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HomeMy WebLinkAboutMinutes 9-19 2016.pdf EXHIBIT 2017-061 page 1 of 5 Minutes VILLAGE OF CAYUGA HEIGHTS Monday, September 19, 2016 Marcham Hall BOARD OF TRUSTEES 7:00 p.m. MONTHLY MEETING Present: Mayor Woodard; Trustees: Friend, Marshall, and Salton; Police Chief Steinmetz; Clerk & Treasurer Mangione; and Attorney Marcus (Trustee Biloski arrives at 8:00 p.m., Trustee McMurry takes oath during meeting) Absent: Trustee Robinson, Superintendent of Public Works Cross Call to Order: Mayor Woodard calls the meeting to order at 7:00 p.m. A decision is made to move to Agenda item #6. Bill Goodman, Town of Ithaca Supervisor; Jack Rueckheim, former Bolton Point General Manager, and Joan Foote, current General Manager are attending in order to discuss proposed changes to the Agreement of Municipal Cooperation (AMC). Supervisor Goodman, Mr. Rueckheim and Mayor Woodard are Bolton Point Commissioners. 6. Southern Cayuga Lake Intermunicipal Water Commission: Agreement of Municipal Cooperation (AMC) Proposed Changes (Exhibit 2017-054) The complete AMC is available on the Bolton Point (BP) website. Village Attorney Marcus has reviewed the proposed changes and is comfortable with the Terms of Agreement. Supervisor Goodman presents a brief background on BP and the AMC. One reason for the proposed revisions is to update the document incorporating existing supplements and amendments. A committee, chaired by H. Michael Newman from th e Village of Lansing, has been working to include these modifications into one document for the last few years. The AMC was written in the ‘70s. Questions relating to item #12 of the Proposed Changes are discussed. The Town of Ithaca is currently the agent municipality; it reviews all vouchers; checks are signed by Supervisor Goodman. A unanimous vote continues to be required for changing the agent municipality, water rate and structure changes, AMC modification, and decisions for arbitration. An amendment to the AMS is proposed requiring a majority vote instead of a unanimous vote for addition of a non-member municipality. For example, if a non-member municipality wants to purchase water from Bolton Point as a customer of the system and the water passes through a member municipality which is willing to sell the water, unanimity would not be required for an agreement to sell water to that non- member municipality. Currently the Town of Ithaca sells Bolton Point water to the Town of Ulysses. The Commission strives for consensus in all matters, however there are many matters that currently require a simple majority. Mr. Goodman confirmed that unanimous agreement would continue to be required to add a municipality as a member of Bolton Point. Prior to approval of the proposed AMC changes, all member municipalities will have an opportunity to review, question, and suggest modification(s). Once a final draft is drawn, the Board of Trustees will be asked to reconsider the changes and vote on them. 7. Cayuga Heights Fire Company Annual Fundraising Letter (Exhibit 2017-056) Resolution #7886 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the 2016 Cayuga Heights Fire Company Annual Fundraising Letter as presented in Exhibit 2017-056 for distribution to residents. Motion: Trustee Salton Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Friend, Marshall, and Salton Nays and Abstentions: none Motion carried 8. Privilege of the Floor Mr. Ronald Bors and his wife have lived on Texas Lane for 41 years. He commends the Board of Trustees on the results of the Whitetail deer population management program and urges continuation of the program until the recommended herd size is reached. Results are already noticeable. It was with great delight and surprise that the Bors noted the return of day lilies and hosta which were totally absent from the landscape for the past 15 years. Before the deer herd population got out of hand, they had these plants in profusion. He commends the Board for its persistence and recognizes that it has not been easy. EXHIBIT 2017-061 page 2 of 5 Mr. Edward LaVigne, Town of Lansing Supervisor, introduces himself and Mr. Michael Long, Planner. His attendance is for the purpose of discussing a proposed sewer system which will flow through the Village of Lansing and into the Village of Cayuga Heights Wastewater Treatment Plant (WWTP). The alternative is for the developers to design and build a separate sewer system. There are currently two developments in the planning stage. It is expected that it could be 5 – 10 years to reach 100,000 gallons per day of additional capacity. The WWTP’s capacity is 2 million gallons per day; it currently handles approximately 1.5 million gallons per day. Talks are in an early stage. Supervisor LaVigne’s attendance is simply to familiarize the Trustees with the proposal. 9. Report of the Mayor a. Meloney McMurry submitted her resignation as a Member of the Planning Board to Village Clerk Mangione on Tuesday September 6, 2016. Resolution #7887 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees accepts Meloney McMurry’s resignation as a Member of the Planning Board as submitted to Village Clerk Mangione on September 6, 2016. Motion: Trustee Salton Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Friend, Marshall, and Salton Nays and Abstentions: none Motion carried b. Kathryn Supron submitted her resignation from the Village of Cayuga Heights Board of Trustees to Village Clerk Mangione on August 31, 2016. Resolution #7888 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees accepts Kathryn Supron’s resignation from the Village of Cayuga Heights Board of Trustees as submitted to Village Clerk Mangione on September 6, 2016. Motion: Trustee Salton Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Friend, Marshall, and Salton Nays and Abstentions: none Motion carried 1. Mayor Woodard appoints Meloney McMurry to the Village of Cayuga Heights Board of Trustees the remainder of Kathryn Supron’s term. No approving resolution is required for this appointment. Clerk Mangione conducts Meloney McMurry’s affirmation as Trustee. 2. Mayor Woodard appoints Jeff Milder as a Member of the Planning Board the remainder of Meloney McMurry’s term. No approving resolution is required for this appointment. 3. Mayor Woodard recommends formation of the Bicycle Pedestrian Committee (Bike-Ped). Resolution #7889 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves formation of the Bicycle Pedestrian Committee. Motion: Trustee Friend Second: Trustee McMurry Ayes: Mayor Woodard; Trustees Friend, Marshall, McMurry, and Salton Nays and Abstentions: none Motion carried 4. Mayor Woodard appoints Fred Cowett, Meloney McMurry, Maryann Friend, and Jenny Leijonhufvud to the Bicycle Pedestrian Committee. Resolution #7890 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves the appointment of Fred Cowett to the Bicycle Pedestrian Committee. Motion: Trustee Marshall Second: Trustee Salton Ayes: Mayor Woodard; Trustees Friend, Marshall, McMurry, and Salton Nays and Abstentions: none Motion carried EXHIBIT 2017-061 page 3 of 5 Resolution #7891 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves the appointment of Maryann Friend to the Bicycle Pedestrian Committee. Motion: Trustee Marshall Second: Trustee Salton Ayes: Mayor Woodard; Trustees Marshall, McMurry, and Salton Nays: none Abstentions: Trustee Friend Motion carried Resolution #7892 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves the appointment of Meloney McMurry to the Bicycle Pedestrian Committee. Motion: Trustee Marshall Second: Trustee Salton Ayes: Mayor Woodard; Trustees Friend, Marshall, and Salton Nays: none Abstentions: Trustee McMurry Motion carried Resolution #7893 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves the appointment of Jenny Leijonhufvud to the Bicycle Pedestrian Committee. Motion: Trustee Marshall Second: Trustee Salton Ayes: Mayor Woodard; Trustees Friend, Marshall, McMurry, and Salton Nays and Abstentions: none Motion carried 5. Transportation Alternatives Program/Congestion Mitigation and Air Quality Improvement Program: TAP/CMAQ Feasibility Study The engineering firm of Barton & Loguidice (B&L) presented the feasibility study for which it was engaged by the Village, earlier in the day. B&L’s estimate for the complete sidewalk project is approximately $2 million. The project is broken out by section. The total project provides not only safe routes carrying students to school but improved safety for every walker and bicyclist using these sidewalks and roadways. Discussion of a lower cost solution for the section on Kline Road which would eliminate construction of retaining walls takes place. Representatives of B&L joined the meeting via conference call. It is confirmed that the route should stay similar, but that once an application is submitted the route is still open to review. Regarding right-of-way (ROW) concerns, the fact that the Village is close to having a completed ROW agreement with Lakeview Cemetery is seen as a positive point. Transportation Alternatives guidelines encourage partnerships. Trustee Biloski joins the meeting at this time. (8:00 p.m.) Police Chief Steinmetz addresses concerns about increased vandalism and partying within Lakeview Cemetery. He is of the opinion that with clear authority to patrol the area from the Town of Ithaca, it is very likely that off hours’ gatherings within the cemetery will be reduced. Based on the long standing need for additional sidewalks in the Village and goals expressly stated in the Village’s Comprehensive Plan, the Trustees agree that should the grant application be awarded, financing for this project will be made available. Resolution #7894 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees agrees that the Bicycle Pedestrian Committee should proceed with preparation of an application for TAP/CMAQ Funding for sidewalk construction in accordance with the B&L Feasibility Study and contingent upon Town of Ithaca agreement with the Intermunicipal Police Services Agreement by and between the Village of Cayuga Heights and the Town of Ithaca within Lakeview Cemetery. Motion: Trustee Friend Second: Trustee McMurry Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, McMurry, and Salton Nays and Abstentions: none Motion carried EXHIBIT 2017-053 page 4 of 5 The Board returns to the beginning of the Agenda. 1. Approval of Meeting Minutes: May 31, 2016 (Exhibit 2017-049) Resolution #7895 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the Meeting Minutes from May 31, 2016 as presented in Exhibit 2017-049. Motion: Trustee Salton Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, and Salton Nays: none Abstentions: Trustee McMurry Motion carried 2. Approval of Meeting Minutes: June 20, 2016 (Exhibit 2017-050) Resolution #7896 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the Meeting Minutes from June 20, 2016 as presented in Exhibit 2017-050. Motion: Trustee Marshall Second: Trustee Salton Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, and Salton Nays: none Abstentions: Trustee McMurry Motion carried 3. Approval of Meeting Minutes: July 18, 2016 (Exhibit 2017-051) Resolution #7897 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the Meeting Minutes from July 18, 2016 as presented in Exhibit 2017-51. Motion: Trustee Marshall Second: Trustee Salton Ayes: Mayor Woodard; Trustees Friend, Marshall, and Salton Nays: none Abstentions: Trustee Biloski and McMurry Motion carried 4. Approval of Meeting Minutes: August 15, 2016 (Exhibit 2017-052) Resolution #7898 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the Meeting Minutes from August 15, 2016 as presented in Exhibit 2017-52. Motion: Trustee Salton Second: Trustee Friend Ayes: Trustees Biloski, Friend, Marshall, and Salton Nays: none Abstentions: Mayor Woodard and Trustee McMurry Motion carried 5. Approval of Meeting Minutes: August 30, 2016 (Exhibit 2017-053) Resolution #7899 BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the Meeting Minutes from August 30, 2016 as presented in Exhibit 2017-53. Motion: Trustee Marshall Second: Trustee Friend Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, and Salton Nays: none Abstentions: Trustee McMurry Motion carried EXHIBIT 2017-053 page 5 of 5 10. Planning Board: Update on Cayuga Medical Proposed Construction Fred Cowett – Planning Board Chair Two Planning Board Meetings have been held since Chair Cowett last updated the Board of Trustees. The first of these included a Public Hearing on Cayuga Medical’s Proposed Construction . The traffic consultant from SRF was in attendance and answered questions from the Planning Board. The Public Hearing was adjourned and not closed to allow as many members of the public as possible to speak. SEQRA cannot be completed until the Public Hearing is closed. The day after the aforementioned meeting members of the Planning Board determined that they would like to hire a traffic engineer to perform a peer review of the study from SRF. A Special Meeting of the Planning Board was called and a resolution was passed to hire Fisher Associates to conduct this review. Fisher is scheduled to present their findings at the September 26th meeting. The public hearing will be closed and SEQRA will be completed. The Planning Board’s consideration of the Special Permit application will not occur at the September meeting, but will be held over until October. In the event that there is a negative declaration in SEQRA, the Zoning Board of Appeals (ZBA) will consider two variances requested for this project. One variance is for lot coverage and the other is for the distance between the buildings. If the ZBA approves the variances, the Planning Board will be able to proceed with Special Permit review for the project at the October meeting. The project has not changed significantly, additional sidewalks were requested by the Planning Board and have been added. 11. Report of Police Chief Steinmetz - Submitted reports (Exhibits 2017-058 a, b, c) Within the next week, the force will be back to four full-time officers. Another officer will be returning from disability. Chief Steinmetz is complementary and appreciative of the part-time and remaining full-time officers; they all sacrificed a lot of time over the summer to fill all the shifts. A leaky roof in the Police Department area is noted to have occurred during a recent heavy rain storm. Past repairs have not been effective. 12. Report of the Superintendent of Public Works (Exhibit 2017-059) v Report of the Trustees The codification of local laws project is waiting to receive the Table of Contents from General Code. It is expected by late October. Attorney Marcus points out that it is important that General Code is aware that the Village is working to update the Village’s Zoning Ordinance. 13. Report of the Clerk and Treasurer (Exhibits 2017-060a,b and Exhibit-061) Budget Modification Request: The Planning Board has authorized an expenditure of $3,600 to contract Fisher Associates to conduct a review of SRF Associates’ traffic study report for the Corners Community Medical Office Building contingent on funds being available for this purpose. There is $250 in the Planning: Contractual Account (A8020.400). Authorization to transfer budgetary funds into A8020.400 is required. Resolution #7900 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes modification of the Fiscal Year Ending May 31, 2017 Budget in the amount of $3,350 to be debited from General Fund Contingency A1990.400 and credited to Planning: Contractual A8020.400, and the Treasurer is instructed to make Budget Journal entries thereon. Motion: Trustee Salton Second: Trustee Marshall Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, McMurry, and Salton Nays and Abstentions: none Approval of the September Abstract: Resolution #7901 BE IT RESOLVED THAT: Abstract #004 for FYE2017 consisting of TA vouchers 20 - 32 in the amount of $18,427.47 and Consolidated Fund vouchers 245 - 331 in the amount of $336,620.73 is approved and the Treasurer is instructed to make payments thereon. Motion: Trustee Salton Second: Trustee Biloski Ayes: Mayor Woodard; Trustees Biloski, Friend, Marshall, McMurry, and Salton Nays and Abstentions: none Mayor Woodard adjourns the meeting at 9:18 p.m.