HomeMy WebLinkAbout01-08-2015 Town Board Organizational Meeting Minutes ApprovedTown Board Meeting 01/08/2015
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TOWN OF VIRGIL ORGANIZATIONAL MEETING
JANUARY 08TH, 2015
PRESENT: Supervisor John Kaminski, Board Members Dale Taylor, Eric Snow, Jereme Stiles and Matt Denniston,
Attorney for the Town Pat Snyder, Town Clerk/Collector Alane Van Donsel, Bookkeeper Gina Nourse, Highway
Superintendent John Morse, Deputy Highway Superintendent Rick Horner, Brian Withey W20perators, David Coish
Yaws Environmental, Craig Umbehauer Code and Code Officer (did not sign Attendance Sheet) Bob and Chris
Applegate and Ann Howe.
7:00 PM – ORGANIZATIONAL MEETING
Resolution #15-001 Set Meeting Times- The Town Board set the meeting dates and times for 2015 as being the 2nd
Thursday of every month. Hall Meetings will commence at 7:00 PM, Town Board will commence at 7:30 PM. A 2nd
meeting may be held on 4th Thursday if needed.
Motion made by Member Stiles, Member Snow seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles,
Denniston and Kaminski. Nays- None.
Resolution #15-002 Official Depository- The Official Depository shall be First National Bank of Dryden for the
Virgil General Fund, Highway Fund, Capital Fund, Town Clerk/Tax Collector Fund, and Town Justice Fund. NBT shall
be the depository for the Virgil Community Development Fund.
Motion made by Member Taylor, Member Snow seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles
and Kaminski. Nays- None. Abstain: Denniston.
Resolution #14-003 Pay Schedule for Elected Officials and Appointed Officials
Pay Schedule for elected and appointed officials:
Position Pay Pay Schedule
Supervisor $6,000.00 Quarterly
Clerk/Tax Collector $26,000.00 Bi-weekly
-Sewer/Water $4,000.00 Bi-weekly
Town Board (4) $2,000.00 Quarterly
Town Judge $12 ,000.00 Monthly
Highway Super. $46,925.00 Bi-weekly
-Transfer $5,900.00 Bi-weekly
Animal Control $10,200.00 Monthly
Assessor $18,500.00 Monthly
Attorney $22,770.00 Monthly
Bookkeeper $13,800.00 Bi-weekly
-sewer/water $12,000.00 Bi-weekly
Code Enforcer $37,635.00 Bi-weekly
Court Clerk $10,500.00 Bi-weekly
Custodian $4,000.00 Bi-weekly
Deputy Clerk $11.25/hr Bi-weekly
-sewer/water $11.25/hr Bi-weekly
Historian $1,400.00 Quarterly
Board of Appeals $125.00 Annually
Planning Board $15.00/mtng Annually
Zoning Board $15.00/mtng Annually
Transfer Attendant $15.95/hr Bi-weekly
-Assistant $10.25/hr Bi-weekly
Motion made by Member Taylor, Member Snow seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles,
Denniston and Kaminski. Nays-None.
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Resolution #15-004 Rate of Pay for Highway Employees- The rate of pay for full-time Highway Employees has
been set by the Highway superintendent and is approved by the Town Board. Highway employees are paid hourly
on a bi- weekly schedule. Hourly rates are as follows:
Donald Morse $16.50 an hour Walt Nichols $16.75 an hour
Wayne Eastman $15.64 an hour Ron Stanley $20.09 an hour
Rick Horner $19.76 an hour Demont Lang $16.00 an hour
Aaron Peck $16.00 an hour
Motion made by Member Snow, Member Stiles seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles,
Denniston and Kaminski. Nays-None.
Resolution #15-005 Highway Purchases Authorization- The highway Superintendent is authorized to purchase
new equipment, tools and other implements not to exceed $4500 and allow repairs up to $3000 without Town
Board authorization. This authorization does not apply to building maintenance and or repair, a general fund item.
Motion made by Member Snow, Member Stiles seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles,
Denniston and Kaminski. Nays-None.
Resolution #15-006 Highway Superintendent equipment purchase authorization- The Highway Superintendent is
authorized to purchase equipment through Cortland County and New York State bids.
Motion made by Member Taylor, Member Snow seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles,
Denniston and Kaminski. Nays-None.
Resolution #15-007 Mileage Reimbursement- The mileage reimbursement rate will be the current IRS rate at any
given time.
Motion made by Member Stiles, Member Snow seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles,
Denniston and Kaminski. Nays-None.
Resolution #15-008 Official newspaper- The official news paper for the Town of Virgil shall be the Cortland
Standard.
Motion made by Member Taylor, Member Snow seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles,
Denniston and Kaminski. Nays-None.
Resolution #15-009 Appointment of Town Attorney- The Attorney for the Town shall be Patrick M. Snyder, Esq.
Motion made by Member Taylor, Member Snow seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles,
Denniston and Kaminski. Nays-None.
Resolution #15-010 Appointment of Bookkeeper- The Town Supervisor appoints Gina Nourse as the Towns
Bookkeeper.
Motion made by Member Taylor, Member Snow seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles,
Denniston and Kaminski. Nays-None.
Resolution #15-011 Bookkeeper authorization to pay bills- The Town’s bookkeeper shall be authorized to pay
utility and contractual insurance bills prior to Board approval to avoid and late payment fees.
Motion made by Member Stiles, Member Snow seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles,
Denniston and Kaminski. Nays-None.
Resolution #15-012 Town Board agreement to pay portion of Bookkeepers health insurance-
The Town Board authorizes the Town to pay an agreed portion of the Bookkeeper’s health insurance in
cooperation with the towns of Truxton and Willet. Discussion took place and the board would like it reflected in
the minutes that the town of Virgil shall pay and equal one third spilt with the Truxton and Willet.
Motion made by Member Taylor, Member Snow seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles,
Denniston and Kaminski. Nays-None.
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Appointment of Deputy Clerk- Town Clerk Alane Van Donsel appoints deputy clerk Bernadette Karam.
Resolution #15-013 Appointment of Registrar of Vital Records- Town board will appointed Town Clerk Alane Van
Donsel as Registrar of Vital records.
Motion made by Member Stiles, Member Snow seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles,
Dennist and Kaminski. Nays-None.
Appointment of Deputy Registrar- Town Clerk Alane Van Donsel appointed Bernadette Karam as Deputy Registrar
of Vital records.
Resolution #15-014 Appointment of Records Management Officer- Town board shall appoint Alane Van Donsel
Virgil Town Clerk as records office manager.
Motion made by Member Stiles, Member Snow seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles,
Denniston and Kaminski. Nays-None.
Appointment of Deputy Supervisor- Supervisor Kaminski shall appoint Dale Taylor as Deputy Town Supervisor.
Appointment of Court Clerk- Town Justice Scott Elston shall appoint Deb Gallagher as Court Clerk.
Appointment of Court Officer –Town board appointed Gene King Sr. a Court Officer.
Motion made by Member Stiles, Member Snow seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles,
Denniston and Kaminski. Nays-None.
Appointment of Deputy Highway Superintendent- Highway Superintendent John Morse shall appoint a Deputy
Highway Superintendent.
Resolution #15-015 Appointment of Animal Control Officer and Deputy Animal Control Officer- Town Board shall
appoint Lindsay Andersen as the animal control Officer and Suzzie Nalley as the Deputy Animal Control Officer.
Motion made by Member Stiles, Member Snow seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles,
Denniston and Kaminski. Nays-None.
Resolution #15-016 Appointment of Code Enforcement Officer- Town Board shall appoint Craig Umbehauer as
the Town’s Code enforcement officer and Zoning Officer. Motion made by Member Stiles, Member Snow
seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles, Denniston and Kaminski. Nays-None
Appointment of Planning Board Chair- The Town Board appoints Jeff Breed Planning Board Chair.
Motion made by Member Stiles, Member Snow seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles,
Denniston and Kaminski. Nays-None.
Appointment of Planning Board Secretary- Will be appointed by the Planning Board.
Appointment of ZBA Chair- Town Board appointed Mary Beth Wright as the Zoning Board chair.
Motion made by Member Taylor, Member Snow seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles,
Denniston and Kaminski. Nays-None.
Appointment of ZBA Secretary- Shall be appointed by the Zoning board.
Resolution #15-017 Town Hall Custodian Appointment- The Town Board shall appoint John Lellig as the Town Hall
Custodian.
Motion made by Member Stiles, Member Snow seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles,
Denniston and Kaminski. Nays-None.
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Resolution #15-018 Town Gardener Appointment- The Town Board sets the salary for a Town Hall gardener at the
hourly rate of $10.00 an hour not to exceed $500.00 a year.
Motion made by Member Taylor, Member Stiles seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles,
Denniston and Kaminski. Nays-None.
Community Development Loan fund Membership- Town Board shall confirm appointments to the Community
Development Fund Loan Advisory Committee as being Sheila Morse, Ronald Dennison, Howard Ford, Terri Flatt,
Town Board Liaison Jereme Stiles.
Motion made by Member Taylor, Member Snow seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles,
Denniston and Kaminski. Nays-None.
Board of Ethics- The Town Board confirms the membership of the Board of Ethics Chair as Kathy Jensen, Gary
Hoyt, Richard McMullin and Town Board Liaison as Dale Taylor.
Motion made by Member Stiles, Member Snow seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles,
Denniston and Kaminski. Nays-None.
Code of Ethics- A copy of the code of Ethics and note that each new member of all the Virgil Town Boards shall
receive a copy of the Code of Ethics from the Town Clerk. A signed receipt shall be given to the clerk from each
board member.
Resolution #15-019 Sewer and Water District Operators- The contract operator for the Town of Virgil Sewer
District #1 shall be YAWS Environmental Process, LLC and the contract operator for the Town of Virgil Water
District #1 is W2Operator Training Group, LLC as determined by contract agreements . The Town board shall
authorize representatives for the Town of Virgil Sewer Water Districts as Jerry Smith & John Mc Grath of Yaws and
Douglas Withey of W2Operator.
Motion made by Member Taylor, Member Snow seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles,
Denniston and Kaminski. Nays-None.
Resolution #15-020 Water Quality Committee and Laboratory Testing- The representative for the Water Quality
Coordination Committee shall be Douglas Withey. The testing Laboratory for the Town of Virgil Water and Sewer
Districts #1 shall be Microbac and YAWS Environmental Process, Inc. Lab.
Motion made by Member Stiles, Member Snow seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles,
Denniston and Kaminski. Nays-None.
Resolution #15-021 Annual Report- The Town Supervisor shall be authorized to publish the annual report in the
newspaper brief, as opposed to the long form.
Motion made by Member Taylor, Member Snow seconded the motion. Vote: Ayes- Members Taylor, Snow, Stile
Denniston and Kaminski. Nays-None.
Auditor- The Town board shall give authorization to the Town Supervisor to hire an auditor, if deemed necessary.
Motion made by Member Taylor, Member Snow seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles,
Denniston and Kaminski. Nays-None.
Emergency Awareness and HAZMAT Information- The Town Clerk will make the appropriate name changes for
the Emergency Awareness Information for HAZMAT.
Motion made by Member Taylor, Member Snow seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles,
Denniston and Kaminski. Nays-None.
Seasonal Road Closings- The Town board shall authorize the Highway superintendent to advertize Seasonal Road
closings in October. A Motion made by Member Taylor, Member Snow seconded the motion. Vote: Ayes Members
Taylor, Snow, Stiles, Denniston and Kaminski. Nays- None.
Resolution #15-022 Highway Funds- The board shall accept the Highway Funds Agreement as presented by the
Highway Superintendent.
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Motion made by Member Taylor, Member Snow seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles,
Denniston and Kaminski. Nays-None.
Resolution #15-023 Town’s Investment Policy- The Town board shall affirm the Town of Virgil’s Investment Policy.
Motion made by Member Taylor, Member Snow seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles,
Denniston and Kaminski. Nays-None.
Town’s Liability Policy- The Town’s Liability Policy shall be reviewed at the Boards discretion.
Motion made by Member Taylor, Member Snow seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles,
Denniston and Kaminski. Nays-None.
Resolution #15-024 Town’s Procurement Policy- The Town board shall affirm the Town of Virgil’s Procurement
Policy.
Motion made by Member Taylor, Member Snow seconded the motion. Vote: Ayes- Members Taylor, Snow, Stiles,
Denniston and Kaminski. Nays-None.
Resolution #15-025 Establishment of Water and Sewer Rates for 2015: The water and sewer rates shall remain
the same as 2014. Minimum rate for water shall be $50.00 quarterly and minimum rate for sewer shall be $95.00
quarterly. A Motion was made by Member Taylor, seconded by Member Snow. Vote: Ayes- Members Taylor,
Snow, Stiles, Denniston and Kaminski. Nays- None.
Member Stiles moved, seconded by Member Snow to adjourn the Organizational meeting at 7:30 PM.
Vote: Ayes- Members Taylor, Snow, Denniston and Kaminski. Nays- None.
Respectively Submitted by:
Alane Van Donsel
Virgil Town Clerk