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HomeMy WebLinkAbout01-11-2018 Town Board Minutes ApprovedVirgil Town Board Meeting January 11th, 2018 1 | P a g e TOWN OF VIRGIL REGULAR MEETING January 11th, 2018 PRESENT: Supervisor John Kaminski, Board Members Eric Snow and Matt Denniston, Member Gary Pelton, Attorney for the Town Pat Snyder, Town Clerk/Collector Alane Van Donsel, Ken Scherrieble Camden Group, David Coish Camden Group, Dereck Withey W2Operators, Highway Superintendent Britt Morse, Dan Courtney Deputy Highway Superintendent, Sue Connelly, Virgil Youth Commission, Wes Kryger Greek Peak, Carol Rehkugler, Dan Haynes. Board Member Jereme Stiles was excused. 6:50 PM –THE REGULAR MEETING WAS CALLED TO ORDER Supervisor Kaminski called the meeting to order. RESOLUTION# 18-025 APPROVAL OF MINUTES Draft of the Regular Board Meeting Minutes dated December 14th, 2017: Member Denniston moved to approve the minutes for Nov. 09th, 2017. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays-None RESOLUTION# 18-026 AUTHORIZATION TO PAY BILLS GENERAL FUND FOR DECEMBER 2017 NUMBER 13: Member Denniston moved to approve payment of the General Fund’s audited vouchers numbered 1-32 in the edited amount of $78,956.85, there was mistake on item #25. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None. HIGHWAY FUND FOR DEC. 2017 NUMBER 13: Member Denniston moved to approve payment of the Highway Fund audited vouchers numbered 1000-1025 in the amount of $225,824.89. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None SEWER DISTRICT #1 FUND FOR DEC NUMBER 13: Member Denniston moved to approve payment of the Sewer District #1 audited voucher’s numbered 2000-2006 in the amount of $5,132.35. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None WATER DISTRICT #1 FUND FOR DEC NUMBER 13: Member Denniston moved to approve payment of the Water District #1 audited vouchers 3000-3004 in the amount of $39,928.89. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays-None Amended 40,046.96 MONTHLY REPORTS SUPERVISOR’S MONTHLY REPORT FOR DECEMBER 2018: Member Denniston moved to accept the Supervisor’s Monthly Report in Long form for December 2017. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays –None Still in good shape ¾ way through the year accts look healthy TOWN CLERK’S MONTHLY REPORT DECEMBER 2017: Member Denniston moved to accept the Town Clerks Monthly Report for November 2017. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None TOWN CLERK’S ANNUAL REPORT: Member Denniston moved to accept the Town Clerks Annual Report for 2017. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None TAX COLLECTORS REPORT AS OF JAN. 6, 2018: Member Denniston moved to accept the Tax Collector’s Monthly Report as of Jan. 2018. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None SEWER DISTRICT OPERATIONS REPORT: Representatives Ken Scherrieble and Dave Coish were present from the Camden Group. Supervisor Kaminski said that operator Coish questioned the grease traps at Greek Peak. Kaminski said they ended up having them clean. Kaminski said that he going to have the engineering firm Ceaderwood come down and inspect Greek Peak’s system. Member Snow said that the gate at the sewer plant and he is concerned with liability. Coish said that he leaves it open for the snow plow. Snow would like to see it closed, he feels that would be a deterrent. Member Denniston moved to accept the Sewer Districts Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None WATER DISTRICT OPERATIONS REPORT: Dereck Withey reported that they had an issue with chlorinator. He said to replace it, it will probably cost around $3500. Supervisor told Withey to get some quotes and to get it taken care of. Member Denniston moved to accept the Water Districts Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays-None ANIMAL CONTROL OFFICER’S REPORT: Member Denniston moved to accept the Animal Control Officer’s Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None Discussion: There was some discussion on why the town was paying for a dog tha t ran away from Groton to Virgil. CODE ENFORCEMENT AND ZONING OFFICERS REPORT: A written report was submitted by Code and Zoning Officer Kevin McMahon. Member Denniston motioned to accept the Code and Zoning Officers report. The motion was seconded Member Snow Vote: Ayes- Members Pelton, Snow, Denniston and Kaminski. Nays- None COUNTY LEGISLATOR’S REPORT: County Legislator Sandy Price submitted A written report. Price had Sue Connelly there to field questions or concerns. Supervisor Kaminski said that the town would like to begin sales tax discussions now. Kaminski said that he is Virgil Town Board Meeting January 11th, 2018 2 | P a g e getting a lot feedback that the county wants to take away the sales tax from the towns. He would like Sandy to set up a meeting of towns and the legislator. Connelly said that she would relay the message. Member Denniston motioned to accept the County Legislators report. The motion was seconded Member Snow Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None VIRGIL YOUTH COMMISSION REPORT: Teri Pelton of the Youth Commission submitted a written report. Supervisor Kaminski said that he met with Pelton and there are some concerns that the summer program doesn’t have enough children to sustain it. He said that a letter of interest will be sent out the parents and then a determination will be made on whether to continue the summe r program this year. Member Denniston motioned to accept the Virgil Youth Commissions report. The motion was seconded Member Snow Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None HOPE LAKE OPERATIONS REPORT: Wes Kryger reported that the Nordic Center was open but is now closed due to the snow melting. Kryger said that the bridge on the Hope Lake Park trail has been fixed. Kryger wanted the town to be aware that the Spartan race will be held at Greek Peak on March 10th. He said that the Race starts at 7:00AM. It was stated that last year the Spartan Race registered 4500 participants with about 6000 people total attending. Member Pelton asked what the Spartan race does at Hope Lake Park. Kryger said the Spartan Races doesn’t do anything on the lake. Member Denniston made a motion a to approve the Hope Lake Park Operations Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None HIGHWAY DEPT. SUPERINTENDENTS REPORT: Deputy Highway Superintendent Britt Morse was present and submitted a written report. Morse reported that the Fuel usage report was very close on being correct. Morse said that the highway department has received the new truck. The board said to put the old one on Auctions International website. The board would also like to see the Sweeper that was purchased from Homer sold at Auction as well. Morse said that there is a radiator issue with the new tractor. He said that they tried to patch it, but it didn’t work. Supervisor Kaminski told Morse to get some numbers on fixing the trailer. Kaminski said that the town doesn’t have to borrow money. He said that the Chips money covered most of the truck and that all they were short was $42,000, but they worked the numbers and they were able to pay for it. Member Denniston asked when the next truck will be due for replacement. Morse said in five years. Kaminski said that he would like to look into leasing a truck. He would like to know if there is a cost savings. Interested in looking at the numbers. Morse said that the next trucks to be replaced will be pickup trucks. Member Denniston motioned to accept the Highway Supervisor report. Member Snow seconded the motion. Vote: Ayes-Members Snow, Denniston and Kaminski. Nays: None. OLD BUSINESS DISCUSSION ON GAS AND ELECTRIC AGREEMENT: Supervisor Kaminski said that National Grid conducted a survey to make sure the billing is correct. It was part of an annual audit. Kaminski said that he is shopping for electricity. He said he was dealing with one company that wants to be the sole source representatives. He said that hopefully by next month he’ll have some rates. ZONING BOARD OF APPEALS RESIGNATION: Supervisor Kaminski said that Linda Edwards has resigned from the Zoning Board of Appeals. Kaminski told the Town Clerk to Advertise the position. NEW BUSINESS AUDIT TOWN CLERK’S BOOKS: The Town Board audited and signed the Town Clerks Books. AUDIT TOWN SUPERVISORS BOOKS: The Town Board audited and signed the Supervisor’s books. AUDIT COURT BOOKS: Supervisor Kaminski said that he and Eric Snow audited the Court Justice’s books on January 9 th2018 at 6:00 PM. He said that everything looked good with the books. NYMIR DISCUSSION ON VISIT AND TRAINING: Supervisor said that all Town employees will need work place violence prevention and sexual harassment training. He said that it is a two-hour course that they will provide, and it can be held at the Town Hall. There was a question as to if the Town has a Written Notice Law. Attorney Snyder said that it is protection for the town in case someone is hurt on town property. If there was no written notice given, then the town can’t be held liable. Kaminski said that the Town Hall needs an exit sign on the door in codes off. He mentioned that there are a few other recommendations that they made. PLANNING AND ZONING BOARD POLICY: Supervisor Kaminski wanted the board to look at the policy. He said that it is still a work in progress. He is looking for feedback form the board as well as the Planning and Zoning Board members. What is presented is only a draft. RESOLUTION #18-027 USE OF RESERVE FUNDS TO PURCHASE A TRACTOR SUBJECT TO PERMISSIVE REFERENDUM: Member Denniston motioned to approve the use of $24,000 from the equipment reserve fund to purchase a tractor for the Virgil Transfer Station. Member Snow seconded the motion. Vote: Ayes-Members Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-028 APPROVE TO SHARE THE COST OF RESURFACING THE VIRGIL WALKING TRAIL: The Town board received a quote of $1600. from the Cortland Enlarged City School District to resurface the Virgil Walking Trail. They would like to know if the Town was willing to split the cost. Member Denniston made a motion to approve spending $800.00 out of the Community Virgil Town Board Meeting January 11th, 2018 3 | P a g e Development Fund to pay for half of the cost of resurfacing the Virgil Walking Trail. Member Snow seconded the motion. Vote: Ayes- Members Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-028 APPROVE THE EXTENSION OF TIME ON TAX COLLECTING: Member Denniston made a motion to approve the extension of time on tax collecting to June 1st, 2018. Member Snow seconded the motion. Vote: Ayes-Members Snow, Denniston and Kaminski. Nays: None. LETTER FROM RECLAIM NY AND QUESTIONNAIRE: Supervisor Kaminski asked the board to take a few moments to look at the questionnaire form Reclaim New York and to mail the questionnaire back to them. 2018 SHARED SERVICES AGREEMENT WITH THE DOT: This item was tabled until Superintend Britt Morse can investigate it further. Unified Court System- Need to send the minutes showing that they did audit the books FEMA MONEY: Supervisor Kaminski said he received a Letter from the State of New York. He said that there was 76 million of damage throughout the state, but only 20 million was rewarded. He said Virgil was not on the list to receive funds. Kaminski said that he is looking at getting volunteers to help clean up the lake. He said he would like to use Cedarwood to help with engineering what needs to be done to remedy the issue. He is concerned with all the debris that is in the lake and he is concerned about the bacteria. Kaminski is wondering if this will be a fall project. He is concerned that the lake may not be able to be used this year. Member Pelton asked if there will be any issues with insurance. Kaminski said that they will have to investigate that. He said that there is not enough money in the repair reserve fund to fix it the issue. Wes Kryger said that Greek Peak would be willing to help with the cleanup. Kaminski said that it is not just equipment rental that is a concern, but also the cost of the fuel to run the equipment. With no further business to discuss, Member Denniston moved to adjourn the meeting at 7:45PM. Member Pelton seconded the Motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays: None. Respectfully Submitted by, Alane Van Donsel, Virgil Town Clerk