HomeMy WebLinkAbout07-12-2018 Town Board Meeting Minutes ApprovedVirgil Town Board Meeting July 12th, 2018
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TOWN OF VIRGIL REGULAR MEETING
July 12th, 2018
PRESENT: Supervisor John Kaminski, Board Members Jereme Stiles, Eric Snow, Matt Denniston, Gary Pelton, Attorney for the Town
Pat Snyder, Town Clerk/Collector Alane Van Donsel, David Coish Camden Group, Doug Withey W2Operators, Highway Superintendent
Britt Morse, Sandy Price County Legislator, Wes Kryger Greek Peak, Teri Pelton, Peggy Ivie, C. Anne Hulburt, Carol Rehkugler.
6:30 PM –THE REGULAR MEETING WAS CALLED TO ORDER
Supervisor Kaminski called the meeting to order, followed by the salute to the flag.
RESOLUTION #18-073 APPROVAL OF MINUTES
Draft of the Regular Board Meeting Minutes dated June 14th, 2018: Member Stiles moved to approve the minutes for June 14th,
2018. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None
Resolution CDC- Stacy Bradley-
RESOLUTION# 18-074 AUTHORIZATION TO PAY BILLS
GENERAL FUND FOR JUNE 2018 NUMBER 07: Member Denniston moved to approve payment of the General Fund’s audited
vouchers numbered 192-218 in the amount of $19,072.94. Member Snow seconded the motion. Vote: Ayes-Members Pelton,
Snow, Denniston, Stiles and Kaminski. Nays- None.
HIGHWAY FUND FOR JUNE 2018 NUMBER 07: Member Denniston moved to approve payment of the Highway Fund audited
vouchers numbered 1136-1156 with voucher number 1157 in the amount of $8111.12 approving the amended amount of
$81412.51. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
VIRGIL WALKING TRAIL FUND JUNE 2018 07: Member Denniston moved to approve payment of the Virgil Walking Trail Project
audited vouchers numbered 4001 in the amount of $800.00. Member Snow seconded the motion. Vote: Ayes-Members Pelton,
Snow, Denniston, Stiles and Kaminski. Nays- None
SEWER DISTRICT #1 FUND FOR JUNE 2018 NUMBER 07: Member Denniston moved to approve payment of the Sewer District #1
audited voucher’s numbered 2061-2065, in the amended amount of $5,035.94 as voucher # 3036 in the amount of $73.88 should
have been paid from the sewer district fund. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston,
Stiles and Kaminski. Nays- None They questioned
WATER DISTRICT #1 FUND FOR JUNE 2018 NUMBER 07: Member Denniston moved to approve payment of the Water District #1
audited vouchers 3033-3037 in the amended amount of $3,291.10, as voucher #3036 was moved to the sewer districts account.
Member Stiles seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None One goes to
waste water.
MONTHLY REPORTS
SUPERVISOR’S MONTHLY REPORT FOR JUNE 2018 LONG FORM: Member Stiles moved to accept the Supervisor’s Monthly Report in
long form for June 2018. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski.
Nays –None
SUPERVISOR’S MONTHLY REPORT FOR MAY 2018 LONG FORM: Member Stiles moved to accept the Supervisor’s Monthly Report in
long form for May 2018. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski.
Nays –None
TOWN CLERK’S MONTHLY REPORT FOR JUNE 2018: Member Stiles moved to accept the Town Clerks Monthly Report for June 2018.
Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
TAX COLLECTORS CLOSING REPORT FOR 2018: Member Stiles moved to accept the Tax Collector’s closing Report of 2018. Member
Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
SEWER DISTRICT OPERATIONS REPORT: Dave Coish was present from the Camden Group. Supervisor John Kaminski said that they
needed to talk about the tank next to the road. He said that the town will need to go out to bid on that and he is wondering if Camden
has written up the specs. Coish said that Ken Scherrieble is in the process of working with the company engineer. It was asked of Coish
if he had a ballpark figure. He wasn’t exactly sure, but he is thinking around $60,000 to $80,000.00. Kaminski said that the board would
have to bond for that. There were more questions asked of Coish, like what the tank will be made of etc. Coish said that an all concrete
tank would cost a lot less. He said it would be Cast special. Member Pelton asked if they have to take the old tank. It was stated yes
and it was state that the Highway Department can take it out. It was stated that only the residents in the sewer district have to pay
for the tank. Member Stiles moved to accept the Sewer Districts Report. Member Snow seconded the motion. Vote: Ayes-Members
Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
WATER DISTRICT OPERATIONS REPORT: Doug Withey reported that there is a concern on a lot on Kypriotis Drive. He said that
someone bought the property and there is no water or any record of water and they want it. It was stated that it is going to have to
be at the property owners expense to install it. Withey said that the end of the line is up the road. He said that the main line is there,
but not across to the property. He said that there is no sewer line there either. He said that the water line is on the same side of the
road. Withey said that they started mowing the ditch lines and they are going around fire hydrants. It was stated that they need to set
a date to open the pump house pump bids. Withy said that the cost of a new pump is probably in the 40,000’s. Member Stiles moved
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to accept the Water Districts Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and
Kaminski. Nays-None
ANIMAL CONTROL OFFICER’S REPORT: Town Clerk Van Donsel said there were two dog bite cases in the town of Virgil last month.
She redacted the names on the report, because there may be legal action taken. Member Stiles moved to accept the Animal Control
Officer’s Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None
CODE ENFORCEMENT AND ZONING OFFICERS REPORT: A written report was submitted by Code and Zoning Officer Kevin McMahon.
Deputy Supervisor Stiles said that the code officer has been very busy and that the town has taken in a lot of money. Member Stiles
motioned to accept the Code and Zoning Officers report. The motion was seconded by Member Snow. Vote: Ayes-Members Pelton,
Snow, Denniston, Stiles and Kaminski. Nays- None
COUNTY LEGISLATOR’S REPORT: County Legislator Sandy Price submitted a written report. Price reported that on July 23rd from 9:30-
12:00 that a Veterans Officer will be available at the Town Hall to work with Veterans. She asked that the word please get passed. She
said it will be so much easier to come here than to go to the county office building. Price is looking for nominations for a Good Neighbor
award. Member Stiles asked about the property that was donated to the county for the jail project. He is wondering if that got put
back on the tax roll. Price said not yet. Kaminski said that the sales tax distribution has been settled. He feels that the town is safe as
they budgeted enough to cover the deficit. Stiles asked about the county administrative position, he had heard that folks are saying
there is no money in the budget. He said there must have been money in the budget for the treasurer’s position. Price said that he
was only getting paid $32,000.00. Stiles feels that the money could at least offset the cost of an administrator. Price did say there
wasn’t money budgeted for that position. Price said that it was advertised, but she doesn’t know if any applications came in. Stiles
said that he wished that they had looked at the job description. Price said that she is hoping the description is looked at as well. She
said that the position has been posted for a few weeks, but nothing has been reported. Teri Pelton asked if the county ever has a
shredding day? Price said no, but they do hire a company to shred documents. Someone mentioned that years ago there was a
community shredding day. It was stated that Tompkins County does it through the bank. Town Clerk Van Donsel mentioned that
perhaps the Town can look at it for residents. Member Stiles motioned to accept the County Legislators report. The motion was
seconded by Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
VIRGIL YOUTH COMMISSION REPORT: Stacy Bradley submitted a final financial report. It was stated that there were some outstanding
bills from the Before and After School program. Stiles said that Kaminski will take care that. Teri Pelton said that she is out and Corena
Morse is in. Pelton said that there are no meetings scheduled for the summer. She said that the CDC is planning on coming in in the
fall to run the Before and After School Program. Member Stiles motioned to accept the Virgil Youth Commissions report. The motion
was seconded Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
HOPE LAKE OPERATIONS REPORT: Wes Kryger reported that there is a phone number set up for Hope Lake Park with an answering
machine now. Member Pelton said that he is glad that the pavilion is getting used more, but he is concerned with people parking on
the lawn. Member Stiles said that he is getting prices on more sand. Town Clerk Van Donsel asked Kryger if he could give her the phone
number for the Lake. Member Pelton motioned to accept the Hope Lake Operations oral report. Member Snow seconded the motion.
Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays: None.
HIGHWAY DEPT. SUPERINTENDENTS REPORT: Highway Superintendent Britt Morse was present and submitted a written report.
Morse reported that a bill came in last minute for the 07 truck. Kaminski said that they assigned a voucher number to it. Morse said
that the oil and stone will be all wrapped up soon. Kaminski said that the Wall by the compactor is leaning and it may fall. Morse said
that its going to be addressed. Morse said that they are going to move the compactor on Thursday and take care of it. Morse also said
that he is getting prices on Town Hall and Greek Peak parking lots. Member Stiles motioned to accept the Highway Supervisor report.
Member Snow seconded the motion. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays: None.
OLD BUSINESS
BID RESULTS ON ROLLER: The bid results weren’t in, so this item was tabled.
RESOLUTION #18-075 APPOINT DENISE SCHULTZE AS ALTERNATE FOR PLANNING BOARD: Denise Schultze is Interested in a Planning
board position. She was interviewed earlier. Stiles made it clear to her that the training needs to happen. He wants to make it clear to
members if they don’t get the training they will be removed. Member Stiles motioned to approve the appointment of the Highway
Supervisor report. Member Snow seconded the motion. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays: None. M
JS PB 2nd Es. 5 ayes. Made it clear that training needs to happen. JS made it clear if they don’t have the training they will be removed.
ZBA ALTERNATE CANDIDATE DAVID GOWER: Town Clerk Van Donsel said that Gower was unable to attend the interview, as he was
up North, but he is still interested. Stiles said to find out what time he is available on Monday.
DISCUSS CLOSING OF THE VIRGIL ELEMENTARY SCHOOL: Supervisor Kaminski said that the board went and toured the school. He said
that they are waiting on some FOILED documents from the district. He said that the school has 30 days to produce the documents and
they are approaching 30 days. He is going to fight to keep the school open. He is hoping to change the position of the School Board. If
he fails with keeping the school open, the question then becomes does the town want to take over the maintenance or allow someone
to buy it. However, the town will oversee the use of it. Still fighting. He is hoping to get thoughts or ideas from the community.
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DISCUSSION ON THE FUNDING OF HOPE LAKE DREDGING: Kaminski said that there is 45,000-60,000 in a reserve fund. He said that
all paperwork has been approved by the DEC. He is hoping to start after Labor Day. He is hoping to drain the lake and dig down 6-8
feet, put in a silt barrier, and on the East end use an excavator and dump the silt. On the North end he is hoping to build a shelf up
six feet. He said they don’t need to haul anything away. He is hoping to riprap the rest of the lake to prevent erosion.
NEW BUSINESS
DISCUSSION ON LOCAL LAW #4 OF 2018 AND SET A PUBLIC HEARING FOR ZONING LAW AMENDMENTS: Supervisor Kaminski said
that the board needs to set a public hearing for the zoning law amendments. He said that they want to make it easier to allow folks to
run a business out of their house and they are looking to change the road frontage requirements. Stiles said that zoning board member
John Coulter resigned from the board. He has Served for many years. He had many concerns with the five acre and 350’ of road
frontage requirement. He feels that is unreasonable. He feels that it discourages people who want to move here. There has been a lot
of frustration over this. Stiles is hoping that the board can make it more reasonable. There was some discussion on the size of the
road frontage. It was decided that 250’ seemed reasonable. Attorney Snyder was asked to make the changes to the proposed law.
Snyder said that they haven’t addressed the event center. There are some folks who want to hold weddings at a barn. There was
discussion back and forth on requirements. Member Denniston said that part A is still subject to a special permit granted by the
Planning Board. Snyder recommended that the board puts it out there for comment from the community.
RESOLUTION #18-076 SET PUBLIC HEARING ON LOCAL LAW#4 OF 2018: Member Stiles made a motion to set the Public Hearing for
the amended Local Law#4 of 2018 draft on August 9th 2018 at 6:15 PM. Member Snow seconded the motion. Vote: Ayes-Members
Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None
RESOLUTION #18-077 APPOINT MAKENZIE MORGAN DEPUTY REGISTRAR: Member Stiles made a motion to appoint Makenzie
Morgan as Deputy Registrar. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski.
Nays: None
RESOLUTION #18-078 SET SPECIAL MEETING DATE TO OPEN BIDS FOR PUMPHOUSE PUMP: Member Stiles made a motion to set a
special meeting date of July 23rd 2018 at 5:00 PM at the Virgil Town Hall to open bids for the Pumphouse pump, Member Snow
seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None
RESOLUTION #18-079 ACCEPT JOHN COULTER’S RESIGNATION FROM THE ZBA: Member Stiles made a motion to accept John Coulter’s
resignation from the Zoning Board of appeals with regret. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow,
Denniston, Stiles and Kaminski. Nays: None
RESOLUTION #18-080 APPOINT ALTERNATE SARAH DEAN AS FULL-TIME ZBA MEMBER: Member Stiles made a motion to approve
Sarah Dean as a fulltime Zoning Board of appeals member. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow,
Denniston, Stiles and Kaminski. Nays: None
FURTHER DISCUSSION: Member Stiles said that he would like to see the board go out to bid on upgrading the speakers for the sound
system in the board room. He said that right now, unless someone is sitting in front of the speaker, they can’t hear anything. There
was an issue with the mixer, that was replaced. The person who fixed that made some recommendations on the speakers. He
suggested to put a few speakers out front. He gave the town an estimate, but they will need to go out to bid, as it’s over the
procurement policy. Member Stiles made a motion to write up bid specs and go out to bid to upgrade the sound system in the board
room. Member Snow Seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None
RESOLUTION #18-081 APPROVE BID ON BAS SOFTWARE FOR THE CODE OFFICE: Member stiles said the Code officer would like to
use BAS software. It was state that this was special software and they are a single supplier soul source Member Stiles made a motion
to purchase the BAS software for $2100.00. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles
and Kaminski. Nays: None
RESOLUTION #18-082 APPROVE TEMPORARY DEPUTY TOWN CLERK DIANE MICHARD: Member Stiles made a motion to approve
Diane Michard as temporary Town Clerk for Alane Van Donsel from July 23-31 to be paid $12.00 an hour on a voucher Member Snow
seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None
RESOLUTION #18-083 APPROVE PATRICK SNYDER ESQ> TO HANDLE THE YAWS LAWSUIT: Attorney Snyder said that the Lama Law
firm has resurrected the lawsuit. Member Stiles made a motion to approve Patrick Snyder Esq. to handle the case with YAWS. The
venue has been moved to Cortland County. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston,
Stiles and Kaminski. Nays: None
With no further business to discuss, Member Stiles moved to adjourn the meeting at 7:18 PM. Member Snow seconded the Motion.
Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None.
Respectfully Submitted by, Alane Van Donsel, Virgil Town Clerk