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HomeMy WebLinkAbout01-10-2019 Town Board Organiztion Meeting Minutes ApprovedTown Board Meeting 01/10/2019 pg. 1 TOWN OF VIRGIL ORGANIZATIONAL MEETING JANUARY 10, 2019 PRESENT: Supervisor John Kaminski, Board Members Jereme Stiles, Eric Snow, Matt Denniston and Gary Pelton, Attorney for the Town Pat Snyder, Town Clerk/Collector Alane Van Donsel, Highway Superintendent Britt Morse, Corena Morse Virgil Youth Commission, David Coish Camden Group, Jenea Withy W2Operators, Sandy Price County Legislator, Wes Kryger Greek Peak, Stan Connelly Jr. 6:00 PM – ORGANIZATIONAL MEETING RESOLUTION #19-001 SET MEETING TIMES: The Town Board sets the meeting dates and times for 2019 as being the 2nd Thursday of every month. Town Board Meetings will commence at 6:30 PM. If necessary, a second regular Board meeting maybe held the 4th Thursday of the month, if a second meeting is needed a separate legal notice will be posted. All meetings are open to the public and the first half hour of the meeting, the board, welcomes public comments, if there is no public comment the meeting will commence at 6:30 PM. Motion made by Member Denniston. Member Stiles seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None RESOLUTION #19-002 OFFICIAL DEPOSITORY: The Official Depository shall be First National Bank of Dryden for the Virgil General Fund, Highway Fund, Capital Fund, Town Clerk/Tax Collector Fund, and Town Justice Fund. NBT shall be the depository for the Virgil Community Development Fund. The Motion was made by Member Stiles and Member Snow seconded the motion. Ayes Pelton, Snow, Stiles and Kaminski. Abstain: Denniston Nays: None. RESOLUTION #19-003 PAY SCHEDULE FOR ELECTED OFFICIALS AND APPOINTED OFFICIALS: Pay Schedule for elected and appointed officials: Position Pay Pay Schedule Supervisor $6,000.00 Quarterly Clerk/Tax Collector $27,900.00 Bi-weekly -Sewer/Water $4,840.00 Bi-weekly Town Board (4) $2,100.00 Quarterly Town Judge $13 ,000.00 Monthly Highway Super. $48,000.00 Bi-weekly -Transfer $5,000.00 Bi-weekly Animal Control $11,000.00 Monthly Bookkeeper $15,500.00 Bi-weekly -sewer/water $12,000.00 Bi-weekly Code Enforcer $26,000.00 Bi-weekly Court Clerk $11,500.00 Bi-weekly Custodian $6,200.00 Bi-weekly Deputy Clerk $12.00/hr Bi-weekly -sewer/water $12.00/hr Bi-weekly Historian $1,500.00 Quarterly Board of Appeals $125.00 Annually Planning Board $15.00/mtng Annually Zoning Board $15.00/mtng Annually Transfer Attendant $17.50/hr Bi-weekly -Assistant $14.00/hr Bi-weekly -Assistant $11.10/hr Bi-weekly Part-Time Highway $18.00/hr Bi-weekly Motion made by Member Denniston, Member Stiles seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #19-004 RATE OF PAY FOR HIGHWAY EMPLOYEES: The rate of pay for full-time Highway Employees has been set by the Highway superintendent and is approved by the Town Board. Highway employees are paid hourly on a bi- weekly schedule. Hourly rates are as follows: Dan Courtney $18.75 an hour Chad Bassett $18.50 an hour James Klingle $18.50 an hour Demont Lang $18.50 an hour Walt Nichols $18.75 an hour Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #19-005 HIGHWAY PURCHASES AUTHORIZATION: The highway Superintendent is authorized to purchase new equipment, tools and other implements not to exceed $4500 and allow repairs up to $3000 without Town Board authorization. This authorization does not apply to building maintenance and or repair, a general fund item. Motion made by Member Denniston, Member Stiles seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #19-006 HIGHWAY SUPERINTENDENT EQUIPMENT PURCHASE AUTHORIZATION: The Highway Superintendent is authorized to purchase equipment through Piggybacking as laid out in Section IX of the Town of Virgil Procurement Policy. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. Town Board Meeting 01/10/2019 pg. 2 RESOLUTION #19-007 MILEAGE REIMBURSEMENT: The mileage reimbursement rate will be the current IRS rate at any given time. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #19-008 OFFICIAL NEWSPAPER: The official newspaper for the Town of Virgil shall be the Cortland Standard. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #19-009 APPOINTMENT OF TOWN ATTORNEY: The Attorney for the Town shall be Patrick M. Snyder, Esq. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #19-010 APPOINTMENT OF BOOKKEEPER: The Town Supervisor appoints Gina Nourse as the Towns Bookkeeper. MD ES Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #19-011 BOOKKEEPER AUTHORIZATION TO PAY BILLS: The Town’s bookkeeper shall be authorized to pay utility and contractual insurance bills prior to Board approval to avoid a late payment fees. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #19-012 TOWN BOARD AGREEMENT TO PAY PORTION OF BOOKKEEPERS HEALTH INSURANCE: The Town Board authorizes the Town to pay an agreed portion of the Bookkeeper’s health insurance in cooperation with the town of Willet. Motion made by Member Stiles, Member Pelton seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. APPOINTMENT OF DEPUTY CLERK: Town Clerk Alane Van Donsel appoints deputy clerks Makenzie Morgan, Monica Van Donsel and Diane Michuad. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #19-013 APPOINTMENT OF REGISTRAR OF VITAL RECORDS: Town board appointed Town Clerk Alane Van Donsel as Registrar of Vital records. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #19-014 APPOINTMENT OF DEPUTY REGISTRAR: Town Clerk Alane Van Donsel appointed Makenzie Morgan as Deputy Registrar of Vital records. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #19-015 APPOINTMENT OF RECORDS MANAGEMENT OFFICER: Town board appointed Alane Van Donsel Virgil Town Clerk as records office manager. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. APPOINTMENT OF DEPUTY SUPERVISOR: Supervisor Kaminski appointed Jereme Stiles as Deputy Town Supervisor. Motion made by Member Denniston, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. APPOINTMENT OF COURT CLERK: Town Justice Scott Elston shall appoint Deb Gallagher as Court Clerk. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. APPOINTMENT OF DEPUTY HIGHWAY SUPERINTENDENT: Highway Superintendent Britt Morse appointed Daniel Courtney as Deputy Highway Superintendent. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #19-016 APPOINTMENT OF ANIMAL CONTROL OFFICER AND DEPUTY ANIMAL CONTROL OFFICER: The Town Board appointed Lindsay Andersen as the animal control Officer and Suzzie Nalley as the Deputy Animal Control Officer. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #19-017 APPOINTMENT OF CODE/ZONING ENFORCEMENT OFFICER: The Town Board appointed Kevin McMahon as the Town’s Code enforcement officer and Zoning Officer. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. SET MEETING DATES OF THE PLANNING AND ZONING BOARD MEETINGS: The Town Board set the Zoning Board meetings as the 4th Monday of each month at 6:00 PM and the Planning board meetings are the 4th Monday at 7:00 PM. Motion made by Member Denniston, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. APPOINTMENT OF PLANNING BOARD SECRETARY: The Virgil Town Board appointed Joan Fitch as the Planning Board secretary Motion made by Member Denniston, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston and Stiles. Nays: Kaminski. APPOINT PLANNING BOARD MEMBER: Member Stiles made a motion to appoint Dale Taylor to a five-year term on the Virgil Planning Board, as his term expired on Dec. 31st 2018. Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None APPOINTMENT OF ZBA MEMBER: Member Stiles made a motion to not appoint Jeannine Sprague. Jeannine has not fulfilled her obligation of training. Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None APPOINTMENT OF ZBA SECRETARY: The Virgil Town Board appointed Joan Fitch as the Zoning Board of Appeals secretary Motion made by Member Denniston, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston and Stiles. Nays: Kaminski. Shall be appointed by the Zoning board. Town Board Meeting 01/10/2019 pg. 3 BOARD OF ASSESSMENT REVIEW APPOINTMENT: All members are current. Current Members Term Expiration Sarah Dean 09/2024 James Murphy 09/2019 Steve Terwilliger 09/2021 Sheila Morse 09/2021 James Povero 09/2020 TOWN HALL CUSTODIAN APPOINTMENT: The Town Board appointed John Lellig as the Town Hall Custodian. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. COMMUNITY DEVELOPMENT LOAN FUND MEMBERSHIP: Town Board shall confirm appointments to the Community Development Fund Loan Advisory Committee as being Sheila Morse, Ronald Dennison, Howard Ford, Terri Flatt, Town Board Liaison Jereme Stiles. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. HOPE LAKE PARK ADVISORY COMMITTEE: 2018 COMMITTEE: The Town Board confirms the membership of the Hope Lake Advisory Committee 2019 Chair Gary Pelton, Daryl Dawson, Hank Faber, Marge Hubbert, and Carole Rekkugler. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. BOARD OF ETHICS: The Town Board appoints the following members to the Board of Ethics Carole Rehugler, Terri Pelton and Dale Taylor. Liaison Denniston. Liaison from the Town Board. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. CODE OF ETHICS: A copy of the code of Ethics and note that each new member of all the Virgil Town Boards shall receive a copy of the Code of Ethics from the Town Clerk. A signed receipt shall be given to the clerk from each board member. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. SEWER AND WATER DISTRICT OPERATORS: The contracted operator for the Town of Virgil Sewer District #1 shall be Camden Group, LLC and the contracted operator for the Town of Virgil Water District #1 is W2Operator Training Group, LLC as determined by contract agreements. The Town board shall authorize representatives for the Town of Virgil Sewer Water Districts Ken Scherrieble of Camden and Douglas Withey of W2Operator. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. WATER QUALITY COMMITTEE AND LABORATORY TESTING: The representative for the Water Quality Coordination Committee shall be Douglas Withey. The testing Laboratory for the Town of Virgil Water and Sewer Districts #1 shall be Microbac and PACE. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. ANNUAL REPORT: The Town Supervisor shall be authorized to publish the annual report in the newspaper brief, as opposed to the long form. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. AUDITOR: The Town board shall hire an auditor if they deem it necessary. EMERGENCY AWARENESS AND HAZMAT INFORMATION: The Town Clerk will make the appropriate name changes for the Emergency Awareness Information for HAZMAT SEASONAL ROAD CLOSINGS: The Town board shall authorize the Highway superintendent to advertise Seasonal Road closings in October. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #19-018 HIGHWAY FUNDS: The board shall accept the Highway Funds Agreement section 284 of Highway Law as presented by the Highway Superintendent. Motion made by Member Stiles, Member Denniston seconded the motion. Vote: Ayes Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #19-019 TOWN’S INVESTMENT POLICY: The Town board affirmed the Town of Virgil’s Investment Policy. Motion made by Member Stiles, Member Denniston seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. TOWN’S LIABILITY POLICY: The Town’s Liability Policy shall be reviewed at the Boards discretion. TOWN’S PROCUREMENT POLICY: The Town board shall affirm the Town of Virgil’s Procurement Policy. Motion made by Member Stiles, Member Denniston seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #19-020 STABLISHMENT OF WATER AND SEWER RATES FOR 2018: Minimum rate for water shall be $60.00 quarterly and minimum rate for sewer shall be $115.00 quarterly. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. REAFFIRM TOWN OF VIRGIL SEXUAL HARASSMENT POLICY: Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. Town Board Meeting 01/10/2019 pg. 4 REAFFIRM TOWN OF VIRGIL WORKPLACE VIOLENCE PREVENTION POLICY STATEMENT: Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. WATER AND SEWER DISTRICTS #1 POLICIES: Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #19-021 APPOINTMENT OF LIAISON TO THE HEATH CARE CONSORTIUM: The Town Board Appointed Eric Snow as the Liaison to serve on the board of the Greater Ithaca Health Care Consortium. Member Stiles made the motion to appoint Eric Snow. The motion was seconded by Member Denniston. Vote: Ayes Snow, Denniston, Stiles and Kaminski. Nays: None. APPOINTMENT OF DALE TAYLOR AS THE DEPUTY REPRESENTATIVE OF THE TOWN OF VIRGIL ON THE GREATER TOMPKINS COUNTY MUNICIPAL HEALTH INSURANCE CONSORTIUM: Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. REAFFIRM TOWN’S PERSONNEL POLICY: Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. Adjournment: With no further business to discuss Member Stiles made a motion to adjourn the Organizational meeting at 6:20. The motion was seconded by Member Snow. Vote: Ayes: Snow, Denniston, Stiles and Kaminski. Nays: None. Respectfully Submitted, Alane Van Donsel Virgil Town Clerk