HomeMy WebLinkAbout03-10-2016 Town Board Meeting Minutes ApprovedVirgil Town Board Meeting March 10th, 2016
1 | P a g e
TOWN OF VIRGIL REGULAR MEETING
March 10TH 2016
PRESENT: Supervisor John Kaminski, Board Members Eric Snow, Jereme Stiles, Gary Pelton and Matthew Denniston, Town Clerk
Alane Van Donsel, John Morse Highway Superintendent, Rick Horner assistant Highway Superintendent, Demont Lang Highway,
Craig Umbehauer Code and Zoning Enforcer (did no t sign attendance sheet), Doug and Jenae Withey W20perators, David Coish Yaws
Environmental, Wes Kryger Greek Peak, Teri Pelton Virgil Youth Commission, and Cliff Williams.
7:00 PM –TOWN HALL MEETING: Cliff Williams addressed the board regarding water concerns at his home located at Greek Peak.
He said he has never attended a board meeting before. Williams said he was employed with Corning Glass for 52 years. He used to
own a condo at Greek Peak, in 1993 he sold it and built a house on Kypriotis Drive. Williams said he worked with mostly local
contractors. He said that Daniel Haynes did the foundation. He said that at the end of summer after the foundation was poured
there was a rain storm and he had a foot of water in his basement. Williams said that Code and Zoning Officer Craig Umbehauer and
Dale Taylor have looked at it. He said all the roads above him drain into a ditch with a Thirty two inch drain pipe on Artemis Drive.
Williams said that he has diverted the water himself, but now the ditch is now 6-7 feet across and 4-5 feet deep and it is coming
within two feet from his driveway. He said the bank is caving in on his neighbor’s side. He feels that a bunch of drain pipes should
have been installed. He said that they need to get it fix this issue and being a Hydraulics engineer he knows it needs to be fixed.
Williams said he Spent $6,000 to put his driveway in. He feels there are two choices, either stop the water or control the water. He
said this water issue has made 10% of his property is useless. He stated that the entire top of the mountain comes through that one
spot. His address is 1891 Kyriotis Dr. He stated that he tried to have a conversation with former manger of Greek Peak Al Kryger, but
he felt he didn’t get anywhere. Williams stated that Kryger said that the land owners have too much money. Williams said he is
starting to get concerned. He had the Soil and water Department come and look at this situation. He said the neighbors to the North
are getting a little trickle and they built a trench right to the back of his hous e. This is adding to the issue. Jereme Stiles looked at it
about a year ago. Williams said he was concerned for his little two year grandson falling into the pit. Supervisor Kaminski asked
Williams what water and soil recommended. Williams said they told him that people can’t dump more water on than normal rain
fall. He said that prior the lot was wooded and the water spread out. Williams said he asked Dan Haynes if he hit any springs and he
did not. Member Stiles said there is one Culvert under Thermoplene and it was always like that. Williams said this is not governed by
a homeowners association. Williams said he would appreciate it if the board would take a look at the situation. Williams said the
pipe under his driveway clogs and takes driveway up. He said the town comes and cleans out the ditch and they keep hauling his lot
and fill away. Supervisor Kaminski said he will come and take a look. Highway Superintendent John Morse said this was an issu e from
the beginning when Williams bought the lot. Morse said that there were three or four ditches to try and control the water when he
bought that lot. Morse said he knows because he cleaned the ditches. Morse said that AL Kryger was going to get everyone together
to work on this issue, Morse said that Williams didn’t want to. Williams said it was going to cost him thousands of dollars. The day it
flooded and he needed to move the water. Morse told him he couldn’t do that. Williams said that’s the last time he ever talked to
him. Morse said that Williams said he was going to get a lawyer. Williams said that was true and he may still get a lawyer and that
his son is a lawyer. Supervisor Kaminski reassured Williams that he will take a look at the situation . Williams was asked to please
leave his contact information.
Supervisor said that Member Stiles had copies of made of the prints for the creek reclamation project at the sewer water plant.
Member Stiles spread the prints out on tables and Supervisor Kaminski invited the board and the audience to look at the prints.
Kaminski said he has to get back to the engineer on what matching in kind services the Town and Greek Peak wish to do . Kaminski
said that a wall needs to be built, a new bridge put in and hauling gravel. He said that they can dig the creek down five feet. The
board took a break as folks looked over the plans and discussed options.
7:35 PM – THE REGULAR MEETING WAS CALLED TO ORDER
Supervisor Kaminski called the meeting to order, followed by the salute to the flag.
RESOLUTION# 16-034 APPROVAL OF MINUTES
Approval of Regular Board Meeting Minutes dated February 11th, 2016: Member Denniston moved to approve the Regular Town
Board Meeting minutes dated Feb.11th 2016 with clarification on some working that Member Snow commented. The motion was
seconded by Member Pelton. Vote: Ayes-Members Snow, Pelton, Denniston, Stiles and Kaminski. Nays-None.
Approval of Special Town Board Meeting Minutes dated February 10th, 2016: Member Denniston moved to approve the Special
Town Board Meeting minutes dated Feb.10th 2016 which was held for the purpose of opening the bids for the Town Hall expansion
with a correction on a spelling error. The motion was seconded by Member Pelton. Vote: Ayes-Members Snow, Pelton, Denniston,
Stiles and Kaminski. Nays-None.
RESOLUTION# 16-035 AUTHORIZATION TO PAY BILLS
GENERAL FUND: Member Stiles moved to approve payment of the General Fund’s audited vouchers numbered 60-84 in the amount
of $11,206.29. The motion was seconded by Member Denniston. Vote: Ayes-Members Snow, Pelton, Denniston, Stiles and
Kaminski. Nays- None.
HIGHWAY FUND: Member Stiles moved to approve payment of the Highway Fund audited vouchers numbered 1037-1061 in the
amount of $14972.25. The motion was seconded by Member Denniston. Vote: Ayes-Members Snow, Pelton, Denniston, Stiles and
Kaminski. Nays- None
Virgil Town Board Meeting March 10th, 2016
2 | P a g e
Discussion took place regarding a highway truck that rolled over last month. Supervisor Kaminski said that they ate trying to figure
out if they will put in a claim or not. Morse said that it wouldn’t make a difference. Member Stiles said that he thought the Town
should be in a claim. Kaminski said that it cost approximately $6400 to tow the truck. Morse said he didn’t know for sure, as he
hasn’t gotten the bill yet.
SEWER DISTRICT #1: Member Stiles moved to approve payment of the Sewer District #1 audited voucher’s numbered 2023-2033 in
the amount of $13,572.34. The motion was seconded by Member Snow. Vote: Ayes-Members Snow, Pelton, Denniston, Stiles and
Kaminski. Nays- None
Discussion: Member Pelton asked if this a normal amount for flood insurance? Member Stiles said yes. Pelton wanted to know why
the price for the sewer is way higher. Member Snow said the sewer plant is over $5000. Member Stiles said it has to do with t he fact
that the sewer plant sits way closer to the creek.
WATER DISTRICT #1: Member Stiles moved to approve payment of the Water District #1 audited vouchers 3010-3014 in the amount
of $5,297.87. Member Snow seconded the motion. Vote: Ayes-Members Snow, Pelton, Denniston, Stiles and Kaminski. Nays-None
MONTHLY REPORTS
SUPERVISOR’S MONTHLY REPORT: Member Denniston moved to accept the Supervisor’s Monthly Report in short form for February
2016. Member Snow seconded the motion. Vote: Ayes-Members Snow, Pelton, Denniston, Stiles and Kaminski. Nays –None
TOWN CLERK’S MONTHLY REPORT: Member Stiles moved to accept the Town Clerks Monthly Report for February 2016. The motion
was seconded by Member Denniston. Vote: Ayes-Members Snow, Pelton, Denniston, Stiles and Kaminski. Nays- None
TAX COLLECTORS REPORT: Member Stiles moved to accept the Tax Collectors Report dated 12-31-2015 to 03-04-2016. The motion
was seconded by Member Snow. Supervisor Kaminski said that 87.32% of the taxes have been paid already and that he thought that
was very good. Tax Collector Van Donsel said that percentage is even higher now, as her office has collect ed an additional $25,000
since the report was published. Vote: Ayes-Members Snow, Pelton, Denniston, Stiles and Kaminski. Nays- None
SEWER DISTRICT OPERATIONS REPORT: David Coish of Yaws Environmental reported that everything was running well. Supervisor
Kaminski asked if Coish was still waiting for estimates to replace the back wash pump. Coish said yes. Member Snow asked if the
deformer was still working well, as he noticed a lot of foam at the plant. Coish sad yes, he just has to remind the new emplo yee to
use it. Coish said he’s slowly teaching a new employee. Kaminski asked what the long term plan was with the new employee. Coish
said he just got his license and that he was going to work for Coish two days a week and every other weekend. It was asked who was
overseeing him. Coish said he was. Coish said he has been there for a while and he has been trained. Member Stiles moved to accept
the Sewer Districts Report. The motion was seconded by member Snow . Vote: Ayes-Members Snow, Pelton, Denniston, Stiles and
Kaminski. Nays- None
WATER DISTRICT OPERATIONS REPORT: Doug Withey reported that all was well. Supervisor Kaminski asked why they had to order
another pump. Doug Withey said it was because they quit making the old pump and its parts. Withey said he knew it wasn’t going to
be a reliable back up. He said the pumps cost$85.00 each. He said it was too bad because it was only 3 years old and made in
America. Withey said that there was a broken water meter at 3 B due to freezing. He said it has thawed and is fixed and now it’s
back in business. He said it has been a very light winter. Member Stiles motioned to accept the Water report from W2Operator’s.
The motion was seconded by Member Snow. Vote: Ayes-Members Snow, Pelton, Denniston, Stiles and Kaminski. Nays-None
ANIMAL CONTROL OFFICER’S REPORT: there was no Animal Control Officer’s report received. Town Clerk Van Donsel said she called
Lindsay Kemp of Country Acres and she said she mailed it. She was going to scan it in and E -mail it, but as of this evening it wasn’t in
her in box.
CODE ENFORCEMENT AND ZONING OFFICERS REPORT: A written report was submitted by Code and Zoning Officer Craig
Umbehauer. Member Snow noted that the heading of the report said Village of Homer, but he t hinks the report is for Virgil.
Umbehauer said he sometimes works at home and he must have forgotten to change the header. He said he will correct it. Snow
mentioned that the report says that Umbehauer said he rode the rails. Umbehauer said that he did and that there was a concern
where Hoxie gorge creek comes down on river side. He said someone has been bulldozing dirt and dumping it into the creek.
Umbehauer said it is starting to push out the embankment and come up to the railroad tracks causing a sand bar to come up to the
rail road tracks that are in Virgil. Umbehauer said that the land that is being bulldozed is in Cortlandville. Umbehauer was surprised
that no one wants to do anything about this guys working in the river. He said the Railroad is going to have their lawyers go after the
culprit. It was stated that the railroad has jurisdiction. Member Denniston motioned to accept the Code and Zoning Officers report.
The motion was seconded Member Snow. Vote: Ayes-Members Snow, Pelton, Denniston, Stiles and Kaminski. Nays- None
COUNTY LEGISLATOR’S REPORT: A written report was submitted by County Legislator Sandy Price. Supervisor Kaminski said that
Price notified him that she will be out of Town, so she was unable to attend the meeting. Kaminski said that he and Member Stiles
met with the county on Workers Compensation. He said that the county was going to work out a different way to bill for Workers
Compensation. Member Stiles said that right now it’s based on assessment and not based on payroll. Stiles didn’t feel this made
sense. Stiles said that the county is reviewing the numbers to see what makes sense. Stiles stated that assessment has nothing to do
with Workers Compensation. They are looking at Fire Districts and Towns. The next meeting will be on April 12th 7:30. At that time
they will show a list of employees and figures so they can figure out a fair way to bill.
Virgil Town Board Meeting March 10th, 2016
3 | P a g e
VIRGIL YOUTH COMMISSION REPORT: Teri Pelton of the Youth Commission submitted a written report. Supervisor Kaminski asked
if everything was going smoothly. Teri Pelton said that they are moving forward and doing what they can. Member Stiles moved to
accept the Virgil Youth Commission Report. The motion was seconded by Member Snow. Vote: Ayes-Members Snow, Pelton,
Denniston, Stiles and Kaminski. Nays- None
7:56 PM MEMBER STILES, WHO IS ALSO THE FIRE CHIEF HAD TO LEAVE THE MEETING DUE TO AN EMERGENCY CALL: Supervisor
Kaminski told everyone that Stiles had to leave.
HOPE LAKE OPERATIONS REPORT: Wes Kryger was present and handed out financial reports that he owed the Town. Kryger
questioned about the Hope Lake Park Committee. He asked if it was ok for his secretary to be on the committee, as she is not a Virgil
resident. Town Clerk Van Donsel said that she wasn’t on the committee, but she merely received the E -mail because she is his
secretary. Kryger said she was on the list. Van Donsel said she was not. She asked if he was on the committee and he said yes, unless
he's kicked off. Kryger wanted the board to know that there was no income from the Nordic Center, as there was never enough
snow to ski. Member Denniston moved to accept the Hope Lake Operations Report. The motion was seconded by Member Snow.
Vote: Ayes-Members Snow, Pelton, Denniston and Kaminski. Nays- None
HIGHWAY SUPERINTENDENTS REPORT: Highway Superintendent John Morse was present and submitted a written report.
Supervisor Kaminski stated that the highway department has only used a half a ton of sand due to the mild winter. Kaminksi said
that the employees have also switched to 10 hour days. Kaminski said the board looked at fuel accountability report and the
numbers add up and look good. Member Snow asked how bad the loader is. Morse said that two different places looked at it and
said it’s the wiring- that is bad. Morse said Its going to cast ten to 25 thousand to fix and no one has a clue as to how to fix it. Snow
wanted to know if it started. Morse says it starts, but it won’t go into gear. They said that nothing is wrong with the computer.
Morse said he doesn’t think that it’s the wire harness. He said there is no difference in the loader since it been worked on. Morse
said he is looking to purchase a used tractor, instead of buying a new one. He said he needs to sit down and talk numbers regarding
buying a new loader. Kaminski said that the town was offered $50,000 trade in on the old one and a new one will cost $150,000.
Morse said he believes that price is up now to about $162,000. Kaminski said that If the average person bought one it would cost $
254,000. He said you can purchase one for municipality a lot cheaper. There was some discussion regarding leasing vs. buying Morse
said there are big lease savings when you lease. Member Denniston motioned to accept the Highway Supervisor report. The motion
was seconded by Member Snow. Vote: Ayes-Members Snow, Pelton, Denniston, Stiles and Kaminski. Nays- None.
OLD BUSINESS
FUEL ACCOUNTABILITY UPDATE: Supervisor Kaminski said that the board is going to look at this further.
HOPE LAKE PARK COMMITTEE UPDATE: Supervisor Kaminski said the committee is going to set up a meeting. Member Stiles asked
who the Chair person is going to be. Town Clerk Van Donsel said she wasn’t sure, but she thought the committee would decide after
they met.
UPDATE ON TOWN HALL ADDITION: Supervisor Kaminski said the bids are out. He said that Engineer Chuck Weeks is working on the
paperwork. Kaminski said that they are hoping for a May 2nd start date.
UPDATE ON CREEK RECLAMATION: Supervisor Kaminski said that there is going to be a meeting with Highway Superintendent John
Morse on Wednesday March 16th. He said at that meeting they will figure out what the Town’s contribution. They will also talk to
Greek Peak to see what their contribution will be. Kaminski said there may have to be a special Board meeting before the star t date.
BLUE 4-U REMINDER TO APPLY BY MARCH 23RD: Town Clerk Van Donsel wanted to remind employees that are part of the health
Insurance plan that the deadline to sign up for Blue 4-U is March 23rd. Member Snow wanted to remind them as well that this is a
totally free program and that all the information is confidential.
NEW BUSINESS
APPOINT TEMPORARY TOWN CLERK, TAX COLLECTOR AND REGISTRAR: The Virgil Town Clerk Alane Van Donsel Appoints Diane
Michaud as temporary Town Clerk, Tax Collector and Registrar for the period of March 17th to March 24th. While she and her Deputy
Bernadette Karam are out of town.
SET HOURLY RATE FOR TEMPORARY TOWN CLERK: The hourly rate of temporary Town Clerk Diane Michaud will be set as $11.60
and hour to be paid by a voucher as per Gina Nourse’s suggestion. Member Denniston motioned to set the hourly rate of the
temporary appointment of Diane Michaud to be paid at the hourly rate of $11.60 and hour to be paid on a voucher. The motion was
seconded by Member Snow. Vote: Ayes-Members Snow, Pelton, Denniston, Stiles and Kaminski. Nays- None.
BEAVER CONCERNS AT HOPE LAKE: Supervisor Kaminski said that there is a Beaver problem at the lake. He said that Town Clerk Van
Donsel called the DEC and they are looking into getting special permit to get rid of the beavers.
OPEN TRACTOR BIDS: Supervisor Kaminski opened the tractor bids and handed them to Town Board Member Matt Denniston.
Denniston then read the bids:
Virgil Town Board Meeting March 10th, 2016
4 | P a g e
1. CNY Farm Supply: Massey Feruson 4609M: 90 Hp Engine/ 72Hp PTO with a Massey Ferguson MF931X Loader: 3,540lb
Breakout Force: $48,850.00
2. Monroe Tractor: Farmall 90C Tractor with a Loader midmount with mec. Joy Stick: $54,963.70
3. Monroe Tractor: Farmall 75C Tractor with Loader midmount with mec. Joy Stick: $42,946.20
4. Cazenovia Equipment Co. Inc.: 2016 John Deere 5075E Tractor FT4- John Deere H240 Loader: $46,449.00
Supervisor Kaminski said that the board will have to re view the bids. He said that in the meantime, Highway Superintendent Morse
has found a different tractor. Kaminski informed Morse that as per procurement policy he would have to have a Written RFP and
three different quotes from three different vendors. Kaminski was concerned that they may get a low bid on an old used ratty
tractor. Morse said he has made it clear, he can live with this ford. He is concerned about the loader; the used tractor will run 10-20
years and save the Town money. He said that they need to look at the big picture. Morse said that buying a used tractor will save the
Town $30,000 that can be put toward a loader. Kaminski said he is worried someone comes in with a used tractor with a low bid and
we might have to take it. Kaminski said he is under the belief that it is better to buy a new tractor that it will last for 20-25 years.
Kaminski said that the first big purchase that was made after he became supervisor was the loader and now he’s wondering if it
would have been better to have spent $223,000 on a Caterpillar. He said they paid $145,000 for current loader. He stated that
maybe the town should have bought a Caterpillar as they are made well and they last longer, also they hold their value. Kaminski
asked what the board wanted to do an RFP on a used tractor. It was stated at this point the board wasn’t ready to make a decisions;
they were going to look over the bids and see who met the specs. Member Snow asked how much the used tractor was. Morse said
$14,500. Morse said the Tractor was owned by the Town of Came right from Fabius. Morse said he tried to buy the same tractor a
few years ago, and was going to pay $18,000. Member Pelton said there are some issues with blue smoke. Morse said yes and there
is a smell raw fuel, but it fires right up. Morse said that blue smoke is not an issue. Morse said there are issues with a belt and would
cost approximately $1650 to fix. Pelton asked how long Morse though this used tractor would last. Morse said it should last about
10-20 years. Member Snow mentioned that the used tractor isn’t four wheel drive, he asked Morse if they needed four wheel drive.
Morse said that most tractors are four wheel drive and that two wheel drive are special order. It was asked of Morse what he
needed the tractor for. Morse said to sweep and cut brush on the sides of the roads. Snow asked if he didn’t need the bucket either.
Morse said they needed the bucket for the broom, this one already has the broom on it. Member Denniston asked if it worth talking
to Stan Connolly about the lease on the loader. Kaminski said they are going to have to crunch the numbers and see where they are
at. Kaminski asked if Morse could live through the summer with what he has. Morse said he’s not going to say that. Kaminski said
again that the board needs to look over the finances. Will they do a bond or do we lease? Will we Finance through the seller or do
we go to the bank? He said the board needs to get hard numbers on the loader. He said that last summer the Caterpillar was
154,000 now up to 163,000 and they were going to give the Town $50,000 as a trade in. Kaminski said they need to get creative with
the financing.
8:15 PM MEMBER STILES RETURNED FOR THE EMERGENCY CALL: Supervisor Kaminski filled Member Stiles in on what was
discussed.
Discussion continued. Kaminski said that they would need to spec out a used two wheel drive tractor with a broom on it. Kaminski
said it would need to be posted in the paper and at the Town Hall. Kaminski read from the Procurement Policy that anything
between $4000-$20,000 needs a written RFP and at least three quotes from the RFP. Kaminski said it is wise to follow the
Procurement policy to cover them. Again Kaminski said he is worried they would have to yield to the lowest bidder. Morse said that
they can reject any bids and Attorney Snyder said that the do not have to accept any bids. Kaminski asked how the board would like
to proceed. Member Snow said he felt it was wise to save money and whatever is saved can be put toward the Caterpillar loader.
Member Stiles said he brought paperwork for CAT on a loader and back hoe. He said he will give it to the rest of the board to look at
it. Kaminski said the board is not going to review the bids tonight. Kaminski asked Van Donsel to make copies of the bids. It was
asked of Morse what the specs were on the tractor he was interested in are. Morse said it’s a 2006 Ford with 2600 hours on it, 70
Hp, with a cab and 3 point hitch. Member Denniston asked if they were going to do an RFP on a used tractor. Morse is going to get
the RFP on that tractor. Stiles said that the board needs to look hard at every aspect. Morse needs to get the information to
Kaminski so an RFP can get put in the paper. Morse said that Tracey’s has the tractor. Kaminski asked if they can sit on it for a
month. He said they need to submit a price.
Resolution #16-036 TRANSFER OF FUNDS RECOMMENDATIONS: Bookkeeper Gina Nourse made some recommendations on
transferring funds:
From General Fund to Building Reserve fund $100,000.00
From General Fund to Transfer Station Reserve Fund $18,000.00
From Water District #1 to Water Repair/Replace Reserve $5,000.00
Estimated Fund Balances as of 12/31/15 are as follows 9with the above transfers made):
General Fund $158,176.00
Highway Fund $111,687.00
Sewer District #1 $30,055.00
Water District #1 $35,619.00
Some discussion took place. Member Stiles said he wanted to table this item last meeting as he had some questions for the
bookkeeper. Stiles said he wanted to know why she was recommending certain transfers. He wanted to know why she wanting to
put more money in the building fund. Nourse told her that that find wasn’t just for the Town Hall, but for all the buildings
in the town. Nourse explained to Stiles that the highway garage is going to need a new roof and that it would be prudent to put
more money in the building fund. She also said there is work that needs to be done at the Transfer Station she felt that money is the
building fund could be used to offset some of those costs. Stiles said that Nourse answered his questions and he felt comfort able
approving her recommendations. Member Stiles motioned to approve the transfer of funds as recommended by the Virgil
Bookkeeper Gina Nourse. The motion was seconded by Member Snow. Vote: Ayes-Members Snow, Pelton, Denniston, Stiles and
Kaminski. Nays- None.
Virgil Town Board Meeting March 10th, 2016
5 | P a g e
APPOINT PLANNING BOARD ALTERNATIVE: As one of the planning board members didn’t seek reappointment and Mark Baranello
former alternate agreed to sit as a full time planning board member, t he planning board is now seeking an alternate member to
serve on the board. A legal ad was placed in the Cortland Standard and three residents applied. They were Dale Taylor, Carol
Rehkugler, and Steve Terwilliger. Member Denniston motioned to approve the appointment of Dale Taylor as an alternate on the
Virgil’s Planning Board. The motion was seconded by Member Snow. Vote: Ayes-Members Snow, Pelton, Denniston, Stiles and
Kaminski. Nays- None.
RESOLUTION #16-037 FOR OVER PAYMENT OF TAXES: There are times when residents over pay their taxes. The board has decided
that any overpayment of $5.00 or more will be returned to the resident. Member Stiles made a motion to set the amount of
reimbursement of $5.00 or higher to be refunded to the tax payer. The motion was seconded by Member Denniston. Vote: Ayes-
Members Snow, Pelton, Denniston, Stiles and Kaminski. Nays- None.
LAW SUITES UPDATE: Supervisor Kaminski said there is nothing new to report at this time.
SUPPORT RECORDS MANAGEMENT GRANT WITH TOMPKINS COUNTY- Discussion: The Tompkins County Clerk Maureen Reynolds
contacted Virgil Town Clerk Van Donsel and said they are looking for Towns that wish to take part in having Tompkins County
manage the storage of records if they get a grant. She said that it will only cost the Town of Virgil approximately $200. a year.
Supervisor Kaminski said that the Town looked into this before and that at first it sounded reasonable, but when they looked further
it was going to be very expensive to scan in all the paper. Van Donsel was told that Challenge indu stries would come in the office and
scan everything in. Van Donsel said that she didn’t think there would be any hidden fees. Member Stiles said that they are lo oking
for participants who wish to be a part of the grant. He agreed to be a part of the grant. Town Clerk had attorney Pat Snyder look
over the Resolution to see if he felt it alright to use. Snyder said it looked fine to him.
RESOLUTION #16-38 SUPPORT FOR THE TOMPKINS COUNTY CLERK’S OFFICE APPLICATION FOR FUNDING FROM THE NEW YORK
STATE DEPARTMENT OF STATE’S MUNICIPAL RESTRUCTURING FUND:
Whereas the Tompkins County Clerk’s Office intends to apply for funding through the New York State Department of State’s
Municipal Restructuring Fund for monies to continue its efforts to increase effici encies in local services delivery of services through
shared services and support related to digital archiving of local government records and
Whereas the Virgil Town Board supports the Tompkins County Clerk’s Office in this grant application and looks fo rward to future
opportunities for shared services and inter-municipal cooperation which results in savings for its constituents and
Whereas the Town of Virgil anticipates cooperating with and joining in future shared services offered and/or supported by th e
County whenever feasible.
Now therefore be it
Resolved that the Town Board does hereby fully support the Tompkins County Clerk’s Office in its pursuit and application for funding
for shared services through the New York State Department of State’s Municipal Restructuring Fund.
Motion: Member Jereme Stiles
Second: Member Eric Snow
Vote: 5 Ayes Member Pelton
Member Snow
Member Denniston
Member Stiles
Supervisor Kaminski
Nays: None Motion: carried
TOWN HALL ADDITION: Some discussion continued regarding the Town Hall addition. Member Stiles wanted to make sure that the
contractor has 45 days to sign the contract. Stiles wanted to make sure that was clear.
With no further business to discuss, Member Stiles moved to adjourn the meeting at 8:35 P.M. Member Dennison seconded the
Motion. Vote: Ayes-Members Snow, Denniston, Stiles, Pelton and Kaminski. Nays: None.
Respectfully Submitted by,
Alane Van Donsel, Virgil Town Clerk