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HomeMy WebLinkAbout1999-07-13 - TB e)vg'5 TOWN OF ULYSSES REGULAR BOARD MEETING JULY 13, 1999 PRESENT: Supervisor Doug Austic; Councilpeople Carolyn Duddleston, Andrew Hillman and Sue Poelvoorde, Town Clerk Marsha Georgia . Councilman Robert Weatherby, Highway Superintendent James Meeker and Code Enforcement Officer Alex Rachun were absent. Others Present: Catherine Stover, County Representative Peter Penniman, Planning Board Member Krys Cail and Free Press Reporter Grace Wolf. Supervisor Austic called the meeting to order and led those in attendance to the Pledge of Allegiance to the Flag of the United States of America . APPROVAL OF MINUTES — REGULAR MTG . 6 / 8 / 99, PUBLIC HE 6/ 8 / 99 and SBM 06 / 22/ 99 Mrs . Duddleston moved Ms . Poelvoorde seconded to approve the minutes of 6/8/99 as corrected . Mr. Austic aye Mrs. Duddleston aye Mr. Hillman aye Ms . Poelvoorde aye Adopted Mr. Hillman moved, seconded by Mrs . Duddleston to approve the minutes of the Special Board Meeting of 6/22-99 as corrected . Mr. Austic aye Mrs. Duddleston aye Mr. Hillman aye Ms . Poelvoorde aye Adopted APPROVAL OF MONTHLY CLAIMS Ms. Poelvoorde moved seconded by Mr. Hillman to approve the previously examined claims numbered 237 through 273 in the amount of $ 17,342 . 65 . Mr. Austic aye Mrs. Duddleston aye Mr. Hillman aye Ms . Poelvoorde aye Adopted . REPORTS OF REPRESENTATIVES Peter Penniman will arrive later. Trumansburo Fire Department absent. Town of Ulysses 2 Regular Board Meeting 7- 13 -99 TOWN REPORTS Highway Superintendent Mrs . Georgia read Mr. Meeker's report. Code Enforcement Officer Mr. Rachun was absent and he left no report. Town Clerk Marsha Georgia reported that a total of $ 1 , 177 . 50 was collected for the month of June and $640 . 10 was turned over to the Supervisor along with her monthly report. Mrs . Georgia showed the Board the new Assessment Maps . Board Members and Committees Mr. Austic asked Ms. Poelvoorde if she had gotten any information on "large gatherings". Ms . Poelvoorde is working on it. Supervisor Austic reviewed the financial report. No questions were heard . OLD BUSINESS Town Board / Planning Board Zoning Meeting Schedule Mr. Austic distributed the schedule of meetings . They will be posted on the bulletin board . Planning Board Chairman Appointment The Planning Board has recommended Krys Cail for chairman . Ms . Poelvoorde moved seconded by Mrs . Duddleston the following : Resolved that the Town Board of the Town of Ulysses appoints Krys Cail to be the chairman of the Planning Board for the remainder of 1999 . Mr. Austic aye Mrs . Duddleston aye Mr. Hillman aye Ms . Poelvoorde aye Adopted . NEW BUSINESS Discuss and Decide on Sewer Study Mrs. Duddleston moved seconded by Ms . Poelvoorde the following : Resolved that the Town Board of the Town of Ulysses approves the allocation of $ 14, 000 to do the sewer study presented by Barton & Loguidice, P . C . and Consulting Engineers . Mr. Austic aye Mrs . Duddleston aye Mr . Hillman aye Ms . Poelvoorde aye Adopted . Town of Ulysses 3 17 Regular Board Meeting 7- 13 -99 Town Barn Addition Mr. Austic reported to the Board that Mr. Meeker has received a price for an addition on the Town Barn of $ 19,000 and a price for replacement overhead doors of $ 10,000 . The two projects are not related . Being under the required amount of $20,000, it would not have to be put out for bid . Mr. Meeker is going to get a couple other estimates to compare . Demonstration of Mapping Program from Tompkins County County Representative Peter Penniman introduced Greg Potter, Director of ITS and Kirk Eby, GIS Project Leader. Mr. Potter defined GIS — Geographic Information Systems, which is a computer software program being used by county government to digitally map features of Tompkins County. Mr. Potter brought several maps that had been produced using the GIS program . For example, the county can provide maps showing the streets and roads in the town, school district boundaries, zip code boundaries and several others . Current projects : • Tax Map Update/Conversion • Land Records Management System — Document Imaging • 1999 Spring Aerial Photography and digital Images • Planimetric Updates • Release of Planimetric License • Local Government Access and applications • Soils Map Conversion • Department and Agency Applications • Tompkins County GIS Web Site Mr. Potter pointed out the importance of the Town being aware of the capabilities of this mapping program . Mr. Potter feels that it can improve access to information and the sharing of information among departments and agencies . Information should only need to be obtained once — saving time, resources and improving accuracy. Information a town may need to do planning or zoning or information an engineer would need for water or sewer study is available . Mr. Austic stated that the town might purchase software that would produce maps using the GIS database. He asked that if a larger map was needed could the town have that printed on the County's printer. Mr. Potter said all the town would have to do is download the information and they could print it the size they needed . Mr. Penniman reviewed the proposed project that contemplates relocating the existing NYS DOT Facility on Third Street in the City of Ithaca to a new site in the Town of Dryden off Route 13 on Hanshaw Road . Celebration Grant for Jacksonville Mr. Austic stated that he had applied for a grant, which included Jacksonville Community Association and the Festival of Lights . The grant was awarded to Jacksonville Community Association in the amount of $400 . Mr. Reitz, President of the Association has received written notice of said grant award and he will go and pick it up . Mr. Austic asked about the "wish list" for Jacksonville, which is needed for the application for the grant, the county planner is going to write for " Main Street" improvements . Grace Wolf a Jacksonville resident and member of the Association stated that it is not done. Mr . Penniman pointed out that the deadline for this grant is July 31s`. • (-0) Town of Ulysses 4 Regular Board Meeting 7- 13 -99 Municipal Officials Meeting The meeting will be held on July 27th at the Lehigh Valley Restaurant. For anyone wanting to attend please call with your reservation . Other Ms. Poelvoorde suggested that the Board set standards for the Planning Board and Zoning Board members to follow, such as attendance, going for training etc . etc . When members repeatably don't show it is not fair to other members or project proposes who need their approval . She will try and write something up and present it to the board . Hearing no further business Mr . Hillman moved seconded by Ms . Poelvoorde to adjourn the meeting . Hearing no objection the meeting was adjourned at 9 : 05 PM Respectfully submitted, Marsha L. Georgia Ulysses Town Clerk MLG : mlg