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Home My WebLink About2020-10-29-STB-FINAL-minutesSPECIAL TOWN BOARD MEETING Town of Ulysses October 29, 2020 The meeting was held via Zoom videoconference and noticed on the website at ulysses.ny.us. CALL TO ORDER: Ms. Zahler called the Ulysses Town Board to order at 7:01pm and moved into a Public Hearing for the 2021 Preliminary Budget (see separate minutes). ATTENDANCE: TOWN OFFICIALS PRESENT: Supervisor- Nancy Zahler Board members- Michael Boggs, Katelin Olson, Rich Goldman, Marc Devokaitis, Katelin Olson Town Clerk- Carissa Parlato Deputy Supervisor- Michelle Wright DISCUSSION OF 2021 PRELIMINARY BUDGET: The board discussed how the budget process went this year and how to improve for next year. UPDATE ON NYS DOT REQUEST TO MOVE WATER LINE: Ms. Zahler and Mr. Boggs were recently notified that the DOT is planning to change a culvert and will need to move the town water main. Mr. Boggs is not comfortable with the drawings that the state included for the project. Ms. Zahler noted that the details of how this would affect water customers are unclear. APPROVAL OF AGENDA: RESOLUTION #216 OF 2020: RESOLVED that the Ulysses Town Board approve the agenda for Oct. 29 with the removal of the NYS DOT resolution. Moved: Ms. Zahler Seconded: Mr. Boggs Ms. Zahler aye Ms. Olson aye Mr. Boggs aye Mr. Goldman aye Mr. Devokaitis aye Vote: 5-0 Date Adopted: 10/29/20 PRIVILEGE OF THE FLOOR: (none) NEW BUSINESS: 2 DISCUSSION AND ADOPTION OF 2021 BUDGET RESOLUTION #217 OF 2020: ADOPTION OF 2021 TOWN BUDGET WHEREAS the Town Supervisor presented the 2021 Tentative Budget to the Town Clerk and the Town Board on September 29, 2020, and WHEREAS the Town Board discussed and considered the 2021Tentative Budget at meetings on 10/1, 10/7, 10/13, 10/15, 10/16, 10/19 and 10/21/20 and WHEREAS the Town Board adopted the 2021 Preliminary Budget on October 21, 2020 and set the Public Hearing date for October 29, 2020 at 7:00 PM via Zoom, due to NYS Executive Orders related to COVID-19 safety; and WHEREAS notice of the Public Hearing was in the newspaper on October 23, 2020 and also posted to the town’s email listserv, and website, and WHEREAS, the 2021 Preliminary Budget was posted on the Town’s website on October 23, 2020 and WHEREAS a Public Hearing was held on October 29, 2020 where all members of the public were able to comment on the Preliminary Budget via zoom, telephone, or in writing, and WHEREAS the tax levy limit set by the New York State Office of the State Comptroller for the Town of Ulysses for the year 2021 is 3.105%, NOW THEREFORE BE IT RESOLVED that the Town Board accepts the 2021 Preliminary Budget (as amended) to become the Final Budget for 2021 for the Town of Ulysses with a resulting 1.06% increase in the overall tax levy, which is within the tax cap, and a 2.27% decrease in the overall final tax rate of $2.5801/$1,000 taxable assessed value (TAV) for Ulysses residents living outside the Village of Trumansburg and $1.2236/$1,000 TAV for residents of the Village of Trumansburg. Moved: Ms. Zahler Seconded: Mr. Boggs DISCUSSION: Ms. Zahler noted that a user in Water District 1 was not happy with the charges for WD1 repair fund. Ms. Zahler aye Ms. Olson aye Mr. Boggs aye Mr. Goldman aye Mr. Devokaitis aye Vote: 5 -0 Date Adopted: 10/29/20 AUTHORIZATION TO ADD AN INSERT TO THE 2021 TAX BILLS 3 The board discussed this and decided to wait on taking action until a better cost estimate for printing, folding and envelope stuffing was procured. SETTING A PUBLIC HEARING ON THE 2021 FIRE CONTRACT RESOLUTION #218 OF 2020: SETTING A JOINT PUBLIC HEARING ON THE 2021 AGREEMENT WITH THE VILLAGE OF TRUMANSBURG TO PROVIDE FIRE PROTECTION FOR THE TOWN OF ULYSSES RESOLVED, in accordance with §184 of New York State Town Law, the Town Board of the Town of Ulysses hold a joint public hearing via Zoom on November 10, 2020 at 7:00 p.m. for the purpose of hearing public comments on the 2021 Fire Protection Agreement with the Village of Trumansburg to provide fire protection for the Fire Protection District of the Towns of Ulysses, Hector, and Covert and further RESOLVED, that access details for how to participate in the Public Hearing shall be posted on the Town of Ulysses website at www.ulysses.ny.us at least 24 hours prior to the date of the hearing. The purpose of the public hearing is for all persons wishing to comment in favor or against the 2021 Fire Protection Agreement with the Village of Trumansburg to have an opportunity to provide their comments thereon, and be it further RESOLVED, that in addition to participation in the public hearing, all members of the public wishing to submit written comments on the proposed local law may do so in writing addressed to the Town Clerk at 10 Elm Street, Trumansburg, NY 14886 or by email to clerk@ulysses.ny.us, and be it further RESOLVED, that the Town Clerk is directed to publish notice of said hearing in the Ithaca Journal as required by law and the Town Board authorizes payment of expenses associated with said publications. Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Zahler aye Ms. Olson aye Mr. Boggs aye Mr. Goldman aye Mr. Devokaitis aye Vote: 5-0 Date Adopted: 10/29/20 CREATION OF A NEW POSITION: ZONING/CODE/FIRE ENFORCEMENT OFFICER RESOLUTION # 219 OF 2020: CREATION OF ZONING/CODE/FIRE ENFORCEMENT OFFICER POSITION WHEREAS, the Ulysses Town Board wishes to increase the efficiency and extent of the enforcement activities that are currently divided between the Code Enforcement Officer and the Zoning Officer and 4 WHEREAS, the Tompkins County Human Resources Department has a position entitled Zoning/Code/Fire Enforcement Officer that includes responsibility for enforcing building, fire, and zoning laws and regulations, and WHEREAS, the Ulysses Town Board has recently authorized increased time for code and zoning enforcement starting in 2021, now therefore be it RESOLVED, that the Town of Ulysses reclassify the Code Enforcement Officer position to the position of Zoning/Code/Fire Enforcement Officer and further RESOLVED, that the new Zoning/Code/Fire Enforcement Officer position be created as a Part Time, B class, salaried position effective Nov. 15, 2020 at an annual rate of $27,123 for 2020 and $36,981 for 2021 and further RESOLVED, that the Ulysses Supervisor submit to Tompkins County Human Resources a reclassification form to certify that the Town of Ulysses considers the Zoning/Code/Fire Enforcement Officer position to be more appropriate to the duties, responsibilities, knowledge, skills, abilities, and minimum qualifications of the position as it exists today and further RESOLVED, that the Ulysses Town Board appoints Mark Washburn to the newly reclassified position of Zoning/Code/Fire Enforcement Officer effective Nov. 15, 2020 and further RESOLVED, that the probationary period for the new position be set at three (3) months from the time of appointment and further RESOLVED, that the Supervisor request that the Tompkins County Human Resources Department schedule a promotional exam for this position and this incumbent. Moved: Mr. Goldman Seconded: Mr. Boggs Ms. Zahler aye Ms. Olson aye Mr. Boggs aye Mr. Goldman aye Mr. Devokaitis aye Vote: 5-0 Date Adopted: 10/29/20 APPROVAL OF MEMO OF UNDERSTANDING TO EXTEND TEAMSTERS’ CONTRACT THROUGH 2021 RESOLUTION #220 OF 2020: APPROVAL OF MEMO OF UNDERSTANDING TO EXTEND TEAMSTERS’ CONTRACT THROUGH 2021 WHEREAS, the Labor Agreement between the Town of Ulysses and Teamsters Local 317 was negotiated through the end 2020 and WHEREAS, both the Union and the Town have agreed that it is in the mutual interest of both parties to extend the contract through December 31, 2021 and 5 WHEREAS, the following terms and conditions have been agreed to for the one-year extension: Section 12.1a HOURS AND WORK WEEK of the current contract shall be amended as follows The standard workweek for all full-time employees shall be forty (40) hours. The standard workweek shall consist of five (5) consecutive eight (8) hour workdays running from Monday through Friday. Standard work day hours are set by the Highway Superintendent and can vary seasonally. Standard work day hours are set annually by the Highway Superintendent at the Organizational Meeting. Currently selected hours are as below but are subject to change on notice per the above. Current standard work hours shall be from 6:30 am to 3:00 pm Monday through Friday April 1st – October 31st and 7:00 am to 3:30 pm November 1st through March 31st. [NEW]: The Superintendent may schedule split shifts for plowing, 4 ten-hour days, and/or a 40 hour week with flex time to accommodate routine weekend water duties as regular time. Section 12.3 WAGES shall be amended as follows: The 2021 base wage for Machine Equipment Operators shall be $23.00/hour, an increase of $.25/hour The Primary Water Operator shall receive an additional $.25/hour for hours worked exclusively on water NOW THEREFORE BE IT RESOLVED, that the Ulysses Town Board hereby agrees to the proposed extension of the Labor Agreement through December 31, 2021 and further RESOLVED, that the next agreement be negotiated by August 1, 2021, and FURTHER RESOLVED that the Town Supervisor is authorized to sign a 1 year extension. Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Zahler aye Ms. Olson aye Mr. Boggs aye Mr. Goldman aye Mr. Devokaitis aye Vote: 5-0 Date Adopted: 10/29/20 PRIVILEGE OF THE FLOOR: (none) 6 ADJOURN: Mr. Goldman moved to adjourn the meeting at 8:10pm. This was seconded by Mr. Devokaitis Respectfully submitted by Carissa Parlato on 11/6/20.