HomeMy WebLinkAbout11-10-2016 Town Board Meeting Minutes ApprovedVirgil Town Board Meeting November 10th, 2016
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TOWN OF VIRGIL REGULAR MEETING
November 10H 2016
PRESENT: Supervisor John Kaminski, Board Members Eric Snow, Jereme Stiles and Matthew Denniston, Gary Pelton, Town Clerk Alane
Van Donsel, Attorney Patrick Snyder, John Morse Highway Superintendent, Rick Horner Assistant Highway Superintendent, Demont
Lang Highway Superintendent, Craig Umbehauer Code and Zoning Enforcer (did not sign attendance sheet), Doug and Jenea Withey
W20perators, David Coish Yaws Environmental, Wes Kryger Greek Peak, Teri Pelton Virgil Youth Commission, Sandy Price County
Legislator, Brittany Donah, Matt Sherman, Carole Rekkugler, Chris Applegate, Nikola i Tubbs.
7:00 PM – PUBLIC HEARING ON THE PROPOSED TOWN BUDGET FOR 2017: Supervisor Kaminski opened the public Hearing. Town
Clerk Van Donsel read the legal notice. Town resident Chris Applegate noted that it would be good if the budget was posted on line.
Supervisor Kaminski said that the legal notice said that the budget was available in the Town Clerks office for anyone interested in
viewing it. Kaminski said that there were two items that made the budget go over the tax cap, one was the purchase of a front-end
loader and the other item was the Greek Peak Law suit. He said that the “2% Tax Cap” wasn’t 2%, but rather was only .068%. Kaminski
said that town taxes will go from $2.64 per 1000 to $2.71 per thousand. Applegate asked what that would mean for the average
homeowner. Kaminski said that it would be an increase of .07¢ per thousand. Applegate asked if there were any savings in the budget.
Kaminski said there were some. He said that there was savings on fuel usage because it was light winter last year. He said that they took
$20,000 out of savings so the town will not have to bond for a backhoe. Applegate asked if the addition came under budget. Kaminski
said that they budgeted $300,000 and it came in around $265,000. He said the town was saved quite a bit on furniture. Applegate asked
about the furnaces. Kaminski said that Hines heating and Plumbing were out and they determined that the one furnace was shot and
that the other one wasn’t too far behind. Kaminski said that they are 22 years old. He said the bid for two new furnaces came in around
$6700. Applegate questioned why the board gave themselves a $100 raise. Supervisor Kaminski said that it has been eight years with
no raise. Kaminski said he did not get a raise. Member Stiles said that $400. A year for all four members is pennies. He said that the
amount of time they invest is tremendous and $100 is a drop in the bucket. Gary Pelton said it comes out to $8.00 a month. Applegate
thanks the board for their hard work on the budget and she said they did a great job.
Supervise Kaminski asked three times if there were any further comments. There were none. Then Supervisor Kaminski asked to close
the Public Hearing.
CLOSING OF THE PUBLIC HEARING ON THE 2017 BUDGET: Member Stiles made a motion to close the Public Hearing at
7:15 pm. Member Denniston seconded the motion. Vote: AYES: Member Pelton, Snow, Denniston, Stiles and Kaminski. NAYS: None
Supervisor Kaminski Haefele TV was in town and they have received a grant and are looking to expand internet and TV in the town.
He said 80% will be paid by the government. They are looking to lay high speed internet and television cables. Ka minski said that Time
Warner has bought up the rights to parts of the town, so people in these areas will not be able to tap into the lines. Supervisor Kaminski
said he was going to call the public service commission to see if there is anything they can do. Kaminski said that anywhere there aren’t
any lines the government will pay to lay them. Kaminski felt that the town should try and get areas released so residents can take
advantage of this. Community member Chris Applegate said there has been a lot of discussion regarding internet access. Kamins ki said
whatever the town can do, they will do. Applegate thought sending out a short survey asking folks who would be interested was a good
idea. Applegate said there are a lot of professionals in town that work from home that need high speed. Kaminski said he will draft a
letter to the commissioner.
7:30 PM – THE REGULAR MEETING WAS CALLED TO ORDER
Supervisor Kaminski called the meeting to order, followed by the salute to the flag.
RESOLUTION# 16-093 APPROVAL OF MINUTES
Draft of Regular Board Meeting Minutes dated October 13th, 2016: Member Stiles moved to approve the minutes for October 13th
2016. The motion was seconded by Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None
Draft of Special Board Meeting Minutes dated November 01st 2016: Member Stiles moved to approve the minutes for November
01st 2016. The motion was seconded by Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-
None
RESOLUTION# 16-094 AUTHORIZATION TO PAY BILLS
GENERAL FUND: Member Denniston moved to approve payment of the General Fund’s audited vouchers numbered 272-300
in the amount of $16,835.42. The motion was seconded by Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles
and Kaminski. Nays- None.
HIGHWAY FUND: Member moved to approve payment of the Highway Fund audited vouchers numbered 1198-1217 in the amount
of $26,687.39 removing voucher #1202 for Ace industrial Supply in the amount of $248.65. The motion was seconded by Member
Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
CAPITAL PROJECTS-HALL ADDITION FUND: Member Denniston moved to approve the audited vouchers numbered 5010 in the
amount of $17,437.41. The motion was seconded by Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and
Kaminski. Nays- None
SEWER DISTRICT #1: Member Denniston moved to approve payment of the Sewer District #1 audited voucher’s numbered 2136-
2147 in the amount of $17,575.12 removing voucher #2145 in the amount of $5,520.00, for further clarification. The motion was
seconded by Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
WATER DISTRICT #1: Member Denniston moved to approve payment of the Water District #1 audited vouchers 3050-3052 in the
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amount of $4,161.39 Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski.
Nays-None
MONTHLY REPORTS
SUPERVISOR’S MONTHLY REPORT FOR October 2016: Member Stiles moved to accept the Supervisor’s Monthly Report in Long
form for October 2016. Member Denniston seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and
Kaminski. Nays –None
TOWN CLERK’S MONTHLY REPORT: Member Stiles moved to accept the Town Clerks Monthly Report for October 2016. The motion
was seconded by Member Stiles. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
SEWER DISTRICT OPERATIONS REPORT: Member Snow asked about the skimmer arm that is not installed yet. Dave Coish said that it
didn’t come with the shipment of the new clarifier, but that it is included in the price. Member Pelton said he would like a tour of the
facility station by station. Coish said to give him a call and he will show him around. Code enforcer Umbehauer asked how the grease
situation was going. Coish said that it is better, but that it is hard to get under complete control because when folks are on vacation
they put grease down the drain. He said that folks on vacation do things they wouldn’t do at home. Coish said that Greek Peak does
monitor the grease traps. Member Stiles moved to accept the Sewer Districts Report. The motion was seconded by member Snow.
Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
WATER DISTRICT OPERATIONS REPORT: Member Pelton asked if they figured out what he issue was with the high bills at the
Adventure Center. Doug Withy said yes, there was an issue with the bill ing. He said for some reason the multiplier was off. He said it
was ten times higher than it should have been. Withy said that he submitted a water audit. He said that a new meter was inst alled
last July and if compare it with the Master meter read, you can see the water logs. He said they are working on the fire hydrants on
Kypriotis and Clute Roads. He said they have been there for forty -two years and some are harder to open than others. He said there
is a leak of about a gallon a minute, but that is n ot a large amount. He said they have a real tight system. Member Denniston moved
to accept the Water Districts Report. The motion was seconded by Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston,
Stiles and Kaminski. Nays-None
ANIMAL CONTROL OFFICER’S REPORT: Member Denniston moved to accept the Animal Control Officer’s Report. The motion was
seconded by Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None
CODE ENFORCEMENT AND ZONING OFFICERS REPORT: A written report was submitted by Code and Zoning Officer Craig Umbehauer.
There were no questions for Umbehauer this month. Member Stiles motioned to accept the Code and Zoning Officers report. The
motion was seconded Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
COUNTY LEGISLATOR’S REPORT: A written report was submitted by County Legislator Sandy Price. Price wanted to report that Virgil
Residents were very appreciative of the Transfer Station. Supervisor Kaminski asked when the County was going to have hard numbers
to look at when comes to the land fill. Price said that they talked about that today. She said the new budget Officer has ha d a lot to
catch up on and they have been working on the budget. Price said they were able to successfully get the budget done before election
day. Community Member Chris Applegate asked price if there has been an environmental study done on the proposed jail site. Pr ice
said that they have, but there are differences of opinions. Price said that she is confident everything has been done correctly. Price
said that she is not an expert, but relies on the experts to do a good job. Member Stiles motioned to accept the County Legislators
report. The motion was seconded Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
VIRGIL YOUTH COMMISSION REPORT: Teri Pelton of the Youth Commission submitted a written report. Pelton said they had a good
turnout for the Harvest Party. She said the first Ski Club meeting was set and the Before and After School is running well. Pelton said
there were a couple of concerns with student behavior at the Before and After School Program, but Stacey Kelsy has been putting in
a lot of hours and helping with the situations. Pelton said there are two more delinquent accounts. Supervisor Kaminski said that he
would draft another letter. Member Denniston motioned to accept the Virgil Youth Commissions report. The motion was seconded
Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
HOPE LAKE OPERATIONS REPORT: Wes Kryger said that any help with the geese would be appreciated. Superviso r Kaminski said that
this geese issue is seen repeatedly. Kaminski said that right now they are going by hunting permits, but once the season is over the
town will reapply for another permit. Member Pelton said that there are at least 1000 geese. Kaminski said that they will shoot them
out. He will keep a list of shooters here at the Town Hall. Member Stiles said that it is hard to go down there with a gun, because
people are always walking around. He felt it be best to shit the park down to do it . Community Member Carol Rekkugler said that you
need to but oil on their eggs and boil them out or snare them.
HOPE LAKE PARK COMMITTEE REPORT: Committee Chair Gary Pelton asked what Wes thought of the south bridge. Wes said that
they put plywood on it in the winter for skiers.
HIGHWAY SUPERINTENDENTS REPORT: Highway Superintendent John Morse and reported that they are cutting trees and patching
pot holes. Member Pelton asked what they were doing with the block that is falling on Clute road. Morse said that he would get a big
excavator in the spring and take care of it. Member Stiles said they would have to get a permit from the DEC to clean that out. Stiles
said that Cedarwood could get a permit. Morse said it couldn’t be done in the fall. Wes Kryger said that he can easily get a permit. He
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said that all he would need in a diagram. Stiles said that it would be a good idea to take care of the North end at the same time.
Member Stiles motioned to accept the Highway Supervisor report. The motion was seconded by Member Pelton . Vote: Ayes-
Members Snow, Denniston, Stiles and Kaminski. Nays- None.
OLD BUSINESS
RESOLUTION #16-095 Award Bid for SEWER District #1 TO THE CAMDEN GROUP: It was discussed that the Camden Group was the
lowest bidder on the sewer district. Supervisor Kaminski said that he wanted the board to be aware that he Camden Group would
have a CPI increase yearly. Member Denniston made a motion to accept the Camden Group as the lowest responsibl e bidder on the
Virgil Sewer District #1. The motion was seconded by Member Snow. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays-
None.
RESOLUTION #16-096 AWARD BID FOR WATER DISTRICT #1TO W2OPERATORS: Supervisor Kaminski said that YAWS Environmental
was the lowest bidder on the Water District, however when he called the references for Yaws, he didn’t see where they had any
experience running a municipal water district. Kaminski said that all they had in the original bid documentation was sewer districts.
Kaminski did say that there was some documentation submitted after the bids were in that said they ran a state -owned facility,
however he did not call these references, as they came in after the bids wer e in. Supervisor Kaminski asked if the board wanted more
time to think about this. Member Denniston made a motion to accept W2Operator’s bid for the Virgil Water District #1. The mot ion
was seconded by Member Snow. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays- None.
RESOLUTION #16-097 Surplus of Various Items from the Town Hall: The Virgil Town Clerk submitted a list of items to be surplused
from the Town Hall. A list of the items is on file in the clerk’s office. There were two desks t hat were added to the list as well. A motion
was made by Member Stiles to surplus the various items. The motion was seconded by Member Denniston. Vote: Ayes-Members
Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None.
NEW BUSINESS
RESOLUTION #16-098 Approval to make the final Payment for Creek Reclamation : Member Pelton motioned to make the final
payment for the work that has been completed in the creek at the Sewage Treatment Plant. This payment needs to be made, so th e
paperwork can be completed, so the town can get reimbursed from the state for the grant. The motion was seconded by Member
Stiles. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None.
RESOLUTION #16-099 Purchase Backhoe Subject to Permissive Referendum: Member Stiles motioned to approve the purchase of a
backhoe for the Virgil Highway Department subject to Permissive Referendum. The motion was seconded by Member Snow. Vote:
Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. Discussion as legal notice will be put in the Cortland
Standard by Town Clerk Van Donsel.
RESOLUTION #16-100 Surplus Recycling Trailer: Member Stiles motioned to surplus the older green recycling trailer. The motion was
seconded by Member Denniston. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. Discussion: There
was some discussion regarding the rules on recycling. Superintendent Morse said that the rules are changing all the time, rig ht now
everything goes n the same bin, but that might change. Member Denniston said that the Cortland County Land fill is not accepting any
glass.
RESOLUTION #16-101 Adopt the 2017 Town Budget: Member Denniston motioned to adopt the 2017 Town Budget as presented.
The motion was seconded by Member Stiles. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None.
RESOLUTION# 16-102 Re-appoint Steve Terwilliger to the Board of Assessment Review : Member Denniston motioned to re-appoint
Steve Terwilliger to the Board of Assessment Review for a five-year term. The motion was seconded by Member Pelton. Vote: Ayes -
Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None.
With no further business to discuss, Member Denniston moved to adjourn the meeting at 8:20 P.M. Member Stiles seconded the
Motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None.
Respectfully Submitted by,
Alane Van Donsel, Virgil Town Clerk