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HomeMy WebLinkAbout01-10-2019 Town Board Regular Meeting Minutes ApprovedVirgil Town Board Meeting January 10th, 2019 1 | P a g e TOWN OF VIRGIL REGULAR MEETING January 10th, 2019 PRESENT: Supervisor John Kaminski, Board Members Jereme Stiles, Eric Snow, Matt Denniston, Gary Pelton, Attorney for the Town Pat Snyder, Town Clerk/Collector Alane Van Donsel, David Coish Camden Group, Highway Superintendent Britt Morse, Corena Morse Virgil Youth Commission, Wes Kryger Greek Peak, Sandy Price Cortland County Legislator, Jenae Withy W2Operators, Teri Pelton, Stan Connelly. 6:20 PM –THE REGULAR MEETING WAS CALLED TO ORDER Supervisor Kaminski called the meeting to order, followed by the salute to the flag. RESOLUTION #19-022 APPROVAL OF MINUTES Draft of the Regular Board Meeting Minutes dated December 13th, 2018: Member Stiles moved to approve the minutes for Dec.13th, 2018 regular Town Board Meeting. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None RESOLUTION #19-023 AUTHORIZATION TO PAY BILLS GENERAL FUND FOR DEC. 2018 NUMBER 001: Member Denniston moved to approve payment of the General Fund’s audited vouchers numbered 1-27 in the amended amount of $21,223.78 removing voucher #15 in the amount of $58,600.23 Cortland County 2019 Worker’s Compensation bill, for further clarification. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None HIGHWAY FUND FOR DEC. 2018 NUMBER 001: Member Denniston moved to approve payment of the Highway Fund audited vouchers numbered 1001-1017 in the amount of $61,484.40. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None RECREATIONAL AREA CAPITAL PROJECT FUND FOR DEC. 2018 NUMBER 001: Member Denniston moved to approve payment of the Recreational Area Capital Project Fund vouchers numbered 4001 in the amount of $3,210.00. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None SEWER DISTRICT #1 FUND FOR DEC. 2018 NUMBER 001: Member Denniston moved to approve payment of the Sewer District #1 audited voucher’s numbered 2001-2007, in the amount of $5,554.51. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None WATER DISTRICT #1 FUND FOR DEC. 2018 NUMBER 001: Member Denniston moved to approve payment of the Water District #1 audited vouchers 3001-3005 in the amount of $5,674.10. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None MONTHLY REPORTS SUPERVISOR’S MONTHLY REPORT FOR DEC. 2018 LONG FORM: Member Stiles moved to accept the Supervisor’s Monthly Report in long form for December 2018. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays –None TOWN CLERK’S MONTHLY REPORT FOR DECEMBER 2018: Member Stiles moved to accept the Town Clerks Monthly Report for December 2018. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None TC ANNUAL REPORT FOR 2018: Member Stiles made a motion to approve the 2018 Town Clerk’s Annual report for 2018. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None TAX COLLECTOR’S REPORT: Member Stiles moved to accept the Tax Collector’s Monthly Report for January 2019. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None SEWER DISTRICT OPERATIONS REPORT: Dave Coish was present from the Camden Group. Supervisor Kaminski asked about an issue with an aerator. Coish said that there was an issue with the one that was refurbished. He said that a bearing went on it. Coish said that the company came and picked it up and they are fixing it at no charge. Member Stiles moved to accept the Sewer Districts Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None WATER DISTRICT OPERATIONS REPORT: Jenea Withey was present. Member Stiles moved to accept the Water Districts Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None ANIMAL CONTROL OFFICER’S REPORT: Member Stiles moved to accept the Animal Control Officer’s Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None CODE ENFORCEMENT AND ZONING OFFICERS REPORT: A written report was submitted by Code and Zoning Officer Kevin McMahon. Member Stiles motioned to accept the Code and Zoning Officers report. The motion was seconded Member Snow. Vote: Ayes- Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None COUNTY LEGISLATOR’S REPORT: County Legislator Sandy Price submitted a written report. Supervisor Kaminski mentioned that the Village of Homer is withdrawing from the workers compensation plan. Member Stiles wanted to know who figured the numbers on Virgil Town Board Meeting January 10th, 2019 2 | P a g e the amounts the remaining towns have to pay. Price said that the County Attorney’s Clerk figured them out. Kaminski wondered why the county attorney’s clerk was figuring the numbers. Price said that her staff had the time to do it, because the finance office is under staffed. Member Denniston said that the committee is supposed to meet next Tuesday, but they pushed the meeting out a week. He said that it is now scheduled for the 25th, and the meeting is open to anyone who wants to attend. Denniston said that he also, has some questions on the figures. Member Stiles said that he is not in favor of paying the bill until till they know how they derived that number. Kaminski said that they always look good the 1st year and then they go up. Price said that the bill has increased a little less than $2000.00. Stiles said he had a problem justifying paying the bill without knowing how they got to that number. The bill was pulled from the general fund and the motion amended. Price said that there will be a meeting on the 25th. Stiles wanted to know if there is a way to get information beforehand. Denniston said that the sheet attached is the information that is available. Price encouraged the board to talk to the County Attorney, Annette Barber or Bob Barber at McNeil. Price said that Bob said he would be glad to meet with you. She said that Kevin Whitney would be another good person to talk to, although he is fairly new, he has gotten to know it quite a bit about workers comp. Member Stiles motioned to accept the County Legislators report. The motion was seconded Member Snow Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None VIRGIL YOUTH COMMISSION REPORT: Corena Morse of the Youth Commission submitted a written report. Morse reported that the Ski club went smoothly. They have only had one night so far. She said there were some small concerns as the children had to share a bus with the high school students and getting through the rental process was a little slow. Kaminski asked about an Ice cream social that was on the calendar. Morse said that she wasn’t sure about it, because Linda Hall was supposed to run it and they haven’t heard from Linda. There is a Paint and Sip, Family event scheduled. They plan on serving punch and cheese and crackers. The participate will walk out with a painting. Morse said that the Youth Commission has a new laptop that the youth commission purchased last year. She said that it sits in the cupboard and is not being used. They are looking to donate it to the town. She said she knew the town was looking to purchase a laptop. She said that it may need a firewall installed. Member Stiles motioned to accept the Virgil Youth Commissions report. The motion was seconded Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None HOPE LAKE OPERATIONS REPORT: Wes Kryger reported that they plan on having the Nordic center open this weekend. Member Pelton said that the door panels on the pavilion have blown out, and he wanted Kryger to check it out. HIGHWAY DEPT. SUPERINTENDENTS REPORT: Highway Superintendent Britt Morse was present and submitted a written report. Member Denniston asked Morse if the equipment spending was finalized for 2018. Morse said that the remaining fuel balances have been sent over. The Fire department fuel bill was sent to the town. Member Stiles motioned to accept the Highway Supervisor report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. OLD BUSINESS RESOLUTION #19-024 PURCHASE A 2019 JOHN DEERE 85G SKID STEER: Supervisor Kaminski said that the lease is up on the Backhoe. He said that Morse would like to purchase a Mini excavator skid steer instead. Kaminski said that he would like to update the fleet with those two pieces of equipment. $79,975.56 is the total cost for the John Deere skid steer. It was stated that there will be a surplus for the town. John Deere will give a full trade in for backhoe. It was stated that Morse has the new numbers from CAT and their total cost would be $108,174.00. Morse said by purchasing the John Deere there will be over a $90,000.00 in savings. Morse wants to take all of the cost of the skid steer out of surplus. Morse said that all these prices are on state bid. There is no lease on the backhoe. Member Stiles made a motion to purchase a 2019 John Deere 85G for $111,470.26 plus the trade in of $84,000 for the backhoe, with the balance due of $79,956. Member Snow seconded the motion Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. AUCTION’S INTERNATIONAL BID RESULTS ON WHEELED EXCAVATOR: The results were not ready for this meeting. AUCTION’S INTERNATIONAL BID RESULTS ON MOWER: The results were not ready for this meeting. SUPERVISOR’S REPORT ON THE TRANSFER STATION: Supervisor Kaminski said that he had been going up to the Transfer Station for three weeks going through trash. He looked through lots of household trash and the one commercial carrier in town and he found out that everyone does recycle. He said that one thing that was a concern was that the local law says that residents are to use clear bags, but some folks have gotten into the groove of using dark bags. He said that there are a lot of folks who use the white translucent bags and that’s ok. Kaminski said that construction debris has to go to Contento’s. Kaminski said that furniture has to be broken down especially because some have metal in them. He said that larger items need to be cut into lengths of 3-4 feet. Kaminski said that the town is growing and tonnage is increasing. It was stated that January, May and July are the busiest months. There are concerns when the compactor gets full, they still have two hours that they need to stay open. There was some talk about closing the Transfer Station once the compactor is full, but Member Stiles said that’s going to be a big issue. Highway Superintendent Morse said that’s not going to happen and it hasn’t happened yet. The board wants to consider making it a rule that breaking down construction debris furniture is mandatory. Kaminski said that the will be more inspections in the future. Kaminski said that the community was very receptive. He said that there were a few residents that gave him the run around about ID’s, but they took care of it right away. Stiles said that the board has to update the Local law. He said there should be a draft by the next town board meeting. He was wondering if Pat could Email the board. It was stated that in the Transfer Station Local law under section 10:10 it states that folks can be convicted and sent Virgil Town Board Meeting January 10th, 2019 3 | P a g e to jail for 15 days. The board thought this was a little harsh and they wanted to see that restated to say that the board holds the right to revoke their pass. It was stated that the law be a little less descriptive on some areas, like the hours will be set by the Town Board. Morse thought there should be something in the law about the weather and the possibility that the transfer station could be shut down due to bad weather. It was stated that the recyclables are taken away once every two weeks. Kaminski said that the attendants are doing a good job. UPDATE ON IT OPTIONS: Deputy Supervisor Stiles said that Pelton, Van Donsel and himself met with Nick from Plan First. He said that Nick has a lot of input. He wants to come back and do an analysis that will take a couple of hours and then he will put together a proposal for the town. There was some discussion on wireless internet options and the speed of the internet. Stiles said that the town may be looking into going with another company to get faster speeds. He said that the contract with Frontier is up in March. Nick from Plan First plans to be in next Thursday to do the analysis. Stiles said that there is a lot to switching internet carriers. He said that all of the E-mails will have to be switched over. Stiles said that they had a great conversation with Plan First and that Nick had a lot of recommendations. Stiles said that the Plan First rep Seemed really knowledgeable. He said that the company is local guy and they are big on customer service. Stiles said that he spoke to other municipalities they all speak very highly of the company. Stiles said that the board should have a proposal by next month. REPORT ON SCHOOL COMMITTEE: Member Denniston said that there will be a meeting on Tuesday. Denniston said that Legislator Price reached out to Barbra Lifton and she did get back to her. She is gathering information. Need to meet in the other room. RESOLUTION #19-025 APPROVAL TO PURCHASE A DEHUMIDIFER FOR THE BOARD ROOM: Member Stiles made a motion to approve the purchase of a dehumidifier for the board room not to exceed $500.00. Member Denniston seconded the motion. Vote: Ayes- Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. DISCUSSION ON LAND DONATION: There was some discussion on the possibility of some land being donated to the town. It was stated that if the land is made into a park, it will always be a park. Member Pelton said he would like to see it come under the supervision of the town. Member Stiles said that the town will have to pay insurance on the property and he is not keen on the town taking over the property. He feels that the town already has a park and the town is throwing away money on that park. He also said that he is not a fan of taking property off the tax roll. He also has concerns with the property being on the river. Stiles said he would like the town to pass on this property. Stiles is also concerned with liability. Pelton would like to do some research on it. Attorney Snyder said that he would start with talking to the insurance company to find out the cost of liability insurance. Pelton said that he will look into it and he will report back. UPDATE ON HOPE LAKE PARK FIREWORKS: Teri Pelton reported that they are planning on having the fireworks on Friday July 5th. They started collecting money and the cost of the fireworks are as reported at the last meeting. She said that they are going to put up posters advertising the event. UPDATE ON CODE AND ZONING FEE SCHEDULE: Member Stiles said that he has looked at the fess, but he hasn’t had a chance to work on it. DISCUSSION ON UPDATING ALL FORMS: Supervisor Kaminski said that there is a redundancy in forms for the codes department. Kaminski said that he would like to work with the Town Clerk to clean up forms. NEW BUSINESS RESOLUTION #19-026 AUDIT TOWN CLERK & TAX COLLECTORS BOOKS: Member Stiles made a motion to approve that the Town Clerk and Tax Collectors books for 2018 have been audited. Member Denniston seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #19-027 AUDIT TOWN SUPERVISORS BOOKS: Member Stiles made a motion to approve that the Virgil Town Supervisor’s books for 2018 have been audited. Member Denniston seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #19-028 AUDIT COURT BOOKS: Member Stiles made a motion to approve that the Town Virgil Court’s books for 2018 have been audited. Member Denniston seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. EXTENSION OF TIME ON TAX COLLECTING: The extension of Time was not submitted from the county in time for the meeting. This item was tabled until the next town board meeting. RESOLUTION #19-029 SHARED SERVICES AGREEMENT WITH THE DOT: Member Denniston motioned to approve the shared services agreement with the DOT as presented. Member Snow seconded the motion. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #19-030 AUTHORIZE TOWN SUPERVISOR TO GET A CREDIT CARD IN TOWN’S NAME: Member Stiles motioned to approve the Town’s Supervisor to get a credit card in the Town’s name not to exceed a $5000.00 limit through 1st National Bank of Dryden and they authorize prepayment on it so that no interest will be accrued. Member Denniston said that they town needs a credit Virgil Town Board Meeting January 10th, 2019 4 | P a g e card policy. They were going to look into a policy though the Association of Towns. Member Snow seconded the motion. Vote: Ayes- Members Snow, Denniston, Stiles and Kaminski. Nays: None RESOLUTION #19-031 APPROVE RECOMMENDED BUDGET TRANSFERS: Member Stiles motioned to approve the budget transfers as presented from the Virgil Bookkeeper. Member Snow seconded the motion. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays: None 2019 WORKER’S COMPENSATION RATES: This item was discussed earlier in the meeting. It was decided to pull the payment on this bill until there is a clarification on the numbers. Member Denniston wanted to know if there were any other concerns from the board. Member Stiles said just what was discussed earlier, he wanted clarification on the numbers. With no further business to discuss, Member Stiles moved to adjourn the meeting at 7:35 PM. Member Denniston seconded the Motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None Respectfully Submitted by, Alane Van Donsel, Virgil Town Clerk