HomeMy WebLinkAbout10-02-2018 Town Board Special Meeting Minutes ApprovedVirgil Town Board Special Meeting October 02, 2018
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TOWN OF VIRGIL SPECIAL MEETING
October 02nd, 2018
PRESENT: Supervisor John Kaminski, Deputy Supervisor Jereme Stiles, Town Council Members Eric Snow, Matthew Denniston and Gary Pelton,
Town Clerk Alane Van Donsel
6:00 PM – SUPERVISOR KAMINSKI CALLED THE SPECIAL MEETING TO ORDER
LEGAL NOTICES: Legal Notices were posted in the Cortland Standard on September 21st, 2018 and the notices were Posted at the Virgil Town Hall
regarding the special meeting and the opening and awarding the request for proposals for Engineering Services for the Francis Road bridge:
NOTICE OF SPECIAL MEETING OF THE VIRGIL TOWN BOARD:
PLEASE TAKE NOTICE: The Virgil Town Board will hold a special board meeting on Oct. 2nd, 2018 at 6:00 PM at the Virgil Town Hall, 1176
Church Street, Virgil NY 13045 to review Requests for Professional Services for an Engineer to perform a site visit inspection on a bridge in
the Town of Virgil on Francis Road.
REQUESTS FOR PROPOSALS:
The Town of Virgil is seeking a request for professional services (bridge engineer, must have a current license in New York State) for a site
visit inspection of Francis Road Bridge, Virgil, NY 13045. Inspections may entail both drilling, probing of wooden beams and performing a
thorough visual inspection of all glue-laminated beams, steel connections and planking. Inspection includes performing an engineering
analysis on the framing components. All pertinent measurements will be verified in the field and minimum live load of 36 tons will be the
applied basis. Field report and budgetary numbers will be issued upon completion as well as a formal proposal to perform any necessary
repairs or code upgrades; all repairs must be approved by New York State Department of Transportation bridge engineer.
Proposals should be presented to the Virgil Town Clerk by mail, in person, by fax or by Email at Virgil Town Hall 1176 Church Street, Cortland
NY 13045, Fax 607-835-6668 E-Mail virgilhall@frontiernet.net. Proposals should be received by September 28th 2018 at 2:30 PM. The
Proposals shall be opened, reviewed and awarded at a Special meeting of the Virgil Town Board to be held on October 2nd at 6:00 PM. The
Town of Virgil reserves the right to reject any and all bids.
DISSCUSSION: Supervisor Kaminski said that the board did not receive any proposals from local engineers. The proposal that the town did get was
from Pennsylvania firm that is not licensed in New York State. Deputy Supervisor Stiles wondered what they should do. Kaminski said that the thinks
they should contact the company that built the bridge.
With no further business to discuss, Supervisor Kaminski asked for a motion to adjourn. Member Stiles moved to adjourn the meeting at 6:05 P.M.
Member Snow seconded the Motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None.
Respectfully Submitted by,
Alane Van Donsel
Virgil Town Clerk