The URL can be used to link to this page

Home My WebLink About2001-01-09 - TB I i I 1 *11 ° I iy I ■ I I . . _ - � i � . , . . . i i, i . « .. t 1 � � IS IT Jam. . l ■ 113 3 TOWN OF ULYSSES REGULAR TOWN BOARD MEETING January 9t, 2001 PRESENT: Douglas Austic Supervisor; Councilpeople Carolyn Duddleston , Andrew Hillman , Sue Poelvoorde, Robert Weatherby; Highway Superintendent James Meeker; Town Clerk Marsha Georgia . Others Present : Code Enforcement Officer Alex Rachun ; Planning Board Chairman George Kennedy; Free Press Reporter Grace Wolf, Tompkins County Representative Peter Penniman , Hikari Tamada visiting student, and Curt Dunnam . Supervisor Austic called the meeting to order at 7 : 30 pm and led those assembled in the Pledge of Allegiance to the Flag of the United States of America . APPROVAL OF MINUTES : REGULAR BOARD MEETING DECEMBER 12TH, 2000 Mrs. Duddleston moved , seconded by Ms. Poelvoorde to approve the minutes of the December 12th, 2000 Regular Town Board meeting with a few minor corrections given to the clerk. Mr. Austic aye Mrs. Duddleston aye Mr. Hillman aye Ms. Poelvoorde aye Mr. Weatherby aye Adopted . APPROVAL OF MONTHLY CLAIMS (YEAREND 2000 AND NEW 2001) Mr. Hillman moved, seconded by Mr. Weatherby to approve the previously examined vouchers numbering from 550 through 571 in the amount of $ 17,046 . 84 for the year 2000 . Mr. Austic aye Mrs. Duddleston aye Mr. Hillman aye Ms. Poelvoorde aye Mr. Weatherby aye Adopted Mrs. Duddleston moved, seconded by Mr. Hillman to approve the previously examined vouchers numbering from 1 through 22 in the amount of $39,386. 36 for the year 2001 . Mr. Austic aye Mrs. Duddleston aye Mr. Hillman aye Ms. Poelvoorde aye Mr. Weatherby aye Adopted REPORTS OF REPRESENTATIVES Town of Ulysses Regular Board Meeting 1/9/2001 Tompkins County Representative Peter Penniman anlved late and made his report later in the evening . TOWN REPORTS Hicihwav Superintendent Jim Meeker reported plowing and salting as needed, minor equipment repairs, and driveway construction on Indian Fort Road and Hinging Post Road . Mr. Meeker also thanked the Town Board on behalf of the Highway Department for their annual gift certificates. I Supervisor Austic asked Mr. Meeker about the monies set: aside in November of 2000 for the purchase of a new mowing tractor. Mr. Meeker reported that he plans to purchase one by the end of year. Code Enforcement Officer Alex Rachun reported issuing two building permits during the month . Both were for additions, building costs ; totaled $85,000 and fees totaled $300 . Mr. Rachun also reported that the demolition of several houses in the Hamlet of Jacksonville had been completed and that the sites had been cleared, filled and graded as well as possible. Town Clerk Marsha L. Georgia reported that $283, 538 has been collected in 2001 taxes to date. Of this, $ 165,000 has been turned over to the Supervisor. Mrs. Georgia wrote one refund check to a property owner, whose escrow overpaid his tax bill . Town Clerk's fees for the month totaled $379 . Of this, $253 was turned over to the Supervisor. Total Town Clerk's fees for the 2000 Annual Report totaled $26,527. 95. This amount is approximately a 12% increase from 1999 revenue, most of which came from the sales of Sporting Licenses. Mrs. Georgia also reported that the Town Clerk's office is working on two grant applications for LGRMIF Records Retention grants. The grants funds requested would allow Town Clerk's Office staff to do an Indexing Minutes Project and an archival records organizational project. Supervisor Austic reported the establishment of an account for the purpose of establishing a budget line item for records management. $400 has been put into this account from the Town Court's contractual account and $ 100 from the Clerk's contractual . This is the average amount spent per year on microfilming court records, an activity that falls under the title of records management. Board Members and Committees Mr. Hillman reported that the Trumansburg/Ulysses Joint Youth Commission is in the process of searching for a potential location for a youth center. Presently, the group is working on negotiating an agreement to use the Masonic Temple for this purpose. Mr. Hillman also reported the Commission is seeking a replacement for the position previously held by Tim Reap. Mrs. Georgia asked Mr. Hillman to get a list of names of the youth who worked to spread mulch in the Town Hall's garden beds in order to send them a note of thanks. Ms. Poelvoorde reported the Ithaca-Tompkins County Transportation Council is i conducting a study of freight traffic in Tompkins County„ Surveys are available to fill out at the Town Clerk's office. Mrs. Georgia reported that no surveys have been filled cut. Supervisor Austic noted that the agenda item of 2001 Budget Modifications would not be addressed this month . 2 i I ;' ` � �. »I : Town of Ulysses I � 5 Regular Board Meeting 1/9/2001 Supervisor Austic reported the total bill for 2001 unallocated insurance was $ 12,750. This bill left a surplus of $6,376 from the budgeted allocation of $ 19, 126 . Supervisor Austic noted that, in light of an increase in workmen's compensation of $2, 500, and other increases, the surplus would be reduced to approximately $3,500 after it is used to cover deficits in other accounts. Mr. Austic also noted that he is waiting for the bonding bill to arrive . A $300,000 CD was purchased early in January at a good interest rate. Tompkins County Representative Peter Penniman reported that the removal of a scheduling conflict will make it possible for him to attend Town Board meetings more regularly in the future. Mr. Penniman reported the opening of the new Tompkins County Public Library. The old library building is still up for sale. The building will be used as the temporary location for the County' s Alternatives to Incarceration Program . The hot item of discussion is the request of the police department to train police dogs in the upstairs of the old library building . The County is expecting an information update on its Public Safety Communications Project. At present, the County' s consultant is looking at options for the project. Mr. Penniman noted that the County expects to put the project out for bid in approximately two months. Mr. Hillman stated he had heard about a State plan for Tower location . He asked Mr. Penniman what impact, if any this would have on the County project. Mr. Penniman reported that the State and County had hired the same consultant and is waiting on information regarding how soon the State would get to Tompkins County and whether the State's standards of coverage would be equal to the County's. OLD BUSINESS Information update on Water District # 3 Supervisor Austic reported little progress on the Jacksonville, South End Water District Project. Mr. Austic did note, however, a number of calls from other Town of Ulysses residents requesting water services in areas outside the currently sketched district. NYS Assemblyman Marty Luster contacted Mobil Oil Corp . and expects to meet with representatives from the company and representatives from the Attorney General's Office. Supervisor Austic noted that neither he nor Assemblyman Luster has heard back from Mobil . Supervisor Austic reported he is looking into two grants. The first involves commercial jobs, and could mean a substantial amount of money. The second grant, the small cities block grant, generally funds low-income housing, but has one category devoted to water system funding . This grant could amount to a total of $400,000 . Rabbit Run Road- municipal water request Supervisor Austic reported that he received a letter from the Village of Trumansburg stating this municipality will provide water to the three houses that do not have water in this location . The Village expressed concern in the letter about the size and potential for development of one of the properties requesting water. Mr. Austic also noted that he will have to contact one of the parties requesting water to inform this party that their portion of the bill will be high, as 3 1\\° Town of Ulysses Regular Board Meeting 1/9/2001 it requires running a water line to the main from a spot beyond the end of the main . Mr. Austic will also have to contact this party about: a clause in the water district to note that the water is to serve the current development on the lot, not necessarily future developments. NEW BUSINESS Date for Board Audit Supervisor Austic stated that a date had to be set for the annual audit of the Departments by the Town Board . The Board decided that Wednesday evening January 17th, 2001 would be a good time. The Department Heads will be notified . Organizational Reouirements for 2001 Mr. Weatherby moved, seconded by Mrs. Duddleston the following 2001 Organizational resolutions: BE IT RESOLVED Regular Monthly Board meetings of the Ulysses Town Board will be held on the second Tuesday of each month at 7 : 30 PM in the Ulysses Town Hall at 10 Elm Street, Trumansburg, NY. Board review of monthly claims will begin at 7 : 00 PM prior to each scheduled Regular Board Meeting . BE IT FURTHER RESOLVED the designated news media is advised of the foregoing schedule and those meeting notices are posted in accordance with the open meeting law, on the clerk's bulletin board . BE IT RESOLVED mileage at a rate of 34. 5 cents per mile shall be paid to Town Officials and employees conducting official business and driving their personal vehicles and that such mileage shall be reported on the appropriate forms provided . BE IT RESOLVED the Highway Superintendent is authorized to incur expenses not to exceed $3000.00 for repairs and maintenance of highway equipment without prior Board approval . BE IT RESOLVED the Building and Maintenance Chairman be authorized to incur expenses not to exceed $ 1000 . 00 for emergency repairs and maintenance following established procurement policy procedures. BE IT RESOLVED the following bond undertakings for Town Officials is hereby approved as follows: A. Town Clerk/Tax Collector $250, 000 B. Justices (2) 4,000 C. Court Clerical 4,000 D. Code Enforcement Officer 1 ,000 E . Highway Superintendent 1 ,000 F. Town Supervisor 500,000 G. Deputy Supervisor 15,000 H . Deputy Town Clerk 15,000 BE IT RESOLVED in lieu of the report required by Town Law Section . 29( 10), the Supervisor be and hereby is authorized to submit to the Town Clerk a copy of his annual report to the State Comptroller and that the Town Clerk shall cause a summary thereof to be published in accordance with the law. 4 ! }1 { , y , P 11 _ .ii : ; /$� ' a � ' 4 LI Iii .. i1. � w#' � 1 muU , : . .,.. 1 ( 7 Town of Ulysses Regular Board Meeting 1/9/2001 BE IT RESOLVED the Ithaca Journal and/or The Trumansburg Free Press shall be and are hereby designated as the official Town publications. BE IT RESOLVED the Tompkins County Trust Company is designated as depository in which the Supervisor, Town Clerk, Justices, and other employees by virtue of their offices, shall deposit all monies coming into their hands and, FURTHER RESOLVED the Town investments can be made at other banks as outlined in the Towns investment policy. BE IT RESOLVED the Town Board authorizes the Supervisor to pay in advance of audit of claims for utilities, postage and contractual agreements which if delayed may result in loss of discounts or the accrual of service charges. BE IT RESOLVED the following is the schedule of salaries and wages for 2000 : ELECTED OFFICIALS : Town Supervisor 6458 yr Town Council (4) 3005 . 50 (ea) yr Town Clerk/Collector 35427 yr Highway Superintendent 41818 yr Town Justice (2) 11530 (ea) yr APPOINTED OFFICIALS AND EMPLOYEES Deputy Town Clerk $9 . 32/hr Deputy Supervisor negotiated as needed Bookkeeper 14828 yr Zoning Officer 13256yr Justice Clerk 23528 yr Planning Zoning Clerk 9 . 32/pH Deputy Highway Superintendent 15 . 36/pH Highway Employees 14. 86/pH BE IT RESOLVED all employees shall turn in a time card by the end of the last day of the pay period, salaried employees shall do the same stating time used for vacation, sick time, holiday or other time off to maintain accurate records of benefit time used . No pay will be issued without the presence of a time card . BE IT RESOLVED any individual wishing to be on the agenda, advise the Supervisor of that intent at least one week prior to the scheduled meeting . BE IT RESOLVED any individual having any special needs and wishing to attend a meeting please advice the Town Clerk of the special requirements at least one week prior to the meeting . (ADA) Mr. Austic aye Mrs. Duddleston aye Mr. Hillman aye Ms. Poelvoorde aye Mr. Weatherby aye Adopted THE FOLLOWING ARE SUPERVISOR APPOINTMENTS FOR 2000 5 t 1111111.M., \ IC Town of Ulysses Regular Board Meeting 1/9/2001 A. Town Historian Esther Northrup B. Deputy Supervisor Carolyn Duddleston C. Liaison to Highway Dept. Bob Weatherby D. Building Maintenance Doug Austic E. Liaison to Library . Andrew Hillman F. Liaison to Village BD. Doug Austic G. Liaison to Justice CT Carolyn Duddleston APPOINTMENTS MADE BY THE BOARD FOR 2000 I A. Code Enforcement Officer Alex Rachun B. Deputy Zoning Officer John Fahs C. Deputy Code Enforcement Contract Village D. Planning Board Chair George Kennedy E. Bookkeeper Doug Austic F. Zoning Board Chair George Tselekis G. Rep. Human Services Coal table for conformation H . Board of Assessment Review (2) Stover / Duddleston I . Election Custodians (2) Bennett / Northrup J . Cleaning Contract Laurie MacCheyne K. County Youth Bureau Rep. Ben Curtis L. Joint Youth Comm . Liaison Andy Hillman M . Rep . Cable Commission Ben Curtis N. Town Attorney Bruce D. Wilson 0. Public Access Rep. Ben Curtis P. Tompkins Community Org Vacant Q. EMC Jean Foley R. Planning Federation Rep. Need Planning Board M S. Intermunicipai Recreation . Rep. Michele Vonderweidt T. Reps. To Joint Youth Comm . Debra Austic / Vonderweidt U . Planning Board Member Table to next month V. Ithaca/Tompkins Transportation Council Planning Comm . Sue A. Poelvoorde W. Ithaca/Tompkins Transportation Council Policy Comm . Doug Austic X. TC Emergency / Disaster Comm. Fire Dept. Rep. Y. Trumansburg Fair Board Liaison Robert Weatherby Z. Liaison Fire/Ambulance Carolyn Duddleston 2000-YEAR END BUDGET MODIFICATIONS FUND CHANGE ACCOUNT A1010. 4 TOWN BOARD CE INCREASE BY 1014. 85 A1110. 1 COURT PE INCREASE BY 25 .98 A1220. 1 SUPERVISOR PE INCREASE BY .04 A1410 . 1 TOWN CLERK PE INCREASE BY 211 A1450 . 1 ELECTIONS CE INCREASE BY 187 +.96 t A1620.4 BUILDINGS CE INCREASE BY 4881 .41 A1670 .4 PRINT AND INCREASE BY 5334. 52 MAILING A5010. 1 H .W. SUPER. PE INCREASE BY . 16 A5182 .4 STREET INCREASE BY 256. 74 LIGHTING A9030. 8 SOCIAL INCREASE BY 461192 SECURITY A9040. 8 WORK. COMP. INCREASE BY 182 ,66 6 a. I 9 Town of Ulysses Regular Board Meeting 1/9/2001 A9055 . 8 DIS. INSURANCE INCREASE BY 92 . 05 A9060 . 8 HEALTH INCREASE BY 1879 .67 INSURANCE TOTAL INCREASE $ 18, 135 .9 6 A1990 . 4 CONTINGENCY DECREASE BY 5000 A1420 . 4 ATTNY. FOR DECREASE BY 4900 TOWN A1910 . 8 NYS RETIREMENT DECREASE BY 4217 . 94 A7310 .4 YOUTH DECREASE BY 4018 . 02 PROGRAMS TOTAL $ 18, 135 .9 DECREASE 6 B3620 . 1 BLDG . INSP . PE INCREASE BY . 26 B8010 . 1 ZONING PE INCREASE BY 140 . 05 B8020 .4 PLANNING CE INCREASE BY 17516 . 66 B9010 . 8 NYS RETIREMENT INCREASE BY 62 . 68 B9040 . 8 WORK. COMP . INCREASE BY 3 . 74 B9060 . 8 HEALTH INCREASE BY 576 . 36 INSURANCE TOTAL INCREASE $ 18,299 . 7 5 B1990 .4 CONTINGENCY DECREASE BY 1720 B3620 .4 BLDG . INSP . CE DECREASE BY 63 . 32 B8010 .4 ZONING CE DECREASE BY 89 . 28 B8020 . 1 PLANNING PE DECREASE BY 2228 . 98 B9030 . 8 SOCIAL DECREASE BY 149 . 51 SECURITY B955 APPROP . FUND BAL INCREASE BY14048 . 66 DA5130. 1 MACHINERY REP . INCREASE BY 4214. 06 PE DA5130 .4 MACHINERY REP . INCREASE BY 3843 . 96 CE DA5140. 1 BURSH&WEEDS INCREASE BY 6702 . 71 PE DA9040 . 8 WORK. COMP INCREASE BY 961 . 80 DA 9060. 8 HEALT INCREASE BY 1311 . 04 INSURANCE TOTAL INCREASE $ 17,033 . 5 7 DA5142 . 1 TOWN SNOW PE DECREASE BY 8516. 78 DA5148 . 1 SNOW REMOVAL DECREASE BY 8516 . 79 OG PE TOTAL $ 17,033 . 5 ' DECREASE 7 DB9040 . 8 WORK. COMP . INCREASE BY 936. 80 DB9060 . 8 HEALTH INCREASE BY 1311 . 04 INSURANCE TOTAL INCREASE $2, 247 . 84 DB5112 . 2 PERM . IMP . EQ DECREASEBY 2247 . 84 7 Town of Ulysses \ Regular Board Meeting 1/9/2001 TOTAL $2,247 .84 DECREASE Mr. Weatherby moved, seconded by Ms. Poelvoorde to approve the Town Board appointments and foregoing budget modifications for 2000 . Mr. Austic aye Mrs. Duddleston aye Mr. Hillman aye Ms. Poelvoorde aye Mr. Weatherby aye Adopted . BUDGET MODIFICATIONS 2001 Supervisor Austic reported previously in the meeting that this item would have to be postponed pending the receipt of the Bonding Bill . Meeting Date to Discuss Planning Board Directive This meeting is scheduled for January 17th, 2001 immediately following the annual audit of the department books. Mr. Austic had a copy of the agenda for the next Planning Board meeting and reported they plan to review the present Zoning Ordinance. Mrs. Duddleston moved, seconded by Mr. Hillman to adopt the following resolution : SENIOR CITIZENS AND THE DISABLED PERSONS EXEMPTION REAL PROPERTY, WHEREAS, the Town Board of the Town of Ulysses has established a maximum income real property tax exemption eligibility level, pursuant to Section 467 & Section 459 of the Real Property Tax Law, and WHEREAS, the Town Board extended eligibility by establishing a sliding scale of exemption percentages for those with income between $ 20,500 and $28,899 pursuant to the Real Property Tax Law, NOW THEREFORE BE IT RESOLVED, that the resollution establishing a maximum income exemption level for persons 65 years of age or older and disabled persons adopted pursuant to Real Property Tax Law Section 467 & Section 459, are amended to read as follows: ANNUAL INCOME PERCENTAGE ASSESSED VALUATION EXEMPT FROM TAXATION SENIOR & DISABILITY $0 - > $ 20, 500 50% $20,501- > $21,499 45% $21,500- > $22,499 40% $ 22,500- > $23,499 35% $23, 500- > $ 24,399 30% $24,400- > $ 25, 299 25% 8 141111 Town of Ulysses Regular Board Meeting 1/9/2001 $ 25,300- > $ 26, 199 20% $ 26, 200- > $ 27,099 15% $ 27, 100- > $ 27,999 10% $ 28,000- > $ 28,899 5% Mr. Austic aye Mrs. Duddleston aye Mr. Hillman aye Ms. Poelvoorde aye Mr. Weatherby aye Adopted . CONTRACT WITH TOMPKINS COUNTY PLANNING Supervisor Austic stated that the County Planning contacted him for payment on the contract that the Town has with Tompkins County Planning to do the Zoning Ordinance work. Mr. Austic commented that the contract was for $6200 and the Town has paid some $3000 on this contract but feels that the contract was never completed . The Board agreed . Mr. Austic will contact the County to terminate the contract. Hearing From Grown and Individuals Mr. Dunnam of Perry City Road asked if the letters and petitions received by the Town on the amendment to the Zoning Ordinance in reference to increase of lot sizes were public information . Mrs. Georgia stated that they are and he is welcome to come in and get copies or just read . Correspondence Supervisor Austic has received a letter from Bill Gray, the Superintendent of Public Works for the City of Ithaca , in reference to the Town 's request for water from the Town of Ithaca . Mayor Cohen states in his letter that the water in the West Hill area comes from Six Mile Creek and there may be a problem getting water. Mr. Austic will call Town of Ithaca 's Supervisor, Mayor Cohen and our Attorney to get this worked out . Mr. Hillman suggested calling the City of Ithaca's engineer. Hearing no further business Mr. Hillman moved by Mr. Weatherby to adjourn the meeting . Hearing no objections the meeting was adjourned at 9 : 05 PM . Respectfully submitted , Marsha L. Georgia Ulysses Town Clerk MLG : kI 9