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HomeMy WebLinkAbout06-09-2016 Town Board Meeting Minutes ApprovedVirgil Town Board Meeting June 09h, 2016 1 | P a g e TOWN OF VIRGIL REGULAR MEETING June 09H 2016 PRESENT: Supervisor John Kaminski, Board Members Eric Snow, Jereme Stiles and Matthew Denniston, Gary Pelton excused, Town Clerk Alane Van Donsel, Rick Horner Assistant Highway Superintendent, Demont Lang Highway Department, Craig Umbehauer Code and Zoning Enforcer (did not sign attendance sheet), Doug Withey and Janae Withey W2Operators, David Coish and Mike Albro Yaws Environmental, Wes Kryger Greek Peak, Sandy Price County Legislator, Stacy Kelsey Virgil Youth Commission. 7:00 PM –TOWN HALL MEETING: Former Town Board member Dale Taylor addressed the board. Taylor attended the Health Care Consortium meeting because board member Eric Sn ow was unable to attend. Taylor reported that the Consortium took in 36 million dollars in premiums and paid out 28 million. The Consortium realized a 6.6-million-dollar profit. They plan on putting this excess money in reserve funds. They plan on putting 2 million into a reserve fund in case of a catastrophic event. They also plan on keeping premiums low. Taylor reported that they are projecting a 4% increase in premiums. Taylor also reported that they are discouraging policy holders from switching plans. They would like to limit the ability to switch plans to every three years. They had some policy holders that took advantage of the system by switching to higher plans in times of need and then switching back when they recover. Town Board Member Eric Snow said that wouldn’t pertain to the Town of Virgil, as all of the Town’s Employees are on the same plan. Taylor stated that the Consortium reported that prescriptions were up 9% last year and that was a 16% increase in cost. HISTORINS REPORT: The Virgil Town Historian Marsha Powell submitted a written annual report for the Town Board. Powell’s report is on file in the Virgil Town Clerk’s office. 7:30 PM – THE REGULAR MEETING WAS CALLED TO ORDER Supervisor Kaminski called the meeting to order, followed by the salute to the flag. RESOLUTION# 16-057 APPROVAL OF MINUTES Draft of Board Regular Meeting Minutes dated May 12th, 2016: Member Denniston moved to approve the minutes for May 12th 2016. The motion was seconded by Member Snow. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays-None. RESOLUTION# 16-058 AUTHORIZATION TO PAY BILLS GENERAL FUND: Member Denniston moved to approve payment of the General Fund’s audited vouchers numbered 136-157 in the amount of $14,648.45. The motion was seconded by Member Snow. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays- None. HIGHWAY FUND: Member Denniston moved to approve payment of the Highway Fund audited vouchers numbered 1109-1125 in the amount of $103,521.99. The motion was seconded by Member Snow. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays- None RECREATIONAL AREA CAPITAL PROJECT FUND: Member Denniston moved to approve the audited vouchers numbered 4001 in the amount of $11,523.20. The motion was seconded by Member Snow. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays- None SEWER DISTRICT #1: Member Denniston moved to approve payment of the Sewer District #1 audited voucher’s numbered 2059- 2069 removing voucher # 2064 Auburn Armature Inc.’s bill for $2,310.00 placing it on hold until further notice from Yaws Environmental. The amended amount of Sewer District #1 is $15,830.01. The motion was seconded by Member Snow Vote: Ayes- Members Snow, Denniston, Stiles and Kaminski. Nays- None WATER DISTRICT #1: Member Denniston moved to approve payment of the Water District #1 audited vouchers 3022-3026 in the amount of $6,097.50. Member Snow seconded the motion. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays-None RESOLUTION #16-059 APPROVAL OF APPLICATION AND CERTIFICATE FOR PAYMENT OF R.L. YALE CONSTRUCTION: Member Stiles made a motion to approve the Application and Certification for Payment to R.L. Yale Construction in the amount of $56,211.50 to be paid out of the Building Repair Fund. The motion was seconded by Member Denniston. Vote: Ayes -Members Snow, Denniston, Stiles and Kaminski. Nays-None MONTHLY REPORTS SUPERVISOR’S MONTHLY REPORT: Member Stiles moved to accept the Supervisor’s Monthly Report in short form for May 2016. Member Snow seconded the motion. Member Denniston asked if they will be receiving the reports in long form next month. Supervisor Kaminski said the bookkeeper Gina Nourse is working on it. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays –None SUPERVISORS MONTHLY REPORTS FOR JANUARY, FEBRUARY AND MARCH 2016 IN LONG FORM: The Town Board acknowledged receipt of the Supervisors reports in long form for January, February and March. TOWN CLERK’S MONTHLY REPORT: Member Stiles moved to accept the Town Clerks Monthly Report for May 2016. The motion was seconded by Member Snow. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays- None TAX COLLECTORS REPORT: Tax Collector Van Donsel said that she wasn’t able to settle with the county, due to the one day she was out sick. She rescheduled with the County on Monday June 13th. She said that the Town’s Tax Collecting office collected 96.8% of the 2016 Town and County taxes due. Van Donsel will have a full report at the next month’s meeting. Virgil Town Board Meeting June 09h, 2016 2 | P a g e SEWER DISTRICT OPERATIONS REPORT: David Coish of Yaws Environmental wanted to take a moment to introduce Mike Albro who will be working at the sewer plant. Albro will be filling in for Coish when he needs time off. Albro is certified. Member Snow asked Coish about the three quotes on a pump. Coish said they are for a back wash pump. Coish said that when the plant got flooded last time they had to use the backup pump. He said this is a replacement in case they ever need a backup pump again. Coish said it’s not pertinent that it be voted on today, but he feels it would be good to order one within the next couple of months. Member Stiles moved to accept the Sewer Districts Report. The motion was seconded by member Snow. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays- None WATER DISTRICT OPERATIONS REPORT: Doug Withey reported that they planned on having the new water meter in, but they haven’t been able to. Withey said they will be digging the service line Tuesday and they will get it taken care of at the same time. Withey said that pump # 3 tripped out again. They can’t seem to figure why it keeps tripping, they did testing and it seems ok. Withey said they have more to report on that next meeting. Withey reported that other than that everything was running well. He said they will be putting dirt inside the well pen; this will help shed water away from the wells. He said they installed new heater relays and they thought they were all set, but they got a call last night with a concern. Member Stiles motioned to accept the Water report from W2Operator’s. The motion was seconded by Member Snow. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays-None ANIMAL CONTROL OFFICER’S REPORT: A motion was made by Member Stiles to accept the Animal Control Officers report submitted this month by Country Acres. The motion was seconded by Member Snow. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays: None CODE ENFORCEMENT AND ZONING OFFICERS REPORT: A written report was submitted by Code and Zoning Officer Craig Umbehauer. There was a question regarding a camper complaint on Mucky Road. He said there is a concern with it just sitting there and people are throwing rocks at it. He is not sure if there is a permit. Umbehauer said he is looking into it. He said the person who owns the lot lives in NYC. It was mentioned that a camper on West State Road is now moved in further away from the road. He said according to code a person can live in a camper for six months out of the year. Umbehauer has it marked on his calendar to keep track of the time. Member Stiles motioned to accept the Code and Zoning Officers report. The motion was seconded Member Snow. Vote: Ayes- Members Snow, Denniston, Stiles and Kaminski. Nays- None COUNTY LEGISLATOR’S REPORT: A written report was submitted by County Legislator Sandy Price. Price was present and said there are two things she’d like to talk about. Price reported that today at a meeting a local law was presented and passed. She said it that it will now go in front of the Legislators. She said that local law will prohibit the sale of cigarettes to anyone under 21. She knows cigarettes are bad, however she feels if a person can get married or give their life for their county, it isn’t the duty of the legislator to regulate a personal choice. Member Stiles wanted to know if they are talking about all tobacco products or just cigarettes. Price said that what they were talking about today was cigarettes. Price said a number of years ago they wanted to raise the drinking age. She said what it did was drive underage people to drink undercover, causing them not to be under the watchful eye of a bartender. Member Stiles said that he has the same opinion as Pri ce. Stiles stated that he wasn’t sure what it will gain, as people will simply go elsewhere to get the cigarettes. Stiles said he is curious how the law will be written. Attorney Snyder felt that the government can’t watch what goes on 24 hours a day. Next Price talked about worker’s compensation. She said there was a meeting that afternoon. She said that more and more is coming to light. Member Stiles said that the first two meetings started out as getting everyone’s opinion, but in the end something else happened. Price said that it has always been discussed to bring the administration fees back to towns. She said that the only gain that towns received was they will not have to start paying until 2018. Supervisor Kaminski said that the board feels strongly that a representative from each town and they city will sit on the board. Price agreed and said in the long run it can happen and it will happen. She feels that they have made some gains. Kaminski said that the bottom line is that the towns are paying, so they need to have a say. Price said she has been copying the Town’s Attorney Pat Snyder on everything. Kaminski said they need to look at the numbers or shop and form a consortium. Price said she doesn’t like surprises too much. Price asked if there is anything else she can do. Kaminski asked Price to be on guard with the jail. He would like the legislator to look at all the options and to keep the cost down. Stiles said the budget was set for the jail, but it seems like if the Sheriff doesn’t get his way, they spend more money. Kaminski said that before the jail is approved they want more staffing, but it was adequate before. Price said that the state has changed its formula. Price has requested the report, so they can budget for next year. Kaminski said there will be a huge cost to training and outfitting new employees. Price said she hasn’t researched this, but one legislator said it would be cheaper to board out than to hire. Price thanked the board for their time. Member Stiles motioned to accept the County Legislators report. The motion was seconded Member Denniston. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays- None VIRGIL YOUTH COMMISSION REPORT: Teri Pelton of the Youth Commission submitted a written report. Teri was excused from attending the meeting. Stacy Kelsey was present. Kelsey said they have been busy. She also said that the summer calendar of events is published. She said they wanted to have it planned and out before school was out so the kids went home with a list of fun events to do over the summer. Kelsy said they kept it low key, so it was easy on the volunteers and the families. Supervisor Kaminski said it sounded like they had a good turnout for the father/daughter dance. Kelsy said that they had 39 families attend with 45 kids. She said it ws a really nice program and everyone enjoyed it. HOPE LAKE OPERATIONS REPORT: Wes Kryger was present and reported that the park has been open for a couple weekends and all is going well. He said there has been a Lot of complements on the new sand. He also said that the geese do not like the light sand as much as the dark. Kryger also said that building rentals are picking up. Kryger asked what the board the protocol for closing the park due to bad weather. Supervisor Kaminski said to contact him and let him know. Member Denniston motioned to accept the Hope Lake Virgil Town Board Meeting June 09h, 2016 3 | P a g e Operations oral report. The motion was seconded by Member Snow. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays- None. HOPE LAKE PARK COMMITTEE REPORT: Committee Chair Gary Pelton Submitted a written report. Supervisor Kaminski said that Pelton has been working on some things at the park. He said that the Bridge needs to be repaired. Pelton got a price to fix the bridge for $1800. He also received a price for a new bridge for $20,000. Kaminski said that they should bid that out. Member Stiles felt it would be wise to look into it and deal with it next month. Kaminski said that they also need ten new picnic tables. Stiles said he can look into seeing if Lowes would match last year’s price. Stiles said he will get two quotes. Kaminski said that Pelton also got a price to prime, and paint bathhouse for$1525.00 from Apex painters. Stiles said that the bathhouse would be $1525 to power wash and paint and the pavilion will be $2140. He said that sweeping and staining the bridge would be $800. RESOLUTION #16-060 APPROVAL TO GO OUT TO BID FOR PAINTING AT HOPE LAKE: Member Denniston made a motion to go out to bid for painting to be done at Hope Lake. Member Stiles seconded the motion. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays- None. HIGHWAY SUPERINTENDENTS REPORT: Highway Superintendent John Morse was excused from the meeting. Supervisor Kaminski said the new loader will be coming next week. Member Stiles said that somehow Newark Valley was ahead of Virgil, so they got theirs first. The highway men have been working with a loaner and said it is a very good piece of equipment. There was some discussion regarding a Power Pack 605. It was asked of the men if the machine fits on the back of a truck or if it is pulled. Demont Lang said it hooks to a truck. Lang said that they borrowed one form Cortlandville last year and it works really well. Morse would like to bid on one from Auctions International. The one he is looking at is from the Town of Carlton. The Auction ends tomorrow and he would like to bid up to $1000. on it. Assistant Superintendent Horner said that a new machine would cost about $100,000. They said this is something they will use all summer long. They said it takes the lip off the shoulders of the roads and makes them safer. They said it really helps when a car gets on the shoulder of the road. Member Stiles motioned to accept the Highway Supervisor report. The motion was seconded by Member Snow. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays- None. RESOLUTION #16-061 APPROVAL FOR HIGHWAY SUPERINTENDENT TO BID ON A POWERPACK 605: Member Snow made a motion to allow Highway Superintendent Morse to bid on the Power Pack 650 from the Town of Carlton up to $1000. Snow felt it was worth it for the safety aspect. Member Denniston seconded the motion. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays- None. OLD BUSINESS WATER ISSUE AT GREEK PEAK: Supervisor Kaminski said he took at look at the property owned by Cliff Williams. Kaminski said that unfortunately there is nothing the Town can do, as the issue is on private property. UPDATE ON TOWN HALL ADDITION: Member Stiles said they are moving along with the project. He said they plan on pouring floor on Monday or Tuesday. UPDATE ON CREEK RECLAMATION: Member Stiles said he met with the biologist today regarding the last permit the town needs from the DEC. He should have it in hand by next week. The plan is to start the project right after. Stiles said they will have to coordinate with JR. Stiles asked Kryger if they use the gas for anything but heat. Kryger said no. NEW BUSINESS RESOLUTION #16-062 SET WAGES FOR TWO TEMPORARY EMPOLYEES: Supervisor Kaminski said that John Morse has brought back Don Morse and Ron Stanley. He has been paying Don Morse $16.50 an hour and Ron Stanley $20.09 and hour. Kaminski said that the board has to make a motion to set the salaries of these two temporary employees. It was asked how often they come back. Assistant Superintendent Horner said that Don Morse has come back twice. Member Stiles made a motion to set the salaries of temporary employees Don Morse at $16.50 and Ron Stanley at $20.09. The motion was seconded by member Snow. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays- None. Discussion continued Member Stiles said that the town needs to figure out what to do with the old compactor. Horner said that Morse said something about using it for recycling. Stiles said he would like to see the town keep it until the new one needs to be replaced and then use the new one for recycling. S tiles said they don’t want to lose sight of this. Stiles doesn’t recommend painting and sandblasting the whole thing. He feels it would be best to just clean up spots. Horner said that Morse got pricing to send it out to get it done. Member Snow asked if they could do it at the garage. Lang said no they couldn’t do the sand blasting because it a safety issue. It was asked if the old compactor still ran. Lang said he thinks Bo had it running the other day. Kaminski said they will need to reconfigure the Transfer Station site to make both compactors fit. With no further business to discuss, Supervisor Kaminski asked for a motion to adjourn. Member Stiles moved to adjourn the me eting at 8:18 P.M. Member Snow seconded the Motion. Vote: Ayes -Members Snow, Denniston, Stiles, and Kaminski. Nays: None. Respectfully Submitted by, Alane Van Donsel, Virgil Town Clerk Virgil Town Board Meeting June 09h, 2016 4 | P a g e