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HomeMy WebLinkAbout12-08-2016 Town Board Meeting Minutes ApprovedVirgil Town Board Meeting December 08th, 2016 1 | P a g e TOWN OF VIRGIL REGULAR MEETING December 08H 2016 PRESENT: Supervisor John Kaminski, Board Members Eric Snow, Jereme Stiles and Matthew Denniston, Gary Pelton, Town Clerk Alane Van Donsel, Attorney Patrick Snyder, John Morse Highway Superintendent, Craig Umbehauer Code and Zoning Enforcer (did not sign attendance sheet), Doug, Dereck and Jenea Withey W20perators, Ken Scherrieble Camden Group, Sandy Price Cortland County Legislator, Brian Pincelli CNY Regional Planning & Development Board (did not sign attendance sheet). 7:00 PM – TOWN HALL MEETING: Dale Taylor invited Brian Pincelli a representative from the Central New York Planning & Development regarding Solar energy options for the Town of Virgil. Mr. Pincelli introduced himself and said that he is an urban planner with Central NY. He has worked with several municipalities regarding solar energy. He just finished work in the Town of Preble. He explained that he works for a government agency and they have staff that not only works with solar but also with soil and water. He went on to explain the process that the town would go through to incorporate solar energy. He said that the town would go through the RFP process with 9-10 solar contractors. Supervisor Kaminski wanted to know several things such as what the Payback is, the technology and buying vs. leasing. Kaminski is concerned that in five years the technology will be more advance and the current panels will be obsolete. Pincelli said that the technology changes yearly. He said that pay back is usually 8-9 years and the panels have a 20- year warranty. He said that if something malfunctions within the twenty years the panel is replaced for free. The contactors guarantee projects. Manufacturer’s warranty the panels. He said that front to back there is a five-year warranty. He said that there is a State incentive 9% based on kilowatt and the State provides incentive based on the region. He said that the t own would enter an agreement with a PPA Power Purchase Agreement with a contactor. The owner of the agreement would be the non-tax paying entity. The Private company would sell the kilowatts at a discount. There is usually a 20-year term. After 20 years, there would be an upgrade. He said the town would gather all electric bills and the supply and delivery part of the bills would be looked at. Then the town would solicit proposals from contractors. He spoke about inverters and how there are different sizes, as well as the different grade of panels. He said there are different sized systems that cover 50% to 100% of the Towns aggregate. He said he is working with five municipalities now. He said it wouldn’t cover street lighting, as they fall under a different category. Pincelli said there are different grant opportunities for towns. This is a State run program that lists ten items in which 4 of 10 items would have to be done to be awarded a $50,000 to $100,000 grant. He said under this grant which is considered at tier two there will be 14 grant opportunities. The first four that get approved would get the grant for $100,000 and the first 10 would get a 50,000 grant. He said that bench marking would need to be determined and that there is a free tool to do this. He said the results would then have to be posted on the website. He said it is a simple fill in the blanks format. And doesn’t have a cost. Dale Taylor wanted to thank the board on behalf of the NEMI group. He said they had their last class on Saturday and that everyone was happy with the facility and that they appreciated the support. 7:30 PM – THE REGULAR MEETING WAS CALLED TO ORDER Supervisor Kaminski called the meeting to order, followed by the salute to the flag. RESOLUTION# 16-103 APPROVAL OF MINUTES Draft of Regular Board Meeting Minutes dated November 10th, 2016: Member Stiles moved to approve the minutes for November 10th 2016. The motion was seconded by Member Denniston. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None RESOLUTION# 16-104 AUTHORIZATION TO PAY BILLS GENERAL FUND: Member Denniston moved to approve payment of the General Fund’s audited vouchers numbered 301-323 adding voucher# 324 a bill for Attorney Pat Seely in the amount of $1044.00 making the amended amount of $43,230.35. Member Pelton seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. HIGHWAY FUND: Member Denniston moved to approve payment of the Highway Fund audited vouchers numbered 1218-1243 in the amount of $44,457.28 Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None CAPITAL PROJECTS-HALL ADDITION FUND: Member Denniston moved to approve the audited vouchers numbered 5011 in the Amended amount of $10,727.46. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None SEWER DISTRICT #1: Member Denniston moved to approve payment of the Sewer District #1 audited voucher’s numbered 2149- 2159 in the amount of $58,612.36 Member Pelton seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None Discussion: Member Snow asked about a payment WATER DISTRICT #1: Member Denniston moved to approve payment of the Water District #1 audited vouchers 3053-3055 in the amount of $5,419.18 Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None MONTHLY REPORTS Virgil Town Board Meeting December 08th, 2016 2 | P a g e SUPERVISOR’S MONTHLY REPORT FOR November 2016: Member Stiles moved to accept the Supervisor’s Monthly Report in Long form for November 2016. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays –None TOWN CLERK’S MONTHLY REPORT: Member Stiles moved to accept the Town Clerks Monthly Report for November 2016. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None SEWER DISTRICT OPERATIONS REPORT: A representative from Yaws Environmental was not present. A written report was submitted by Dave Coish, Member Stiles moved to accept the Sewer Districts Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None WATER DISTRICT OPERATIONS REPORT: Doug Withey reported that Greek Peak had a leak on the slope. Withy said that the leak was unmetered and it was leaking 10 to 15 gallons per minute. Member Pelton was curious where the leak was. It was determined that it was at the Children’s center. Member Stiles was wondering how they were being supplied water without a meter? Withy said that they must be tapping off the water main. Withy said that it’s been there for years. Withy said that they called and needed help. Withy said that they will be billing Greek Peak for the parts. There are still issues with a fire hydrant. He said it still has a leak. He said they are close to getting the system tight, but little leaks sometimes end up being big leaks. Member Stiles moved to accept the Water Districts Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None ANIMAL CONTROL OFFICER’S REPORT: Member Stiles moved to accept the Animal Control Officer’s Report. Supervisor Kaminski said that a Boston Terrier was picked up in Virgil, but Boston terrier Rescue took it off our hands and will be taking care of it and finding it a good home. The motion was seconded by Member Denniston. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None CODE ENFORCEMENT AND ZONING OFFICERS REPORT: A written report was submitted by Code and Zoning Officer Craig Umbehauer. Member Denniston motioned to accept the Code and Zoning Officers report. The motion was seconded Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None COUNTY LEGISLATOR’S REPORT: County Legislator Sandy Price submitted A written report. Supervisor Kaminski questioned why the Legislator’s voted on budget before election, but are now giving out raises? Price said that the raises were in the budget, but if the budget didn’t pass, they wouldn’t have gotten the raises. Kaminski asked what was going on with the jail project. Price said that there was a 3-hour meeting last month and 2-hour meeting today. She said there was a study done at the sight and they determined that there wasn’t enough natural gas capacity for the size facility being discussed. She said that this put a new wrinkle in things and now they are back to square one. She said that it doesn’t look like it’s not going to be any place but there, but what’s going to go there is the question. She said there is a big difference between what we want and need and what we can afford. Price said that this needs to be taken into consideration. Member Stiles said that there is now talk about making it bigger. He is wondering if they realize how expensive things are. Stiles is concerned about how the tax payers are going to afford this. He said that boarding will bring in money, but there will be social impact, as well as more costs. Stiles was wondering if adding on rooms was adding costs on to the architect expenses. Price said there are three plans being discussed. Price said that people are strapped and that 90% of the people in jail are there because of mental health issues or drugs. She thinks there may be a a better way that could help these people. She said the County does have a good program for people that need help. Kaminski said that a lot of this is dictated by the state. Price said that it is not clear if boarding out isn’t more cost effective. Kaminski said that the committee needs to get control of the direction of things. Price Thanked the board for the input and the support. Member Denniston said that 150 bed facility has its benefits and is expandable. Denniston said that things didn’t add up for him. He said that there wasn’t a lot of evidence as to why a 230 bed facility is needed. A study done at Cornell University found that the population in New York State is going down. It was stated that picking people up from state prison and putting mentally ill folks in jail, was a good idea. Price said she didn’t think the major crimes are up. Member Denniston motioned to accept the County Legislators report. The motion was seconded Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None VIRGIL YOUTH COMMISSION REPORT: Teri Pelton of the Youth Commission submitted a written report. Teri Pelton was not able to attend the meeting. Supervisor said that a financial report was submitted and that everything looks good. Member Stiles motioned to accept the Virgil Youth Commissions report. The motion was seconded Member Denniston. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None HOPE LAKE OPERATIONS REPORT: There was no representation for Hope Lake Park and there was not written report. HOPE LAKE PARK COMMITTEE REPORT: There was nothing to report this month. HIGHWAY SUPERINTENDENTS REPORT: Highway Superintendent John Morse was present and submitted a written report. Supervisor Kaminski said that the fuel usage on the money. Morse said that it was within reason. Morse said that the odometer is off, because of the cold weather, but they were within two gallons. Morse said they have been plowing and that next week the temperature will be down in the teens. There was some discussion regarding the dump trailer that is on Auctions International, Morse said that as of today, the bid is up to $1600. Morse said he will know the highest bid by next month’s meeting. Member Stiles motioned to accept the Highway Supervisor report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. Virgil Town Board Meeting December 08th, 2016 3 | P a g e OLD BUSINESS BACKHOE- PERMISSIVE REFERENDUM- LEGAL NOTICE: Supervisor asked Town Clerk Van Donsel if there was a petition submitted against the purchasing of a backhoe for the Town. Van Donsel said there was not. Supervisor said that the Town will be purchasing a John Deer Backhoe in the amount of $73,562.53 after the trade in and based on the NYS piggybacking bidding policy. LETTER TO GREEK PEAK- REGARDING RENT ON POLE BARN: Supervisor Kaminski said that the rent at the Pole Barn at the Sewer treatment plant will be raised next year to $1000. A month. Right now, it is occupied by Greek Peak and they are $7500 in arrears. Kaminski said a letter will be going out informing Greek Peak of the raise in rent, as well as the back rent due. Member Stiles said that there also needs to be signed lease agreement. Kaminski said there will be electrical service put in the Town’s name, but the renters will be responsible to pay the bill. Member Snow said there is a clause that says they shouldn’t be putting all their junk down there and that it will be removed at their expense. Snow said it’s getting pretty junked up down there. INTRODUCTION TO KEN SCHERRIEBLE OF THE CAMDEN GROUP: Supervisor Kaminski introduced Ken Scherrieble who will be running the Waste Water Treatment Plant. Kaminski gave Scherrieble a copy of the contract. He said that it looked good except on page 4 where it talks about meter readings. There was a discussion regarding the transition. It was stated that it should go smoothly. Member Snow will be meeting with Scherrieble and Coish form Yaws. Member Stiles said that the town needs to get all the keys. It was also stated that there is a well there and that something is wrong with the pump. It was discussed that a water line will be dug to the well. The water in the well is not for drinking. That well is serving the treatment plant. It was also discussed that a meter is going to be installed. Kaminski introduced Doug Withy to Scherrieble. Scherrieble said that John O’Connell, will be the lead operator. He has been in the business since 1987. Kaminski said that the town must get all the contact numbers including afterhours contact informa tion. It was stated that they have a two-year contract and that a rep should come to every board meeting. Scherrieble said that he would attend the first two board meetings and then it will be a representative. RESOLUTION #16-105 APPROVAL THE WATER DISTRICT #1 CONTRACT: Member Stiles made a motion to accept the Water contract as presented. Member Denniston seconded the motion. approving both contracts. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. RESOLUTION #16-106 APPROVAL THE SEWER DISTRICT #1 CONTRACT: Member Stiles made a motion to accept the Sewer contract with some wording changes in the Sewer contract regarding meter reading on page 4. Member Snow seconded the motion. approving both contracts. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. NEW BUSINESS RESOLUTION #16-107 APPROVE THE VIRGIL TAX COLLECTOR TO USE WILLIAMSON LAW - TAX GLANCE WITH CREDIT CARD PAYMENTS: Member Stiles made a motion to accept the proposal from Williamson Law to allow the Use of Tax Glance from Williamson Law for the onetime fee of $250.00 and an annual fee of $120.00 a year. There is no cost for Clerk Quick Pay, an o ver the counter Credit card payment option. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. RESOLUTION #16-108 APPOINT ANNE HOWE TO THE PLANNING BOARD: Member Pelton made a motion to accept Anne Howe’s letter seeking to be reappointed to the Virgil Planning Board and approving her appointment. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. RESOLUTION #16-109 SET DATE FOR REORGANIZATIONAL MEETING: A motion was made by Matt Denniston to set the reorganizational meeting as January 12th 2017 at 6:30 PM. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. RESOLUTION #16-110 SET THE START TIME OF THE REGULAR TOWN BOARD MEETINGS AS 7:00 PM IN 2017 : A motion was made by Matt Denniston to set the official meeting start time of the Virgil town Board meetings to 7:00 PM in 2017. Member Pelton seconded the motion. There was some discussion regarding the times of the meetings in 2017. Supervisor Kaminski would like to start the meetings at 7:00 PM and perhaps hold the public hearings after the meetings. Attorney Snyder said that the public needs to be informed of the official start time. There will be a legal notice put in the paper, on the website and posted at the Town Hall. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. RESOLUTION# 16-111 APPROVE BUDGET AMENDMENTS AS PRESENTED BY THE VIRGIL BOOKKEEPER: Member Stiles made a motion to approve the budget amendments a s presented. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. RESOLUTION# 16-112 LEASE AGREEMENT WITH GREEK PEAK FOR POLE BARN: Member Stiles made a motion to accept the lease agreement with Greek Peak for the Pole barn at the Sewer Treatment plant as presented. Member Snow seconded the motion. . Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None Supervisor Kaminski said there are few things that need to be worked on the following month. There needs to be contact made with Brian Pincelli and documentation needs to be gathered regarding solar options for the town. The electrical service at the pol e barn needs to be completed. A letter needs to be sent out to parents that are behind on their Before and After School pa yments. An E- mail was sent from the comptroller and a follow up needs to be done on that. Goose and Beaver permits need to be updated. A permit needs to be obtained from the DEC to dredge Hope Lake. There needs to be work done on the bridge at Hope Lake. Virgil Town Board Meeting December 08th, 2016 4 | P a g e RESOLUTION #16-113 APPROVAL OF THE PURCHASE OF A PLAQUE FOR THE SHERMAN FAMILY: Member Denniston said that he has a quote for the plaque that will be made in memory of Loren Sherman. He said the plaque will cost up to $35.00. Member Stiles made a motion to approve the payment of $35.00 for a plaque in the memory of Loren Sherman for $35.00. the money used will come from the Memorial fund money that was collected by the town. Member Denniston seconded the motion. Vote: Ayes- Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. With no further business to discuss, Member Stiles moved to adjourn the meeting at 8:21P.M. Member Denniston seconded the Motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. Respectfully Submitted by, Alane Van Donsel, Virgil Town Clerk