HomeMy WebLinkAbout03-29-2016 Special Town Board Meeting Minutes ApprovedVirgil Town Board Special Meeting March 29th, 2016
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TOWN OF VIRGIL SPECIAL MEETING
March 29TH 2016
PRESENT: Supervisor John Kaminski, Board Members Jereme Stiles, Eric Snow, Gary Pelton and Matthew Denniston, Town Clerk
Alane Van Donsel, Wes Kryger Greek Peak (Did not sign the attendance sheet.)
5:04 PM – SUPERVISOR KAMINSKI CALLED THE SPECIAL MEETING TO ORDER
RESOLUTION # 16- 039 WASTEWATER TREATMENT PLANT BRIDGE REPLACEMENT PROJECT APPROVAL OF GOING OUT TO BID:
Supervisor Kaminski said that the Engineer on the project, Cedarwood Engineering, has gotten the bidding package ready and they
will be putting an ad in the Newspaper. The board was provided a copy of the Notice for bids as well as the Engineering estimates.
On the Engineering estimates items marked in yellow will be the responsibility of the town and the items marked in green will be the
responsibility of Greek Peak. These items will be in kind services that will be divided between the Town and Greek Peak to comply
with the rules of the grant.
Member Stiles made a motion to accept the estimate from Cedarwood and agreed that the Town and Greek Peak will be
responsible for the following items:
The Town of Virgil:
#1 Work item # 1.01-Removal and Disposal of Existing Bridge/Culvert Elements and Roadway
Includes: Removal and disposal of all existing asphalt, earthen materials, etc. required to complete the work.
#7 Work item 2.02- Structural Backfill: Granular backfill behind walls and to re-establish grade: materials- by The Town of Virgil
delivered to the site.
#8 Work item 2.02- Crushed stone behind walls: Material- by Town of Virgil, Delivered to the site
#11 Work Item #2.03 Crushed stone under footings: Material- by the Town of Virgil, delivered to the site.
Greek Peak:
#13 Work Item 5.01- Box Beam Guide Railing: Double Rail (Approaches and Superstructure Railing) with Type 1 End Secti on
#15 Work Item #7.01 Site Restoration
#17 Work Item #9.01 Site Safety and Traffic Control
Member Stiles said that these items are comparable in price and the Town and Greek Peak or splitting the 25% matching funds w ith
these in kind services. Supervisor Kaminski said that the rest of the work will go out to bid. Supervisor Kaminski said that the bid
documents will be ready after April 4th, 2016 and there will be a pre-bid conference at the Town Hall on April 12th, 2016 at 9:00 AM.
All sealed bids will be opened on Monday April 18th, 2016 at 10:00 AM.
Member Snow seconded the motion. Vote Ayes: Pelton, Denniston, Snow, Stiles and Kaminski. Nays: None.
Discussion continued. Member Snow wanted to know if an agreement will be written up between the Town and Greek Peak, to
ensure they will perform their in kind services. Supervisor Kaminski said he will have the Town’s Attorney Patrick Snyder dra w up this
document. Member Denniston asked who the contact person is from Greek Peak. It was stated that it wa s one of the new owners
John Meier. Supervisor Kaminski asked Town Clerk Van Donsel to contact Mike O’Reilly of Cedarwood telling him that the board
approved the bid schedule.
Supervisor Kaminski also informed the board that they will be having a work session on which no action will be taken on Tuesday
April 5th, 2016 at 6:00 PM. Kaminski asked Van Donsel to post a notice at the Town Hall.
With no further business to discuss, Supervisor Kaminski asked for a motion to adjourn. Member Stiles moved to adjourn the
meeting at 5:20 P.M. Member Denniston seconded the Motion. Vote: Ayes-Members Snow, Denniston, Stiles, and Pelton. Nays:
None.
Respectfully Submitted by,
Alane Van Donsel, Virgil Town Clerk