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HomeMy WebLinkAbout1997-10-14 - TB -3v5 TOWN OF ULYSSES REGULAR TOWN BOARD MEETING OCTOBER 14 , 1997 PRESENT : Supervisor Douglas Austic; Councilpeople Catherine Stover , Carolyn Duddleston , Peter Penniman , and Robert Weatherby. Town Clerk Marsha L . Georgia; Code Enforcement Officer Alex Rachun and Highway Superintendent James Meeker . Others Present: Paula Mount, Jodi Marshall, Meridth Kwiatkowski , David Gell, Thomas Reitz, Andy Hillman , Don Sola , Planning Board Member Kyrs Cail , Representative Cayuga Nature Center Janet Hawkes , Officer Nulty of the State Police , Representatives Library Judy Barkee and David Gallagher , Jean Foley , Mrs . Reynolds , Town Representative Youth Committee Michel Vonderweidt , and Lauren Stanforth Ithaca Journal. Supervisor Austic called the meeting to order and led those assembled in the Pledge of Allegiance to the Flag of the United States of America . STATE POLICE REPORT Mr . Austic introduced Sergeant Nulty of the State Police . He is here to find out if the Town has any concerns or needs anything . Mr . Austic stated that he had informed him of the Jacksonville request and concern about the speed limit , Officer Nulty stated that the DOT has a formula that they follow to establish speed limits . He stated that the State Police can apply but that the DOT does have the final say. He would be glad to apply for that for the Town . Mr . Reitz asked if there were any plans for the substation at the hospital. Officer Nulty responded that they may be moving it from the present site to a building out front of the hospital. They discussed the substation moving further North and how much room they would require . APPROVAL OF MINUTES Mr . Austic introduced the minutes of the Regular Town Board Meeting of September 9th , 1997 and asked if there were any questions or corrections . Mrs . Duddleston pointed out under the Town Clerk report it should be DEER Management not DEAR — Mr . Penniman pointed out on page four , fourth line from bottom to add the word problem after engineering in Mr . Austics statement, Also page five -- it states that Captain Foley states that he wants to speak with the Town not the Village . It was decided that was a correct statement. Mr . Penniman had not understood that at the time and feels they all need to speak about Grassroots , Mr . Austic said that there is a meeting scheduled for next week . Town of Ulysses 2 Regular Board Meeting 10-14-97 Mrs . Duddleston moved , seconded by Mrs . Stover to approve the minutes for the Regular Board Meeting of September 9th , 1997 and the Special Board Meeting of September 29th , 1997. Mr . Penniman would like to amend that resolution and table the 29th meeting because he has several questions on that meeting that may even take someone to listen to the tape again . Mrs . Duddleston accepted the amended motion . Mr . Penniman will have the clerk check on the minutes and his concerns . Unanimously approved . APPROVAL OF CLAIMS Mr . Austic introduced voucher number 280 through 320 in the amount of $44 ,263 . 11 , previously examined by the Board , for approval for payment. Hearing no objections , Mr . Weatherby moved , seconded by Mrs . Stover to approve voucher 4t280 - #320 for payment. Unanimously approved . REPRESENTATIVES REPORTS County Board Representative Peter Meskill absent - attending County Budget Meeting . Trumansburg Fire Department absent Cayuga Nature Center Representative Janet Hawkes is here to let the Town know what they are doing and to request the Town 's endorsement , via two resolutions , for them to apply for funding through the Environmental Protection Fund . The one project is located at Garrett and Houghton Road , asking the State for funds for a park project known as the Cayuga Nature Center Farm Property Project, 5 acres of land and the other is at 1420 Taughannock Blvd . to develop a all peoples nature trail project known as the Youth- Built Nature Trail and Playground Project . Mr . Austic reviewed the resolutions and asked that the last statement be removed that states that the Town will be responsible to maintain if the Nature Center can not. Ms . Hawkes sees no problem to remove that from the resolution and also where the resolution reads council replace with board . Hearing no further discussion , Mr . Penniman moved , seconded by Robert Weatherby the following two resolutions endorsing the Nature Centers projects; WHEREAS , the Cayuga Nature Center is applying to the New York State Office of Parks , Recreation and Historic Preservation for a grant under the Environmental Protection Fund for a park project to be located a Garrett and Houghton Roads , Ithaca NY , a site located within the territorial jurisdiction of this Board . 3101 Town of Ulysses 3 Regular Board Meeting 10-14-97 WHEREAS , as a requirement under the rules of these programs said not-for -profit corporation must obtain "endorsement of the governing body of the municipality in which the project will be located " , NOW , THEREFORE , be it resolved by this august body that the Board of the Town of Ulysses hereby does endorse the application of the Cayuga Nature Center for a grant under the Environmental Protection Fund for a park project known as the Cayuga Nature Center Farm Property Project and located within this community. Mr . Austic aye Mrs. Stover aye Mrs. Duddleston aye Mr . Penniman aye Mr . Weatherby aye Adopted WHEREAS , the Cayuga Nature Center is applying to the New York State Office of Parks , Recreation and Historic Preservation for a grant under the Environmental Protection Fund for a park project to be located at 1120 Taughannock Boulevard , Ithaca NY , a site located within the territorial jurisdiction of this Board . • WHEREAS , as a requirement under the rules of these programs said not-for -profit corporation must obtain "endorsement of the governing body of the municipality in which the project will be located " , NOW THEREFORE , be it resolved by this august body that the Board of the Town of Ulysses hereby does endorse the application of the Cayuga Nature Center for a grant under the Environmental Protection Fund for a park project known as the Youth-Built Nature Trail and Playground Project and located within this community. Mr . Austic aye Mrs . Stover aye Mrs. Duddleston aye Mr . Penniman aye Mr . Weatherby aye Adopted X5 Town of Ulysses I Regular Board Meeting 10-14-97 PLANNING BOARD REQUEST Mr . Austic introduced Krys Cail, Planning Board Member . She is here representing the Planning Board with a request for additional funds for the engineering consultants . Mr . Austic stated that the funds of $3 ,500 , that was allocated for a consultant for the planning board has been used . Doug is in receipt of a Agreement for Engineering Services from Barton & Loguidice , to permit their continued review and discussions with the Town Council , Planning Board and applicant for a recommendation for a course of action . Doug read the agreement . The services are for a fee not to exceed $ 1600 based upon their standard billing rates schedule . Mr . Penniman moved , seconded by Mrs . Duddleston the following; RESOLVED that the Town Board of the Town of Ulysses allocate an additional $ 1600 for the expenses of Barton & Loguidice , P .C . , Consulting Engineers , for their continued review of Application of NYRSA No .4 . Mr . Austic aye Mrs . Stover aye Mrs . Duddleston aye Mr . Penniman aye Mr . Weatherby aye Adopted . ULYSSES PHILOMATHIC LIBRARY Mr . Austic stated that all of the Board members have received copies of the Library § request for funding . He has put their full request in the tentative budget. Mr . Austic gave the floor to Judy Barkee and David Gallagher Representatives of the Library. They reviewed their budget request . Mr . Gallagher stated that in the future they would like to be able to fund benefits for the employees. Mrs . Barkee stated that they have over 3 ,300 registered members . Their programs are going very well . Last year they had over 33 ,000 items taken out . Mr . Penniman asked if they would like to comment on the new building . Mr . Gallagher stated that in a nut shell they have a board meeting tomorrow night so he does not have the very latest , but as of last meeting they are going to survey off the portion of the Gow property that is contaminated than they would take the portion that is clean . Mr . Gallagher did state that a new library will be coming but it will be some years because we still have to go through capital campaigning for funds before we can break ground . He stated that they would like to have 5 ,000 square feet and if they can bring that off at 36CI Town of Ulysses 5 Regular Board Meeting 10-14-97 $75 a square foot or less . Than once we are in the new building our operating budget will change dramaticly . They continued talking about the land , the demolition and what may be used in the existing building . TOWN REPORTS Highway Superintendent Mr . Meeker reported that they paved the Brook Road bridge approach on Brook Road , did some paving on Cold Springs Road , Durling Road , Reynolds Road . Also spread some hot mix , on the center section of Reynolds Road and sealed it all off. Helped. Enfield do some stone and oil projects . Hauling stone , mowing back the roadside , have all our pavement sealed , but do have to put down shoulder materials . Mr . Austic asked if he would have a chance to do the sidewalk here at the Town Hall or would he like him to find someone else to do it. Mr . Meeker said he would check with is schedule. Mr . Austic will get a couple of estimates also . The major cost will be the concrete anyway. Code Enforcement Officer Mr . Rachun reported that he has issued eight permits from September 9th , 1997 through October 14th , 1997. One single family residence , one alterations , five additions , and one educational. The Zoning Board of Appeals rendered an opinion of the definition of Higher Education in the Zoning Ordinance and that definition was applied directly to the Cayuga Inn (what 's left of the Cayuga Inn) and they deemed that higher education was any school, as proposed by the art school , as a school of higher education and they said yes to the art school on that property . Now it is up to the principals to meet with the building codes . Town Clerk Mrs. Georgia reported that the fees for the month of September collected were $4 ,677 , of which $732. 60 was turned over to the Supervisor along with the monthly report . DEC s revenue for September was $3 ,786 . Very busy with sporting licenses . Board Members//Committees . none heard Col Town of Ulysses f Regular Board Meeting 10-14-97 Supervisors Financial Report Mr . Austic reviewed the financial report. No questions . Attorneys fees are overdrawn and the building operations funds are overdrawn . He had proposed to make some budget modifications . That was tabled for now . A Budget meeting is forth coming and Mr . Austic feels they can make the modifications at that meeting . OLD BUSINESS Report on Building Progress Building is progressing fairly well. The cobblestone man has about two more layers to put on the Farrell side and finish up with the back . Than there will be a final sealant and washing down . The electrician has not come back again . He still has front light and a few other things. Other NEW BUSINESS Mr . Austic stated that the Board had already taken care of B on the agenda (Planning Board Request for Funds and C on the agenda (1997 Budget Modifications have been tabled) . Budget Considerations Mrs. Mount of Jacksonville ,NY stated that in years pass the Town has had budget considerations for water studies and such . She was wondering if any monies have been put in the upcoming budget for such studies . Mr . Austic stated that he has talked with Hunt Engineering the other day about the loan application like last year and we are going to put it back in for consideration again . We also discussed about coming up from Ithaca for water , but due to the application being due within days it was decided that there would be no way to get things together for an application with so little time. So what was deeded is to make application for monies to do studies form the State. Than contact Ithaca , Enfield , Trumansburg , who ever else may be involved , and make a real plan -- what you would do if you came up this way with water and than once we have this study an engineer could have something to work with . It was Mr . Austic feeling and Hunt Engineer feeling if you don t put the application in correctly there is not much sense. If you are coming from Ithaca than you have to talk with Ithaca , talk to Trumansburg , you have to talk to several people , Bolton Point , so that is what we are going to do -- try that . Hunt will submit that application for funds for studies . Maybe this time next year a study will be done so we can have a better idea of what can happen and how much money. Also William Luce (son of Wm . Luce of Jacksonville)of Utah 3it Town of Ulysses 7 Regular Board Meeting 10-14-97 based Engineering Firm requested a copy of the original study. That has been sent to him and maybe there will be help there . Mr , Austic stated that a couple other things have come up before we get into the budget. Planning Board Member Gail Zabawsky has resigned from the Planning Board , We need to fill that vacancy. Mr . Rachun stated that the board may want to reduce the membership of the Planning Board to a five member board , Mr . Austic also read a request from Trumansburg Festival of Lights for a donations. Doug will look up and see what was donated last year . Budget tabled for a few minutes . HEARING OF INDIVIDUALS OR GROUPS Michel Vonderweidt Representative to Ulysses Youth Committee was here to present the youth budget request. Mr . Austic stated that the only question they have is what the Youth Comm . wants to do with the municipal recreation . Mr . Vonderweidt stated that at the last youth meeting it looks like by the end of the year we will have well over a hundred more kids participating than last year . So that the added monies is justified by the numbers . However we are trying to pin that down to just where the money is going . We have not gotten a solid answer . The final recommendation is we would like to give the $3500 like last year , but if we get an accounting of the figures that is justified in January we would like that to go to the $4 ,025 . Mr . Austic replied is that what the Youth Comm . would like the Town Board to do is budget the full amount of $4 ,025 . Mr . Vonderweidt stated that they want to hold back the $525 until they get the accounting of the monies , Mrs . Duddleston stated that -- you do realize if the Town stays at the $3500 the Recreation Board could refuse to let Ulysses be a part of anything . Mr . Vonderweidt fully understands this and the Ulysses Youth Comm . all agrees that they should get the total of $4 ,025 based on numbers and what the other municipalities are paying , We hold all the other programs very accountable and they felt it only fare that the Recreation Partnership do so also , Mr . Austic stated that there is a limit to these things . Next year it is due to go to $4600 . Mr . Vonderweidt thinks it all depends on the usage . Mr . Penniman says that it works out to be around $20 per child that we are subsidizing and if we do not participate everyone in the Town would be paying the non-member rate , which is much higher . Mr . Austic has put the whole $4 ,025 in the tentative budget. Mr . Vonderweidt continued and the other request is for a computer for the youth office . He stated that they are applying for a grant for this . Mr . Austic assured him that there is one available for her . Mr . Vonderweidt said that it would need to run Windows 95 - a 486 or better . He is not sure Diana knows what she needs . \J Mr . Reitz introduced a letter and a copy of an article from the Post Standard he had sent to the Town Board Members . He questioned if it could be possible if the Environmental Bond Act be used to excavate the soil and hasten to help clean up gasoline product in the water of the residents of Jacksonville . Mr . Reitz feels that the compacted soil in the area of the intersection of Route 96 and Jacksonville Road (under Route 96) holds a pool of gasoline from the leak of 1979 . Maybe money from the Bond Act could help this clean up . Mr . Austic said that could be part of the study. Back to Budget Considerations Mrs. Stover commented that last year the rate was $ 1 . 92 and this year we are talking $ 1 .76 — we agreed that we would go back to where we were the year before with increases. That was $ 1 . 61 — say we increase 3 % each year -- we should end up with about $ 1 . 71 — she would like to see $ . 05 cut. Mr . Austic stated that a lot of this years increase is from. the $5Q000 for bridge repair and the large increase in attorney fees and the planning . She feels to gain $ .05 it would probably be cutting around $ 15 ,000 from the total budget. If we could squeeze that out she would like it. She does not have any proposal as to where to find it . The Board discussed the fee for application for a cellular tower . They have not set this fee as yet. Mr . Austic has been inquiring as to what others charge . A Budget Work Session was set for October 21st , 1997 at 6 pm . The Board would like Mr . Austic to invite the Judges and the Deputy Justice Clerk to the meeting to try and get a handle on the Justice Budget . The Board will review the tentative budget and see where they can trim . Hearing no further business , Mrs. Duddleston moved to adjourn , seconded by Mrs . Stover . Unanimously approved . Meeting adjourned at 10 PM . Respectfully submitted , Marsha L . Georgia Ulysses Town Clerk