered inquiries on various topics, attended town board
meetings and took minutes, kept website current, provided notary services, issued marriage &
dog licenses and disabled parking permits, collected building & zoning fees, assigned new
addresses as requested, participated in weekly Supervisor/Clerks office meetings, sent weekly
e-newsletter messages to residents including COVID resources, contract management,
coordinated building use/equipment sign out
• Updated asset database along with Bookkeeper and Budget Officer
o Reclassified items and added new
• Fielded Planning & Zoning inquiries & assisted Planner with meeting and neighbor notices
TOWN HALL:
• Planning for automatic/accessible door on back of town hall
• Coordinate for HVAC issues- error code on units at front end of building
BUDGET TASKS:
• Completed assignment of water units for 2022
WATER DISTRICT TASKS:
• Tracked water usage/testing/consumption/billing for annual spreadsheet
• Collected and posted water payments
• Met with Bookkeeper to create plan to bring reconciliation up to date
HABITAT NATURE PRESERVE COMMITTEE:
• Met on Sept. 8 to discuss new neighbors (INHS), updating signage, and guided bird/plant walk on 10/2
OTHER COMMITTEES/ASSOCIATIONS:
• Health consortium- (no meeting in Sept.)
FINANCIAL REPORT:
$9904.50 TOTAL Clerk fees & licenses collected
$5958.96 stays in the town
$3945.54 goes to the state
$4538.50 Building & Zoning fees collected (included
in total amount above)
Road Work:
Mowing roadsides
Help County with Milling on Podunk Rd, Help Enfield with oil and stone projects
Flooding on Falls Rd
Paved Wilkins and Boyd Hill roads
Repair:
T10 Brakes
T21 Clutch work
1
Town of Ulysses
September 2021 Financial Statements
Financial Highlights
Prepared by Blixy Taetzsch, 10/7/2021
Balance Sheet
As detailed in the Supervisor’s Report, total cash balances as of 9/30/2021 were $3,234,955.57, a decrease of
$135,693.86 from last month. A couple of notable changes this month:
State aid payment in the amount of $115,330.48 was received for the Cemetery Bridge Replacement
capital project, offsetting the large payment of $101,560.00 for ongoing construction costs.
Sales tax payments – no payments were received in September.
Large payment to Suite-Kote ($54,277.30) in DB fund for highway improvements (CHIPS funded).
There were no other significant changes in assets or liabilities to report this month other than typical operational
activity.
Income Statement
As noted in my previous financial reports, the income statement continues to look excellent, with anticipated
excess revenues, and overall spending mostly on track or under budget. I have included the same analytical
review that I prepared last month, highlighting areas of difference from budget. I would also note that I have
reclassified some expenditures to equipment lines after conducting a review of purchases in the A, DA, DB, and
SW funds.
Town of Ulysses - Analytical Review 25%Percent of Year Remaining
Revenue Earned as of Budget % of Budget
Revenues Budget 9/30/2021 Balance Unearned Comments
A -General Fund - Townwide 952,509.00$ 807,579.14$ 144,929.86$ 15.2%
Material Differences
Sales Tax 233,716.00$ 191,407.82$ 42,308.18$ 18.1%Payments through July are reflected
Mortgage Tax 90,000.00$ 70,782.79$ 19,217.21$ 21.4%1 of two payments received
Park and Recreation Charges 99,100.00$ 54,140.50$ 44,959.50$ 45.4%Fall/Winter activities remaining
B - General Fund - Part Town 169,198.00$ 142,022.24$ 27,175.76$ 16.1%
Material Differences
Sales Tax 142,898.00$ 117,030.03$ 25,867.97$ 18.1%Payments through July are reflected
DA - Highway Fund - Townwide 417,312.00$ 381,288.29$ 36,023.71$ 8.6%
Material Differences
Sales Tax 68,905.00$ 56,431.53$ 12,473.47$ 18.1%Payments through July are reflected
DB - Highway Fund - Part Town 280,014.18$ 50,766.81$ 229,247.37$ 81.9%
Material Differences
Sales Tax 61,241.00$ 50,154.92$ 11,086.08$ 18.1%Payments through July are reflected
NYS CHIPS 217,165.18$ -$ 217,165.18$ 100.0%Funds claimed after work complete
SM - Ambulance District 413,918.00$ 381,521.58$ 32,396.42$ 7.8%
Material Differences
Ambulance Charges 76,802.00$ 44,405.57$ 32,396.43$ 42.2%Payments through August are reflected
Excess Revenue Expected
Revenue Shortfall Expected
Revenue Expected as Planned
2
The previous table shows total revenue by fund, with notable differences highlighted. There is very little
change in this chart from the prior month, noting that no additional payments in sales tax have been received.
The August ambulance payment, however, was received.
The table above reflects spending by fund in total, and by object of expense (personnel, equipment, contractual,
and benefit spending). As you can see, spending continues to be below budget pretty much across the board,
with no areas noted where spending may exceed the overall budget plan. As with the revenue analysis, I did not
include funds that were essentially operating as expected, nor did I include capital projects.
Town of Ulysses - Analytical Review 25%Percent of Year Remaining
Expenditure Expended Budget % of Budget
Expenditures Budget 9/30/2021 Balance Unspent Comments
A -General Fund - Townwide 1,024,127.00$ 634,256.86$ 389,870.14$ 38.1%
By Object of Expense
Personnel 472,025.00$ 333,504.26$ 138,520.74$ 29.3%
Equipment 37,512.00$ 10,963.44$ 26,548.56$ 70.8%Tank refurbished in 2022, rather than 2021
Contractual 343,116.00$ 215,188.74$ 127,927.26$ 37.3%
Employee Benefits 171,474.00$ 74,600.42$ 96,873.58$ 56.5%NYS Retirement to be paid 12/21
B -General Fund - Part Town 263,498.00$ 92,532.24$ 170,965.76$ 64.9%
By Object of Expense
Personnel 108,211.00$ 66,926.51$ 41,284.49$ 38.2%Position vacancy - Planner
Contractual 93,965.00$ 7,548.30$ 86,416.70$ 92.0%Attorney, Engineer, Software, Contingency
Employee Benefits 61,322.00$ 18,067.42$ 43,254.58$ 70.5%Position vacancy, NYS Retirement, HI
DA -Highway Fund - Townwide 539,582.00$ 241,831.23$ 297,750.77$ 55.2%
By Object of Expense
Personnel 126,590.00$ 61,114.64$ 65,475.36$ 51.7%Position vacancy - MEO, OT for snow removal
Equipment 72,500.00$ 6,925.00$ 65,575.00$ 90.4%F550 Truck purchase deferred to next year
Contractual 254,000.00$ 128,391.98$ 125,608.02$ 49.5%
Employee Benefits 86,492.00$ 46,399.61$ 40,092.39$ 46.4%Position vacancy - MEO, NYS Retirement
DB - Highway Fund - Part Town 413,215.18$ 184,071.90$ 229,143.28$ 55.5%
By Object of Expense
Personnel 88,000.00$ 58,933.09$ 29,066.91$ 33.0%
Capital Improvements 217,165.18$ 59,013.40$ 158,151.78$ 72.8%CHIPS Spending*
Contractual 50,000.00$ 31,367.32$ 18,632.68$ 37.3%
Employee Benefits 58,050.00$ 34,758.09$ 23,291.91$ 40.1%NYS Retirement to be paid 12/21
* Assume spending will occur prior to 12/31
Expenditure on track/as expected
Anticipated Savings
3
One can also look at expenditures by function as summarized below for the A, B, DA, and DB funds. These
totals are also displayed in the financial statements.
Town of Ulysses - Analytical Review 25%Percent of Year Remaining
Expenditure Expended Budget % of Budget
Expenditures Budget 9/30/2021 Balance Unspent Comments
A -General Fund - Townwide 1,024,127.00$ 634,256.86$ 389,870.14$ 38.1%
By Function of Expense
General Government Support 504,321.00$ 312,938.06$ 191,382.94$ 37.9%Savings in contractual spending
Public Safety 18,134.00$ 13,614.36$ 4,519.64$ 24.9%
Transportation 113,657.00$ 69,182.20$ 44,474.80$ 39.1%Equipment spending deferred
Economic Assistance and Opportunity 6,575.00$ 6,575.00$ -$ 0.0%
Culture and Recreation 201,154.00$ 149,697.04$ 51,456.96$ 25.6%
Home and Community Services 8,812.00$ 7,649.78$ 1,162.22$ 13.2%
Employee Benefits 171,474.00$ 74,600.42$ 96,873.58$ 56.5%NYS Retirement to be paid 12/21
B -General Fund - Part Town 263,498.00$ 92,532.24$ 170,965.76$ 64.9%
By Function of Expense
General Government Support 57,500.00$ 3,912.50$ 53,587.50$ 93.2%Attorney, Engineer, Contingency
Public Safety 55,846.00$ 33,052.22$ 22,793.78$ 40.8%Savings in contractual spending
Home and Community Services 88,830.00$ 37,500.09$ 51,329.91$ 57.8%Position vacancy; Deferred software purchase
Employee Benefits 61,322.00$ 18,067.43$ 43,254.57$ 70.5%Position vacancy, NYS Retirement, HI
DA -Highway Fund - Townwide 539,582.00$ 241,831.23$ 297,750.77$ 55.2%
By Function of Expense
Transportation 450,700.00$ 195,247.31$ 255,452.69$ 56.7%Position vacancy, Deferred equipment spending
Home and Community Services 2,390.00$ 184.31$ 2,205.69$ 92.3%
Employee Benefits 86,492.00$ 46,399.61$ 40,092.39$ 46.4%Position vacancy - MEO, NYS Retirement
DB - Highway Fund - Part Town 413,215.18$ 184,071.90$ 229,143.28$ 55.5%
By Function of Expense
Transportation 355,165.18$ 149,313.81$ 205,851.37$ 58.0%CHIPS Spending*
Employee Benefits 58,050.00$ 34,758.09$ 23,291.91$ 40.1%NYS Retirement to be paid 12/21
* Assume spending will occur prior to 12/31
Expenditure on track/as expected
Anticipated Savings
Page 1 of 4
Report to Town Board
Work between: 9/11 – 10/8/21
Meeting date: 10/12/2021
Submitted by Michelle E. Wright
Emergency Related
• Tasks and communications pertaining to my work specifically have drawn down to near close regarding
emergency related work activities.
Active Grant Updates
• Cemetery Road Bridge over Trumansburg Creek (NYSDOT 95% funded with FHWA money, Barton &
Loguidice Engineers)
o Internal activities:
9/28 Progress Meeting minutes included at the end of this document.
Successful implementation of new system for reimbursement.
• Documentation of the complex process for future documentation reference.
• This will ensure proper cash flow for this project.
• A reminder to the Board that we will need to borrow from A fund balance for
cash flow for the close out of this project.
Cemetery Bridge Project Timeline
When What Status
September 2018 Project Awarded Bridge NY Funding Complete
October 2018 Project Added to STIP/TIP Complete
January 2019 State-Local Agreement Executed Complete
January 2019 Design Consultant Contract Executed Complete
January 2020 Design sent to NYSDOT for review Complete
March 2, 2020 Public Meeting Meeting held 3/2
January 2021 ROW Acquisition Completed Complete
11/10/2020 ADP Complete Complete
12/28/2020 PS&E Submitted Complete
January 2021 PS&E Approved by County & State Complete
April 2020 Construction Phase Authorized Complete
April 2020 Advertisement Complete
5/14/2021 Bid opening Complete
Spring 2021 Letting Complete
7/7/2021 Pre-Construction Meeting Complete
7/19/2021 Begin Construction In progress
Fall 2021 Construction complete TBA
• WD #3 WIIA Grant (EFC funded, MRB Engineers)
o Internal activities
Communications with Municipal Solutions regarding project expenditures.
o Engineer update:
Guardrail installation:
• Due to extended leave times created by the COVID emergency, the guardrail
installation is tentatively scheduled for October, pending availability of supplies.
Page 2 of 4
Other Work
Miscellaneous
• Updated digital logo work
• Standing weekly meetings: Clerk’s office, Supervisor
• Acquisition for refurbished computer for Bookkeeper office
Bookkeeper Supervision
• Weekly meeting on Wednesday
Insurance Related
• Communications pertaining to insurance renewal, applications, and brokerage changes
• Insurance applications for 2022 coverage
Financially Related
• Continued communications and procedures development for full implementation of asset database in
collaboration with the Deputy Clerk
o Budget modifications will show some work being done to move all trackable Town equipment,
assets and inventory to EQ lines.
• Continued general assistance with voucher / procurement process
• Assistance with calculations pertaining to the union negotiation
• Capital plan development with Bookkeeper and Highway Superintendent
• ARPA fund reporting deadline extended to April 2022
Budget Related
• Budget retreat meetings with Supervisor
• Budget work was the majority of time spent during this working period: tentative budget information
and detail gathering and documentation, budget balancing.
• Development of new tools within the budget document:
o Fund balance estimates
• PS and benefit calculations and modeling
Water District 3
• Upcoming: it would be amazing to prioritize development of a WD3 capital plan prior to budget
season.
o First draft completed: planning to schedule a meeting time to review first draft with any
informed Ulysses folks who have the time.
Upcoming
• Large amounts of time will be dedicated to the 2022 budget finalization process
• Construction process for Cemetery Road Bridge
• Post budget season project work:
o Asset related work:
Life cycle procedure document development
Asset/inventory policy development
o IT related work
o Multi-year financial planning: town wide capital plans
o Updates to personnel policy
Page 3 of 4
Meetings and Trainings
1) 9/29/21 shared services meeting observation
2) 9/28/21 ARPA funding webinar notes:
Tom Smith, Director EFPR Group CPAs
ARP Consulting: arp@efprgroup.com
• Webinar scope: Recording allowable costs and covering ineligible costs
• Cash flows
o 2nd will come July 2022
• Recoupments
o Using funds on unallowable costs not explicitly listed as allowable can result in Fed gov’t
demanding repayment
• Time line
o Funds obligated by 12/31/2024
o Must be paid by 12/31/2026
o Costs incurred beginning March 3rd, 2021
• Accounting for revenue
o A4089 Federal Revenue, Other
o Cash received but not expended = use A688 Other Liabilities
o Expenditures = use existing code
Might be beneficial to create new ones…use .41 or .4APR for internal tracking and
auditing
• Reporting requirements are all now available
o Records retention = 5 years
o Interim Report = not required for ToU
o Project and Expenditure Report
This is the only report required for ToU
Due annually 10/31
• Starting in 2021 and then annually thereafter
Treasury hasn’t released what this report is going to look like
• EFPR thinks it will be similar to the interim report which is simple = populate
boxes and how much you have spent and in what categories
o Recovery Plan Performance Report = not required for ToU
• Allowable Costs
o Public health response
o Addressing negative economic impacts
o Replacing lost public sector revenue
Must be used for eligible uses
Ineligible
• Pension funds, tax revenue, non-federal match for other federal statues, debt,
settlements or judgements
• I asked specifically: Sales tax is okay to include in revenue loss calculation
Page 4 of 4
• Once you determine lost revenue, you can use it on anything not on the
ineligible uses
o Premium pay for essential works
For workers who were physically present at work during pandemic
• List of jobs via Treasury
o Investment in water, sewer, and broadband infrastructure
Must be aligned with EPA, CWSRF, etc.
Underserved definition: technical parameters via Treasury
• Q&A at end of session
o If you had contracted expenses pre-pandemic, it’s okay to use ARPA funds if it was post March
3, 2021
o If costs allowable via CWSRF then it qualifies for ARPA funds
o Lost revenue calculation: will we need to provide that?
High level numbers only in interim
2019 revenue, calc growth, 2020 revenue and what you lost = 2020-2019
Mew internal note: I think we should wait to see the format of the 10/31 report to see
exactly what it will require
o Report
Tom Smith didn’t know how it gets submitted…will ask about that and will put it in a
follow up email
3) 10/7/21 EFC WIIA webinar notes:
• Applications for funding need to include:
o An engineering report
o Plans for construction
They made it clear on the webinar that funding requests cannot be for just planning and
design but have to advance to construction.
• Applications due 5pm 11/22
• Funding is around 50% of total project budget
• You don't have to be on the Intended Use Plan (IUP)
o But if you are not (Ulysses is not), then funding outside of grant needs to come from the
municipality (i.e. EFC won't provide low interest loans for the unfunded portion of the project if
you are not on the IUP).
• Example projects:
o Upgrades and/or replacements of drinking water infrastructure
o Addressing non-compliance
o Addressing emerging contaminant (proactive projects included)
• They did not provide information about the next round of funding.
• There is a category of funding specifically for intermunicipal funding grants, contracts between the
municipalities need to be in place prior to application
PROGRESS MEETING MINUTES Page 1 of 2
Project Description:Cemetery Road over Trumansburg Creek
Town of Ulysses, County of Tompkins in New York State.
PROGRESS MEETING NO.05 - Minutes
Engineer-in-Charge: Ryan S. O’Malley – Barton and
Loguidice
Contractor: Economy Paving Company, Inc.
Award Date: June 18, 2021
% Contract Time used: 60%
Average No. of Personnel on job: Contractor: 3 Inspection: 1
Date: 09/28/2021
Time: 8:30 am
First Day of Work on Site: July 19, 2021
Scheduled Completion Date: October 25,
2021
Contract Amount:$833,331
% Work Completed: 50% +/-
Attendees:Ryan O’Malley (B&L), Ben Werner (B&L), Sandra Lusher (NYSDOT), Michelle E. Wright
(Town of Ulysses), Forrest Banks (Economy Paving)
B&L Project
Manager:Ben Werner – B&L
Additional
Distribution:
Following is a general outline of the meeting held for this project. Discussions were as follows:
05.01 MEETING CONVENED
September 28, 2021 @ 8:30am.
05.02 CORRECTIONS TO LAST MEETING’S MINUTES
None received.
05.03 WORK PERFORMED IN THE LAST PERIOD
Poured wingwalls and stripped forms.
05.04 WORK SCHEDULED FOR NEXT PERIOD (Review contractor’s week schedule)
Forrest Banks
o Dry rip-rap/stone.
o Precast concrete arch unit production (10/7/21-10/15/21. RSO to coordinate directly with
Lakelands regarding inspection).
o Remove cofferdams and clean streambed.
05.05 WORK SCHEDULE COMPLIANCE
Contractor will be delayed beyond October 25, 2021 completion due to precast arch unit delays.
o There will be a period of time where Economy has progressed the project to the furthest point that it
can and will need to wait on delivery of the precast units (delayed to October 18, 19, or 20th.
Likely 19th or 20th. Forrest to confirm as soon as exact set date finalized). Economy may not be
on site during this waiting period. Economy indicated that it would do all that it can to progress
work as far as practical before setting arch units.
o Economy to provide updated project schedule today.
05.06 WORK ZONE TRAFFIC CONTROL
Detour in place
o Vandalism occurred to signs and barricades on 8/4/2021. No other noted issues since.
05.07 JOB SITE SAFETY
Tail gate Safety meetings ongoing. Agenda’s on file with Economy and should be forwarded to Ryan
O’Malley at romalley@bartonandloguidice.com.
D036180 – Cemetery Road over Trumansburg Creek
2
05.08 ENVIRONMENTAL
Cofferdam and turbidity curtain system were adequately re-established on 9/17/2021.
05.09 SUBMITTALS
Submittal 1 – Cofferdams – approved as noted and returned
Submittal 2 – demo plan – approved as noted and returned
Submittal 3 – Site Specific Lead Exposure Control Plan – approved and returned
Submittal 4 – Footing/wingwall rebar – approved and returned
Submittal 5 – Precast concrete units – approved and returned
Submittal 6 – Bridge Rail – approved and returned
** Still need to see rebar submittal for headwalls (next week) and an erection procedure (by end of this week). **
05.10 VERIFICATION, RELOCATION, OTHER PERMITS
Environmental permit in place
NYSDOT highway work permit in place
05.11 GENERAL ISSUES FOR DISCUSSION
Precast delivery delayed until mid-October (October 18, 19 or 20).Economy to confirm ASAP.
Type 1 vs Type 2 bedding stone. Economy is having issues locating a regional supplier with Type 1
available. B&L to discuss internally.
Pay estimate closeouts –end of every month. Pay estimates to be submitted to the Town on the first Tuesday
of each month. Pay Estimate #2 has been paid and logged in EBO.
Consistent communication from Economy is needed regarding work on site.
Progress meeting reminder email to be sent out the Monday before each progress meeting.
Odessa Sand and Gravel (select structure fill).B&L is coordinating stockpile testing with PW Labs. Odessa
contact is Shane Reeves at 607-793-5282.
Driveway drainage pipe for Driveway 1. Economy and B&L discussed not needing to replace the existing
pipe, as the existing pipe is in good condition. Asphalt apron as shown will still be provided per the contract
plans.
05.12 SPECIAL ISSUES/OUTSTANDING ITEMS
None
05.13 STATUS OF FCO/OOC, ADDITIONAL WORK
None to date
05.14 DISPUTED WORK
None
05.15 INSURANCE STATUS
All the current insurance certs are on file
05.16 SUBCONTRACTOR/VENDOR
Sub approval in EBO completed.
05.17 AFFIRMATIVE ACTION
Goals: EEO: Minority 1.2%; Female 6.9% DBE: 6%
Achieved and logged in EBO as of 8/31/2021: M 0.41% F 5.27 % DBE 1.27 %
Plan is in place to meet the goals throughout the project.
B&L to resolve issues viewing M/F in EBO. Economy’s internal tacking shows 0% minority and 6.53%
female.
D036180 – Cemetery Road over Trumansburg Creek
3
05.18 NEXT MEETING
Tuesday October 12, 2021 @ 8:30AM, field office (and zoom videoconference)
Prepared
by:
The foregoing represents the writer's understanding of the major items of discussion. If this is not the
understanding of all parties, please respond in writing within three (3) days of receipt of these
minutes.
Ryan O’Malley Resident Engineer
NAME TITLE
Building & Code Enforcement Office
607-387-9778 ext. 231
Buildings & Code Enforcement Report for September 2021
SUBMITTED AT OCTOBER 2021 TOWN BOARD MEETING
Building Permits issued 5
Plan Reviews 9
Certificate of Occupancy issued 0
Permits Renewed 9
Complaints Received 1
Complaints Resolved 1
Inspections (Footers, Foundations, Plumbing,
Insulation, roofing, Pools, Etc.)
40 Plus
4 Reinspection’s
New Site Inspections 9
Building Review Consultations (pre-plan meetings,
Future Building/Remodeling)
3
Fire Safety Inspections Ongoing
Code Training Seminars
County Assessment, Town, DOS Reports 3
Open property in violation cases 7
Property violations resolved 0
Value of Permits issued: $1,401,600.00
Building Permit fees collected for month: $4,309.00
Respectfully Submitted,
Mark Washburn
Mark Washburn – Building & Fire Code Enforcement Officer
TOWN OF ULYSSES
10 Elm Street, Trumansburg, NY 14886
ulysses.ny.us
Town Supervisor (607) 387-5767, Ext 232 supervisor@ulysses.ny.us
Town Clerk (607) 387-5767, Ext 221 clerk@ulysses.ny.us