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Home My WebLink About1994-01-15 - TB TOWN OF ULYSSES SPECIAL TOWN BOARD MEETING January 15 , 1994 Present : Supervisor Doug Austic ; Councilpeople Thomas Reitz , Catherine Stover , Ben Curtis ; Deputy Clerk Paula Mount ; Bookkeeper Jeanne Vanderbilt . Absent : Councilman Robert Weatherby . Supervisor Doug Austic called the Special Meeting of the Ulysses Town Board to order at 8 : 40am . Mr . Austic entertained a motion to approve the minutes of the Regular Board Meeting of 12 / 14 / 93 and the Special Board Meeting of 12 / 28 / 93 . Mr . Reitz moved , seconded by Mrs . Stover . After brief discussion the minutes of 12 / 28 / 93 were held out so that Board members would have the opportunity to read them , and the vote was for approval of the 12 / 14 / 93 minutes only . Mr . Austic Aye Mr . Reitz Aye Mrs . Stover Aye Mr + Curtis Abstained Approved . Audit of Books for 1993 Discussion ensued regarding hiring an accounting firm to audit the Town books . Since a firm will be doing this job Mr . Austic suggested waiving the Audit done by the Town Board , which is scheduled for this morning . Hearing no further discussion , Mr . Curtis moved , seconded by Mr . Reitz that the Town Board waive doing an audit in favor of the firm of Ciaschi - Dietershager - Little - Mickejaon Certified Public Accountants , which will start later in January and that the Board will review this audit + Mr . Austic Aye Mr . Reitz Aye Mrs , Stover Aye Mr . Curtis Aye Approved . OLD BUSINESS County Youth - Mr . Reitz said he spoke to County Youth about the U U Mural at the Fairgrounds . . . need a bill authorizing payment of this $ 500 . and then need to be reimbursed . . . all this by the end o f the month . Mr . Austic will check on this . Zoning Ordinance - Mr . Curtis said he had reviewed the Ordinance ; w ould be willing to propose a change . Mr . Austic said one thing is that the map needs to be approved to include it in the Ordinance . Mr . Curtis said that after his changes , would reduce the document by about five pages . After discussion , Mr . Curtis and Mrs . Stover volunteered to review the Zoning Ordinance and make changes and present to the Board in February . Meeting Village Master Plan Board / Town Planning Board - Mr . Reitz attended this meeting . They would like access to a computer . He had talked with Christine Springer and she felt it would be OK to use that computer when she is in the office . Mrs . Mount said that Roxanne Smith , Secretary to the Boards had been given copies o f the zoning Ordinance and the ZoAY document . Planning Board Member / Vacancy - Budd Stover has expressed verbal interest in reappointment , will submit e letter . 4 Town of Ulysses 2 Special Town Board Meeting January 15 , 1994 Claims - Mr . Reitz moved , seconded by Mrs . Stover to approve Claims 4449 - 485 holding out # 470 in the amount of $ 17 . 35 , for a total of $ 26 , 182 . 99 . Mr . Austic Aye Mr . Reitz Aye Mrs . Stover Aye Mr . Curtis Aye Approved . Mrs . Stover moved , seconded by Mr . Reitz the following transfers : Transfer $ 1577 . from A1450 . 094 and $ 2990 . from A199O as follows : 1 . 00 to A1010 . 01 1397 . 00 to A1110 . 04 31 . 00 to A1330 . 04 1013 . 00 to A140 . 04 1022 . 00 to A1670 . 04 10 . 00 to A3510 . 04 377 . 00 to A5132 . 04 716 . 00 to A5182 . O4 Transfer $ 5024 . from DA5130 . 04 as follows : $ 2512 . 00 to DA5142 . 04 2512 . 00 to DA5148 . 04 Increase anticipated Revenue CHIPS DB3501 by $ 4900 . ; Increase DB5112 . 02 by $ 6618 . 00 ; Decrease DB5110 . O4 by $ 1750 . 00 . Mr . Austic Aye Mr . Reitz Aye Mrs . Stover Aye Mr . Curtis Aye Approved . H EW BUSINESS B asic Cable Rate - After discussing the three options offered , Mr . Curtis moved , seconded by Mr . Reitz the following : RESOLVED : that the Town of Ulysses chooses Option Three ; that at this time the Board is not familiar with the requirements of the Cable Act of 1992 and do not have adequate facts and FURTHER RESOLVED : that the Town reserves the right to regulate rates at a future time . Mr . Austic Aye Mr , Reitz Aye Mrs . Stover Aye Mr . Curtis Aye Adopted . P rocurement Policy - Mr . Austic said that as of January 1 , 1992 we were required to have a Procurement Policy . This has not been d one . Will write a policy and bring to Board for discussion and approval . Mr . Curtis also distributed copies of a Professional D evelopment Policy to be considered . Contract Policy. - Mr . Austic said that regulations are not available , will get information . Indemnification - Mr . Austic distributed copies of a Resolution in 1985 regarding indemnification . Will check on cost of coverage . H andicapped Plan - Mr . Austic said need to have a plan by Jan . 1 , 1994 . By 1996 the plan needs to be implemented . Mrs - stover moved , seconded by Mr . Curti 41 Town of Ulysses 3 S pecial Town Board Meeting January 15 , 1994 B uilding Inspector , put together a plan to comply with the American Disabilities Act and include basic requirements ; also a separate list of additional items that can be done . Mr . Austic Aye Mr . Reitz Aye Mrs . Stover Aye Mr . Curtis Aye Approved . ZBA Vacancy. - Mr . Rustic has received a resignation from Gail Zahawsky . Advertised ; had a couple of responses . . . Peter Penniman is willing to serve on ZBA or Planning , also Russ Carpenter who will be willing to serve on either Board . Also have a letter of interest from Irene Schickel . Have interviewed Russ , need to speak with Peter and Irene . Irene is out of town right now but can schedule Peter to meet with the Town Board prior to Regular Town Board Meeting on January 14 at 6 : 45pm . Mr . Rustic will call Mr . Penniman . Also had a well from Budd Stover who is interested in reappointment , will send a letter . So really dealing with one vacancy , IBA . P ark Survey - The Board discussed the Park Survey and decided they did not care to respond . Mr . Traits will take care of this , Meeting Policies / Regular and Special - Mr , Rustic will write e policy and bring to Board . Payroll / Maim Policy - Mr . Rustic will work on a policy . E lectrical Inspectors - Mr . Austin checked on insurance carried by 5DIA and NY Board ; they are the same ; if want two inspection agencies would go with them . Mrs , Stover said she is in favor of n ot using Atlantic Inland ; wants to see two agencies so that people have a choice . Mr . Curtis said he would rather see just o ne inspector , can open door for others if necessary . Mr . Curtis moved , seconded by Mr . Rustic that the Town of Ulysses d esignate only one electrical inspection agency and the Town , from time to time , review performance of that agency and review proposals from other agencies . Further discussion ensued . . . Mr . Reitz spoke against using mast o ne agency , feel people should have a choice ; good for competition . If an inspection is failed , then the party has to ✓ eturn to the same agency that rejected them for a reinspection . Mrs . Stover agreed . Mr . Curtis said favors one agency , . . if we hear of complaints that we are not getting the service , then ✓ eview and reserve the right to appoint another agency . Hearing n o further discussion Mr . Rustic called for a vote , Mr . Mastic Aye Mr , Reitz Nay wrs . Stover Nay Mr . Curtis Aye Not carried . Mrs . Stover moved , seconded by Mr . Reitz to delete Atlantic Inland from the Town ' s approved list of electrical inspectors because of deficiency of liability insurance , Mr . Austin Aye Mc . Reitz Aye Mrs . Mover Aye Mr . Curtis Aye Approved . Investment Policy, - Mr . Rustic said this needs to be reviewed , I Town of Ulysses 4 S pecial Town Board Meeting January 15 , 1994 currently states that money cannot be invested tor less than 9 % . He will review . Mr . Reitz said he wasn ' t aware that was in the policy . . . should state at the highest available , secured interest ✓ ate , E lection Expenses - Mr . Austic went through material regarding the election expenses ; in 1990 the Town paid $ 11 , 241 . 94 of that $ 1804 . were direct expenses ; in 1992 we had budgeted 525x585 . , this was encumbered and we didn ' t pay it . The bill says the direct expense from 1992 was $ 3217 . 14 . This year we have no bill ✓ eceived , somewhere we had expenses down of approximately $ 11 , 000 . What I am proposing . . . I am going to write the Board of Elections [ Town of Ithaca , Dryden , etc . are doing the same ] saying , January 30 , 1991 we paid $ 11 , 241 . According to a court d ecision , [ I will be specific ] we should only be billed for direct expenses . . Last year direct expenses were $ 32 , 000 . Seeing that we overpaid in . 1991 , we want you [ Board of Elections ] to take a credit of the $ 3200 . from 1991 expenses that we overpaid , which leaves us a credit of $ 6200 w hich should cover this year for direct expenses . See what h appens . In other words , the encumbered money that we have would n ot be spent because we are taking a credit on the $ 11 , 000 . we spent in 1991 . 1 am suggesting that if they don ' t want to send u s the cast , fine , but we want credit on this years direct e xpenses . All the other Towns are taking this same approach . Mr . Curtis moved , seconded by Mrs . Stover that the Town Board authorize Supervisor Austic to write the Tompkins County Board of E lections regarding the election expense situation . Mr . Austic Aye Mr . Heitz Aye Mrs . Stover Aye Mr . Curtis Aye Approved . - ; Hearing no further business , Mr . Austin moved , seconded By Mr . Reitz to an Executive Session to discuss a personnel matter . Unanimously approved . Following the Executive Session , the Board returned to the Special Town Board Meeting . Mr . Curtis moved , seconded by Mrs . S tover to adjourn the Special Town Board Meeting . Unanimously approved the meeting adjourned at 11 : 45am , Respectfully submitted , Paula J . Mount D eputy Town Clerk Pm