The URL can be used to link to this page

Home My WebLink About07-14-2016 Town Board Meeting Minutes ApprovedVirgil Town Board Meeting July 14h, 2016 1 | P a g e TOWN OF VIRGIL REGULAR MEETING July 14H 2016 PRESENT: Supervisor John Kaminski, Board Members Eric Snow, Jereme Stiles and Matthew Denniston, Gary Pelton, Town Clerk Alane Van Donsel, John Morse Highway Superintendent, Rick Horner Assistant Highway Superintendent, Demont Lang Highway, Craig Umbehauer Code and Zoning Enforcer (did no t sign attendance sheet), Doug and Jenea Withey W20perators, David Coish Yaws Environmental, Wes Kryger Greek Peak, Teri Pelton Virgil Youth Commission (did not sign attendance sheet), Peggy Ivie. 7:00 PM –TOWN HALL MEETING: Peggy Ivie addressed the board she would like to hold basic Chinese classes for 4th and 5th grade students at the Town Hall for free this summer. Supervisor Kaminski said that would be fine, as long as it doesn’t cost anything. 7:30 PM – THE REGULAR MEETING WAS CALLED TO ORDER Supervisor Kaminski called the meeting to order, followed by the salute to the flag. RESOLUTION# 16-063 APPROVAL OF MINUTES Draft of Board Regular Meeting Minutes dated June 09th, 2016: Member Stiles moved to approve the minutes for June 09th 2016. The motion was seconded by Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None. RESOLUTION# 16-064 AUTHORIZATION TO PAY BILLS GENERAL FUND: Member Stiles moved to approve payment of the General Fund’s audited vouchers numbered 160- 193 in the amount of $50,769.78. The motion was seconded by Member Denniston. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. HIGHWAY FUND: Member Stiles moved to approve payment of the Highway Fund audited vouchers numbered 1126-1143 in the amount of $28,729.11 The motion was seconded by Member Denniston. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None CAPITAL PROJECTS-HALL ADDITION FUND: Member Stiles moved to approve the audited vouchers numbered 5002-5004 in the Amended amount of $85,060.04 . The motion was seconded by Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None SEWER DISTRICT #1: Member Stiles moved to approve payment of the Sewer District #1 audited voucher’s numbered 2070-2086 in the amount of $17,680.59 The motion was seconded by Member Denniston. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None WATER DISTRICT #1: Member Stiles moved to approve payment of the Water District #1 audited vouchers 3027-3033 in the amount of $7,883.45 Member Denniston seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None MONTHLY REPORTS SUPERVISOR’S MONTHLY REPORT FOR APRIL 2016: Member Stiles moved to accept the Supervisor’s Monthly Report in Long form for April 2016. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays –None SUPERVISOR’S MONTHLY REPORT FOR MAY 2016: Member Stiles moved to accept the Supervisor’s Monthly Report in Long form for May 2016. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays –None SUPERVISOR’S MONTHLY REPORT FOR JUNE 2016: Member Stiles moved to accept the Supervisor’s Monthly Report in Long form for June 2016. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays –None TOWN CLERK’S MONTHLY REPORT: Member Stiles moved to accept the Town Clerks Monthly Report for June 2016. The motion was seconded by Member Snow Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None TAX COLLECTORS REPORT: Reflected that 96.8% of the Virgil Town and County Taxes were collected in the Tax Collector’s office. SEWER DISTRICT OPERATIONS REPORT: David Coish of Yaws Environmental reported that Member Snow asked Coish about a piece of equipment called a clarifier. Coish said that there are some concerns with the existing clarifier. He said it hasn’t been inspected in ten years. In order to do the inspection it would need to be shut down. Supervisor Kaminski said that this is the time to do it when there is low water flow. Member Stiles moved to accept the Sewer Districts Report. The motion was seconded by member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None WATER DISTRICT OPERATIONS REPORT: Doug Withey reported that there was a pipe damaged due to a truck backing up on to it. Supervisor Kaminski said that the leak at the pump house was repaired. Withy said that the new meter seems to be working well . He also said that the residuals look good. He said they are monitoring the water because it is hot outside. They checked for chloroform residuals and found they are good. Withy stated that he is going on vacation on Sunday and he wanted to assure the board that he is leaving the water plant in good hands. They purchased a data collector to tell the amperage on pumps. Member Stiles asked if they still needed dirt. Withy said that 3-4 yards of clean dirt would be good. Superintendent Morse will be delivering some. Withy said that would even out the low spots. Member Stiles motioned to accept the Water report from W2Operator’s. The motion was seconded by Member Denniston. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None Virgil Town Board Meeting July 14h, 2016 2 | P a g e ANIMAL CONTROL OFFICER’S REPORT: There was no Animal Control Officers Report this month. Town Clerk Van Donsel mentioned that she did provide the board with a report from New York State Agriculture and Markets regarding the Municipal Inspection Report. She Called their attention that the shelter received a satisfactory report. CODE ENFORCEMENT AND ZONING OFFICERS REPORT: A written report was submitted by Code and Zoning Officer Craig Umbehauer. Umbehauer would like for the Town contract with General Codes. He feels it would make looking u p Zoning Law’s a lot easier. He said there is about a $1300 charge to sign up and about a $1000 a year maintenance fee. He said there would be a l ink on the website. Umbehauer said that the Village of McGraw has it and it’s wonderful. Supervisor Kaminski told Umbehauer to get an actual price and how to proceed. Member Pelton mentioned an article that was in the Cortland Standard regarding Zombie properties. It said that the city passed a new law to enforce maintenance of these properties. Umbehauer said he looked up the law, but couldn’t find the $500.00 a day fine that is referred to in the article. This law is supposed to go into effect 180 days from when the Governor signed it, it’s a State Law. Attorney Snyder said that the city of Cortland passed a local law that puts big fines on banks for Zombie properties. Pelton said that the law establishes a hot line, but it seems as if there is no enforcement. Snyder said he hasn’t seen it. The City of Cortland passed a local law. Snyder said that there was one property that the bank had to pay over ten thousand dollars in fines in order to release a lean the city placed on the property. Snyder didn’t think it would be hard to create a local law to help take care of these abandoned properties. Member Stiles motioned to accept the Code and Zoning Officers report. The motion was seconded Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None COUNTY LEGISLATOR’S REPORT: A written report was submitted by County Legislator Sandy Price. Price was unable to attend the meeting. Member Denniston motioned to accept the County Legislators report. The moti on was seconded Member Stiles. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None VIRGIL YOUTH COMMISSION REPORT: Teri Pelton of the Youth Commission submitted a written report. Pelton said that families had fun with the father daughter dance. She said that the commission has had some pickup games and they plan on having a “Moon Glow Walk.” This will be a glow in the dark gathering on the 19th at the Virgil walking trail. Some other activities planned are a family movie night, kite day, School librarian book read and a Chinese class. They are beginning planning work for the fall. Supervisor Kaminski said that all the books were surrendered to him, along with a check for $37,000. Kaminski said they will have to look at how families are paying at the before and after school program. He said it’s going to be a work in progress. He said that there will have to be a few people involved as the comptroller likes different people involved for accountability. Member Stiles motioned to accept the Virgil Youth Commissions report. The motion was seconded Member Denniston. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None HOPE LAKE OPERATIONS REPORT: Wes Kryger was present and he reported that he had the financial report for the board. Kryger said the park is up and running and there are no issues. Member Stiles wanted Kryger aware that anybody who is working hits a gas line will be responsible if they did not call Dig Safe. He said that this happened at Greek Peak and the contractor got a bill. He wanted Greek Peak to inform people of this. Kryger wanted to know if this was coming from hazmat or the fire department. Stiles didn’t answer. Stiles said that Greek Peak was not being charged. Wes wanted to know if the Volunteer Fire Department was going to start billing for calls. Stiles said no. Member Pelton asked about the financials. He wanted to know what the last six months looked like. Kryger said that revenues are down because it was such a bad winter and the finances of the Nordic center were included and they were closed. Kryger said that year to date there is a $5,900 loss. Kryger said that most of that was because of the winter. Pelton asked if this was for a full year. Kryger said that it is from Oct. 01- to current. Kryger said they lose more money in the summer because of the lifeguards. Supervisor Kaminski said the town obtained a goose permit for the town. Kaminski said that all they ask is the people who go down has a hunting license and is put on the list. The Towns permit is unlimited. He said that a record needs to be kept of how many geese are destroyed. Member Stiles asked Kryger if by next month Greek Peak could figure out how the fire department could use the hydrants at the base of the Adventure Center without setting off an alarm. Kryger said he would check with JR. He thought it would cost approximately $2500.00 to take care of it. He said after last winter the resort is hurting for money at this time. Member Denniston motioned to accept the Hope Lake Park report. The motion was seconded Member Stiles. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None HOPE LAKE PARK COMMITTEE REPORT: Committee Chair Gary Pelton Submitted a written report. Pelton said that the board will be voting on some of these items tonight. Some of the items are picnic tables, refurbishing the bath house bids and he’s not sure what will be done with the bridge. Pelton said that the paving work will be discussed next year. Teri Pelton reminded Gary about a member of the committee Daryl Dawson who is willing to paint the sheds at the park and that she is willing to get more volunteers. She is also willing to plant flowers. Kryger is concerned with volunteers because of workman’s comp. Supervisor Kaminski agreed. Kaminski said that Hank Faber would like to be a member of the Hope lake Park Committee and he didn’t see any reason why he could not be. Member Denniston motioned to accept the Hope Lake Park Committee’s report. The motion was seconded Member Stiles. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None RESOLUTION #16-065 APPOINTMENT TO THE HOPE LAKE PARK COMMITTEE: Member Stiles made a motion to appoint Hank Faber to the Hope Lake Park Committee. Member Snow seconded the motion. Vote: Ayes -Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None HIGHWAY SUPERINTENDENTS REPORT: Highway Superintendent John Morse was present and submitted a written report. Supervisor Kaminski asked Morse where the bid specs on the compactor were. He said he brought them to the Town clerk’s office on Tuesday. Town Clerk Van Donsel handed them out to the board. Kaminski asked if he thought Sherwin Williams paint was the Virgil Town Board Meeting July 14h, 2016 3 | P a g e best. Morse said that is what they use on all the trucks and it seems to hold up. Morse said that if you don’t put a name on the paint, they will use anything. Morse said the color is going to be gray. Kaminski said to get the bid specs on letterhead and get it posted online. Morse asked about forks for new loader, their worth $9500.00, but getting them for $7000.00 Stiles was wondering if it would be better to lease them. Morse said that he didn’t think you can do that. Stiles was just wondering how long it will be before they change. Kaminski said he will talk to the sales rep Stan Connolly. It was stated that there was already a set down there and they have been using them, but they are not paid for. The salesman is calling to see what they are going to do. Member Denniston motioned to accept the Highway Supervisor report. The motion was seconded by Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. OLD BUSINESS UPDATE ON TOWN HALL ADDITION: Supervisor Kaminski said that everything was going smoothly with the town hall addition. He said that they are ahead of schedule. Right now they are starting to work on the air conditioning; wiring and drop ceiling will be installed next week. UPDATE ON CREEK RECLAMATION: This project is going to start shortly. Member Stiles met with the DEC for 2 hours and he said he wasn’t going to leave until they gave him the permit. The DEC said they can start the project any day after July 21st. The DEC is going to mail the permit. Stiles said there is going to have to be a sign down there stating that this project is funded by a NYSW grant. Stiles said they are going to start staging next week. He said they are going to put blocks down. Selco is making the sign. It was stated that the highway Department has to stay in the loop. Stiles said that the contractor is going to have two excavators down here. He’s going to take out the pipe. He is willing to work with the town on the use of the excavator. Stiles said the town is going to have to use the funds. They can use what it would cost to rent one to pay him. Stiles said the money is going to have to be paid for one way or another. NEW BUSINESS APPROVE PICNIC TABLES FOR HOPE LAKE PARK: Member Stiles said this was approved last month. Stiles said that they are ordered and should be in place by next week. Member Pelton said he wanted to make sure these tables will replace the ones that are under small pavilions. BID SPECS FOR PAINTING THE BATH HOUSE AND PAVILION: Member Stiles made a motion to go out to bid on separate buildings. The roofs over small pavilions those are 10X10 each. Supervisor Kaminski asked about the interior bath house. Kryger said he is not aware of any issues with the interior of the building. The motion to go out to bid was seconded by Member Denniston. Vote: Ayes- Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. BID SPECS TO REPAIR THE BRIDGE AT HOPE LAKE PARK: Member Stiles questioned if this work will need a drawing, because what’s down there needs to be modified. There needs to be something in writing explaining what needs to be done. Drawings will be done and bid sent out. The bids will be opened at next month’s meetings. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. BUDGET WORKSHOPS: Budget meeting will be held in August, September and October. Supervisor Kaminski said it’s going to be cumbersome because workers compensation. This will be established by next month’s meeting. Workshops may begin the 3rd or 4th week in September. Kaminski said that they will have the dates and try and accommodate everyone. EXECUTIVE SESSION: In Accordance with Public Officers law section Article 7, Section 103, Supervisor Kaminski called for an Executive Session at 8:25 PM to discuss a legal matter. A motion was made by Member Stiles, seconded by Member Denniston. Vote: Ayes-Members Pelton, Snow, Stiles, Denniston and Kaminski. Nay-None. END EXECUTIVE SESSION: Executive Session was adjourned at 9:50 PM. Moved by Member Stiles, Seconded by Member Snow. Vote: Ayes-Members Pelton, Snow, Stiles, Denniston and Kaminski. Nay-None. RESOLUTION #16-066 APPROVAL OF RICK JAMES’ PROPOSAL FOR LAW SUIT WITH GREEK PEAK: Member Stiles made a motion to accept the proposal from Rick James regarding the Law suit from Greek Peak. Member Denniston seconded the motion. Vote: Ayes - Members Pelton, Snow, Stiles, and Denniston. Nay -Kaminski. With no further business to discuss, Member Stiles moved to adjourn the meeting at 9:54 P.M. Member Pelton seconded the Motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. Respectfully Submitted by, Alane Van Donsel Virgil Town Clerk