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Home My WebLink About2010 Index of Organizational Mtg.pdfContents JANUARY 04, 2010 Organizational Meeting .......................................................................................... 1 **Resolution#1 – Establish Town Board Meetings ........................................................................... 1 **Resolution#2 –Designate News Media ......................................................................................... 1 **Resolution#3 – Distribution of Minutes ........................................................................................ 1 **Reslution#4 –Mileage .................................................................................................................. 1 **Resolution#5 – Highway Authorized to Incur Expenses................................................................. 2 **Resolution#6 – Town Clerks Petty Cash ........................................................................................ 2 **Resolution#7 – Bond Undertakings Town Officials ........................................................................ 2 JANUARY 04, 2010 Organizational Meeting **Resolution#1 – Establish Town Board Meetings BE IT RESOLVED, the Regular Monthly Board meetings of the Ulysses Town Board will be held on the second Tuesday of each month at 7:30 PM in the Ulysses Town Hall at 10 Elm Street, Trumansburg, NY. Board review of monthly claims will begin at 7:00 p.m. prior to each scheduled Regular Board Meeting. A monthly working meeting will be held on the 4th Thursday of each month. **Resolution#2 –Designate News Media BE IT RESOLVED the designated news media is advised of the foregoing schedule and those meeting notices are posted, in accordance with the open meeting law, on the clerk’s bulletin board and the Town web site. FURTHER RESOLVED the Ithaca Journal, a newspaper regularly published and having general circulation in the Town, is hereby designated as the official newspaper of Town of Ulysses. **Resolution#3 – Distribution of Minutes BE IT RESOLVED , copies of the official minutes of the Town Board, prepared and distributed by the Town Clerk, shall be distributed [electronically unless otherwise requested] to each Town Board member, Town Justices, Highway Superintendent, Building Code Enforcement Officer, Chair of the Planning Board, County Representative, Attorney for the Town, and posted on the Clerk’s Bulletin Board and on the Town of Ulysses Website within 2 days of approval by the Town Board. Draft meeting minutes, clearly labeled as such, will be posted on the Clerk’s Bulletin Board, the Town website, and distributed to Town Board members for review at least 14 days before the regular monthly Town Board meeting at which such minutes are to be approved. **Reslution#4 –Mileage BE IT RESOLVED mileage at a rate of $0.50 cents per mile shall be paid to Town Officials and employees for use of their personal vehicles for Town Business and that such mileage shall be reported on the appropriate forms provided. **Resolution#5 – Highway Authorized to Incur Expenses BE IT RESOLVED the Highway Superintendent is authorized to incur expenses not to exceed $3,000.00 for repairs and maintenance of highway equipment without prior Board approval. **Resolution#6 – Town Clerks Petty Cash BE IT RESOLVED that the Town Clerk’s petty cash fund of $150 is extended for the year 2010. **Resolution#7 – Bond Undertakings Town Officials BE IT RESOLVED the following bond undertakings for Town Officials and appointees are hereby approved as follows: A. Town Clerk/Tax Collector $250,000 B. Justices (2) $4,000 each C. Court Clerk $4,000 D. Code Enforcement Officer $1,000 E. Highway Superintendent $1,000 F. Town Supervisor $500,000 G. Deputy Supervisor $15,000 H. Deputy Town Clerk $15,000 **Resolution#8 – Annual Reports BE IT RESOLVED in lieu of the report required by Town Law Section 29(10), the Supervisor be and hereby is authorized to submit to the Town Clerk within 60 days after the close of the fiscal year a copy of his annual report to the State Comptroller, and that the Town Clerk shall cause a summary thereof to be published in accordance with the law (Town Law Section 29(10-a)). If the time for filing the annual report is extended 60 days by the State Comptroller, the supervisor’s time for filing a copy of the report with the town clerk is extended for a like period. **Resolution#9 – Designated Depository BE IT RESOLVED the Tompkins County Trust Company is designated as depository in which the Supervisor, Town Clerk, Justices, and other employees by virtue of their offices, shall deposit all monies coming into their hands and, **Resolution#10 – Town Investments FURTHER RESOLVED the Town investments can be made at other banks and institutions as outlined in the Towns investment policy. The Town investment policy shall be reviewed by the Town Board during the year and revised as necessary. **Resolution#11 – Pay Advance Claims for Contracts BE IT RESOLVED the Town Board authorizes the Supervisor to pay in advance of audit of claims for utilities, postage and contractual agreements which if delayed may result in loss of discounts or the accrual of service charges. **Resolution#12 - Supervisor Appoint Bookkeeper – Mary Bouchard BE IT RESOLVED that the Supervisor is authorized to appoint a Town Bookkeeper, with an annual salary of $18,224 as set by the Town Board for 2010. The Supervisor hereby appoints Mary Bouchard, CPA as the Town Bookkeeper. **Resolution#12 – Establishes Office of Deputy Supervisor BE IT RESOLVED that the Town Board has established the Office of Deputy Supervisor, to continue in 2010. The Deputy Supervisor acts for and in place of the Supervisor in her / his absence. The annual salary of the Deputy Supervisor is set at $5,000. In accordance with Town Law, the Supervisor appoints the Deputy Supervisor. **Resolution #13 – Establish Office of Deputy Town Clerk BE IT RESOLVED that the Town Board has established the Office of Deputy Town Clerk, to continue in 2010 at an annual salary of $28,403. Further resolved that the responsibilities of this office are to assist the Town Clerk in Records Management, tax collection, producing meeting minutes, and to act for and in place of the Clerk during her / his absence. In accordance with Town Law, the Town Clerk appoints the Deputy Town Clerk. The Town Clerk shall appoint a Deputy Town Clerk by January 7, 2010 and notify the Supervisor as such, in order for the appointment to be reflected in the first payroll of 2010. **Resolution#14 – Establish Office of Deputy Highway Superintendent BE IT RESOLVED that the Town Board has established the office of Deputy Highway Superintendent, to continue in 2010 at an hourly pay rate of $20.27. The Deputy Highway Superintendent acts for and in place of the Highway Superintendent in her / his absence. In accordance with Town Law, the Highway Superintendent appoints the Deputy Highway Superintendent. The Highway Superintendent shall appoint a Deputy Highway Superintendent by January 7, 2010 and notify the Supervisor as such, in order for the appointment to be reflected in the first payroll of 2010. **Resolution#15 – Establish Office of Court Clerk BE IT RESOLVED that the Town Justices are authorized to employ the services of a Court Clerk or Clerks to assist in the administration and bookkeeping, at an annual salary of $31,283 for 2010. If the Town Justices find it necessary to employ more than one Clerk, the total salary paid shall not exceed the annual budgeted amount for Court Clerk. The Town Justices shall appoint a Court Clerk by January 7, 2010 and notify the Supervisor as such, in order for the appointment to be reflected in the first payroll of 2010. **Resolution#16 – Establishes Position of Water Superintendent BE IT RESOLVED that the Town Board has established the position of Water Superintendent, to supervise and carry out all of the activities necessary for the day to day operation and maintenance of the Town’s special improvement Water Districts, as outlined in the Town of Ulysses Personnel manual (Water Supervisor). The 2010 annual salary for the Water Superintendent is $16,244. The Town Board appoints Doug Austic as Water Superintendent for the 2010 calendar year. **Resolution#17 – Establishes Payroll Periods BE IT RESOLVED the Town Board hereby establishes the following payroll periods: Bi-weekly: Highway Superintendent, Town Clerk, Justices, Deputy Town Clerk, Deputy Highway Superintendent, Deputy Supervisor, Highway Department Staff, Bookkeeper, Code Enforcement Officer, Zoning Officer, Planning and Zoning Staff, Court Clerk, Temporary student and other employees, part- time Clerical and Support Staff, Town Board Coordinator, Water Superintendent, Water Clerk and laborers. Monthly: Councilpersons, Supervisor, Dog Control Officer Annually: Historian Voucher: Town Hall Custodian and all other employees if not listed above **Resolution#18 – Establishes Salaries BE IT RESOLVED that the Town Board hereby establishes the following salaries for 2010: position budgeted salary hourly rate if applicable Supervisor $15,150 Councilperson $ 3,996 Highway Superintendent $55,609 Town Clerk $47,114 Town Justice $15,334 Bookkeeper $18,224 Deputy Supervisor $ 5,000 Town Council Assistant $ 5,000 $20 Deputy Town Clerk $28,403 Court Clerk $31,283 Deputy Highway Superintendent multiple budget lines $20.27 Highway Employees multiple budget lines $14.14 - $16.77 Code Enforcement Officer $28,706 Zoning Officer $21,769 Planning and Zoning Clerk $ 5,000 $15.76 Planning Manager $20,000 $20 - $25 Water District Superintendent $16,244 Water District Clerk $12,010 Dog Control Officer $ 8,000 Check contract Historian $ 1,500 Laborer $4212 $14.44 – 18.08 Deputy Zoning $6000 $20 BE IT RESOLVED all hourly employees shall turn in a time card by the end of the last day of the pay period, salaried employees shall do the same stating time used for vacation, sick time, holiday or other time off to maintain accurate records of benefit time used. No pay will be issued without a signed time card.